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2008 ARCHIVE

JANUARY 2008

Meeting of Cutcombe Parish Council to be held on Tuesday 15th January 2008 at 7.30 pm (or as soon thereafter as public questions and statements are concluded) at the Moorland Hall

Questions and statements from parishioners will be taken at 7.30 pm prompt, before the parish council meeting begins, for a maximum of 15 minutes.

AGENDA

1    Apologies for absence
2    Declarations of interest
3    To approve the minutes of the meetings held on 11th December 2007, and any matters arising
4    Planning Applications and related business
4.1      Consideration of planning applications
4.2      To note ENP decisions on previous applications
4.3      Other relevant matters
5    To consider highways and transport matters, and related items
6    Parish Paths Liaison Officer
7    Rubbish / recycling bins at the Wheddon Cross car park
8    Snowdrop Valley Park and Ride 2008
9    Local Bids to Area Working Board
10  Evolve South West: ICT Training
13  Finance
  13.1  To consider a quarterly report of the Finance sub-committee on the accounts to 31st December 2007
  13.2  To consider requests for grants under Section 137 from: St Margaret’s Hospice New Build Appeal and Age Concern
  13.3  To agree to refund WSDC overpayment of £2,500 re Wheddon Cross Toilets Management Contract
  13.4  To consider and, if approved pay, an invoice from EDF Energy for £26.27 in respect of Wheddon Cross toilets
  13.4  To consider a request for a contribution of £50 towards the printing of the Snowdrop Valley Park and Ride leaflet 2008
  13.5  To consider and, if approved, pay an invoice from the Moorland Hall & Recreation Ground Committee in the sum of £34 for room hire
  13.6  To consider and, if approved pay, a request from the Exmoor Association of Parish Councils for an annual subscription of £20 commencing 1st January 2008
14  Correspondence and meetings
  14.1  Clerk’s report on correspondence received
  14.2  Clerk’s report on meetings attended
  14.3  Councillors’ reports on correspondence received
  14.4  Councillors’ reports on meetings attended
15  Items for the next Agenda

 
Minutes of  the  Meeting held at 7.30pm on Tuesday 15th January 2008 at the Moorland Hall
Councillors Roger Webber, Linda Atkins, Eric Clarbull,
John Davis, Tim Gardner and Susie Sanders were present as was County Councillor John Edwards and three parishioners
107.1  An apology of absence from Cllr Maria Davies was accepted.
107.2  Cllr Gardner expressed a personal interest in item 8 as the bus operator; Cllr Clarbull expressed a personal interest in item 11.6  as Chairman of the Moorland Hall and Recreation Ground Committee;
Cllr Webber expressed a personal interest in item 7 as a West Somerset District  Councillor and item 11.7 as Chairman of the Exmoor Association of Parish Councils.
107.3  The minutes of the meeting held on 11th December 2007 were approved and signed by the Chairman as a true record. There were no matters arising.
107.4  107.4.1 There were no planning applications for consideration.
            107.4.2 No ENPA decisions on previous applications to report.
            107.4.3 There were no other relevant planning matters for discussion.
 107.5 107.5.1 Luckwell Bridge Improvement Scheme: Cllr Sanders is making up a local map for Highways re Slow Signs on the main road;
Co Cllr Edwards reported that he may be able to assist with the cost of a noticeboard from the Community Budget: application form passed to the Clerk; also see item 107.9.
            107.5.2 The Clerk reported on temporary road closures: Ash Lane Winsford (28th Jan: 1 day) and A39 Minehead to Williton & Main Road, Carhampton (24th Jan 2 nights 19.00-23.30hrs). It was reported that the widening of the car park opening at The Rest & Be Thankful Inn would not now start until the end of February so as not to clash with Snowdrop Valley, the necessary paperwork not being in place for it to start before February 4th: Cllr Webber to meet 16/01 with Highways, WSDC and the Landlord: Highways to liaise with Cllrs Gardner and Webber re final requisite kerb work near The Garage House. Potholes at Codsend & Putham Lane to be reported to Highways; drainage work at Slade Corner: awaiting visit from the Water Board to sort out (both sides of the road); Cllr Webber to report on ice on road problems at the next Exmoor Panel meeting and the possibility of local monitoring and warning signs being put up when necessary.
107.6  Parish Paths Liaison Officer: Robert Simmons had volunteered for this position: paperwork being put in place: appeal for volunteers to join the team has been placed in the Parish magazine.
107.7  Despite many requests the recycling bins at the Wheddon Cross car park are still not being emptied regularly and are being used illegally by people from outside the Parish including businesses. The Clerk was asked to write a strongly worded letter to WSDC in order to find out the
new waste management programme and urge possible removal of the bins: an urgent site meeting would be requested.
107.8  Snowdrop Valley Park and Ride Scheme 2008:  Sally Parish reported on progress re the scheme including: 8 volunteers to date (+ two interested in the position of rota co-ordinator); training meeting to be organised for staff: Mrs Parish and Cllrs Clarbull and Sanders to attend; a risk assessment for staff in preparation; advertising leaflets now on Webber buses and Snowdrop Valley leaflet about to go to print: the Clerk to invoice advertisers; a carbon calculator for visitors would need to be sited in the village hall; ENPA posters and a chalkboard    for up-to-the-minute info available for the trailer; a First Aid kit to be purchased for use by the public only; Mrs Parish to organise a coach booking line, prepare a press release and organise media coverage; feedback questionnaires would be available on the buses and at the village hall; ENPA to put up road closed and yellow signs; residents’ passes had been organized;
107.9  A bid for funding for the Luckwell Bridge Triangle Improvement Scheme and one from the Pre School have been submitted to the WS Area Working Panel: to be considered at the meeting 31/01: Cllrs Sanders and Webber will be attending.
107.10  ICT Training Analysis forms were circulated to Councillors to enable them to rate their IT skills and indicate preferred training areas, days and times: forms to be returned to the Clerk by 21/01 so that training by Evolve South West can be arranged.
107.11  107.11.1 Council received the quarterly report of the Finance
sub-committee on the accounts to 31st December 2007.
            107.11.2 Council resolved to grant £50 to the St Margaret’s Hospice New Build Appeal and £50 to Age Concern under Section 137.
            107.11.3 Council resolved to refund WSDC overpayment of £2,500 re Wheddon Cross Toilets Management Contract.
            107.11.4 Council resolved to pay the invoice from EDF Energy for £26.27 in respect of Wheddon Cross toilets.
            107.11.5 Council resolved to pay any bills with regard to the printing of the Snowdrop Valley Park and Ride leaflet 2008 (to be reimbursed from the SDF grant).
            107.11.6 Council resolved to pay the invoice from the Moorland Hall & Recreation Ground Committee in the sum of £34 for room hire.
            107.11.7 Council resolved to pay the annual subscription to the Exmoor Association of Parish Councils in the sum of £20.
107.12 107.12.1 The Clerk had circulated a list of correspondence received prior to the meeting including Agendas for the WS Area Working Board meeting (31/01) and Exmoor Panel meeting (24/01).
            107.11.2 The Clerk had no meetings attended to report.
            107.11.3 Councillors had no correspondence to report.
            107.11.4 Councillors had no further meetings to report.

107.13 Cllr Webber reported on an executive Schools Committee meeting to take place 16/01 at which discussion of school budgets to take place. Dulverton & Exford Federation is concerned that small schools may have their budgets cut if funding is changed to a per pupil format and no account taken of extra costs in rural reas. Cutcombe PC shares these concerns: quality of provision is more important than equality of cost. Co Cllr Edwards to attend and speak at this meeting.

The next meeting of Cutcombe Parish Council will take place on Tuesday 19th February at 7.30 pm in the Moorland Hall. There being no other business the meeting closed at 9.20 pm.

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FEBRUARY 2008

Meeting of Cutcombe Parish Council to be held on Tuesday 19th February 2008 at 7.30 pm (or as soon thereafter as public questions and statements are concluded) at the Moorland Hall

Questions and statements from parishioners will be taken at 7.30 pm prompt, before the parish council meeting begins, for a maximum of 15 minutes.

AGENDA

1    Apologies for absence
2    Declarations of interest
3    To approve the minutes of the meetings held on 15th January 2008, and any matters arising
4    Planning Applications and related business
4.1      Consideration of planning applications
  6/8/08/102 Raleigh Manor, Wheddon Cross: Demolition of existing double garage and erection of new double garage and stabling
  6/8/08/101 Site adjoining Carrick, Higher Park Lane, Cutcombe: Reserved matters details for the construction of a local needs affordable     dwelling and garage pursuant to application 6/8/06/108. As per amended plans received 12/02/08.
4.2      To note ENP decisions on previous applications
4.3      Other relevant matters
5    To consider highways and transport matters, and related items
        5.1    The Luckwell Bridge Triangle Improvement Scheme
        5.2    Any other Highways/Transport matters
6    Talk by a representative from the Dulverton Doctor’s practice relating to village surgeries
7    Presentation by Dunkery Pre-School
8    To debate a proposed resolution that the previous, now unused, Minute Books dating from 1980 to 1992 and 1992 to end of 2002 be placed with the Somerset County Record Office for safe keeping.
9    Ideas for speakers at the Annual Parish Meeting of Electors in March
10  Renegotiation of the Clerk’s Contract & revised job description
11  Finance
  11.1  Wheddon Cross Toilets: New Annual Contract 2008/09
  11.2  To consider and, if approved, pay an invoice from Toptown Printers for printing 4,000 Snowdrop Valley leaflets in the sum of £449.00
  11.3  To consider and, if approved, pay an invoice from Wessex Water for water & sewerage at the Wheddon Cross toilets for £426.74
12  Correspondence and meetings
12.1    Clerk’s report on correspondence received
12.2    Clerk’s report on meetings attended
12.3    Councillors’ reports on correspondence received
12.4    Councillors’ reports on meetings attended
13  Items for the next Agenda

   
Minutes of the Meeting held at 7.30pm on Tuesday 19th February 2008 at the Moorland Hall
Councillors Roger Webber, Eric Clarbull, Maria Davies and Tim Gardner were present as was County Councillor John Edwards,
two parishioners (Dunkery Pre-School) and Doctor Andrea Trill from the Dulverton Medical Practice
108.1  Apologies of absence were accepted from Cllrs Linda Atkins, John Davis and Susie Sanders. WPCSO Sue Hurley had sent a message that she was unable to attend this month.
108.2  Cllr Webber expressed a personal interest in Item 6 as a member of the Dulverton Practice.
108.3  The minutes of the meeting held on 15th January 2008 were approved and signed by the Chairman as a true record. There were no
matters arising.
108.4  108.4.1 6/8/08/102 Raleigh Manor, Wheddon Cross: Demolition of existing   double garage and erection of new double garage and stabling. Council supported this application but would like to be reassured that the fields through which the bridleway and footpath pass are adequately fenced if horses are grazed there.
            6/8/08/101 Site adjoining Carrick, Higher Park Lane, Cutcombe: Reserved matters details for the construction of a local needs affordable dwelling and garage pursuant to application 6/8/06/108. As per amended plans received 12/02/08. Council supported this application and welcomed the sustainable/renewable energy aspects of the design and expressed a desire that the window overlooking the first property being constructed would contain opaque glazing.
            108.4.2 6/8/07/114 Cutcombe C of E First School, Wheddon Cross, Proposed extension for pre-school use to include toilets: approved.
            6/8/07/113 Reservoir Buildings, Dunkery View, Wheddon Cross, Increase the height by 900mm of the extension to fodder/machinery store approved under 6/8/06/112: approved.
            108.4.3 There were no other relevant planning matters for discussion.
 108.5 108.5.1 Luckwell Bridge Improvement Scheme: Cllr Sanders had sent in a report: Cutcombe had been successful in securing £1,500 in its bid to the Area Working Board: the scheme to be progressed further and brought back to the next Parish Council meeting.
            108.5.2 Cllr Webber had been talking with Roy Takel of Highways re potholes in the village. Visibility issues/car parking were discussed around The Rest & Be Thankful Inn: these related to the Snowdrop Valley Park and Ride and the building works at the pub, both of which would soon be finished.
108.6  Dr Trill gave a talk re the village outreach surgery: there is no intention to cease this but a two-way dialogue with the practice and its user is to be encouraged: it was unfortunate that several surgeries had been missed due to Bank Holidays and unforeseen (one-off) circumstances,
but Monday was still the best day to hold the outreach as all doctors were in the practice on that day. Dr Trill agreed to liaise with the Clerk and Cllr Atkins re possibly increasing facilities available and to encourage use of the village surgery.
108.7  Two representatives from the independently-run Dunkery Pre-School gave a presentation on their work and financial constraints: they are self-funded, parents’ fees do not cover all costs. It is hoped that the service can be expanded when the extension to the School is completed and they have a dedicated area. It was agreed that a business plan would be submitted to the Clerk by the end of March so that Council can see if any help might be available from its budget.
108.8  It was resolved that the previous, now unused, Minute Books dating from 1980 to 1992 and 1992 to end of 2002 be placed with the Somerset County Record Office for safe keeping.
108.9  It was agreed that the Clerk investigate booking speakers for the Annual Parish Meeting of Electors in March, to be advertised shortly.
108.10  The Clerk’s revised Contract of Employment and Job Description were debated by Council, having previously been circulated.  It was resolved to increase the payment Scale to LC1/SCP19 (pro-rata) with the hours remaining at 210, to be reviewed annually and to adopt the new job description as outlined.
108.11  108.11.1 Council resolved to accept the new Wheddon Cross Toilets Contract for 2008-09.
            108.11.2 Council resolved to pay the invoice from Toptown Printers in the sum of £449 for the printing of Snowdrop Valley Park and Ride leaflets, finances to come from the SDF funding bid/ENPA support.
            108.11.3 Council resolved to pay an invoice from Wessex Water for water and sewerage in the sum of £426.74 for Wheddon Cross toilets.
108.12 108.12.1 The Clerk had circulated a list of correspondence received prior to the meeting; various items were debated including the E4Exmoor Symposium (02/05/08) and a letter from the Avon & Somerset Constabulary re police and partnership activities.
            108.11.2 The Clerk had no meetings attended to report.
            108.11.3 Cllr Gardner reported 2 items of correspondence and gave a progress report on the Snowdrop Valley Park and Ride Scheme scheme. Co Cllr Edwards reported that the Area Working Board hoped to improve communications with the Parishes: consultative evening to be held at Danesfiled School on 13th March, 6-9pm. A meeting of the Exmoor Panel on 20th February was planned to discuss liaison between the Panel and the Area Working Board.
            108.11.4 Councillors had no further meetings to report.

The next meeting of Cutcombe Parish Council will take place on Tuesday 18th March at 7.30 pm in the Moorland Hall. There being no other business the meeting closed at 9.35 pm.

MARCH 2008
Meeting of Cutcombe Parish Council to be held on Tuesday 18th March 2008 at 7.30 pm (or as soon thereafter as public questions and statements are concluded) at the Moorland Hall

Questions and statements from parishioners will be taken at 7.30 pm prompt, before the parish council meeting begins, for a maximum of 15 minutes.

AGENDA

1    Apologies for absence
2    Declarations of interest
3    To approve the minutes of the meetings held on 19th February 2008, and any matters arising
4    Planning Applications and related business
4.1      Consideration of planning applications
4.2      To note ENP decisions on previous applications
4.3      Other relevant matters
5    To consider highways and transport matters, and related items
        5.1    The Luckwell Bridge Triangle Improvement Scheme
        5.2    Any other Highways/Transport matters
6    Snowdrop Valley Report
7    Dunkery Pre-School Presentation
8    Wheddon Cross Post Office: proposed closure
9    Exmoor National Park Local List of Validation Requirements for Planning Applications: Consultation        
10  Finance
  10.1  To consider and, if approved, pay the Clerk’s quarterly salary from 01/01/08 to 31/03/08 in the sum of £444.06
  10.2  To consider and, if approved, pay the Clerk’s quarterly expenses in the sum of £219.19
  10.3  To consider and, if approved, pay the SALC invoices for training events (Freedom of Information Act and Document Retention (27/02/08)        and Audit and Accounts Update (10/04/08) in the sum of £15 per invoice
  10.4  To consider and, if approved, pay the SALC Annual Affiliation Fee of £87.57
11  Correspondence and meetings
11.1    Clerk’s report on correspondence received
11.2    Clerk’s report on meetings attended
11.3    Councillors’ reports on correspondence received
11.4    Councillors’ reports on meetings attended
12  Items for the next Agenda

Minutes of  the  Meeting held at 7.30pm on Tuesday 18th March 2008 at the Moorland Hall
Councillors Roger Webber, Eric Clarbull, Maria Davies, John Davis, Tim Gardner and Susie Sanders were present as were County Councillor John Edwards and seven parishioners
109.1  An apology of absence was accepted from Cllr Linda Atkins. WPCSO Sue Hurley had sent a message that she was unable to attend this month due to work commitments.
109.2  Cllr Gardner expressed a prejudicial interest in Item 6 as the bus operator for the Snowdrop Valley Park and Ride Scheme and a prejudicial interest in item 8 as the owner of Wheddon Cross
Post Office but did not leave the room as no financial matters were discussed nor were any votes taken on either item.
109.3  The minutes of the meeting held on 19th February 2008 were approved and signed by the Chairman as a true record. There were no matters arising.
109.4  109.4.1 There were no planning applications for consideration.
            109.4.2 6There were no ENP decisions on previous applications to report.
            109.4.3 There were no other relevant planning matters for discussion at this point (but see Agenda Item 9).
 109.5 109.5.1 Luckwell Bridge Improvement Scheme: There had been a recent site meeting and final quotes are awaited from CJ Lynch and Sherrins for the work involved; the hedge still needs trimming.
Cllr Sanders reported that there are problems with the bridge due to its weight limit being unknown and larger lorries refusing to deliver.
            109.5.2 Cllr Webber had been talking with Highways regarding the quality of tarmacing by the school; Highways would like a list of roads/highways matters to be worked on in the Parish during 08/09: Councillors requested to bring these back to the April meeting; work on the widening of the entrance to the car park at The Rest & Be Thankful Inn had now started; Cllr Edwards had been trying to solve the problem at Roundwater Dip, Exford PC have asked Cutcombe to co-operate on this matter; flooding problems to be reported at the top of Thorne Lane and Codsend Lane. The Clerk reported on The Betta Somerset Stages Rally to take place on 26th April.
109.6  The Clerk reported on the Snowdrop Valley Park and Ride Scheme, information having been passed to her from Sally Parish, the
co-ordinator to whom a vote of thanks is to be recorded. A meeting of the main parties linked with the scheme had taken place the previous Thursday, some costs are still awaited. The Clerk is to meet with the bus operator next week and it is hoped that final figures can be brought to the April meeting. Concern was expressed that no funds have yet been received form the SDF or ENPA. It was resolved that the Parish Council will co-ordinate the scheme again for 2009.
109.7  The Chairman of the Committee of Dunkery Pre-School had passed a comprehensive Business Plan 2008-2013 to Council for consideration. The Clerk is to summarise this for the Annual Parish Meeting of Electors (2nd April) and for discussion at the April PC meeting.
109.8  110 people had attended the meeting at the Moorland Hall on 6th March and it was agreed that the Clerk would draw together points from this and others in the Parish into a response to the proposed closure of the Post Office: this to be circulated to Council and others who had commented so that a final submission could be made before the 9th April deadline. Our local MPs have been asked for support and support is forthcoming from Co Cllr John Edwards, ENPA and WSC.
109.9  The Clerk circulated Response Forms for the ENPA Local List of Validation Requirements for Planning Applications, together with the report. Councillors to report back to the Clerk asap: deadline for response is 11th April. Co Cllr Edwards expressed concern that professional help would be needed to complete a planning application if most of the proposed Requirements were to be accepted and perhaps training sessions for the public should be organized.
109.10  109.10.1 It was resolved to pay the Clerk’s quarterly salary (01/01/08 to 31/03/08) in the sum of £444.06.
              109.10.2 It was resolved to pay the Clerk’s quarterly expenses in the sum of £219.19.
              109.10.3 It was resolved to pay the two SALC invoices for training events (FOI Act & Document Retention and Audit and Accounts Update),each in the sum of £15.
              109.10.4 It was resolved to pay the SALC Annual Affiliation Fee in the sum of £87.57.
109.11  109.11.1 The Clerk had circulated a list of correspondence received prior to the meeting; various items were debated including the ENPA Annual Monitoring Report 2006-07 (circulating among Councillors) and a letter from WSC Planning manager; it was reported that no further funds are available 2008/09 from the WSC Amenity Grant.
              109.11.2 The Clerk reported on the SALC FOI and Document Retention training event which she had attended.
              109.11.3 Cllr Webber read out a report from the Parochial Church Council regarding issues surrounding Village News in the Parish magazine and the siting of the Church Noticeboard. The Clerk agreed to contact the PCC to see if more of their notices could go on the Parish Council noticeboards in the village. Any suggestions for resiting the Church noticeboard to be brought to the April PC meeting.
              109.11.4 Cllr Webber had spoken with Somerset Waste Partnership who had apologized for the non-emptying of bins in the car park and had cleaned up around the bins. The Clerk to report that there is still a lot of rubbish between the bins and the hedge. Cllr Webber reported on the March Exmoor Panel Meeting and his disappointment that it now appeared that WSC would not be able to contribute to the proposed Parish Lengthsman Scheme after such a lot of hard work
had been put in by Parishes and all those involved. Cllr Davis reported on the implementation of the locally managed framework of the Standards Board for England and that the mobile skate park would be at Wheddon Cross on 11th May between 11am and 1pm. Co Cllr Edwards reported that he still did not have any information on the restructuring of the Area Working Panel for 2008/09.

The next meeting of Cutcombe Parish Council will take place on Tuesday 15th April at 7.30 pm in the Moorland Hall. There being no other business the meeting closed at 8.52 pm.

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APRIL 2008

Meeting of Cutcombe Parish Council held on Tuesday 15th April 2008 at 7.30 pm (or as soon thereafter as public questions and statements are concluded) at the Moorland Hall

Questions and statements from parishioners will be taken at 7.30 pm prompt, before the parish council meeting begins, for a maximum of 15 minutes.

AGENDA
1 Apologies for absence
2 Declarations of interest
3 To approve the minutes of the meetings held on 18th March 2008, and any matters arising
4 Planning Applications and related business
4.1 Consideration of planning applications
4.2 To note ENP decisions on previous applications
4.3 Other relevant matters
5 To consider highways and transport matters, and related items
5.1 The Luckwell Bridge Triangle Improvement Scheme
5.2 Any other Highways/Transport matters: bridleway near Horsecombe Farm
6 Report on the Annual Parish Meeting of Electors and Matters Arising Therefrom
7 Finance
7.1 To consider and, if approved, pay retrospectively the EDF Energy bill of £135.85 in respect of Wheddon Cross Toilets
7.2 To agree to increase the standing order payable to Jonathan Webber for 2008/09 financial year in respect of the toilet cleaning contract by 3.1% in line with the increase applied by WS Council
7.3 Report of the Finance Working Party for the end of the financial year 2007/08
7.4 Consideration of a request from Dunkery Pre-School for help towards the cost of IT equipment
7.5 To consider and, if approved, pay an invoice from West Somerset Council in the sum of £46.21 in respect of the road closure for the Snowdrop Valley Park and Ride Scheme 2008
7.6 To consider and, if approved, pay retrospectively an ex-gratia payment to Cynthia Stevens for the Snowdrop Valley Park and Ride Scheme 2008 website
7.7 To consider and, if approved, pay retrospectively an ex-gratia payment to Marlene Allinson for the Snowdrop Valley Park and Ride Scheme 2008 leaflet
8 Correspondence and meetings
8.1 Clerk’s report on correspondence received
8.2 Clerk’s report on meetings attended
8.3 Councillors’ reports on correspondence received
8.4 Councillors’ reports on meetings attended
9 Items for the next Agenda

Members are reminded that the Council has a general duty to consider the following matters in the exercise of any of its functions: Equal Opportunities (race, gender, sexual orientation, marital status and any disability), Crime and Disorder, Health and Safety, and Human Rights.

Minutes of the Meeting held at 7.30pm on Tuesday 15th April 2008 at the Moorland Hall

Councillors Roger Webber, Linda Atkins, Eric Clarbull, Maria Davies, John Davis, Tim Gardner and Susie Sanders were present as was County Councillor John Edwards and ENPA Ranger Richard Eales.
110.1 An apology of absence was accepted from Cllr Maria Davies.
110.2 There were no declarations of interest.
110.3 The minutes of the meeting held on 18th March 2008 were approved and signed by the Chairman as a true record. 109.11.3: Council agreed that it was up to the PCC to investigate a potential new site for its notice board if it was unhappy with the current one; the Clerk had offered to display church notices, subject to space being available, on the Parish notice boards. 109.5.2: The Clerk to write to Highways re quality of repairs and potholes particularly around and below the Church and to request a more co-ordinated programme of works.
110.4 110.4.1 There were no planning applications for consideration.
110.4.2 6There were no ENP decisions on previous applications to report.
110.4.3 There were no other relevant planning issues to discuss.
110.5 110.5.1 Luckwell Bridge Improvement Scheme: a quotation for the work had been received from C J Lynch & Sons and like-for-like quotes is to be obtained from other contractors. It was agreed that Cllr Sanders would obtain a sample of conservation kerbing and place this in situ for approval before any works commenced. 3 to 6 weeks will be needed to obtain the requisite licences before work could be started. Cllr Sanders had been in touch with Western Power asking if they could upgrade the path to the sub-station. The Clerk to investigate new notice board costs.
110.5.2 Council resolved to support Exmoor National Park in its application to allow the bridleway near Horsecombe Farm to remain unsigned due to safety issues. ENPA Ranger Richard Eales agreed to investigate other local matters regarding bridleways, fly tipping, updating of the ENPA notice board near the bus stop and secure catches on the wooden rubbish bins in the car park and to report back to the Clerk. The Clerk to ask when the Exford bus will start using the recently widened entrance to The Rest & Be Thankful Inn car park and to thank Highways for a good job done; she also reported on Highways Group Changes in the area.
110.6 Cllr Webber and the Clerk gave a brief summary of issues discussed at the Annual Parish Meeting of Electors including the future of the waste disposal bins at the car park, the proposed closure of the Wheddon Cross Post Office, the Summerfield Homes revised scheme at the auction field. The Snowdrop Valley Park and Ride Scheme 2008 and an oil purchase sharing scheme. Cllr Webber requested that a vote of thanks be recorded to Colin Stevenson for his help with the Snowdrop Valley Scheme and responding to the Post Office Closure proposal.
110.7 110.7.1 It was resolved to pay retrospectively the EDF Energy bill of £135.85 in respect of electricity at the Wheddon Cross toilets.
110.7.2 It was resolved to increase the standing order payable to Jonathan Webber for the toilet cleaning contract 2008/09 by 3.1% in line with the increase proposed by WSDC.
110.7.3 The Finance Working Party reported that they an end of year meeting with the RFO had taken place; the accounts were found to be in good order.
110.7.4 After seeking the views of the Finance Working Party, and parishioners at the APME it was resolved to support the Dunkery
Pre-School with a sum of £300 towards IT equipment.
110.7.5 Council requested that the Clerk seek clarification as to who pays the invoice from WSC regarding an admin charge for the road closure for Snowdrop Valley Park and Ride Scheme.
110.7.6 It was resolved to pay retrospectively the ex-gratia payment to Cynthia Stevens of £50 for work on the Snowdrop Valley Park and Ride Scheme website.
110.7.7 It was resolved to pay retrospectively the ex-gratia payment to Marlene Allinson of £50 for work on the Snowdrop Valley Park and Ride Scheme leaflet.
110.11 110.8.1 The Clerk had circulated a list of correspondence received prior to the meeting; various items were debated including the Local Action for Rural Communities Western Somerset Bid; the Exmoor Association of Parish Councils meeting at the Moorland Hall on 17/04/08 and the WSC Local Development Framework
Housing Survey.
110.11.2 The Clerk reported on the SALC Accounts and Audit Update training which she had attended on 10th April at Edington.
110.11.3 Cllr Webber reported on a letter received from the League of Friends thanking Wheddon Cross collectors: to be placed on the Parish noticeboard.
110.11.4 Cllr Webber had attended an Exmoor Panel meeting at which Cllr Keith Ross had agreed to look again at the Parish Lengthsman project and report back to the June Panel meeting to see if funds could be found to move the project forward. A list of works needed to be carried out by Highways 2008/09 was discussed.
Cllr Davis had attended a meeting of the Standards Board.

The next meeting of Cutcombe Parish Council will be the Annual Parish Council Meeting and will take place on Tuesday 20th May at 7.30 pm in the Moorland Hall. There being no other business the meeting closed at 9.05

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Cutcombe Parish Annual Parish Meeting 2008

All local government electors in the parish are invited to the Annual Parish Meeting for Cutcombe which will be held in the Moorland Hall on Wednesday 2nd April 2008 at 7.30 pm
or as soon thereafter as public questions and statements are concluded

Refreshments and the minutes of last year’s meeting will be available from 7 pm.

AGENDA

1 Apologies for absence
2
To approve the minutes of last year’s Annual Parish Meeting held on 29th March 2007 and any matters arising therefrom
3 Parish Council Chairman’s Report
4 Dunkery Pre-School
5 Recycling Bins at Wheddon Cross
6 Proposed closure of Wheddon Cross Post Office
7 The Joyce Charity
8 The West Charity

Minutes of the Annual Cutcombe Parish Meeting of Electors held on Wednesday 2nd April 2008 at 7.30 pm at Moorland Hall

1. There were 20 parishioners present and County Councillor John Edwards.

2. Apologies were received from Mully Woolmer.

3. The minutes of the meeting held on 29th March 2007 were approved and signed by the Chairman as a true record. There were no matters arising.

4. Cllr Roger Webber presented his report for 2007/08 as Chairman of Cutcombe Parish Council. He thanked Cllr Eric Clarbull for his many years as Vice-Chairman, which post was taken over by Cllr Linda Atkins in May 2007. Among topics reported were: the Luckwell Bridge Triangle Improvement Scheme, the Snowdrop Valley Park and Ride Scheme, the Parish Lengthsman project, the Parish Plan, the revised scheme planned for the Auction Field, the appointment of a Parish Paths Liaison Officer and the proposed closure of the Post Office. He thanked all his fellow Councillors, County Councillor John Edwards and the Clerk for all their hard work and support during the past year, Colin Stevenson for his help on various projects and Cynthia Stevens for the village website. Questions and discussion from the floor followed. Topics included: the Snowdrop Valley Park and Ride Scheme, the failed proposal for a Unitary Authority, the Summerfield Homes proposals for the auction site, speed limits at Luckwell Bridge and the possible resiting of the Church noticeboard.

5. Cllr Webber reported on the work of the Joyce Charity over the past year during which £800 had been distributed to twelve people or families in the Parish.

6. Cllr Webber reported on the work of the West Charity over the past year during which £387 had been distributed to ten people.

7. Electors were asked for their views re the Parish Council supporting the Dunkery Pre-School: all present were in favour.

8. Electors were asked for their views on the removal of the waste recycling bins at the car park: responses were mixed, some favouring removal as there are now kerbside collections, others preferring to see the bins retained but larger or better managed to avoid the build up of litter and abuse by trade users. The Clerk will ask a representative from Somerset Waste to attend a Parish Council meeting. The Exmoor Trust has taken up the matter of fly tipping and litter with the Exmoor National Park Authority.

9. Any other business: the Clerk was asked to investigate a possible oil sharing scheme for Cutcombe and Wheddon Cross.

10. The meeting closed at 8.40 pm.

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MAY 2008

Meeting of Cutcombe Parish Council held on Wednesday 7th May 2008 at 7.30 pm (or as soon thereafter as public questions and statements are concluded) at the Moorland Hall

Questions and statements from parishioners will be taken at 7.30 pm prompt, before the parish council meeting begins, for a maximum of 15 minutes.

AGENDA

1    Apologies for absence
2    Declarations of interest
3    Planning Applications and related business
4  Consideration of planning applications:
      6/8/08/113: The Chapel, Wheddon Cross: conversion of former Methodist Chapel to 2-bedroom local needs dwelling

Minutes of the Meeting held at 7.30pm on Wednesday 7th May 2008 at the Moorland Hall
Councillors Linda Atkins (Chairman for this meeting), Eric Clarbull, Maria Davies and John Davis were present.

111.1 Apologies of absence was accepted from Cllrs Roger Webber, Tim Gardner and Susie Sanders.
111.2 There were no declarations of interest.
111.3 Consideration of Planning Application 6/8/08/113: The Chapel, Wheddon Cross: conversion of former Methodist Chapel to 2-bedroom local needs dwelling. The following comments were made by Council:
In principle Cutcombe Parish Council supports local needs affordable housing and the use of renewable energy, however concerns were expressed viz:
i) line of sight: Council expressed surprise that a full planning application had been submitted stating that the existing vehicular and pedestrian access is to be retained: as far as local knowledge goes there has never been any vehicle access to the Chapel apart from, perhaps, hearses, and certainly no parking. The line of sight when leaving via the existing gates is extremely poor, the hedge completely obscuring visibility. No mention in the application has been made regarding removal of the hedge or making a tuning bay or vehicle splay. The exit is onto a very busy A road and an exiting pedestrian or vehicle would be in a very dangerous position if this entrance is to remain as existing. Other local affordable needs housing currently under construction in the village (exiting onto a less busy B road) has had to ensure that a vehicle splay and two parking bays per unit have been incorporated as a planning condition.
Ii) the solar panels should blend in well with the slate roof;
ii) the proposed new chimney: could this be more in keeping with the building?
Iii) could all or some of the leaded lights be retained (especially the north-west window) or if not perhaps donated to the village where they could be used in recognition of the former chapel?

The next meeting of Cutcombe Parish Council will be the Annual Parish Council Meeting and will take place on Tuesday 20th May at 7.30 pm in the Moorland Hall. There being no other business the meeting closed at 8.05 pm.

Meeting of Cutcombe Parish Council held on Tuesday 20th May 2008 at 7.30 pm (or as soon thereafter as public questions and statements are concluded) at the Moorland Hall

Questions and statements from parishioners taken at 7.30 pm prompt, before the parish council meeting begins, for a maximum of 15 minutes.

AGENDA

1       Election of Chairman and Receipt of Chairman.s Declaration of Acceptance of Office
2       Election of Vice-Chairman
3       Apologies for Absence
4       Declarations of interest
5       To approve the minutes of the meetings held on 18th March 2008, and any matters arising; to approve the minutes of the meeting held on 9th May and any matters arising.
6       Planning Applications and related business
6.1     Consideration of planning applications:
6.1.1   Application No GDO 08/10: Edbrooke Farm, Luckwell Bridge, new agricultural track (605m long) to provide access for farm vehicles/machinery which can't get over Luckwell Bridge: track will come off at Thorne Lane.
6.1.2   Application No 6/8/08/104: Putham Farm, Cutcombe: Repair, reconstruction and conversion of barn buildings as part of small business providing accommodation and employment for two adults with learning difficulties working on the farm.
6.2       To note ENP decisions on previous applications
6.3       Other relevant matters
6.3.1   Summerfield Homes, update on the auction field proposals by Chris Winter, Director, Summerfield Homes
6.3.2    Affordable Housing Site Identification Project
7    To consider highways and transport matters,
       and related items
        7.1    The Luckwell Bridge Triangle Improvement Scheme
8   Recycling bins at Wheddon Cross: representative from Somerset Waste Partnership in attendance
9   Proposed Removal of Payphones within the Exmoor National Park: Consultation
10 Proposed agenda items for the Meeting of the Exmoor   Consultative and Parish Forum, Wednesday 11th June, 6.30 pm at Exmoor House, Dulverton
11  Finance
  11.1  To consider the Internal auditor's report 2007/08
  11.2  To consider and approve the Statement of Accounts for the Year ended 31st March 2008
  11.3  To consider and approve the Annual Governance Statement for the financial year ended 31st March 2008
  11.4  To appoint an internal auditor for 2008/09
  11.5 To pay the Allianz Cornhill insurance premium 2008/09 in the sum of £586.71
  11.6  To consider and, if approved, pay an annual subscription to LCR (The Official Journal of the National Association of Local Councils) in the sum of £13.50
  11.7  To consider and, if approve, pay the annual subscription to the Community Council for Somerset in the sum of £25
  11.8  To consider future banking arrangements for the Parish Council
12  Correspondence and meetings
12.1    Clerk's report on correspondence received
12.2    Clerk's report on meetings attended
12.3    Councillors' reports on correspondence received
12.4    Councillors' reports on meetings attended
13  Items for the next Agenda

Minutes of the Meeting held at 7.30pm on Tuesday 20th May 2008 at the Moorland Hall
Councillors Roger Webber, Linda Atkins, Eric Clarbull, Maria Davies,
John Davis, Tim Gardner and Susie Sanders were present as was
County Councillor John Edwards, Andy Mallinson (Somerset Waste Partnership), Chris Winter (Summerfield Homes) and 4 parishioners.

112.1 Councillor Webber was unanimously elected Chairman of the Parish Council for the year 2008/09 and signed the Declaration of Office and Acceptance of the Code of Conduct.
112.2 Councillor Atkins was unanimously elected Vice-Chairman of the Parish Council for the year 2008/09.
112.3 An apology of absence was accepted from WPCSO Sue Hurley who had sent in a written report.
112.4 Declarations of Interest
Item No Councillor Interest Action Taken
6.1.1 Sanders Prejudicial (Applicant) Left the room for the discussion and the vote
6.1.2 Webber Personal (brother farms next door) Minuted
6.3.1 Webber Personal (shareholder in Exmoor Farmers Liverstock Auction) Minuted
7.1 Webber Prejudicial (brother-in-law one of the contractors quoting) Left the room for the discussion and the vote to select a contractor
112.5 The minutes of the meeting held on 15th April 2008 were approved and signed by the Chairman as a true record. Matters Arising: the Clerk reported that: 110.5.2: ENPA Ranger Richard Eales had reported that the rubbish bin in the car park was not ENPA’s responsibility but he was hoping to have the catch fixed anyway; the ENPA noticeboard in the car park would be updated in the near future; the Exford bus would be driving through the car park once the building work at The Rest & Be Thankful Inn is completed; 110.7.4: the Clerk read out a letter to accompany the cheque for Dunkery Pre-School; 110.7.5: the invoice for admin. work re the Snowdrop Valley Road closure had been sent to Tim Braund, ENPA. The minutes of the meeting held on 7th May were approved as a true record and signed by the Chairman. There were no matters arising.
112.6 112.6.1.1 Planning Application GDO 08/10: Edbrooke Farm, Luckwell Bridge, new agricultural track (605m long) to provide access for farm vehicles/machinery which can’t get over Luckwell Bridge, track will come
off at Thorne Lane: no objections subject to suitable, non-reflective, materials being used for the track.
112.6.1.2 Planning Application 6/8/08/104: Putham Farm, Cutcombe: Repair, reconstruction and conversion of barn buildings as part of small business providing accommodation and employment for two adults with learning difficulties working on the farm: discussion deferred until after a site visit, to be arranged asap.
112.6.2 There were no ENA decisions on previous applications to report.
112.6.3.1 Chris Winter, Director of Summerfield Homes, answered questions relating to the proposed development at the auction site including those relating to size of the units, materials, parking, local needs provision, highways matters and the commercial units.
112.6.3.2 The Clerk read out a letter from Clive Miller & Associates regarding an Affordable Housing Site Identification Project and a letter from ENPA re evaluating the need for affordable housing.
112.7 112.7.1 Luckwell Bridge Improvement Scheme: 2 comparable quotes had been received (a third could not be obtained due to the small nature of the work involved): it was resolved to accept the quotation from C J Lynch & Sons and request a start date. Cllrs Webber and Sanders agreed to project manage. Cllr Sanders to talk to Highways regarding their proposals for the bridge/possible ford.
112.7.2 The Clerk reported on the Surface Dressing & Environmental Maintenance Programmes for 2008 and correspondence with Highways regarding Roundwell Dip. She was requested to ask for 2 cuts per annum for the hedges from the Kiosk to Slade Corner.
112.8 The Clerk outlined concerns expressed by parishioners re the recycling bins in the car park. Andy Mallinson (Somerset Waste Partnership) agreed that there had been problems regarding collections. After a discussion it was agreed that: a) problems with kerbside collections to be sorted out asap; b) Mr Mallinson would come to the August meeting; c) there is a need for stronger management of the collection teams. It was agreed that the aim of the Council is to seek the removal of the recycling bins in the car park once all problems with kerbside collections have been ironed out. Any parishioner can ask for a second black box tel: 01643 703704.
112.9 The Clerk reported on BT’s consultation regarding payphones which they propose to remove within ENPA area. It was resolved to write a reply to BT protesting at the proposals, in particular with regard to the payphone at Luckwell Bridge, and also to reply to ENPA’s letter asking for any relevant information which might be useful in preparing its response.
112.10 Agenda Items for the meeting of the Exmoor Consultative and Parish Forum, 11th June: a) Update on BT’s proposals re removal of payphones within ENP; b) Action taken by ENPA re fly tipping and rubbish disposal within ENP; c) request update on the status of RUPPs within ENP after the Winchester case; d) update on proposed Post Office closures.
112.11112.11.1 The internal auditor’s report for 2007/08 was read out & noted.
112.11.2 The Statement of Accounts for the financial year ended 31/03/08 was approved and signed by the Chairman and the RFO.
112.11.3 The Annual Governance Statement for the financial year ended 31/03/08 was approved and signed by the Chairman and the Clerk.
112.11.4 It was resolved to appoint Colin Stevenson as the internal auditor for the financial year 2008/09.
112.11.5 It was resolved to pay the Allianz Cornhill Insurance premium 2008/09 in the sum of £586.71. It was noted that the Clerk is looking into obtaining alternative quotations for Council’s insurance.
112.11.6 It was resolved to pay the annual subscription to LCR in the sum of £13.50.
112.11.7 It was resolved to pay the annual subscription to the Community Council for Somerset in the sum of £25.
112.11.8 It was resolved to continue banking with NatWest as their recent letter regarding charges had proved to be sent in error by the Bank.
112.12 112.12.1 The Clerk had circulated a list of correspondence received prior to the meeting, which items were noted.
112.11.2 The Clerk reported on a meeting of the Exmoor Association of Parish Councils which she had attended.
112.11.3 Cllr Davis reported on an e-mail received from David Peake, Highways, regarding a test case relating to the use of RUPPs.
112.11.4 Cllr Sanders reported on the E4Exmoor Symposium which she had attended: particularly interesting was a talk on micro-energy systems and reducing one’s personal carbon footprint. Cllr Davis reported on the visit of the mobile skatepark to Wheddon Cross; it is hoped it will visit again, perhaps this time an evening visit during school holidays. Cllr Webber agreed to fix up a meeting with the Clerk and Andy Giles from West Somerset Finance regarding the Wheddon Cross toilets contract.
112.13 Agenda items for next meeting: Cllr Webber to report on District matters including the future of the Lengthsman scheme.

The next meeting of Cutcombe Parish Council will take place on Tuesday 17th June at 7.30 pm in the Moorland Hall.
There being no other business the meeting closed at 10.12 pm.

Meeting of Cutcombe Parish Council held on Wednesday 28th May 2008 at 8.00 pm (or as soon thereafter as public questions and statements are concluded) at the Moorland Hall

Questions and statements from parishioners taken at 8.00 pm prompt, before the parish council meeting begins, for a maximum of 15 minutes.

AGENDA

1    Apologies for absence
2    Declarations of interest
3    Planning Applications and related business
4.1      Consideration of planning applications:
          application No 6/8/08/104: Putham Farm, Cutcombe: Repair, reconstruction and conversion of barn buildings as part of small business providing accommodation and employment for two adults with learning difficulties working on the farm (following a site visit).
 

Minutes of the Meeting held at 8.00 pm on Wednesday 28th May 2008 at the Moorland Hall
Councillors Roger Webber, Linda Atkins, Eric Clarbull, Maria Davies, John Davis, Tim Gardner and Susie Sanders were present.
113.1  There were no apologies for absence.
113.2  Cllr Webber declared a personal interest as his brother owns a track over which the applicant has right of access and farms next door. Cllr Webber emphasized that, should this application come before ENPA Planning Committee, he would consider it fairly and with an open mind, not having regard to any observations which might be made at this meeting.
113.3  Planning Application 6/8/08/104 Putham Farm: Repair, reconstruction and conversion of barn buildings as part of small business providing accommodation and employment for two adults with learning difficulties on the farm. Following a site visit at 7pm, Council decided, unanimously, not to support this application for the following reasons:
            1 Great concern was expressed that there is no guarantee from Social Services that, once the applicant has carried out the work to the buildings in question, they will be suitable for two adults with learning difficulties to live and work on the site, and so part of the planning consent, if granted, could not be complied with, therefore the applicant might seek an alternative use for the buildings. On inspection of the plans the two self-contained units are connected by a shared utility area, and could easily be made completely self contained.
            2 The location is very remote: on discussions with the applicant it is not expected that the two adults would be able to drive, but would rely on a manager for their provisions and would have to occupy their own time outside working hours and perhaps at weekends. It is unclear how this would help their integration into a community and what activities might be available to them in such an isolated environment.
            3 As understood from the applicant, the manager would be employed by him and would manage the day-to-day work on the farm unit. It is unclear that any supervision or management would take place outside normal working hours or at weekends, and concern was expressed as to what would happen when the manager is on holiday or unable to get to work for any reason.
            4 The buildings are in an extremely poor state of repair, Council felt that it is more a new build project than a repair and reconstruction one. There appear to be no footings, no structural walls left and very little head height and a solid rock floor to one of the existing buildings. An increase in the footprint and height of the buildings would seem to be inevitable to comply with current building regulations and it is difficult to see how the buildings themselves could be made to comply without a new build taking place.
            5 The farm unit is not large, with a few "pet" sheep, a few chickens, potential logging and hedging (seasonal activities), a potential veg patch and possibly a couple of bucket-fed calves would be obtained. It is Council's opinion that there would not be sufficient work for all-year-round activities for two adults.
            6 The Design Statement says that the document "Care Homes for Adults" includes a particular section regarding spatial requirements: 24.9 they should be "fully accessible for the disabled". The planning application refers to adults with learning difficulties. It is felt that the site is entirely unsuited to physically disabled adults: the land falls away very steeply (not a "gradual gradient to the south east" as stated in the Design Statement) and access is not level: it is unclear as to whether the adults might be physically disabled as well as have learning difficulties.

The next meeting of Cutcombe Parish Council will take place on Tuesday 17th June at 7.30 pm in the Moorland Hall. There being no other business the meeting closed at 8.40 pm.

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JUNE 2008

Meeting of Cutcombe Parish Council held on Tuesday 17th June 2008 at 7.30 pm (or as soon thereafter as public questions and statements are concluded) at the Moorland Hall

Questions and statements from parishioners will be taken at 7.30 pm prompt, before the parish council meeting begins, for a maximum of 15 minutes.

AGENDA
1    Apologies for absence
2    Declarations of interest
3    To approve the minutes of the meetings held on 20th March 2008, and any matters arising.
4    Planning Applications and related business
4.1      Planning Applications
            GDO 08/12 Oaktrow Farm, Timberscombe: Agricultural prior notification in respect of erection of general purpose agricultural/livestock building (324 sq m)
4.2      To note ENP decisions on previous applications
4.3      Any other planning matters
5    To consider highways and transport matters,
       and related items
        5.1    The Luckwell Bridge Triangle Improvement Scheme
        5.2    Any other highways matters
6    Presentation by Rachel Hayes, Tour of Britain 2008
7    Snowdrop Valley: Sustainable Development Fund Grant
8    Parish Plan, where now?
9    Finance
  9.1    To consider grants under section 137 Grants: Clowns, Age Concern
  9.2    To consider and, if approved pay, an invoice from the Moorland Hall and Recreation Ground in the sum of £51.50 for room hire
  9.3    To resolve to pay the first half of the agreed annual sum in support of the Burial Ground 2008/09 (£250)
  9.4    To consider and, if approved, pay the Clerk’s quarterly salary in the sum of £451.24
  9.5    To consider and, if approved, pay the Clerk’s quarterly expenses in the sum of £144.07.

10  Correspondence and meetings
10.1    Clerk’s report on correspondence received
10.2    Clerk’s report on meetings attended
10.3    Councillors’ reports on correspondence received
10.4    Councillors’ reports on meetings attended
11  Items for the next Agenda

     
Minutes of the Meeting held at 7.30pm on Tuesday 17th June 2008 at the Moorland Hall
Councillors Roger Webber, Linda Atkins, Eric Clarbull, Maria Davies, John Davis, Tim Gardner and Susie Sanders were present as was County Councillor John Edwards and two parishioners.
114.1  County Councillor John Edwards had sent a message that he would be late. There were no other apologies for absence.
114.2  There were no Declarations of Interest.     
114.3  The minutes of the meeting held on 20th May 2008 were approved and signed by the Chairman as a true record. Matters Arising: 112.8: the Clerk read out an e-mail from Andy Mallinson, Somerset Waste Partnership: she agreed to follow this up and arrange a site meeting with SWP; 112.9: the Clerk read out a letter to BT protesting at the proposed removal of the payphone at Luckwell Bridge.
The minutes of the meeting held on 28th May 2008 were approved and signed by the Chairman as a true record. There were no matters arising.
114.4  114.4.1 GDO 08/12 Oaktrow Farm, Timberscombe: Agricultural prior notification in respect of erection of general purpose agricultural/livestock building (324 sq m): no objections were raised provided that the building is used for the purposes stated, in keeping with its surroundings, compliant with all regulations, suitable materials used and that there is a genuine need for the building as this farm has already been split meaning a doubling up of farm buildings.
114.4.2 There were no ENP decisions on previous applications to report.
114.4.3 There were no other planning matters for discussion.
114.5  114.5.1 Luckwell Bridge Triangle Improvement Scheme: Cllr Sanders reported on progress and liaison with the contractor and Highways.
114.5.2 B3224: Broken Bend sign after Brendon Hill on left towards Taunton; dangerous culvert at Holcombe Water Farm: to be reported.
114.6  Tour of Britain 2008: Rachel Hayes apologized, to be invited to July meeting: the route has changed this year so Wheddon Cross should not expect as many visitors as last year.
114.7  The Clerk read out a letter from ENPA setting out terms and conditions of the Sustainable Development Fund Grant which were debated. It was resolved that the Clerk write to ENPA in order to clarify some of the points: she will report back to Council. She is also to arrange a meeting with a view to planning Snowdrop Valley Park and Ride Scheme 2009.
114.8  It was agreed to publicise the Parish Plan at the Fete in August with a view to taking this forward in the Autumn if enough support is forthcoming.
114.9  114.9.1 Two letters requesting support by way of grants under Section 137 had been received. It was resolved to give a grant of £50 each to
114.9.2 It was resolved to pay an invoice for room hire from the Moorland Hall and Recreation Ground in the sum of £51.50.
114.9.3 It was resolved to pay the first half of the agreed annual sum in support of the Burial Ground in the sum of £250.
114.9.4 It was resolved to pay the Clerk’s quarterly salary in the sum of £451.24.
114.9.5 It was resolved to pay the Clerk’s quarterly expenses in the sum of £144.07.
114.10 114.10.1 The Clerk had circulated a list of correspondence received prior to the meeting, which items were noted including the Somerset Local Initiatives Budget for Somerset County Councillors (deadline for funding bids 28/11/08), Parish Walkabout by the local constabulary.
114.11.2 The Clerk and Cllrs Atkins and Webber reported on a meeting of the Exmoor Consultative and Parish Forum. It was noted that ENPA had not received a reply to their letter regarding Post Office closures (neither had Cutcombe Parish): the Clerk to write a letter of protest.
114.11.3 Cllrs had no correspondence to report.
114.11.4 Cllr Davis reported on a meeting of the Standards Board: he will attend the Exmoor Panel meeting on 26th June. Cllr Clarbull reported on the SALC meeting at Bicknoller. Cllr Davies had attended the Ironman event at Wimbleball Lake.
        
The next meeting of Cutcombe Parish Council will take place on Tuesday 15th July at 7.30 pm in the Moorland Hall. There being no other business the meeting closed at 9.30 pm.

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JULY 2008

Meeting of Cutcombe Parish Council to be held on Tuesday 15th July 2008 at 7.30 pm (or as soon thereafter as public questions and statements are concluded) at the Moorland Hall

Questions and statements from parishioners will be taken at 7.30 pm prompt, before the parish council meeting begins, for a maximum of 15 minutes.

AGENDA
1    Apologies for absence
2    Declarations of interest
3    To approve the minutes of the meetings held on 16th June 2008 and any matters arising.
4    Planning Applications and related business
4.1      Planning Applications:
            4.1.1 6/8/08/105 Conversion of former Methodist chapel to 2 bedroom local needs dwelling, Wheddon Cross
            4.1.2 6/8/08/106 Raleigh Manor, Wheddon Cross: Demolition of existing double garage and erection of new double garage and store rooms (amendment to planning permission 6/8/08/102)
4.2      To note ENP decisions on previous applications
4.3      Any other planning matters
5    To consider highways and transport matters,
       and related items
        5.1    The Luckwell Bridge Triangle Improvement Scheme
        5.2    Any other highways matters
6    Presentation by Rachel Hayes, Tour of Britain 2008
7    Update on events to be held at the Recreation Ground
8    Local Initiatives Budget
9    Councillor Webber to report on District Matters
10   Update on BT’s proposed removal of payphone at
  Luckwell Bridge
11  Update on Snowdrop Valley Park and Ride Scheme
12  Annual Review of Asset Register
13  Finance
  13.1  To agree to pay, retrospectively, an invoice for EDF Energy in the sum of £96.20 for electricity at the Wheddon Cross toilets
14  Correspondence and meetings
14.1    Clerk’s report on correspondence received
14.2    Clerk’s report on meetings attended
14.3    Councillors’ reports on correspondence received
14.4  Councillors’ reports on meetings attended
15 Items for the next Agenda

Minutes of the Meeting held at 7.30pm on Tuesday 15th July 2008 at the Moorland Hall

Councillors Roger Webber, Linda Atkins, Eric Clarbull, Maria Davies, John Davis and Tim Gardner were present as were four parishioners.
115.1  Cllr Susie Sanders and Co Cllr John Edwards.
115.2  Cllr Webber expressed a prejudicial interest in 4.1 as the next door neighbour of the applicant: he spoke as a member of the public but left the room for the discussion and the vote on this item; Cllr Gardner expressed a personal interest in item 11 but as no contracts were to be discussed or votes to be taken he remained in the room for the Clerk’s update.          
115.3  The minutes of the meeting held on 17th June 2008 were approved and signed by the Chairman as a true record. Matters Arising: 113.3.112.8: Cllr Atkins to progress problems with kerbside collections at Putham with Adrian Dyer from WSDC; 114.8: the Clerk asked if a stall and display board could be available on the day of the Fete in order to publicise the Parish Plan: she will obtain display materials.
115.4  115.4.1 Planning Applications: 6/8/08/105: Conversion of former Methodist Chapel to 2 bedroom local needs dwelling, Wheddon Cross: whilst mindful of the applicant’s attention to its comments re earlier application (6/8/08/103) in respect of the new chimney and leaded lights, Council felt unable to support this application as car parking had not been satisfactorily addressed. 6/8/08/106: Raleigh Manor, Wheddon Cross: Demolition of existing double garage and erection of new double garage and store rooms (amendment to 6/8/08/102): no objections.
            115.4.2 The following applications had been withdrawn: 6/08/05/113 (Cutcombe Market) and 6/8/08/104: Putham Farm.
            115.4.3 The Clerk reported she had not had a reply from ENPA re extension at Snifwells, Luckwell Bridge.
115.5  115.5.1 Luckwell Bridge Triangle Improvement Scheme: Cllr Sanders had sent in a report: the improvements to commence mid-August; grant application for new noticeboard shortly to be submitted; Somerset County Bridge Inspector to come to a Parish Council meeting in the near future.
            115.5.2 Cllr Atkins agreed to follow up pothole problems; it was noted that the tarring and chipping in the village scheduled for mid-July had not yet taken place.
115.6  Tour of Britain 2008: Rachel Hayes gave a short summary of the Tour of Britain 2008, left some leaflets, showed a DVD of 2007 and answered questions. Traffic concerns particularly re the Wheddon Cross crossroads and surrounds to be fed back to the organizers.
115.7  Cllr Clarbull as Chairman of the Village Hall Committee reported on events to take place at Wheddon Cross: the Exmoor Explorer (August 3rd 2008); Rotary Club Walk of Exmoor (April 2009); Start Trek Walk (end Feb/beg March 2009). On behalf of Council Cllr Webber gave thanks to the Moorland Hall Committee for their hard work in ensuring that the hall was well used and kept to a very high standard.
115.8  It was resolved to form a Working Party (Cllrs Clarbull, Webber, Davis and 2 parishioners present) in order to formulate a bid to the Local Initiatives Budget: first meeting to be arranged asap and report back to Council.
115.9  Cllr Webber reported on District Council matters including: the Parish Lengthsman Scheme (to go ahead); delay in occupation of the new Council offices; cessation of the Local Amenity Grant; closure of Aquasplash and commitment to work towards a new swimming pool and the resignation of Cllr Dudley Searle.
115.10 The Clerk reported that a letter had been sent to ENPA to be incorporated into their submission to BT to object to the proposed removal of payphones within the Exmoor National Park.
115.11 The agreement with ENPA re submission to the SDF for funding for the Snowdrop Valley Park and Ride Scheme 2008 onwards had now been finalized and the grant money should be received shortly. A meeting to organize 2009 scheme was needed asap.
115.12  The Asset Register was reviewed: the Clerk to check financial regulations before final figures are agreed in August. The Clerk circulated copies of Council’s Risk Assessment (excluding those for Snowdrop Valley) so that this can be debated and updated at the August meeting.
115.13  115.13.1 It was resolved to pay, retrospectively, a bill from EDF Energy for electricity at the Wheddon Cross toilets in the sum of £96.20.
115.14 115.14.1 The Clerk had circulated a list of correspondence received prior to the meeting, which items were noted including ENPA’s consultation re the options for future development at Blackpitts; a letter from Jeremy Browne, MP, acknowledging Cutcombe’s letter re proposed removal of payphones in the ENP and Somerset County Council’s Chairman’s Award for Service to the Community 2008 and a list of documents relating to Cutcombe held at the Somerset Archive office.
            115.14.2 The Clerk had no meetings attended to report.
            115.11.3 Cllrs had no correspondence to report.
            115.11.4 Cllrs Webber and Clarbull reported on a meeting at Wheddon Cross re Neighbourhood Policing; Cllr Davis reported on a meeting of the Standards Board.
 
The next meeting of Cutcombe Parish Council will take place on Tuesday 19th August at 7.30 pm in the Moorland Hall. There being no other business the meeting closed at 9.15 pm.

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AUGUST 2008

Meeting of Cutcombe Parish Council to be held on Wednesday 6th August 2008 at 7.30 pm (or as soon thereafter as public questions and statements are concluded) at the Moorland Hall

Questions and statements from parishioners will be taken at 7.30 pm prompt, before the parish council meeting begins, for a maximum of 15 minutes.

AGENDA
1    Apologies for absence
2    Declarations of interest
3    Planning Applications
4.1      Planning Applications:
6/8/08/107 Cutcombe Market, Wheddon Cross: Outline application for the erection of two blocks of business buildings (B1) of 418 and
241.5 sq m with associated access, works and car parking
6/8/08/108 Cutcombe Market, Wheddon Cross: Outline application for the erection of a business building (B1) of 450 sq m and associated access, works and car parking
6/8/08/109 Cutcombe Market, Wheddon Cross: Redevelopment of Cutcombe market to include replacement market building of 649 sq m and caonopy of 110 sq m, pens, access road, parking and related works. Erection of 24 no. residential units including car parking, access roads and garaging. Conversion and extension of site office to create 1 no. residential unit and curtilage.

   
Minutes of the Meeting held at 7.30pm on Wednesday 6th August 2008 at the Moorland Hall

Councillors Roger Webber, Linda Atkins, Eric Clarbull, Maria Davies,John Davis, Tim Gardner and Susie Sanders were present as were County Councillor John Edwards and four parishioners.
Public question time was extended due to the nature and complexity of the applications to be discussed.
116.1  There were no apologies for absence.
116.2  Cllr Gardner expressed a prejudicial interest as he owns a business opposite to, and lives opposite to, the proposed development. He left the meeting. Cllr Webber expressed a personal interest as he has a small shareholding (less than 1%) in Exmoor Farmers Ltd. Cllrs Davies and Clarbull expressed a personal interest as they can see the market from
their respective homes. Cllr Sanders expressed a personal interest as a user of the market.
116.3  116.3.1 6/8/08/107 Cutcombe Market, Wheddon Cross: Outline application for the erection of two blocks of business buildings (B1) of 418 and 241.5 sq m with associated access, works and car parking
            116.3.2 6/8/08/108 Cutcombe Market, Wheddon Cross: Outline application for the erection of a business building (B1) of 450 sq m and associated access, works and car parking
            116.3.3 6/8/08/109 Cutcombe Market, Wheddon Cross: Redevelopment of Cutcombe market to include replacement market building of 649 sq m and caonopy of 110 sq m, pens, access road, parking and related works. Erection of 24 no. residential units including car parking, access roads and garaging. Conversion and extension of site office to create 1 no. residential unit and curtilage.

As the three applications are linked a general debate and discussion ensued and the following points were raised:

Viability of the market and its future    

1. Is the number of houses being proposed driven by the amount of money needed to upgrade the market rather than by local needs: the financial information given in the design and access statement is sketchy: has the cost estimate been independently arrived at and what sources were used to establish the figures quoted?
2. Could not (and should not) the market support itself if it is a viable business? Have other possible ways of financing the upgrade of the market been fully investigated?
3. Do we have the infrastructure on Exmoor to support the increased traffic (if any?) to make the market pay? Will it be a viable business after this development or is it possible that it could close in the near future leaving the housing development but no market? Have any investigations been made into its viability after the upgrade?
4. Why does the proposed new market have a Sale Room and a Sale Ring? What will the Sale Room be used for?
5.
Is there enough lorry parking on the market site?
Housing

6. With regard to the low cost affordable housing: there are equal number of shared and rented houses: would this be the case in the final development?
7. Why are there no affordable, low cost, houses for sale?
8.
Why have two additional houses been added to the scheme since the pre-application drawings were exhibited?
9.
Will the shared ownership houses and the rented ones be affordable by
local people?
10.
Concern was expressed that the houses over garages (which garages may not belong to the occupant of the houses above) would not be a practical proposition.
11.
Six properties are to be built with fireplaces (one of these being a rented house): why have not all of the houses been designed with workable fireplaces: why have false chimneys? What factors have determined the choice of heating? Have sustainable energy sources and integrated home energy systems been thoroughly investigated?
12.
Tenure and demand: clarification to be requested from ENPA officers to discuss tenure and demand for the houses.
13.
Concern was expressed that the number of houses proposed is too great and would upset the balance of the village.
14.
With regard to the affordable housing: there appear to be no garden sheds or buildings which would be useful for the self-employed to store tools, a small trailer, etc. This point was raised at the pre-application meeting but does not appear to have been addressed.
15.
Are the proposed gardens for the affordable homes (30’ x 10’) large enough for the occupants to have a vegetable patch? Would it be possible to have larger gardens and less houses thus leading to a reduction in the carbon footprint of the development?

Highways and parking issues

16. With regard to the metre of footway near the crossroads: could Council meet with Highways to explain how this will work in practice, and give more details of the anti-skid surface, its colour, composition, type and usefulness also to confirm that the road into the housing development will be an adopted road.
17.
Is there adequate parking at the market site for livestock trailers (this point was raised at the pre-submission meeting).
18.
Council does not want to see any cars parked on the road, are the proposed car parking arrangements adequate?
19.
A parking area is on the right of the access road (into the market) which means that cars leaving this area have to pull out onto the access road: would this lead to congestion on busy days? In addition, Council would not like to see any  overflow parking from the housing in the village car park

Landscaping
20.
Tree planting: the plans show too many trees which may interfere with traffic movements and car parking in the market area and the commercial site east and generally clutter the site overall and block sun and light.
21.
Council would prefer to see the commercial and market buildings kept to a minimum functional height to give the best possible views for all.
22.
Concern was expressed with regard to the hedge on the edge of the commercial site east: who owns it and will maintain it (site line shown in middle of hedges) and also who will own and maintain the hedges around
the housing?

Business Units
23.
With regard to the two blocks of business buildings, have indications been given that these will be taken up: perceived need?
24. Can a guarantee be given that the proposed two blocks of business buildings (6/8/08/107) will be built as well as the houses: the two developments must be linked, one should not happen without the other: jobs will be needed for the occupants of the new houses.
25.
Commercial site west: real concerns were raised with regard to the height of this building, could it be lower?
26. Council would like to have an input into reserved matters relating to these applications.

It was agreed that there could be benefits in meeting with ENPA officers and Highways: such meetings to be set up as soon as practicable before Council gives its full and final comments with regard to these applications, hence no vote was taken at this meeting. There being no other business the meeting closed at 9.50 pm. The next meeting of Cutcombe Parish Council will take place on Tuesday 19th August at 7.30 pm in the Moorland Hall.


Meeting of Cutcombe Parish Council to be held on Tuesday 19th August 2008 at 7.30 pm (or as soon thereafter as public questions and statements are concluded) at the Moorland Hall

Questions and statements from parishioners will be taken at 7.30 pm prompt, before the parish council meeting begins, for a maximum of 15 minutes.

AGENDA
1    Apologies for absence
2    Declarations of interest
3    To approve the minutes of the meetings held on 15th July 2008 and 6th August and any matters arising.
4    Planning Applications and related business
4.1      Planning Applications
4.2      To note ENP decisions on previous applications
4.3      Any other planning matters
5    To consider highways and transport matters, and related items
        5.1    Luckwell Bridge: update on the Triangle Improvement Scheme
and Presentation by Peter Radford, Somerset County’s Bridge Manager.
        5.2    Any other highways matters
6     Update on Recycling Bins & Kerbside Collections
7    Update of Council’s Risk Assessment
8    Finance
  8.1    Quarterly report of the Finance Working Party.
  8.2    To note the external auditor’s report on the accounts 2007/08
  8.3    To consider and, if approved pay, the invoice from Moore Stephens in the sum of £334.88 for auditing the annual accounts
  8.4                To consider and, if approved, pay, expenses for Sally Webber in relation to the Snowdrop Valley Park and Ride Scheme 2008 in the sum of £48.16
9    Correspondence and meetings
9.1      Clerk’s report on correspondence received
9.2      Clerk’s report on meetings attended
9.3      Councillors’ reports on correspondence received
9.4      Councillors’ reports on meetings attended
10  Items for the next Agenda

Minutes of the Meeting held at 7.30pm on Tuesday 19th August 2008 at the Moorland Hall

Councillors Roger Webber, Linda Atkins, Eric Clarbull, Maria Davies,
John Davis, Susie Sanders and Tim Gardner were present as were County Councillor John Edwards, WPCSO Sue Hurley, PC Mark Curran, Peter Radford (Somerset County’s Bridge Manager) and six parishioners.
Before the opening of the meeting WPCSO Sue Hurley introduced PC Mark Curran who is now our local beat officer and is new to the area.
117.1  There were no apologies for absence.
117.2  There were no declarations of interest.
117.3  The minutes of the meeting held on 15th July 2008 were approved and signed by the Chairman as a true record. Matters Arising: 115.12: Asset Register: the Clerk reported her research into the basis of the figures and Council resolved to make no changes to the figures agreed in July 2007, there being no additions or deletions over the past year. The minutes of the meeting held on 6th August 2008 were approved and signed by the Chairman as a true record.
117.4  117.4.1 Planning Applications: none for discussion.
            117.4.2.1 The Clerk reported a response from ENPA re the extension of Snifwells which relates to the implementation of a 1989 permission.
            117.4.2.2  Planning Reports: 6/8/08/101: construction of a local needs affordable dwelling and garage (Mr & Mrs J Davis, site adjacent to Carrick, Higher Park Lane): granted; 6/8/08/102: Raleigh Manor, demolition of existing double garage and erection of new double garage and storerooms: granted; 6/8/08/103: conversion of The Chapel, Wheddon Cross to two bedroom local needs dwelling: withdrawn; 6/8/07/111: Reserved Matters details for the construction of a local needs affordable dwelling and garage (Mrs D Brace, site adjacent to Carrick, Higher Park Lane): granted.
117.5  117.5.1 Luckwell Bridge: Peter Radford gave an informative presentation regarding the bridge, past present and future: the Clerk requested a copy for Parish records. Concern was expressed about not putting in a continency plan in case the bridge should fail and the Clerk was asked to convey this concern to County. Triangle Improvement Scheme:
Cllr Sanders reported that she now had the noticeboard quotes and work at The Triangle would commence shortly.
            117.5.2 The Clerk was requested to contact Highways regarding questions about the quality of the recent resurfacing in Cutcombe and the covering up of a stop cock cover near The Firs.
117.6  Cllr Atkins reported on her communications to date with WSDC who are looking into options surrounding rubbish collections from Putham
residents. A letter from Worzells regarding rubbish collection problems was also reported to Council.

117.7  After a short debate it was resolved to update the July 2007 Risk Assessment document with regard to points 1, 4, 5, 8, 9, 13 and 14.
117.8  117.8.1 The Finance Working Party had met with the Responsible Finance Officer at the end of the second quarter of the current financial year and were satisfied with the record keeping and procedures in place.
            117.8.2 The report of the External Auditor on the 2007/08 accounts
was noted.
            117.8.3 It was resolved to pay the invoice from Moore Stephens in the sum of £334.88 for auditing the annual accounts. Council wished it be noted that it felt the charge to be excessive given the size of the Parish.
            117.8.4 It was resolved to pay the sum of £48.16 to Mrs Sally Parish being expenses incurred in relation to the Snowdrop Valley Park and Ride Scheme 2008.
117.9 117.9.1 The Clerk had circulated a list of correspondence received prior to the meeting, which items were noted including: WSDC asking for support re the banning of helium balloon releases; the Parish and Town Council Communications Survey 2008; Homefinder Somerset Update.
            117.9.2 The Clerk reported that she had attended a meeting to start organizing the Snowdrop Valley Park and Ride Scheme 2009 which will run from 31st January to 22nd February. It was resolved to again appoint Mrs Sally Parish to co-ordinate the scheme. The Clerk was asked to draw up an agreement with Mrs Parish for Council’s consideration and to investigate PAYE options and Employer’s Insurance.
            117.9.3 Cllr Gardner reported that a formal agreement had now been made for the retention of the Wheddon Cross Post Office, subject to a new 6 week consultation. It is possible that the current opening hours will be extended.
            117.9.4 Cllrs Webber and Clarbull had attended the Snowdrop Valley 2009 meeting; Cllr Davis reported on a meeting of the Standards Board which he had attended on 12th August. Cllr Webber reported that the Working Party to look into a bid to the Local Initiatives Budget had met and three schemes were considered. It was resolved to support the Working Party in preparing a bid for funding the Drama Group and a Rebound Wall in the Recreation Ground.

The next meeting of Cutcombe Parish Council will take place on Monday 1st September (Cutcombe Market Planning Applications only) and then on Tuesday 16th September, both at 7.30 pm in the Moorland Hall. There being no other business the meeting closed at 10 pm.

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SEPTEMBER 2008

Meeting of Cutcombe Parish Council to be held on Monday 1st September 2008 at 7.30 pm (or as soon thereafter as public questions and statements are concluded) at the Moorland Hall

Questions and statements from parishioners will be taken at 7.30 pm prompt, before the parish council meeting begins, for a maximum of 15 minutes.

AGENDA
1    Apologies for absence
2    Declarations of interest
3    Planning Applications
4.1      Planning Applications:
6/8/08/107 Cutcombe Market, Wheddon Cross: Outline application for the erection of two blocks of business buildings (B1) of 418 and
241.5 sq m with associated access, works and car parking
6/8/08/108 Cutcombe Market, Wheddon Cross: Outline application for the erection of a business building (B1) of 450 sq m and associated access, works and car parking
6/8/08/109 Cutcombe Market, Wheddon Cross: Redevelopment of Cutcombe market to include replacement market building of 649 sq m and caonopy of 110 sq m, pens, access road, parking and related works. Erection of 24 no. residential units including car parking, access roads and garaging. Conversion and extension of site office to create 1 no. residential unit and curtilage.

  
Minutes of the Meeting held at 7.30pm on Monday 1st September 2008 at the Moorland Hall

Councillors Roger Webber, Linda Atkins, Eric Clarbull, Maria Davies and John Davis were present as were County Councillor John Edwards and eleven members of the public.
Public question time was extended due to the nature and complexity of the applications to be discussed.
118.1  Apologies for absence were received from Cllrs Gardner and Sanders.
118.2  Cllr Webber expressed a personal interest as he has a small shareholding (less than 1%) in Exmoor Farmers Ltd. Cllrs Davies and Clarbull expressed a personal interest as they can see the market from
their respective homes.
118.3  118.3.1 6/8/08/107 Cutcombe Market, Wheddon Cross: Outline application for the erection of two blocks of business buildings (B1) of 418 and 241.5 sq m with associated access, works and car parking
            118.3.2 6/8/08/108 Cutcombe Market, Wheddon Cross: Outline application for the erection of a business building (B1) of 450 sq m and associated access, works and car parking
            118.3.3 6/8/08/109 Cutcombe Market, Wheddon Cross: Redevelopment of Cutcombe market to include replacement market building of 649 sq m and caonopy of 110 sq m, pens, access road, parking and related works. Erection of 24 no. residential units including car parking, access roads and garaging. Conversion and extension of site office to create 1 no. residential unit and curtilage.

The approved minutes of 6th August when the 3 applications were also discussed by Council were used as a guide to the issues on which Councillors had expressed concerns, in conjunction with answers to the questions raised from the Rural Housing Enabler, David Wyborn (ENPA Chief Planning Officer) and James Copp (Somerset Highways). It should be noted that these answers were given without prejudice to the debate and decisions on the applications which will take place when they come before ENPA Planning Committee.

Areas of concern and comments raised by members of the public at the meetings which were noted by Council:

All who commented were in favour of the continuation of a market at
Wheddon Cross. Exmoor Farmers has always had good working relations, and co-operated with, the community, for example in allowing parking on the market site when the Snowdrop Valley Park and Ride Scheme is in operation.

Concern was expressed:

  1. that the figures quoted in the Summary of Costs had been arrived at after adequate research and financial scrutiny, ie that the number of houses proposed is the minimum number which must be built in order to finance the upgrade of the market (particularly in relation to the open market housing);
  2. at the size of the development in the centre of a small rural village;
  3. that the roads, particularly the crossroads, would not be able to cope with any increase in traffic from the market (Council had been assured that there would not be such an increase) and from the new housing development; it was felt that the issue of pedestrian safety at the crossroads had not been adequately addressed;
  4. that the Rural Housing Survey to assess the need for the affordable housing was up to date and that two additional houses had been added since the first discussion of this scheme;
  5. that this scheme, when seen in conjunction with the one proposed at Exford, might supply more local needs housing than is required;
  6. that the take up of the affordable homes might not be 100% (could we be told the average take up percentages of those assessed for the purposes of the need viz-a-viz those who actually take up an affordable home when one is available?);
  7. that the rented homes would cascade out to the whole of West Somerset and beyond if there were no local people who were willing to rent them;
  8. that there was inadequate provision for disabled access, parking and living in the design of the homes;
  9. that there may be light pollution from the development.

Support was expressed:

  1. for the affordable housing as it is important to enable local people (particularly young people) to obtain housing in the village, such support was strongly endorsed by two owners of local businesses who were present who need housing for staff who want to move to the area;
  2. for the affordable housing in that it is essential to have “new blood” in the village to ensure the future of the school and facilities (eg shop).

Cutcombe Parish Council voted by a majority of 4 to 1 in support of the three planning applications being considered, but would like to express concerns and comment as follows. For convenience the three applications have been linked together under headings.

Viability of the market and its future

  1. Is the number of houses being proposed driven by the amount of money needed to upgrade the market rather than by local needs: the financial information given in the design and access statement is sketchy: has the cost estimate been independently arrived at and what sources were used to establish the figures quoted? We have been told that the Valuation Office will give these figures close scrutiny and would like to be reassured on
    this point.
  1. Could not (and should not) the market support itself if it is a viable business? Have other possible ways of financing the upgrade of the market been fully investigated?
  2. Do we have the infrastructure on Exmoor to support the increased traffic (if any?) from the market, which may be required if increased business will be necessary in order to make the market pay? Will it be a viable business after this development or is it possible that it could close in the near future leaving the housing development but no market? Have any investigations been made into its viability after the upgrade? Council noted that the proposed Sale Room would enable the market to extend its range of sales and possibly hire out the room for meetings as an additional source of income.

Housing

  1. With regard to the low cost affordable housing: there are equal numbers of shared and rented houses: would this be the case in the final development?
  2. The Parish Council requests an update of the survey for low cost affordable housing as it understands that the current survey was carried out in March 2007. There is a great strength of feeling on this point, from the Council and the parishioners, that the need for the low cost, affordable homes, must be clearly and thoroughly demonstrated.
  3. Could Council be told the % uptake of assessed need/actual take up from past experience?
  4. What would be the percentages offered to takers of the shared ownership homes?
  5. If there was insufficient take up of the shared ownership homes, would they then be offered for rent or sale? If so what time period would be allowed before this would be done or would they be left vacant?
  6. Are any figures available and if so have they been looked at with regard to the ease or difficulty of obtaining a mortgage for shared ownership homes?
  7. Why are there no affordable, low cost, houses for sale?
  8. Why have two additional houses been added to the scheme since the pre-application drawings were exhibited?
  9. Will the shared ownership houses and the rented ones be affordable by local people?
  10. Could the “cascade” system be clarified with regard to any non-take up of the rented houses by local people? What is the cascade system with regard to the shared equity properties?
  1. Concern was expressed that the houses over garages (which garages may not belong to the occupant of the houses above) would not be a practical proposition.
  2. Six properties are to be built with fireplaces (one of these being a rented house): why have not all of the houses been designed with workable fireplaces: why have false chimneys? What factors have determined the choice of heating? Have sustainable energy sources and integrated home energy systems been thoroughly investigated?
  3. Concern was expressed that the number of houses proposed is too great and would upset the balance of a small rural village.
  4. With regard to the affordable housing: there appear to be no garden sheds or buildings which would be useful for the self-employed to store tools, a small trailer, etc. This point was raised at the pre-application meeting but does not appear to have been addressed other than perhaps a proposal for the incorporation of lockable cycle stores.
  5. Are the proposed gardens for the affordable homes (some are 30’ x 10’) large enough for the occupants to have a vegetable patch? Would it be possible to have larger gardens and less houses thus leading to a reduction in the carbon footprint of the development?
  6. Would it be possible to build less open market houses, but of higher value, this may reduce the increase in population but achieve the same return?

Highways, traffic and parking issues

  1. Is there enough lorry and livestock trailer parking on the market site?
  2. There was great concern about safety at the Wheddon Cross crossroads: it was felt overall that the white lining of an area for pedestrians could give them a false sense of security. Various options were discussed by members of the Council at a meeting with Highways such as traffic priority signs at the junction, pedestrian warning signs in the road to alert drivers that pedestrians may be walking on the road at the junction and no parking signs or yellow lining alongside the pub. Council would like to have an input into any discussion re these options before any decisions are made and is prepared to talk to local residents with the possibility of perhaps removing or trimming the hedge on the opposite corner to the pub.
  3. With regard to the road for lorries to enter the market: it was appreciated that this should help the throughput of traffic on busy market days. Perhaps a gate could be put there which would be locked and only opened on market days in order to control this entrance?
  4. Concern was expressed with regard to increased traffic not only from the market (see point 3. above) but also from the people living in and visiting the new houses and from those using the business/commercial units.

    Landscaping/Environmental
  1. Tree planting: the plans show too many trees in the market area and the commercial site east which may interfere with traffic movements and car parking and generally clutter the site overall, block sun and light. Council would not like to see any banks in the market and commercial areas.
  2. Council would like to see some tree planting, particularly around the housing, but good use should be made of the space to maximise available parking both in the housing development and on the market and commercial sites.
  3. Council would prefer to see the commercial and market buildings kept to a minimum functional height to give the best possible views for all.
  4. Concern was expressed with regard to the hedge on the edge of the commercial site east: who owns it and will maintain it (site line shown in middle of hedges) and also who will own and maintain the hedges around
    the housing?

Business Units

  1. With regard to the two blocks of business buildings, have indications been given that these will be taken up: is there a perceived need and will the business survey carried out three or 4 years ago be updated?
  2. Can a guarantee be given that the proposed two blocks of business buildings (6/8/08/107) will be built as well as the houses: the two developments must be linked, one should not happen without the other: jobs will be needed for the occupants of the new houses.
  3. Commercial site west: real concerns were raised with regard to the height of this building, could it be lower?
  4. Council would like to have an input into reserved matters relating to these applications.

It was agreed that the Clerk forward these minutes, after approval by Council, to ENPA as its comments on the three planning applications under consideration. There being no other business the meeting closed at 9.30 pm. The next meeting of Cutcombe Parish Council will take place on Tuesday 16th September at
7.30 pm in the Moorland Hall.


Meeting of Cutcombe Parish Council to be held on Tuesday 16th September 2008 at 7.30 pm (or as soon thereafter as public questions and statements are concluded) at the Moorland Hall

Questions and statements from parishioners will be taken at 7.30 pm prompt, before the parish council meeting begins, for a maximum of 15 minutes.

AGENDA
1    Apologies for absence
2    Declarations of interest
3    To approve the minutes of the meetings held on 19th August 2008 and 1st September 2008 and any matters arising.
4    Planning Applications and related business
  4.1    Planning Applications:
            6/8/08/105 Conversion of former Methodist chapel to 2-bedrom local needs dwelling. As per amended plan 20.08.2008.
6/8/08/110 Raleigh Manor, Wheddon Cross: demolition of
existing conservatory and replacement with new timber-
framed conservatory
6/8/08/111 Garage House, Wheddon Cross: retention of summerhouse (retrospective)
  4.2    To note ENP decisions on previous applications
  4.3    Any other planning matters
5    To consider highways and transport matters, and related items
        5.1    Luckwell Bridge: update on the Triangle Improvement Scheme
        5.2    Any other highways matters
6     Update on Recycling Bins & Kerbside Collections
7     Snowdrop Valley Park and Ride Scheme 2009: update
8     BT Payphone at Luckwell Bridge
9   Finance
  9.1    To consider and, if approved pay the Clerk’s quarterly expenses in the sum of £119.95.
  9.2    To consider and, if approved, pay the Clerk’s quarterly salary in the sum of £451.24
  9.3    To consider and, if approved, pay an invoice from Wessex Water for the Wheddon Cross toilets in the sum of £870.02.

10  Correspondence and meetings
  10.1  Clerk’s report on correspondence received
10.2    Clerk’s report on meetings attended
10.3    Councillors’ reports on correspondence received
10.4    Councillors’ reports on meetings attended

11  Items for the next Agenda

     
Minutes of the Meeting held at 7.30pm on Tuesday 16th September 2008 at the Moorland Hall

Councillors Linda Atkins (Chairman), John Davis, Susie Sanders and Tim Gardner were present as was one parishioner, Mrs Sally Parish.

119.1  Apologies were accepted from Cllrs Roger Webber and Eric Clarbull, Maria Davies and County Councillor John Edwards.
119.2  Declarations of interest: Cllr Gardner declared a prejudicial interest in Item 4.1 Planning Application 6/8/08/111 and left the room for the discussion and the vote; a personal interest in Item 6 as his property adjoins the recycling bins and Item 11 as he was the bus operator for the Snowdrop Valley Park and Ride in 2008 and may tender for the 2009 contract.
119.3  The minutes of the meeting held on 19th August 2008 were approved and signed by the Chairman as a true record. There were no matters arising. The minutes of the meeting held on 1st September 2008 were approved and signed by the Chairman as a true record. Matters arising: a letter was read out signed by the Chairman and Vice-Chairman which accompanied Council’s comments on the 3 planning applications discussed; Cllr Davis reported on conversations with the Rural Housing Enabler and Magna Housing with regard to the proposed shared ownership and rented houses at a meeting of the Exmoor Panel.
119.4  119.4.1 Planning Applications:
            6/8/08/105 Conversion of former Methodist chapel to 2-bedroom local needs dwelling as per amended plan 20.08.2008: after a debate Council resolved that despite the amended plan earlier comments regarding this application still stand; no objections to the conversion of the Chapel for a local needs affordable dwelling and the changes which the applicant has made to the plans in the light of previous comments, including the provision of car parking and turning, make for a much improved scheme. Council supported the application but recognize that there are still unresolved issues relating to the scheme which need to be addressed.
            6/8/08/110 Raleigh Manor, demolition of existing conservatory and replacement with new timber-framed conservatory: Council resolved to support this application, no objections being raised, and expressed surprise that a planning application was necessary as it involved replacement of like-for-like.

6/8/08/111 Garage House, retention of summerhouse (retrospective): Council resolved to support this application, no objections being raised.
           119.4.2 There were no ENPA decisions received on previous applications.

119.4.3 There were no other planning matters to be discussed.

119.5  119.5.1 Luckwell Bridge: CJ Lynch are currently applying for the requisite licences to commence work at the triangle: should be started in 3 or 4
weeks’ time. The Clerk was asked to pursue the matter of blocked drains at Luckwell Bridge.

            119.5.2 Cllr Atkins reported that she had written to Highways regarding the quality of the tarmacing and top dressing recently carried out.  The Clerk is to follow up on a letter from Western Power regarding a light in the pub car park. The Clerk reported that two motor vehicle trials are planned: The  Neil Westcott Memorial Trial (30/11/08) and the Exmoor Clouds Trial (19/10/08) and was asked to request further details as well as enquire if the Exford bus route is now going through the R&B car park and why the 400 route sometimes stops at the Garage House rather than the bus stop.
119.6    Cllr Atkins reported on her communications to date with WSDC regarding problems with refuse collections: they are looking at the possibility of assisted collections. The Clerk to request an Agenda item for the next meeting of the Exmoor Panel to see if other parishes are having similar problems with refuse collections via privately owned roads.
119.7  Mrs Sally Parish reported on her progress in organizing the Snowdrop Valley Park and Ride Scheme 2009 to date including: website, leaflet, publicity, road closure, updating of ENPA trailer and liaison with Badgworthy Land Company, Exmoor Farmers and helpers. Finances: Council resolved to purchase 3 additional road closure signs at a cost of £64.35 each inc. VAT and 3 additional information signs at a cost of £386.10 in total to match in with the existing signage. It was resolved to pay Mrs Parish at a rate of £9 per hour up to a maximum of 70 hours for organizing the scheme, together with reasonable expenses incurred, any additional hours to be referred back to Council for prior agreement (all monies to come from Snowdrop Valley grant funding).
119.8  The Clerk reported that no decision on the possible removal of the payphone at Luckwell Bridge had been received. Correspondence had been received re the Adopt a Kiosk (deadline for applications 01/10/08) and Sponsor a Kiosk schemes. It was agreed that the Sponsor a Kiosk scheme is too expensive and that the Clerk write to ENPA and WSDC reiterating that the payphone be retained as an essential facility.
119.9 119.9.1 It was resolved to pay the Clerk’s quarterly expenses in the sum of £119.95.

  119.9.2 It was resolved to pay the Clerk’s quarterly salary in the sum of £451.24.
119.9.3 It was resolved to pay an invoice from Wessex Water in the sum of £870.02 for Wheddon Cross toilets.
119.10 119.10.1 The Clerk had circulated a list of correspondence received prior to the meeting, which items were noted including: an Inter-Parish Quiz to be held at Hawkridge; SALC AGM and a Forum 21 meeting.re the proposed Severn Barrage to be held on 30th September at the Methodist Meeting Room in Watchet. The ENPA report on the State of Tourism was circulated to Council.
119 . 10.2 The Clerk had no meetings to report.

119 . 10.3 Councillors had no correspondence to report.

119. 10.4 Cllr Davis reported on the last Exmoor Panel meeting.

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OCTOBER 2008

The next meeting of Cutcombe Parish Council will take place on Tuesday 21st October at 7.30 pm in the Moorland Hall. There being no other business the meeting closed at 9.25 pm.

A Meeting of Cutcombe Parish Council to be held on Tuesday 21st October 2008 at 7.30 pm (or as soon thereafter as public questions and statements are concluded) at the Moorland Hall

AGENDA

  1. Apologies for absence
  2. Declarations of interest
  3. To approve the minutes of the meetings held on 16th September and any matters arising       

4       Planning Applications and related business
4.1       No planning applications for consideration
4.2       To note ENP decisions on previous applications
4.3       Update on Cutcombe Market applications
5       To consider highways and transport matters and related items  
6       To ratify new Risk Assessment Document
7       Finance
            7.1  Quarterly report of the Finance Sub-Committee
            7.2  Half-yearly report of the Internal Auditor
            7.3 To consider and, if approved, pay an invoice from EDF Energy in the sum of £116.46 in respect of Wheddon Cross toilets.
            7.4 To consider and, if approved, pay an invoice from the Moorland Hall & Recreation Ground in the sum of £55.50 for room hire for meetings.
8         To consider the present position regarding a proposed Parish Plan
9       Items for the Agenda for the Exmoor Consultative and Parish Forum Meeting, Wednesday 19/11/08 at 10.30 am, Exmoor House, Dulverton
10     Update from the Local Initiatives Budget Working Party
11     Correspondence and meetings
11.1    Clerk’s report on correspondence received
11.2    Clerk’s report on meetings attended
11.3    Councillors’ reports on correspondence received
11.4    Councillors’ reports on meetings attended

12     Any other business including items for the next Agenda

       
Minutes of the Meeting held at 7.30pm on Tuesday 21st October 2008 at the Moorland Hall

Councillors Linda Atkins (Chairman), Eric Clarbull, Maria Davies, John Davis, Susie Sanders and Tim Gardner were present as was
County Councillor John Edwards.
120.1  An apology of absence was accepted from Cllr Roger Webber who joined the meeting later at 8.45 pm.
120.2  There were no declarations of interest but Cllrs Atkins, Davies and Webber declared a personal interest in item 120.11.4 as patients of the Dulverton doctors’ practice.
120.3  The minutes of the meeting held on 16th September 2008 were approved and signed by the Chairman as a true record with one amendment:
Cllr Maria Davies had not been present but had sent an apology. Matters Arising: 119.5.2: the Clerk had written to WSDC regarding the light in the Wheddon Cross car park but had not yet received a reply; maps had now been received from ENPA regarding the two motor trials; 119.6: the Clerk reported that the matter of refuse collection had been put on the Agenda for the next Exmoor Panel meeting; Cllr Atkins reported that the residents at Putham who are having problems are writing to Somerset Waste in order to request assisted collections; 119.7: Snowdrop Valley Park and Ride Scheme: the Clerk circulated minutes of the meeting of the Steering Group held on 14th October; 119.8: the Clerk reported that she had written to ENPA regarding the payphone at Luckwell Bridge but not yet received a reply.
120.4  120.4.1 Planning Applications: no new applications for discussion, but a notice of .an amended plan 2/10/08 had been received regarding 6/8/08/108 Outline Application for the erection of a business building (B1) of 450 sq m and associated access, works and car parking at Cutcombe Market. Council was pleased to note the reduction in eaves height.
            120.4.2 GDO 08/10 Edbrooke Farm, track: permitted development in the interests of amenity; GDO 08/12 Oaktrow Farm, livestock/storage building: prior approval not required.
120.4.3 An Analysis of Housing Needs, from updated Surveys in Cutcombe and Exford by the Rural Housing Enabler was circulated to Council. The site visit by ENPA Planning Committee was debated and found to have been helpful.
120.5  120.5.1 Luckwell Bridge: Cllr Sanders reported that work had begun on the Triangle Improvement Scheme, Co Cllr Edwards to follow up the slow signs which have not been done; a temporary road closure at Dunster for one week starting 27/10/08 was noted; Cllr Atkins reported that she had been in touch with Highways regarding the poor state of tarmacing in the Parish and problems on Drapers Way: a meeting to be arranged.
120.6  Council resolved to adopt the updated Risk Assessment document and noted the internal auditor’s comments regarding proiritising risks and regular updates.
120.7  120.7.1 Cllr Gardner gave the quarterly report of the Finance Sub-Committee.
            120.7.2 The Clerk read out an e-mail from the Internal Auditor which reported that Council’s financial affairs are in good order.
            120.7.3 It was resolved to pay an invoice for £116.46 from EDF Energy in respect of electricity at Wheddon Cross toilets.
            120.7.4 It was resolved to pay an invoice for £55.50 from the Moorland Hall & Recreation Ground Committee in respect of room hire.
120.8  After a short debate the Clerk was asked to prepare a notice for the Parish magazine and the noticeboard informing the Parish that the funding would have to be returned if no support could be obtained for the Parish Plan.
120.9 The Clerk was asked to put three items on the Agenda for the next Exmoor Consultative and Parish Forum regarding the removal of payphones, doctors no longer being able to dispense prescribed medicines and whether there were likely to be any changes in planning rules regarding the use of animals within the National Park.
120.10   Co Cllr Edwards reported that there were sufficient applications for funding to the Local Initiatives Board at the present time; it was agreed that Cutcombe would defer any application until next year.
120.11 120.11.1 A list of correspondence received had been circulated prior to the meeting including Code of Conduct training dates: the Clerk to arrange for Councillors to attend.
            120.11.2 The Clerk had attended the site meeting relating to Cutcombe Market as had Council with the exception of Cllr Webber due to a declaration of interest.
            120.11.3 There were no Councillors’ reports on correspondence received.
            120.11.4 Cllr Webber reported on a meetings regarding housing and the pre-school; Cllr Davis reported on a meeting of the Standards Committee on 14th October; Cllr Clarbull reported on the ENPA Planning Committee meeting regarding the conversion of the Methodist Chapel; Cllr Atkins reported on a meeting of the Dulverton Patient Group on 15th October and follow up notices which had been sent out regarding options available to all in the practice concerning the future of doctors dispensing medicines; she also reported that the new surgery should be up and running by March 2009.

The next meeting of Cutcombe Parish Council will take place on Tuesday
18th November at 7.30 pm in the Moorland Hall. There being no other business the meeting closed at 9.30 pm.

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NOVEMBER 2008

Meeting of Cutcombe Parish Council to be held on Tuesday 18th November 2008 at 7.30 pm (or as soon thereafter as public questions and statements are concluded) at the Moorland Hall

AGENDA

  1. Apologies for absence
  2. Declarations of interest
  3. To approve the minutes of the meetings held on 21st October and any matters arising       

4       Planning Applications and related business
4.1       No planning applications for consideration
4.2       To note ENP decisions on previous applications
4.3       Any other planning matters
5       To consider highways and transport matters and related items  
6       Refuse collection and the recycling bins at the car park
7       To consider and, if approved, adopt the Model Publication Scheme (NALC L19-08)
8       Finance
            8.1  To consider the Finance Working Party’s proposals and agree a draft budget for 2009/10.
            8.2  To consider and, if approved pay, an invoice from Colin Stevenson, internal auditor, in the sum of £40 for services 2008/09
            8.3 To consider and, if approved pay the Royal British Legion the sum of £18 for the wreath placed at the War Memorial this month        
          8.4  To consider and, if approved pay, an invoice from the Moorland Hall and Recreation Ground in the sum of £65 for room hire
9       Correspondence and meetings
9.1       Clerk’s report on correspondence received
9.2       Clerk’s report on meetings attended
9.3       Councillors’ reports on correspondence received
9.4       Councillors’ reports on meetings attended
10     Any other business including items for the next Agenda

   
Minutes of the Meeting held at 7.30pm on Tuesday 18th November 2008 at the Moorland Hall

Councillors Roger Webber (Chairman), Linda Atkins, Eric Clarbull, Maria Davies,John Davis, Susie Sanders and Tim Gardner were present
as were two parishioners.
121.1  An apology of absence was accepted from County Cllr John Edwards
121.2  Cllr Clarbull declared a personal interest in item 8.4 as Chairman of the Moorland Hall & Rec Ground Committee: minuted.
121.3  The minutes of the meeting held on 21st October 2008 were approved and signed by the Chairman as a true record. Matters Arising: 119.7: The Snowdrop Valley Co-ordinator had obtained 3 new quotes relating to the printing of the 2009 leaflet in the light of Friday Print’s demise: Council resolved to accept Kampress’ quote (£199) as it was far below the others; 120.3: 119.5.2: the Clerk had progressed the matter of the light in the car park and no reply had been received: Cllr Webber to set up a meeting with WSDC and the Clerk re this and the toilet contract. 120.8: the Clerk had put a notice in the December Parish magazine regarding the Parish Plan and the Community Council for Somerset had been informed.
121.4  121.4.1 Planning Applications: none received.
            121.4.2 Cllr Webber reported that the new ENPA Planning Officer was David Green who had recently visited Cutcombe.
            121.4.3 6/8/08/111 Retention of summerhouse at The Garage House: granted; 6/8/08/110 Replacement conservatory at Raleigh Manor: granted.
121.5   121.5.1 Luckwell Bridge: Cllr Sanders reported that the work at Luckwell Bridge was waiting for Highways to patch the tarmac on the parking area [now high priority]; a grant of £500 had been received from Co Cllr Edwards’ budget towards a new noticeboard for which a letter of thanks would be written: it was resolved that the Clerk now order the new noticeboard from Greenbarnes Ltd at a cost of £826.97 + VAT, 2 quotes having been obtained a 3rd had not been forthcoming; Cllrs Webber and Sanders to obtain quotes for turfing the triangle; the Clerk read out
e-mails from Peter Radford (SCC’s Bridge Inspector) and Co Cllr John Edwards regarding an update on the bridge; the Slow Signs had now been placed on the road approaching Luckwell Bridge.
              121.5.2 Cllrs Atkins and Webber had met with Highways regarding the poor state of road repairs in Cutcombe and Drapers Way; Cllr Webber agreed to talk with Co Cllr Edwards to investigate how the Highways’ complaints procedure works and report back; potholes now need repairing at the Crossroads (Exmoor House); the Clerk agreed to progress again the clearing of drains near Edbrooke Farm with ENPA; Cllr Webber had progressed the matter of concrete on the bridleway near Putham which had been carried out by a contractor with the consent of SCC at the expense and request of the landowner:  ENPA had now put in gratings at the drainage holes and Cllr Webber had requested that such items of work be brought to the attention of the Parish Council before commencement in the future.
121.6  Refuse: The extra wheelie bins at the car park had now been removed; Worzels now have a wheelie bin and can request an assisted collection if required as a large vehicle cannot access. Cllr Atkins had been in touch with Somerset Waste who are going to place a large communal refuse bin near Putham (December onwards when routes are reorganized). Council resolved to review the position of the recycling bins at the car park once local problems re kerbside collections are resolved.
121.7    It was resolved to adopt the Model Publication Scheme (NALC L19-08) unamended. The Clerk to put in place any requisite paperwork as required, costs for FOI Act requests to be discussed in December.
121.8  121.8.1 The draft budget as drawn up by the RFO and the Finance Working Party was debated. It was resolved to recommend that the precept for 2009/10 be lowered by £100 to £5,700 per annum. After consultation with the Parish this recommendation would be brought back to the December meeting for ratification.
            121.8.2 It was resolved to pay an invoice from Colin Stevenson, internal auditor, in the sum of £40.
            121.8.3 It was resolved to pay £18 to the Royal British Legion for the wreath laid at the War Memorial this month.
            121.8.4 It was resolved to pay an invoice for £65 from the Moorland Hall & Recreation Ground Committee in respect of room hire.
121.9 121.9.1 A list of correspondence received had been circulated prior to the meeting including details of the Exmoor Consultative and Parish Forum Meeting (19/11/08) and Support for Carers: notice on noticeboard.
            121.9.2 The Clerk had not attended any meetings.
            121.9.3 Cllr Sanders reported on the EFRA Agriculture Select Commitee Report “The Potential of England’s Rural Economy”.
            121.9.4 Cllr Webber reported on a meeting of the Local Action for Rural Communities Funding at Wiveliscombe; Cllrs Atkins, Davis and Webber reported on the Exmoor Panel meeting at which refuse collections issues had been debated as well as funding issues and the Parish Lengthsman Scheme; Cllr Sanders had attended Code of Conduct training

The next meeting of Cutcombe Parish Council will take place on Tuesday 9th December at 7.30 pm in the Moorland Hall. There being no other business the meeting closed at 8.50 pm.

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DECEMBER 2008

Meeting of Cutcombe Parish Council to be held on Tuesday 9th December 2008 at 7.30 pm (or as soon thereafter as public questions and statements are concluded) at the Moorland Hall

AGENDA

1 Apologies for absence
2
Declarations of interest
3 To approve the minutes of the meetings held on 18th November and any matters arising       
4 Planning Applications and related business
4.1 Consideration of Planning Applications:
6/8/08/112 Rest & Be Thankful Inn, Wheddon Cross: Extension and alteration including landscaping works (retrospective amendments)
4.2 To note ENP decisions on previous applications
4.3 Other relevant matters
5 To consider highways and transport matters and related items
   5.1 Update on Luckwell Bridge Triangle Improvement Scheme
    5.2  Any other Highways Matters                   
6 Finance
  6.1  To consider and approve the precept for 2008/09
  6.2  To consider and, if approved, pay the Clerk’s quarterly salary in the sum of £484.31 and expenses in the sum of £130.23
  6.3  To consider grants under Section 137
  6.5 To consider a request from the Parochial Church Council for the second tranche of the already approved money in support of upkeep of the burial ground (£250).
7  Correspondence and meetings
7.1 Clerk’s report on correspondence received
7.2 Clerk’s report on meetings attended
7.3 Councillors’ reports on correspondence received
7.4 Councillors’ reports on meetings attended
8 Items for the next Agenda

    
Minutes of the Meeting held at 7.30pm on Tuesday 9th December 2008 at the Moorland Hall

Councillors Roger Webber (Chairman), Linda Atkins, Eric Clarbull, Maria Davies, John Davis (part), Susie Sanders and Tim Gardner were present.
122.1  An apology of absence was accepted from County Cllr John Edwards
122.2  Cllr Webber declared a prejudicial interest in item 4.1 as he overlooks the pub; Cllr Gardner declared a personal interest in item 4.1 as he lives nearby. Before leaving the room for the discussion and the vote
Cllr Webber exercised his right under the current Code of Conduct to say that he had not objections to the retrospective amendments to be discussed at item 4.1. Cllr Webber expressed a personal interest in item 6.5 as a member of the Parochial Church Council.
122.3  The minutes of the meeting held on 18th November 2008 were approved and signed by the Chairman as a true record. Matters Arising: 121.7: The Clerk circulated details of Council’s current charges for FOI Act requests together with information relating to Council for consideration at the next meeting with regard to the Model Code of Conduct.
122.4  122.4.1 Planning Applications: 6/8/08/112 Rest & Be Thankful Inn, Wheddon Cross: Extension and alteration including landscaping works (retrospective amendments). Council resolved unanimously to support the amendments and felt the development to be a big improvement. Council wished it to be minuted and noted to ENPA that the resubmission of complete plans rather than amendments only is a waste of resources.
            122.4.2 6/8/08/106 Raleigh Manor: Demolition of double garage and erection of new double garage and store rooms: granted.
            122.4.3 The Clerk informed Council that the Cutcombe Market applications should be heard by ENPA Planning Committee on 13th January 2009: amendments have been made: an extraordinary meeting was arranged for Friday 19th December at 6.30 pm to consider these.
122.5   122.5.1 Luckwell Bridge: Cllr Sanders reported that the work was completed: thanks to be conveyed to C J Lynch & Sons and a request to look at the ramp to the phone box which had already been damaged; the Triangle is to be grass seeded; many favourable comments have been received regarding the improvement; the new noticeboard is on order. Cllr Sanders had written to Co Cllr Edwards to thank him for the grant.
              122.5.2 Cllrs Atkins and Co Cllr Edwards to contact David Peake regarding potholes and Highways problems including Sully Corner, Cutcombe Hill, at the crossroads and a grating on the B358 Taunton side and potholes on the track to Edbooke Farm. Cllr Webber has asked for Drapers Way to be swept and has met with Mike Lewis regarding the light in the car park which will be re-erected. The Clerk read out a letter from Highways regarding the winter salting programme: for noticeboard.
122.6  122.6.1 No comments had been received from parishioners regarding the proposed 2009/10 budget. It was resolved to set the precept for 2009/10 at £5,700 (a reduction of £100 from 2008/09).
              122.6.2 It was resolved to pay the Clerk’s quarterly salary in the sum of £484.31 and expenses in the sum of £130.23.
              122.6.3 It was resolved to pay Victim Support Somerset a grant of £25 under #137 of the LGA. No other requests had been received.
              122.6.4 It was resolved to pay the second pre-agreed tranche of money to support the upkeep of the burial ground in the sum of £250.
122.7    122.7.1 The Clerk had circulated a list of correspondence received prior to the meeting. She was asked to write a letter to 10 Downing Street supporting WSC’s e-petition regarding directly elected members of police authorities and to write to the Principal Environmental Health Officer requesting a meeting with parishes regarding the Draft Consultation: Clean Neigbourhood and Environment Act 2005 proposals to make Dog Control Orders. Cllr Webber signed the Road Closure Order in respect of the 2009 Snowdrop Valley Park and Ride Scheme and Cllr Gardner (for WebberBus) and Cllr Webber (for Cutcombe Parish Council) signed the bus contract.
            122.7.2 The Clerk had attended a Snowdrop Valley Park and Ride Scheme 2009 Steering Group meeting and circulated minutes. She also reported on the meeting of the Exmoor Association of Parish Councils which she had attended with Cllrs Webber and Atkins.
            122.7.3 Cllrs did not have any correspondence to report.
            122.7.4 Cllr Davis reported on a meeting of the Standards Board (his reason for being late for this meeting); Cllr Atkins reported on the Exmoor Consultative and Parish Forum and the Exmoor Panel meeting.
Cllr Webber reported on meetings at Wootton Courtenay and Timberscombe parishes.         

The next meeting of Cutcombe Parish Council will take place on Friday 19th December at 6.30 pm (extraordinary meeting to consider amendments to the Cutcombe Market planning applications) and then on Tuesday 20th January 2009 at 7.30 pm, both in the Moorland Hall. There being no other business the meeting closed at 8.50 pm.

Plans should be available to view at Dunkery View, Wheddon Cross a week before the meeting: telephone the Clerk on 01643 708810 for any additional information

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Extraordinary Meeting of Cutcombe Parish Council to be held on Tuesday 6th January 2009 at 7.30 pm (or as soon thereafter as public questions and statements are concluded) at the Moorland Hall

Questions and statements from parishioners will be taken at 7.30 pm prompt, before the parish council meeting begins, for a maximum of 15 minutes.

AGENDA

1    Apologies for absence
2    Declarations of interest
3    Planning Applications and related business
6/8/08/107 Cutcombe Market, Wheddon Cross: Outline application for the erection of two blocks of business buildings (B1) of 418 and
241.5 sq m with associated access, works and car parking
6/8/08/108 Cutcombe Market, Wheddon Cross: Outline application for the erection of a business building (B1) of 450 sq m and associated access, works and car parking
6/8/08/109 Cutcombe Market, Wheddon Cross: Redevelopment of Cutcombe market to include replacement market building of 649 sq m and caonopy of 110 sq m, pens, access road, parking and related works. Erection of 24 no. residential units including car parking, access roads and garaging. Conversion and extension of site office to create 1 no. residential unit and curtilage.
(Amendments and changes to the plans which were considered at the meeting of 6th August 2008)
. The planned meeting for 19th December 2008 to discuss the above did not take place as there was not a quorum.


Minutes of the Meeting held at 7.30 pm on Tuesday 6th January 2009 at the Moorland Hall

Councillors Linda Atkins (Chairman), Eric Clarbull and John Davis were present as was one parishioner.
123.1  An apology of absence was accepted from Cllrs Davies and Sanders.
123.2  Cllr Webber had declared (via the Clerk) a personal and public perception interest in item 3 and therefore did not attend the meeting. Cllr Gardner declared a prejudicial interest in item 3 and therefore did not attend the meeting.
123.3  Planning Applications and related business
6/8/08/107 Cutcombe Market, Wheddon Cross: Outline application for the erection of two blocks of business buildings (B1) of 418 and 241.5 sq m with associated access, works and car parking
6/8/08/108 Cutcombe Market, Wheddon Cross: Outline application for the erection of a business building (B1) of 450 sq m and associated access, works and car parking
After a short debate Council resolved to not add any further comments to those already made with regard to these two outline applications.
6/8/08/109 Cutcombe Market, Wheddon Cross: Redevelopment of Cutcombe market to include replacement market building of 649 sq m and caonopy of 110 sq m, pens, access road, parking and related works. Erection of 24 no. residential units including car parking, access roads and garaging. Conversion and extension of site office to create 1 no.residential unit and curtilage.
After looking at the amendments made Council was pleased to note that their previous comments, and those of others attending the site visit, re these three applications had been taken into account into making the amendments. Further comments to be submitted to ENPA:
1 Council is adamant that they would like to see that the two self- build (low cost housing) plots are for self-build local needs in perpetuity, ie if they are not taken up within a specific time period they would not revert to rented or other local needs options or to open market housing.
2 Concern was expressed with regard to Plot 22 The Coach House given its proximity to Sundial House: looking at the plan would it be possible for the garages (lower level) to be on the right hand side and the high gable end to be on the left hand side so that the lower level of the building is the one nearest to Sundial House?
3 The hope was again expressed that a way of allowing those renting the low cost local needs houses could be given an option to buy in the future if the tenants found themselves in a position to do so, possibly by shared equity, but with the local tie continuing.

The next meeting of Cutcombe Parish Council will take place on Tuesday 20th January at 7.30 pm in the Moorland Hall. There being no other business the meeting closed at 8.10 pm.

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2009 ARCHIVE

JANUARY 2009

Meeting of Cutcombe Parish Council to be held on Tuesday 20th January 2009 at 7.30 pm (or as soon thereafter as public questions and statements are concluded) at the Moorland Hall

Questions and statements from parishioners will be taken at 7.30 pm prompt, before the parish council meeting begins, for a maximum of 15 minutes.

AGENDA

1    Apologies for absence
2    Declarations of interest
3    To approve the minutes of the meetings held on 9th December 2008 and 6th January 2009, and any matters arising
4    Planning Applications and related business
4.1      Consideration of planning applications
4.2      To note ENP decisions on previous applications
4.3      Other relevant matters: Update on Cutcombe Market applications
5    To consider highways and transport matters, and related items
6    Model Publications Scheme
7    Parish Lengthsman Scheme Partnership Agreement      
8    Finance
  8.1    To consider and, if approved, pay retrospectively 80% of an invoice from C J Lynch & Sons (Minehead) Ltd in respect of the Luckwell Bridge Triangle Improvement Scheme together with all VAT due in the sum of £3,440.97.
  8.2    To consider and, if approved, pay the remaining 20% of an invoice from C J Lynch & Sons (Minehead) Ltd in respect of the Luckwell Bridge Triangle Improvement Scheme in the sum of £705.84.
  8.3    To consider and, if approved, pay an invoice from Active Signs in the sum of £373.75 for additional road signs in relation to the 2009 Snowdrop Valley Park and Ride Scheme.
  8.4    To consider and, if approved, pay expenses incurred by Mrs S Parish, Snowdrop Valley Park and Ride 2009
Co-ordinator, in the sum of £41.60
8.5  To consider and, if approved pay, the annual subscription to the Society of Local Council Clerks in the sum of £94
8.6 To resolve to pay, retrospectively, an invoice from EDF Energy in the sum of £308.95 for electricity at Wheddon Cross toilets
9    Correspondence and meetings
  9.1    Clerk’s report on correspondence received
  9.2    Clerk’s report on meetings attended
  9.3    Councillors’ reports on correspondence received
  9.4    Councillors’ reports on meetings attended
10  Items for the next Agenda

    
Minutes of the Meeting held at 7.30pm on Tuesday 20th January 2009 at the Moorland Hall

Councillors Roger Webber (Chairman), Linda Atkins, Eric Clarbull, John Davis, Susie Sanders and Tim Gardner were present.
124.1  An apology of absence was accepted from Cllr Maria Davies and County Cllr John Edwards.
124.2  There were no declarations of interest.
124.3  The minutes of the meeting held on 9th December 2008 were approved and signed by the Chairman as a true record. Matters Arising:
122.7.1 The Clerk reported on a reply from WSDC regarding the Clean Neighbourhoods and Environment Act Consultation: no resources are available for a meeting to take place. The minutes of the meeting held on 6th January were amended to read: “123.2: Cllr Webber had declared (via the Clerk) a personal and public perception interest in item 3 and therefore did not attend the meeting. Cllr Gardner . . .”
124.4  124.4.1 Planning Applications: There were no planning applications for consideration.
            124.4.2 There were no ENPA decisions on previous applications to report.
            124.4.3 The Clerk reported on the ENPA meeting on 13th January in relation to the Cutcombe Market applications. Cllr Webber reported that the Notice of Departure advertisement had now been placed and legal work relating to the 106 Agreement had started. The Clerk was asked to write to West Somerset Free Press on behalf of the Parish Council with regard to the outcome of the planning applications.
124.5   124.5.1 Luckwell Bridge: Cllr Sanders reported that the potholes had now been filled in, she was progress chasing the tarmacing work including strengthening the phone box ramp.
              124.5.2 Potholes to be reported at Combeshead Corner and the entrance to the garage shop; mud on the road between Lype and Kenisham: slippery road signs had now been put up and Cllr Atkins to progress the matter of lorries using the verge to turn and the broken road sign opposite the garage house and the broken grating on the B3224. Road surface repairs at Holcombe Water Farm to be tackled when weather conditions improved; Snowdrop Valley before start of the road closure. Co Cllr Edwards had arranged a meeting with David Peake re hedges at Brendon Chapel; WebberBus had written to the LSP regarding overgrown hedges. Cllrs Webber and Atkins to arrange a meeting with Highways regarding improving disabled access to the Rest & Be Thankful Inn and the bus stop: possibility of dropped kerbs. The Clerk was progressing the cross-hatching in the pub car park and the landlord was intending to erect CCTV in the car park; the Moorland Hall & Rec Ground Committee was looking into matting to possibly use the
ground as overflow car parking. The Clerk reported on two road closures: Northmoor Road, Dulverton (19/01/09, 3 days) and Mill Cross to Woolcotts, Brompton Regis (11/02/09, 1 day).
124.6  124.6.Model Publications Scheme: Council resolved to adopt the Model Publication Scheme discussed at the meeting of 9th December and to publish information as outlined by the Clerk with one amendment: charges for photocopies requested under the Freedom of Information Act to relate to A4 size copies only.
124.7    124.7.1 Cllr Webber signed the Parish Lengthsman Scheme Partnership Agreement on behalf of Cutcombe Parish Council and Council resolved to pay Cutcombe’s contribution of £500 as previously agreed. Cllr Sanders agreed to be the Parish contact for Cutcombe.
124.8    124.8.1 Council resolved (retrospectively) to pay the sum of £3,440.97 to C J Lynch & Sons (Minehead) Ltd. being 80% of, and VAT due on, an invoice for works at Luckwell Bridge.
              124.8.2 Council resolved to pay the remaining 20% of the above invoice in the sum of £705.84.
              124.8.3 Council resolved to pay an invoice from Active Signs in the sum of £373.75 for additional road signs, Snowdrop Valley Park and Ride Scheme 2009.
              124.8.4 Council resolved to pay Mrs S Parish’s expenses in relation to the Snowdrop Valley Scheme 2009 in the sum of £41.60.
              124.8.5 Council resolved to pay the annual subscription to the Society of Local Council Clerks in the sum of £94.
              124.8.6 Council resolved (retrospectively) to pay an invoice from EDF Energy in the sum of £308.95 in relation to Wheddon Cross toilets.
124.9    124.9.1 The Clerk had circulated a list of correspondence received prior to the meeting including Enhancing Exmoor’s Rural Roads Seminar and Calor Village of the Year Competition.
              124.9.2 The Clerk had attended a Snowdrop Valley Park and Ride Scheme 2009 Steering Group meeting and the ENPA Planning Committee Meeting, January, with Cllr Atkins.
              124.7.3 Cllr Webber reported on a thank you letter from Dunkery
Pre-School for the £300 cheque.
              124.7.4 Cllr Atkins reported on a Dulverton Patient Group meeting and thanked Council on behalf of the Group for its support. Cllr Atkins thanked Elaine and Tim Gardner for their help in maintaining a Post Office service at Wheddon Cross. Cllr Webber reported on a meeting with WSDC: unlikely to renew the toilet contract. The Clerk reminded council of the terms in relation to termination of the Contract.

The next meeting of Cutcombe Parish Council will take place on Tuesday 17th February 2009  at 7.30 pm in the Moorland Hall. There being no other business the meeting closed at 8.50 pm.

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FEBRUARY 2009

Meeting of Cutcombe Parish Council to be held on Tuesday 17th February 2009 at 7.30 pm (or as soon thereafter as public questions and statements are concluded) at the Moorland Hall

Questions and statements from parishioners will be taken at 7.30 pm prompt, before the parish council meeting begins, for a maximum of 15 minutes.

AGENDA

1    Apologies for absence
2    Declarations of interest
3    To approve the minutes of the meetings held on 20th January 2009, and any matters arising
4    Planning Applications and related business
4.1      Consideration of planning applications:
            6/8/09/101 The Green, Wheddon Cross: Erect 1 no 2 storey side extension and 1 and a half storey detached double garage (demolish existing barn)
4.2      To note ENP decisions on previous applications
4.3      Other relevant matters
5    To consider highways and transport matters, and related items
6    Parish Plan: where to now?
7    Waste Management Issues
8    Snow Clearance
9    Ideas for speakers at the Annual Parish Meeting of Electors
10  Review of the Clerk’s Contract
11  Wheddon Cross Toilets: Contract
12  Finance
  12.1  To consider a quarterly report of the Finance sub-committee on the accounts to 31st December 2008
  12.2  To consider and, if approved pay, an invoice from Kampress Print & Design in the sum of £297.85 for artwork and printing of 3,000 Snowdrop Valley Leaflets
  12.3  To consider and, if approved, pay expenses incurred by
Mrs S Parish, Snowdrop Valley Co-ordinator, in the sum of £71.45 and to agree additional hours for 2009 due to inclement weather

13  Correspondence and meetings
13.1    Clerk’s report on correspondence received
13.2    Clerk’s report on meetings attended
13.3    Councillors’ reports on correspondence received
13.4    Councillors’ reports on meetings attended
14  Items for the next Agenda

Minutes of the Meeting held at 7.30pm on Tuesday 17th February 2009 at the Moorland Hall

Councillors Roger Webber (Chairman), Linda Atkins, Eric Clarbull, Maria Davies,John Davis, Susie Sanders were present as was County Councillor John Edwards
125.1  An apology of absence was accepted from Cllr Tim Gardner.
125.2  Item 4.1: Cllr Webber stated that should the planning application being considered come before the ENPA Planning Committee he would keep an open mind; Cllr John Davis declared a personal interest in item 4.1 as his son is friendly with the applicant’s son.
125.3  The minutes of the meeting held on 20th January 2009 were approved and signed by the Chairman as a true record. Matters Arising: 124.5.2 Co Cllr Edwards reported on a meeting with Highways re Brendon Chapel: there is a possibility that the road will be widened on the left going to Taunton or a layby or pull in put there to ease large vehicles passing each other.
125.4  125.4.1 Planning Applications: 6/8/09/101 The Green, Wheddon Cross: erect 1 no 2 storey side extension and 1 and a half storey detached double garage (demolish existing barn): Council fully supported this application and felt that the proposals would improve the look of the property, particularly when viewed from the north west.
            125.4.2 There were no ENPA decisions on previous applications to report.
            125.4.3 The Parish Council reported that they were satisfied with the amended coach house plans which had been circulated (market site).
125.5   Potholes recently repaired on the Dunkery road at Blagdon Cross and Combeshead Corner are breaking up already.
125.6    It was agreed to place the Parish Plan on the Agenda at the Annual Parish Meeting of Electors to be held on Wednesday 22nd April. If no support could be found then the grant would have to be returned.
125.7    Cllr Atkins reported on her frustration with the waste management problems at Putham: residents had now had their recycling collected but not glass items [different lorry]. A decision from WS Council is expected by March as to how the problem will be definitively resolved.
125.8    Snow clearance and fallen trees: no one from Highways had helped at Luckwell Bridge nor at Cutcombe for over a week after the heavy snowfall when Sullys had done some clearance. Drapers Way had been cleared of fallen trees by Highways and Snowdrop Valley by ENPA Rangers: letters of thanks to be written. Co Cllr Edwards had asked Highways to clear up fallen tree debris; Cllr Webber had been in touch with Richard Newby to request a meeting with Highways and Co Cllr Edwards to discuss plans for the future in the light of recent events: more supervision and co-ordination of services is needed and an out-of-hours contact number. Council gave thanks to local farmers who had worked
tirelessly and at their own expense to help people.
125.9    Cllr Webber reported that he would ask ENPA’s Sustainable Development Officer if he could speak on renewable energy at the Annual Parish Meeting of Electors.
125.10  Cllr Webber reported that after a meeting with the Vice-Chairman a recommendation would be brought to the March meeting regarding the Clerk’s contract. Any pay rise awarded would be backdated to 1st March.
125.11  The Clerk read out a letter from WS Council regarding the toilet contract which is unlikely to be renewed as Veolia are also being paid for the cleaning as part of their contract. After further discussions with Veolia WSC will report back to the Clerk and have given assurances that the 3 month notice period for termination will be adhered to.
125.12 125.12.1 Cllr Clarbull reported on a meeting of the finance working party with the Clerk at which the finances were found to be in good order and the budget on track. The quarterly budget report was circulated.
              125.12.2 Council resolved to pay an invoice from Kampress Print & Design in the sum of £297.85 for the Snowdrop Valley leaflets.
              125.8.2 Council resolved to pay expenses incurred by Mrs S Parish, SV Scheme co-ordinator in the sum of £71.45 and to pay her working hours for this year as they would exceed the already agreed 70 hours due to the adverse weather conditions.
125.13  125.13.1 The Clerk had circulated a list of correspondence received prior to the meeting including Westlabb says goodbye and details of the ENPA Local Development Framework and Consultation on the Draft Methodology Strategic Housing Land Availability Assessment.
              125.13.2 The Clerk had attended a Snowdrop Valley Park and Ride Scheme 2009 Steering Group meeting.
              125.13.3 Cllrs had no further correspondence to report.
              125.13.4 Cllrs Clarbull and Atkins had attended a SV Scheme meeting; Cllrs Webber, Atkins and Clarbull had met with the SV co-ordinator to assess the state of the valley before agreeing to re-run the Park and Ride buses when snow and trees had been cleared. It was agreed not to extend the Scheme beyond 22nd February. Cllr John Davis had attended a consultation meeting organized by WSC regarding future housing strategy for West Somerset on 4th February.

The next meeting of Cutcombe Parish Council will take place on Tuesday 21st March 2009 at 7.30 pm in the Moorland Hall. There being no other business the meeting closed at 8.55 pm.

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MARCH2009

Meeting of Cutcombe Parish Council to be held on Tuesday 17th March 2009 at 7.30 pm (or as soon thereafter as public questions and statements are concluded) at the Moorland Hall

Questions and statements from parishioners will be taken at 7.30 pm prompt, before the parish council meeting begins, for a maximum of 15 minutes.

AGENDA

1    Apologies for absence
2    Declarations of interest
3    To approve the minutes of the meetings held on 17th February 2009, and any matters arising
4    Planning Applications and related business
4.1      Consideration of planning applications:
6/8/09/102 Cutcombe Church: Mount 20 x 1.3m x 1.0m solar panels on roof
4.2      To note ENP decisions on previous applications
4.3      Other relevant matters: update on Cutcombe Market applications
5    To consider highways and transport matters, and related items
6    Snowdrop Valley 2009 Report
7    Review of the Clerk’s contract
8    Wheddon Cross Toilet contract
9    Ellsworth Foundation 
10  Finance
  10.1  To consider and, if approved, pay the Clerk’s quarterly salary from 01/01/08 to 31/03/08 in the sum of £480.95 and back pay for 2007 and 2008 in the sum of £103.81
  10.2  To consider and, if approved, pay the Clerk’s quarterly expenses in the sum of £158.88
  10.3  To consider and, if approved pay, an invoice the Moorland Hall & Recreation Ground in the sum of £52.50 for room hire
  10.4  To consider and, if approved pay, expenses from Mrs S Parish, Snowdrop Valley Co-ordinator, in the sum of £60 (from SV funds)
  10.5 To consider and, if approved pay, an invoice from Wessex Water in the sum of £496.61 for Wheddon Cross toilets        
10.6    To consider and, if approved pay, an invoice from Somerset Association of Local Councils annual Affiliation Fee 2009/10 in the sum of £88.78
10.7    To consider and, if approved pay the co-ordinator and workers for the Snowdrop Valley Park and Ride Scheme 2009 in the total sum of £2,051.75 (from SV funds)
11  Correspondence and meetings
11.1    Clerk’s report on correspondence received
11.2    Clerk’s report on meetings attended
11.3    Councillors’ reports on correspondence received
11.4    Councillors’ reports on meetings attended
12  Items for the next Agenda

      
Minutes of the Meeting held at 7.30pm on Tuesday 17th March 2009 at the Moorland Hall

Councillors Linda Atkins (Chairman, part), Eric Clarbull, Maria Davies,John Davis and Susie Sanders were present. Cllr Roger Webber arrived at the meeting in time for items 5 onwards and took over as Chairman from his arrival to the end of the meeting.
126.1  Apologies of absence were accepted from Cllr Roger Webber (part); County Cllr John Edwards and WPCSO Sue Hurley.
126.2  There were no declarations of interest.
126.3  The minutes of the meeting held on 17th February 2009 were approved and signed by the Chairman as a true record. Matters Arising: 125.6: The Clerk reported that the date of the Annual Parish Meeting of Electors had now been changed to Wednesday 29th April in order to accommodate the speaker. 125.9 The Clerk confirmed that ENPA’s Sustainability and Economy Officer Tim Stokes had been booked to speak at the APME.
126.4  126.4.1 Planning Applications: 6/8/09/102 Cutcombe Church: mount 20 x 1.3m x 1.0m solar panels on roof: Council resolved unanimously to support this application.
            126.4.2 ENPA decisions on previous applications: 6/8/08/105 Conversion of former Methodist Chapel, Wheddon Cross, to 2 bedroom local needs dwelling: granted with conditions; 6/8/08/112: Rest and Be Thankful Inn, Wheddon Cross, Retrospective minor works: granted.
            126.4.3 The Clerk reported that the Secretary of State had decided not to call in the planning applications relating to Cutcombe Market.
126.5   The Clerk reported: (i) replies to her e-mails relating to snow clearance at Wheddon Cross and tree clearance in Snowdrop Valley; (ii) a letter from a parishioner relating to the state of the highway at Luckwell Bridge and (iii) installation schedule relating to Speed Indicator Devices currently taking place across the county. Cllr Edwards had suggested that he bring matters which had arisen re snow and debris clearance to the attention of the Scrutiny Committee at its next meeting; Cllr Sanders agreed to progress the tarmacing at the Luckwell Bridge Triangle; the Clerk agreed to progress the cross-hatching at the car park; Cllr Webber agreed to arrange a meeting with Highways to discuss these and other highways matters (dropped kerb at The Rest & Be Thankful Inn, damage to the Old Post Office, subsidence on the Wheddon Cross to Timberscombe road; signage blocking vision at Roundwater Dip, light in the car park and surface of the car park).
126.6    The Clerk gave a verbal report of the washup meeting for the 2009 Snowdrop Valley Park and Ride Scheme which had just taken place; a written report to be presented to Council at the next meeting.
126.7    It was resolved to increase the Clerk’s hours to 230 per annum (from 210) and the scale from LCP19 to LCP20 backdated to 1st March 2009, to be reviewed again in January 2010. The Chairman thanked the Clerk for all her hard work on behalf of the Council.
126.8    It is hoped that the management contract with West Somerset Council will be renewed from 1st April 2009, full details at the next meeting after the Clerk and the Chairman have met with WSC.
126.9    Cllr Webber gave a verbal report on changes to the Ellsworth Foundation on which Council are to be consulted: documents from the Charity Commission will shortly be received.
126.10  126.10.1  It was resolved to pay the Clerk’s quarterly salary and back pay in the sum of £584.76.
              126.10.2  It was resolved to pay the Clerk’s quarterly expenses in the sum of £158.88.
              126.10.3  It was resolved to pay an invoice from the Moorland Hall for room hire in the sum of £52.50.
              126.10.4  It was resolved to pay Mrs S Parish £60 for expenses incurred as co-ordinator for the Snowdrop Valley 2009 Park and Ride Scheme.
              126.10.5  It was resolved to pay an invoice from Wessex Water for Wheddon Cross toilets in the sum of £496.61.
              126.10.6  It was resolved to pay the annual SALC affiliation fee 2009/10 in the sum of £88.78.
              126.10.7  It was resolved to pay the wages for the co-ordinator and staff for the 2009 Snowdrop Valley Park and Ride Scheme in the sum of to £2,051.75 [gross].
126.11 126.11.1  The Clerk had circulated a list of correspondence received prior to the meeting including details of the Parish Champions Scheme, the Somerset Cultural Forum and Forum 21 meetings.
              126.11.2 The Clerk had attended a meeting regarding the Snowdrop Valley Scheme and a meeting with the Sustainability & Economy Officer, ENPA, regarding a possible renewable energy scheme for Cutcombe.
              126.11.3 Councillors had no further correspondence to report.
              126.11.4 Cllr Webber had attended the Sustainability meeting with Cllr Atkins; Cllr Sanders reported on the Parish Lengthsman scheme meeting; Cllr Atkins reported on a meeting of the Dulverton Patient Group; Cllrs Atkins and Clarbull had attended the Snowdrop meeting.
126.12  Items for the next Agenda: Play Area and Bus Shelter, Triangle at Luckwell Bridge.

The next meeting of Cutcombe Parish Council will take place on Tuesday 21st April 2009 at 7.30 pm in the Moorland Hall. There being no other business the meeting closed at 9.05 pm.

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APRIL 2009

Meeting of Cutcombe Parish Council to be held on Thursday 9th April 2009 at 6.30 pm (or as soon thereafter as public questions and statements are concluded) at the Moorland Hall

Questions and statements from parishioners will be taken at 6.30 pm prompt, before the parish council meeting begins, for a maximum of 15 minutes.

AGENDA

1    Apologies for absence
2    Declarations of interest
3    Planning Application
  Consideration of planning application:
              6/8/09/101 The Green, Wheddon Cross
Erect 1 no 2 storey side extension and 1 and a half storey detached   double garage (demolish existing barn) as per amended plan 03.03.09 received 23.03.09.

 
Minutes of the Meeting held at 6.30pm on Thursday 9th April 2009 at the Moorland Hall

Councillors Roger Webber, Linda Atkins, Eric Clarbull, Maria Davies and Tim Gardner were present as were two parishioners.
127.1  Apologies of absence were accepted from Cllrs John Davis and Susie Sanders.
127.2  Cllr Webber stated that he would not be voting on this planning application in case it came before the ENPA Planning Committee.
127.3  Planning Application 6/8/09/101 The Green, Wheddon Cross. Erection of 1 no 2 storey side extension and I and a half storey detached double garage (demolish existing barn). As per amended plan 03.03.09. as per amended plan received 23.03.09
            After a short debate Council resolved to support this application. Concern was expressed that the plans had had to be redrawn and a second meeting arranged due to a lack of ENPA officer advice, and it was requested that the Clerk drawn this to the ENPA’s attention.

The next meeting of Cutcombe Parish Council will take place on Tuesday 21st April 2009 at 7.30 pm in the Moorland Hall. There being no other business the meeting closed at 7.00 pm.

Meeting of Cutcombe Parish Council to be held on Tuesday 21st April 2009 at 7.30 pm (or as soon thereafter as public questions and statements are concluded) at the Moorland Hall

Questions and statements from parishioners will be taken at 7.30 pm prompt, before the parish council meeting begins, for a maximum of 15 minutes.

AGENDA

1    Apologies for absence
2    Declarations of interest
3    To approve the minutes of the meetings held on 17th March and 9th April 2009, and any matters arising
4    Planning Applications and related business   
  4.1    To note ENP decisions on previous applications
  4.2    Other relevant matters
5    To consider highways and transport matters, and related items
6    Play Area and Bus Shelter
7    Snowdrop Valley 2009 Report
8    Wheddon Cross Toilet contract
9    Finance
  9.1    To note the increase in non-domestic rates for Wheddon Cross Toilets to £97 per month for 10 months commencing 23rd April 2009, to be reimbursed by West Somerset Council
  9.2    To note the internal auditor’s report on the 2008/09 accounts
  9.3    To consider and if approved pay Sally Parish £9 (less tax and NI) remaining for SV 2009 co-ordinator work
  9.4    Pay Tax and all NI due for the Clerk and Snowdrop Valley workers in the sum of £651.61
  9.5    To consider and, if approved pay, an invoice from the Community Council for Somerset annual subscription in the sum of £30
10  Correspondence and meetings
10.1    Clerk’s report on correspondence received
10.2    Clerk’s report on meetings attended
10.3    Councillors’ reports on correspondence received
10.4    Councillors’ reports on meetings attended
11  Items for the next Agenda

       
Minutes of the Meeting held at 7.30pm on Tuesday 21st April 2009 at the Moorland Hall

Councillors Roger Webber, Eric Clarbull, Maria Davies,
John Davis and Tim Gardner were present and three members of the public.
127.1  Apologies of absence were accepted from Cllrs Linda Atkins and Susie Sanders.
127.2  Cllr Webber declared a personal interest in item 10.1 Letter from Exmoor Uprising as a member of the Exmoor National Park Authority and took no part in the debate on this item.
127.3  The minutes of the meetings held on 17th March and 9th April 2009 were approved and signed by the Chairman as a true record. There were no Matters Arising.
127.4  There were no planning applications for consideration.
            127.4.1 There were no ENPA decisions on previous applications to note.
            127.4.2 There were no other relevant planning matters for consideration.
127.5   Cllr Webber reported that he had a meeting arranged with Highways on 22nd April to discuss various matters within the Parish including those already discussed at the March meeting: he will report back in May.
127.6    Cllr Clarbull reported that the glass in the bus shelter was again broken, this to be brought up at the Annual Parish Meeting of Electors on 29th April and brought to the attention of the local police
127.7    The Clerk circulated a comparison of the figures for 2008 and 2009 Snowdrop Valley Park and Ride Schemes. It was resolved to make an ex-gratia payment of £75 to Mrs Cynthia Stevens for her work on the website and payments of £250 each to Exmoor Farmers for car parking at the auction field and the Badgworthy Land Company for permission to use their land. The Chairman gave a vote of thanks to everyone who had worked hard on the Scheme to date.
127.8    A new Management Agreement with West Somerset Council for the management of the Wheddon Cross Toilets was signed by the Chairman from 01/04/2009 to 31/03/2012.
127.9    127.9.1 Council noted the increase in business rates for the toilets from April 2009, which sums are reimbursed by West Somerset Council.
              127.9.2 The Clerk read out the internal auditor’s report on the accounts for 2008/09.
              127.9.3 It was resolved to pay Mrs S Parish the sum of £9 (gross), the final payment for work on the 2009 Snowdrop Valley Scheme.
              127.9.4 It was resolved to pay the sum of £651.61 being income tax and NI due on the Clerk’s salary and payments to Snowdrop Valley workers.
              127.9.5 It was resolved to pay £30 to the Community Council for Somerset by way of annual subscription.
127.10  127.10.1 The Clerk had circulated a list of correspondence received prior to the meeting. She read out a letter from Exmoor Uprising and was asked to invite Mrs Groves to give a 10 minute presentation at a future Parish Council meeting.
              127.10.2 The Clerk had not attended any meetings.
              127.10.3 Cllr Clarbull reported on the cost of Neighbourhood Watch signs. Clarification to be sought from Exmoor National Park Authority regarding planning permissions for the erection of the signs. This item to be brought back to the May meeting.
              127.10.4 Cllr Davis had attended a meeting of the Standards Board.
Cllr Webber reported that the next meeting of the Exmoor Association of Parish Councils would take place on 12th May at 7.30 pm at Kentisbury Village Hall, theme: tourism.      

The next meeting of Cutcombe Parish Council will be the Annual Parish Council Meeting and will take place on Tuesday 19th May 2009 at 7.30 pm in the Moorland Hall. There being no other business the meeting closed at 8.35 pm.


Meeting of Cutcombe Parish Council to be held on Wednesday 29th April 2009 at 8.45 pm (or as soon thereafter as possible following the Annual Parish Meeting of Electors) at the Moorland Hall

Questions and statements from parishioners will be taken at 8.45 pm, before the Parish Council meeting begins, for a maximum of 15 minutes.

AGENDA

1    Apologies for absence
2    Declarations of interest
3    Planning Application
Consideration of planning application:
6/8/09/103 St John’s Church, Cutcombe
Replace oil tank.

       
Minutes of the Meeting held at 9.15pm on Thursday 29th April 2009 at the Moorland Hall

Councillors Roger Webber, Eric Clarbull, Maria Davies, John Davis and Tim Gardner were present.
128.1  Apologies of absence were accepted from Cllrs Linda Atkins and Susie Sanders.

128.2  Cllr Webber declared a personal interest in the Planning Application to be discussed as a member of the Parochial Church Council.

128.3    Consideration of planning application:
              6/8/09/103 St John’s Church, Cutcombe: Replace oil tank.
Council had no objections to this application, particularly as the oil tank has to be different to the one already there due to new regulations. Council welcomed ENPA's stance on the reimbursement of planning fees in respect of like-for-like applications, but queried why an application is needed at all in these circumstances.

The next meeting of Cutcombe Parish Council will take place on Tuesday 19th May 2009 at 7.30 pm in the Moorland Hall. There being no other business the meeting closed at 9.22pm.

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MAY 2009

Annual Meeting of Cutcombe Parish Council to be held on Tuesday 19th May 2009 at 7.30 pm (or as soon thereafter as public questions and statements are concluded) at the Moorland Hall

Questions and statements from parishioners will be taken at 7.30 pm prompt, before the parish council meeting begins, for a maximum of 15 minutes.

AGENDA

1       Election of Chairman and Receipt of Chairman’s Declaration of Acceptance of Office
2       Election of Vice-Chairman
3       Apologies for Absence
4       Declarations of interest
5       To approve the minutes of the meetings held on 21st  and 29th April 2009, and any matters arising.
6       Planning Applications and related business
6.1     Consideration of planning applications:
          GDO 09/10 North Hawkwell Farm, Timberscombe Prior notification for the erection of a bulk bin.
6.2      To note ENP decisions on previous applications
6.3      Other relevant matters
7       To consider highways, transport matters and related items
8       Neighbourhood Watch Signs
9       Snowdrop Valley 2010
10     Agenda Items for the Exmoor Consultative and Parish Forum
11     Review of Asset Register
12     Renewal of the Wheddon Cross Toilets Cleaning Contract
13     Finance
13.1    To consider and approve the Statement of Accounts for the Year ended 31st March 2009
13.2    To consider and approve the Annual Governance Statement for the financial year ended 31st March 2009
13.3    To appoint an internal auditor for 2009/10
13.4    To pay the Allianz Cornhill insurance premium 2009/10 in the sum of £641.31 or to consider alternative quotes
13.5    To consider and if approved pay £19 for grass seed for the Luckwell Bridge Triangle
14  Correspondence and meetings
14.1    Clerk’s report on correspondence received
14.2    Clerk’s report on meetings attended
14.3    Councillors’ reports on correspondence received
14.4    Councillors’ reports on meetings attended
15  Items for the next Agenda
  

    
Minutes of the Annual Meeting held at 7.30pm on Tuesday 19th May 2009 at the Moorland Hall

Councillors Roger Webber (Chairman), Linda Atkins (Vice-Chairman)
Eric Clarbull, Maria Davies, Tim Gardner and Susie Sanders were present as well as PC Mark Curran, WPCSO Sue Hurley, County Councillor John Edwards, Marlene Allinson (Clerk) and one parishioner
129.1  Councillor Roger Webber was unanimously elected Chairman of the Parish Council for the year 2009/10 and signed the Declaration of Office and Acceptance of the Code of Conduct.
129.2  Councillor Linda Atkins was unanimously elected Vice-Chairman of the Parish Council for the year 2009/10.
129.3  There were no apologies for absence.
129.4  There were no declarations of interest.
129.5  The minutes of the meeting held on 21st April were signed by the Chairman as a true record. Matters Arising: 127.10.1: the Clerk reported that she had written to Mrs Molly Groves, Exmoor Uprising, on 27th April to invite her to speak at a Parish Council meeting: no reply yet received. The minutes of the meeting held on 29th April were signed by the Chairman as a true record.
129.6   129.6.1 Planning Application: GDO 09/10 North Hawkwell Farm, Timberscombe: prior notification of the erection of a bulk bin: unanimously supported.
129.6.2 There were no ENPA decisions on previous applications to note.
129.6.3 The Clerk read out an e-mail from David Wyborn, Head of ENPA Planning, relating to why a planning application had been required for a like-for-like replacement oil tank at Cutcombe Church. An invitation to a meeting regarding the housing development at Exford was also reported.
129.7  Highways: Cllrs Webber and Sanders reported on a meeting with Highways regarding various matters: Cllr Sanders to follow up. Cllr Sanders reported on progress of the Parish Lengthsman Scheme. The Clerk reported a conversation with John Perrett regarding Exford buses ceasing to go through the car park: to follow up as all outstanding issues had now been resolved. Surface Dressing Programme 2009 received.
129.8  Cllr Clarbull is to get in touch with the local Neighbourhood Watch organizer to see if they would like more signs around the village and if so where: to report back to the next meeting. PC Mark Curran gave a report on the recent arson attack in the church together with other policing matters including updates on Rural Watch & Farm Watch: to report back if there are any legal issues re having a CCTV camera in the car park.
129.9  It was unanimously agreed to re-appoint Mrs Sally Parish as the
co-ordinator for the Snowdrop Valley Park and Ride Scheme 2010 on the same terms as 2009.

129.10  There were no suggestions for Agenda items for the next meeting of the Exmoor Consultative and Parish Forum on 10th June.
129.11  Council resolved to add on the new Luckwell Bridge Noticeboard to the Asset Register with a value of £800, otherwise the register to remain unchanged from last year.
129.12  After a summary from the Clerk of the terms of the new cleaning contract for the Wheddon Cross Toilets it was resolved that Cllr Webber sign the new contract with Jonathan Webber on behalf of the Council.
129.13  129.13.1 The Statement of Accounts for the year ended 31/03/09 was
              approved by Council and signed by the Chairman.
              129.13.2 The Annual Governance Statement for the year ended 31/03/09 was approved and signed by the Chairman.
              129.13.3 It was unanimously resolved to appoint Colin Stevenson as the Internal Auditor for the financial year 2009/10.
              129.13.4 It was unanimously resolved to accept the Norwich Union quote for Insurance in the sum of £508.81 with the 3-year long term agreement.
              129.13.5 It was resolved to pay a bill for £19 for grass seed for the Luckwell Bridge Triangle. Cllr Webber declared an interest in this item.
129.14  129.14.1 A list of correspondence had been circulated prior to the meeting including details of Exmoor’s Rural Roads Seminar, West Area SALC meeting and a consultation on Woodland Strategy.
              129.14.2 The Clerk and Cllr Wbber had attended a meeting of the Exmoor Association of Parish Councils.
              129.14.3 There were no Councillors’ reports on correspondence received.
              129.14.4 There were no Councillors’ reports on meetings attended.
              Cllr Sanders reported a conversation with the WS Area Working Board and Cllr Webber with ENPA regarding the self-build plots at the market site: Council is keen to see that these remain available in perpetuity as self-build plots for local needs.

    1. Items for the next Agenda: Neighbourhood Watch Signs, the Parish Plan.

A presentation was made to Co Cllr John Edwards as he is not standing for re-election in June. The Chairman and Council thanked him for all his hard work in supporting Cutcombe and the Parish Council.
The meeting closed at 9.45.
The next meeting of Cutcombe Parish Council will take place on Thursday 28th May at 5.30 pm to consider a planning application, followed by the regular monthly meeting on Tuesday 16th June 2009 at 7.30 pm in the Moorland Hall.

Meeting of Cutcombe Parish Council to be held on Thursday 28th May 2009 at 5.30 pm (or as soon thereafter as public questions and statements are concluded) at the Moorland HallQuestions and statements from parishioners will be taken at 5.30 pm prompt, before the parish council meeting begins, for a maximum of 15 minutes.

AGENDA

1    Apologies for absence
2    Declarations of interest
3    Planning Application
  Consideration of planning application:
              6/8/09/104 Maric, Higher Park Lane, Cutcombe: Erection of detached single garage and plant room.
      

Minutes of the Meeting held at 5.30pm on Thursday 28th May 2009 at the Moorland Hall

Councillors Eric Clarbull (Acting Chairman), Maria Davies and Susie Sanders were present as well as Marlene Allinson (Clerk).
130.1  Apologies for absence were accepted from Cllrs Roger Webber, Linda Atkins, John Davis and Tim Gardner.
130.2  There were no declarations of interest.
130.3  Consideration of planning application:
            6/8/09/104 Maric, Higher Park Lane, Cutcombe
            Erection of detached single garage and plant room.
            Council resolved unanimously to support this application and
considered that the garage would now be in a better position than
on the previous plans.
The meeting closed at 5.50pm.The next meeting of Cutcombe Parish Council will take place on Tuesday 16th June 2009 at 7.30 pm in the Moorland Hall.

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JUNE 2009

Meeting of Cutcombe Parish Council to be held on Tuesday 16th June 2009 at 8.00 pm (or as soon thereafter as public questions and statements are concluded) at the Moorland Hall

Questions and statements from parishioners will be taken at 8.00 pm prompt, before the parish council meeting begins, for a maximum of 15 minutes.

 

AGENDA
1    Apologies for absence
2    Declarations of interest
3    To approve the minutes of the meetings held on 19th May 2008 and 28th May 2008, and any matters arising.
4    Planning Applications and related business
4.1      Planning Applications
4.2      To note ENP decisions on previous applications
4.3      Any other planning matters
5    Short talk by a representative of the Exmoor Uprising Group
6    To consider highways and transport matters,
           and related items
7    Council’s Risk Assessment: Update
8    South West RDA Funding Update
9    Neighbourhood Watch Signs: Update
10  Finance
  10.1  To consider grants under section 137: Applications received from Clowns and Life Education Wessex
  10.2 To consider and, if approved pay, an invoice from the Moorland Hall and Recreation Ground in the sum of £39.75 for room hire
  10.3  To resolve to pay the first half of the budgeted annual sum in support of the Burial Ground 2009/10 (£250)
  10.4 To consider and, if approved, pay the Clerk’s quarterly salary (after tax deduction) in the sum of £437.36
  10.5  To consider and, if approved, pay the Clerk’s quarterly expenses in the sum of £154.05
  10.6  To pay the sum of £120.03 being Income Tax deducted and Employer’s NI for Months 2 and 3

11  Correspondence and meetings
11.1    Clerk’s report on correspondence received
11.2    Clerk’s report on meetings attended
11.3    Councillors’ reports on correspondence received
11.4    Councillors’ reports on meetings attended

12  Items for the next Agenda

    
Minutes of the Meeting held at 8.00pm on Tuesday 16th June 2009 at the Moorland Hall

Councillors Roger Webber (Chairman), Linda Atkins (Vice-Chairman) Eric Clarbull, John Davis, Tim Gardner and Susie Sanders were present as well as PC Mark Curran, County Councillor Frances Nicholson and Marlene Allinson (Clerk)
Cllr Webber congratulated Mrs Nicholson on her election victory and welcomed her to the meeting and read out a letter of thanks from retiring County Councillor John Edwards.

131.1  Cllr Clarbull expressed a personal interest in item 10.2 as Chairman of the Moorland Hall and Recreation Ground Committee; Cllr Webber expressed a personal interest in item 10.3 as a member of the PCC.
131.2  There were no apologies for absence.
131.3  The minutes of the meetings held on 19th May and 28th May 2009 were approved and signed by the Chairman as a true record. There were no matters arising.
131.4  131.4.1  There were no planning applications for consideration.
            131.4.2   Planning Application 6/8/09/101 The Green, Wheddon Cross, Erect 1 x 2 storey extension and 1 and a half storey detached double garage: approved; 6/8/09/102 Cutcombe Church: mount 20 x 1.3m x 1.0m solar panels on roof: approved.
            131.4.3  The Clerk read out an e-mail from David Wyborn regarding the mobile home (Application 6/8/07/1112) this to be removed as soon as the dwelling is completed, in the very near future. Cllr Webber reported on, and welcomed, the ENPA policy of allowing certain community groups to claim back planning fees. The Clerk read out an e-mail from ENPA offering planning training for Council in conjunction with Exford PC: she is to liaise with all parties and arrange.
131.5   A representative from Exmoor Uprising failed to turn up as arranged.
131.6  Highways: Luckwell Bridge: Cllr Sanders agreed to progress final works at the Triangle; Cllr Webber to liaise with David Peake on other highways matters inc.surface water in Higher Park Lane, chevrons on Cutcombe Hill, dropped kerb at the R&BT Inn, a possible footpath from Dunkery View to the Moorland Hall and problems re the rubbish bins in the R&BT car park. The Clerk reported on the situation re the Exford Bus Route: it should be able to pass through the R&BT car park from 12th July: a notice had now been placed in the bus shelter to avoid confusion. PC Mark Curran questioned the cleaning and replacement of some signs and stressed that valuables should be secured. He gave a report on local speeding and vehicle crime and asked for volunteers to come forward to be trained for the Community Speed Watch Scheme.
131.7  The Clerk circulated a copy of Council’s current risk assessment to all Councillors: to bring any comment and amendments to the July meeting including rating each risk high, medium or low.
131.8  Cllr Webber reported that the South West Rural Development Agency would not be forthcoming with funding to build the business units at the Cutcombe Market site. Other sources of funding are being sought. The land purchase was now complete.
131.9    Cllr Clarbull confirmed that Neighbourhood Watch signs are all of a standard size and design. Plastic ones cost £12.50 per pair, metal ones £15 each. It was agreed that 5 new signs are needed for Cutcombe/ Wheddon Cross and 2 for Luckwell Bridge. There are no available funds in the NW scheme to fund new signs, possible Parish Council funding?; planning permission is required: the Clerk to obtain the requisite forms from ENPA and discuss at the proposed training meeting with Exford Parish Council and ENPA.
131.10  131.10.1  Council resolved to give a grant of £100 to C.L.O.W.N.S. under section 137 of the Local Government Act.
              131.10.2   It was resolved to  pay an invoice from the Moorland Hall and Recreation Ground in the sum of £39.75 for room hire
              131.10.3  It was resolved to pay the first half of the budgeted annual sum in support of the Burial Ground 2009/10 (£250). It is to be hoped that help in kind may be given from the Lengthsman in the future.
              131.10.4   It was resolved to pay the Clerk’s quarterly salary (after tax deduction) in the sum of £437.36
              131.10.5  It was resolved to pay the Clerk’s quarterly expenses in the sum of £154.05
              131.10.6  It was resolved to pay the sum of £120.03 being Income Tax deducted and Employer’s NI for Months 2 and 3
131.11  131.11.1   The Clerk had circulated a list of correspondence received prior to the meeting including the Policing Plan 2009/12 and WSC’s consultation on the 2010/11 Corporate Priorities & Budget setting.
              131.11.2  The Clerk reported on the meeting of the Exmoor Consultative and Parish Forum which she had attended with Cllr Atkins.
              131.11.2  Cllrs had no correspondence to report.
              131.11.3  Cllr Atkins reported on a Dulverton Patient Meeting: teething problems with the new surgery building are being addressed and they are seeking funding for a car to deliver medicines. Cllrs Webber and Atkins had attended a meeting with Forum 21 regarding a Sustainable Energy Plan for Cutcombe: the Clerk to progress and send in the application form.

There being no other business the meeting closed at 8.44 pm.
The next meeting of Cutcombe Parish Council will take place on Thursday 21st July at 7.30 pm in the Moorland Hall.

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JULY 2009

Meeting of Cutcombe Parish Council to be held on Tuesday 21st July 2009 at 7.30 pm (or as soon thereafter as public questions and statements are concluded) at the Moorland Hall

Questions and statements from parishioners will be taken at 7.30 pm prompt, before the parish council meeting begins, for a maximum of 15 minutes.

AGENDA
1    Apologies for absence
2    Declarations of interest
3   To approve the minutes of the meetings held on 16th June 2009, and any matters arising.
4    Planning Applications and related business
4.1       Planning Applications
4.2       To note ENP decisions on previous applications
4.3       Any other planning matters
5   Proposed Sustainable Energy Plan for Cutcombe: Forum 21: advice and help with home insulation
6   Ellsworth Foundation: Trustees Scheme Changes
7    Snowdrop Valley Park and Ride 2010: co-ordinator’s report
8    To consider highways and transport matters, and related items
9    Update of Council’s Risk Assessment
10 Proposal to consider the removal the recycling bins at the Wheddon Cross Car Park
11  Finance
  11.1  To consider a request from the Parochial Church Council for help with the cost of solar panels on St John’s church roof
  11.2 Update of Signatories for the Council’s bank account
  11.3  Notification of payment for the Wheddon Cross toilets contract
  11.4  To issue a replacement cheque for 000635 to the Moorland Hall & Recreation Ground Committee in the sum of £52.50 (cheque lost)
  11.5  To receive the quarterly report of the Finance Working Party
12  Correspondence and meetings
12.1    Clerk’s report on correspondence received
12.2    Clerk’s report on meetings attended
12.3    Councillors’ reports on correspondence received
12.4    Councillors’ reports on meetings attended
13  Items for the next Agenda

       
Minutes of the Meeting held at 8.00pm on Tuesday 21st July 2009 at the Moorland Hall

Councillors Roger Webber (Chairman), Linda Atkins (Vice-Chairman) Eric Clarbull, Maria Davies, John Davis and Tim Gardner were present as well as County Councillor Frances Nicholson, 3 parishioners, Will Evans (Forum 21) and Marlene Allinson (Clerk)

133.1  Apologies of absence were accepted from Cllr Susie Sanders and Cllr Eric Clarbull.
133.2  Cllr Gardner expressed a prejudicial interest in item 10 and left the room for the discussion on this item. Cllr Webber expressed a personal interest in item 10 as a near neighbour and item 11.1 as a member of the Parochial Church Council: minuted.
133.3  The minutes of the meeting held on 16th June 2009 were approved and signed by the Chairman as a true record. Matters arising: 132.6: notice now removed from the bus shelter re Exord bus: Cllr Webber to check that the Exord bus now routes via the car park; 132.9: Planning workshop now arranged with ENPA and Exford PC for 5th August at 4pm at the Moorland Hall: the Clerk has the forms re Neighbourhood Watch signs.
133.4  133.4.1  There were no planning applications for consideration.
            133.4.2   No reports on planning applications had been received.
            133.4.3  Planning workshop now arranged as reported at 133.3; Cllr Gardner reported that any outstanding planning issues regarding the footpath near the garage house would be addressed in his pending planning application regarding the garage/Londis shop.
133.5   Will Evans from Forum 21 reported that the Sustainable Energy Plan for Cutcombe is now approved: when completed the detailed assessment could be used in future funding bids. Forum 21 to work with the local community to survey and advise in the Parish: a list of projects to be drawn up within the next two weeks.
133.6  The Clerk reported on correspondence from the Ellsworth Foundation; details were added from a parishioner present who is connected with the Trust. Council resolved to support the changes. Cllr Webber abstained from the vote on this item due to his involvement with the Trust.
133.7  Mrs Sally Parish, Snowdrop Valley Park and Ride Scheme co-ordinator reported on plans for 2010 Scheme: meeting of steering group to be arranged in August to discuss and agree details and report back.
133.8  Highways: Luckwell Bridge: resurfacing for this and Edbrooke Lane scheduled for first week of September. Cllr Webber  reported that a meeting with himself and David Peake of Highways is planned for 27th July, Cllr Nicholson also to attend, to discuss highways matters in the parish and to question the process and timescale of pothole repairs.
A parishioner queried the Community Speedwatch notice asking for volunteers in the Parish Magazine: the Clerk reported that this was for general training, no such plan was currently proposed for Cutcombe.
Cllr Webber reported that work to the damaged War Memorial is in hand.
133.9  Council discussed the Council’s Risk Assessment document and agreed on rating the risks Low, Medium or High and various amendments to the document: to be updated by the Clerk.
133.10  Cllr Gardner exercised his right to speak on this item before leaving the room for the debate and vote. Cllr Webber had spoken to WSC and ENPA regarding implications which might result from the removal of the recycling bins. Kerbside recycling collection problems had now been resolved. Council agreed to action the removal of the recycling bins by December 2009, the final decision to be taken at the October meeting after consultation with the community and relevant parties. Cllr Gardner returned to the room.
133.11  133.11.1 After a debate it was agreed to support the Parochial Church Council, if possible,  with a contribution of £500 towards the cost of solar panels on St John’s church roof provided that this is allowable under current regulations of the Local Government Act: the Clerk to check out for the August meeting and report back.
            133.11.2  It was agreed to re-sign the Bank mandate for signatories on Council’s current account due to inefficiencies at NatWest Bank.
            133.11.3 Receipt of the payment for the Wheddon Cross toilets contract 2009/10 was noted.
            133.11.4 It was resolved too issue a replacement cheque for 000635 (this now stopped at the bank) to the Moorland Hall & Recreation Ground Committee in the sum of £52.50.
            133.11.5 The quarterly report of the Finance Working Party was noted.
133.12  133.12.1 The Clerk had circulated a list of correspondence received prior to the meeting including Western Somerset Local Action for Rural Communities: funding available; NALC Local Council Awards 2009; WSC’s Strategic Land Availability Assesment; Somerset County Council’s Rights of Way & Local Access Forum Newsletters; results of the speed indicator device at Cutcombe; Parish Lengthsman: Council to propose items for him to work on for the August meeting.
              133.11.2  The Clerk had not attended any meetings.
              133.11.2  Cllrs had no correspondence to report.
              133.11.3  Cllrs Webber and Davis reported on the Exmoor Panel Meeting; Cllr Webber had attended an interesting meeting at ENPA on sustainable energy.

There being no other business the meeting closed at 9.36 pm.
The next meeting of Cutcombe Parish Council will take place on Thursday 18th August at 7.30 pm in the Moorland Hall.

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AUGUST 2009

Meeting of Cutcombe Parish Council to be held on Tuesday 18th August 2009 at 7.30 pm (or as soon thereafter as public questions and statements are concluded) at the Moorland Hall

Questions and statements from parishioners will be taken at 7.30 pm prompt, before the parish council meeting begins, for a maximum of 15 minutes.

AGENDA
1    Apologies for absence
2    Declarations of interest
3    To approve the minutes of the meetings held on 21st July 2009 and any matters arising.
4    Planning Applications and related business
4.1      Planning Applications: 6/8/09/105 Putham Cleeve, Cutcombe: Conversion of 2 barns to 2 no 1 bedroom units of holiday accommodation
4.2      To note ENP decisions on previous applications
4.3      Any other planning matters
5    To consider highways and transport matters, and related items
6      Sustainable Energy Plan for Cutcombe
7     Local Development Framework
8    The Power of Well-Being
9    Finance
  9.1    To consider and if approved pay an invoice from the Moorland Hall and Recreation Ground in the sum of £17.50 for room hire.
  9.2    To note the external auditor’s report on the accounts 2008/09
  9.3                To reconsider a request from the PCC for financial help towards the cost of solar panels on the Church roof in the light of advice received
10  Correspondence and meetings
10.1    Clerk’s report on correspondence received
10.2    Clerk’s report on meetings attended
10.3    Councillors’ reports on correspondence received
10.4    Councillors’ reports on meetings attended

11  Items for the next Agenda

      
DMinutes of the Meeting held at 8.00pm on Tuesday 18th August 2009 at the Moorland Hall

Councillors Roger Webber (Chairman), Linda Atkins (Vice-Chairman), Eric Clarbull, Maria Davies, and Tim Gardner were present as well as County Councillor Frances Nicholson, 6 parishioners, Will Evans and Graham Wilson (Forum 21) and Marlene Allinson (The Clerk)

Public Question Time: matters raised: i) dog fouling and dog aggressive behaviour; ii) self-build plots on the auction site: ensuring affordability for local needs; iii) structural repairs needed to the Church to take the weight of the solar panels: c £2,500 increased costs; the Speedwatch scheme.

134.1  Apologies of absence were accepted from Cllrs Susie Sanders and
John Davis, PC Mark Curran and WPCSO Sue Hurley.
134.2  Cllr Webber expressed a personal interest in item 4.1 and Cllr Clarbull a personal interest in Item 9.1: minuted.
134.3  The minutes of the meeting held on 21st July 2009 were approved and signed by the Chairman as a true record. There were no matters arising.
134.4  134.4.1  Planning Application 6/8/09/105 Putham Cleeve, Cutcombe: Conversion of 2 barns to 2 x no 1 bedroom units of holiday accommodation: it was agreed to defer this item until the next meeting so that more time could be given for comments to be received as the planning notice had not yet been put up at the property. The Clerk to check: an extraordinary meeting to be held if necessary.
            134.4.2   Planning Application 6/8/09/103 Replacement oil tank at Cutcombe Church: granted.
            134.4.3  Neigbourhood Watch: it was decided to leave the matter of new and additional signs for the village until new local co-ordinators are appointed. At the request of a parishioner Council to follow up the matter of ensuring that they are kept affordable for local people and report back.
134.5   Cllr Clarbull reported that the Exford bus is now running through the Rest & Be Thankful Inn car park. Cllrs Webber and Nicholson reported on a meeting with Highways regarding outstanding issues in the Parish: County Cllr Nicholson asked that members keep records of when surfacing works are carried out and when they start to break up. The Clerk reported:
i) Acland Lane will be closed on 3rd September to enable resurfacing works to be carried out; ii) A39 Red Route Exhibition Forum to be held at Porlock Village Hall 24/0909 at 7.00pm; iii) a letter from a parishioner expressing concerns at War Memorial Corner: this to be forwarded to Highways and Co Cllr Trollope-Bellew for comments.  Cllr Maria Davies to check out the felling licence and Hedgerow restoration scheme at Kersham Farm and report back.
134.6  Will Evans and Graham Wilson reported that the baseline data for an Action Plan for Cutcombe had now been drawn up and would be passed to the Parish to take forward with the help of Forum 21.
134.7  Cllr Webber reported on the proposed parish consultation for “Your Future Exmoor”, an update to the Local Plan. Council agreed that a meeting should be held in Cutcombe, possibly in November.
134.8  The Clerk summarized a document relating to the new legislation regarding the Power of Well-Being for Parish Councils: she is to circulate the documentation to Councillors for a further debate.
134.9  134.9.1 It was resolved to pay an invoice for £17.50 to the Moorland Hall for room hire.
            134.9.2 External Auditor’s Report: deferred to September, not yet received.
            134.9.3 Advice having been taken from the Society of Local Council Clerks and the Somerset Association of Local Councils, it was resolved to give a one-off payment of £500 to Cutcombe PCC towards the cost of solar panels on the grounds that Council supports sustainable and renewable energy schemes and that this is a suitable use of precepted funds in the interest of current and future generations of parishioners.
134.10  134.10.1 A list of correspondence received had been circulated prior to the meeting including the Granting of` Dispensations re the Code of Conduct, National Highways and Transport Survey and Chairman’s Awards for Service to the Community.
            134.10.2 The Clerk reported on a meeting of the Snowdrop Valley Park and Ride Scheme 2010 steering group and a Sustainable Energy Plan for Cutcombe Meeting.
            134.10.3 There was no correspondence reported by Councillors.
            134.10.4 Councillors Atkins and Clarbull had attended the Sustainable Energy and Snowdrop Valley meetings.
134.11  At the request of the local police: Contingency plan for emergency diversion to be placed on the next Agenda.

There being no other business the meeting closed at 9.42 pm.
The next meeting of Cutcombe Parish Council will take place on Tuesday 15th September at 7.30 pm in the Moorland Hall.

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SEPTEMBER 2009

Meeting of Cutcombe Parish Council to be held on Tuesday 15th September 2009 at 7.30 pm (or as soon thereafter as public questions and statements are concluded) at the Moorland Hall

Questions and statements from parishioners will be taken at 7.30 pm prompt, before the parish council meeting begins, for a maximum of 15 minutes.

AGENDA
1    Apologies for absence
2    Declarations of interest
3    To approve the minutes of the meetings held on 18th August 2009 and any matters arising.
4    Planning Applications and related business
4.1      Planning Applications:
4.1.1  6/8/09/105 Putham Cleeve, Cutcombe: Conversion of 2 barns to 2 x 1 bed holiday accommodation units
            4.1.2  6/8/09/106: Erection of retail unit, office space and petrol station. Advertisement consent for petrol totem and fascia signs. Change of use of land to form domestic garden and provision of new pavement: note: a public meeting to look at the plans and ask questions will be held at the Moorland Hall on Wednesday 23rd September 4pm-7pm: Parish Council will meet at a later date yet to be set to discuss their comments.
4.2      To note ENP decisions on previous applications
4.3      Any other planning matters
5    To consider highways and transport matters, and related items
        5.1    Contingency plan for emergency diversion
        5.2    Any other highways matters
6     Local Police Report
7     Dog Fouling in the Parish
8    Parish Lengthsman: Proposed Works
9    Finance
  9.1    To note the External Auditor’s Report on the Accounts 2008/09.
  9.2    To pay the Clerk’s quarterly salary in the sum of £436.82 and expenses in the sum of £90.07
  9.3    To consider and if approved pay an invoice from Moore Stephens in respect of the annual audit 2008/09 in the sum of £155.25
  9.4    To consider and if approved pay an invoice from the Moorland Hall and Recreation Ground in the sum of £39.75 for room hire
9.5      To consider and if approved pay an invoice from Wessex Water in the sum of £800.36 for the toilets: sewerage and water supply

           
10    Correspondence and meetings
10.1      Clerk’s report on correspondence received
10.2      Clerk’s report on meetings attended
10.3      Councillors’ reports on correspondence received
10.4      Councillors’ reports on meetings attended

11  Items for the next Agenda


Minutes of the Meeting held at 8.00pm on Tuesday 15th September 2009 at the Moorland Hall

Councillors Roger Webber (Chairman), Linda Atkins (Vice-Chairman) Eric Clarbull, John Davis, Maria Davies, Tim Gardner and Susie Sanders were present as well as five 5 parishioners, WPCSO Sue Hurley, Constable Charlie Fitzpatrickand Marlene Allinson (The Clerk)

Public Question Time: matters raised: dog problems: fouling & not under control.
Cllr Webber read out a statement regarding the recent arson attack at St John’s Church following his meeting with Inspector Carol Pearce.

135.1  An apology of absence was accepted from County Cllr Frances Nicholson.
135.2  Personal interests: Cllr Webber in item 4.1, Cllrs Webber, Davies and Sanders in item 4.1.2, Cllr Clarbull in item 9.4 (all minuted); Cllr Gardner a prejudicial interest 4.1.2 (left room).
135.3  The minutes of the meeting held on 18th August 2009 were approved and signed by the Chairman as a true record. Matters arising: 134.4.4 No one has yet come forward to replace Colin Stevenson as local Neighbourhood Watch co-ordinator; 134.4.5 Cllr Davies reported she had checked on the proposed hedge scheme at Kersham Farm, all to her satisfaction; 134.4.6 Forum 21 slideshow received but no baseline data for Cutcombe yet.
135.4  Planning Applications:135.4.1.1  6/8/09/105 Putham Cleeve, Cutcombe: after some debate Council resolved not to support or oppose this application, however they wish to point out difficulties associated with it which are the same as those with the previous application on this site, although perhaps on a different scale, and need to be addressed: increase in traffic on Putham Lane:not considered to be too great as the proposed units are one bedroom and presumably unlikely to attract families or more than two visitors per unit. The junction at Putham Lane and the village: ongoing issues with traffic/visibility problems. Access to the units: difficult and shared. The state of the existing barns: are they convertible as they are in a very derelict state? That said, Council welcomed the fact that increased revenue might result to the Parish.
            135.4.1.2 6/8/09/106 Erection of retail unit, office space and petrol station etc, the garage, Wheddon Cross. Cllr Gardner, the applicant, spoke on this item and then left the room. The item was deferred until a later meeting to be arranged after an open viewing of plans on 23/09/09.
Cllr Gardner returned to the room.
            135.4.2   Planning Application 6/8/09/104 Maric, Cutcombe: Erection of detached single garage and plant room: granted.
            135.4.1.3 There were no other planning matters for discussion.
135.5   Highways: 135.5.1 Contingency Plan for Emergency Diversion: not discussed as PC Mark Curran not available. Cllr Webber had met with  Inspector Pearce at the West Somerset Emergency Planning Meeting: pinch points are to be identified and hopefully some measures put in place: a further meeting will take place in October.
            135.5.2 The Clerk read out replies from Cllr A Trollope-Bellew and Richard Newby, Highways regarding War Memorial Corner, possible solutions and hedge trimming; it was also reported that the public part of Aclands Lane had been completely resurfaced. Cllr Sanders to arrange a possible “opening” and photoshoot re work at Luckwell Bridge. The Clerk to write to ENPA and SCC regarding poor hedge trimming and SCC Environment Directorate regarding problems of burst water mains in Wheddon Cross. Subsidence at the BT Exchange and a broken railing also reported.
135.6  Local Police Report: farm/shed break ins are on the increase, all are urged to keep things locked. Farm Watch was discussed at the last Exmoor Panel meeting. Frustration was expressed by everyone at the use of the 0845 number to contact the police, often difficulties and delays.
135.7  Dog Fouling: after a short debate and input from the police in attendance it was resolved to set up a working party to investigate ways of bringing the problem to the forefront of village attention. The Clerk to contact the dog warden for advice and input. Report and statement forms have been circulated in the Parish: these can be sent to the dog warden or reports made to the police. Appeals for co-operation have been made in the Parish Magazine and on the noticeboard.
135.8 Cllr Sanders reported on the Key Committee meeting for the Parish Lengthsman Scheme: training issues now mostly resolved, Council will need to decide if it is to recommit to the Scheme for next year. Unsure as to whether other partners are to fund for 2010/11: to be discussed at the next Exmoor Panel meeting. Projects for the Lengthsman to be sent to
Cllr Sanders, please.
135.9  135.9.1 Council’s audit for 2008/09 had now been completed. There were no comments, adverse or otherwise, from the external auditor.
            135.9.2 It was resolved to pay the Clerk’s quarterly salary in the sum of £436.82 and expenses in the sum of £90.07.
            135.9.3 It was resolved to pay the invoice from Moore Stephens, external auditor, in the sum of £155.25.
            135.9.4 It was resolved to pay an invoice from the Moorland Hall for £39.75 for room hire.
            135.9.5 It was resolved to pay an invoice from Wessex Water in the sum of £800.36 for Wheddon Cross toilets water and sewerage.
135.10 135.10.1 A list of correspondence received had been circulated prior to the meeting including a Notice of the Exmoor Consultative and Parish Forum: meeting 18th November,10.30am, Exmoor House, and Notice of a
vacancy from 01/04/2010 for a Member of the ENPA: appointee made by the Secretary of State: closing date 06/10/09 and Somerset County Council’s Appeal for Governors for Taunton, Wellington and West Somerset Schools.
            135.10.2 The Clerk reported on a meeting of the Snowdrop Valley Park and Ride Scheme 2010 steering group.
            135.10.3 No correspondence was reported by Councillors.
            135.10.4 Cllr Davis reported on a meeting of the Standards Committee; Cllr Webber reported on a meeting with Sherrings and Eric Norman re possibility of a dropped kerb near the Rest & Be Thankful Inn: quotes to be obtained and item brought back to a future meeting.
135.11  There were no other items suggested for the next Agenda.

There being no other business the meeting closed at 9.50 pm.

The next meeting of Cutcombe Parish Council will take place on Tuesday 20th October at 7.30 pm in the Moorland Hall, which will be preceded by a meeting to discuss Planning Application 6/8/09/106, date yet to be arranged.

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OCTOBER 2009

Meeting of Cutcombe Parish Council to be held on Wednesday 7th October 2009 at 7.00 pm (or as soon thereafter as public questions and statements are concluded) at the Moorland Hall

Questions and statements from parishioners will be taken at 7.00 pm prompt, before the parish council meeting begins, for a maximum of 15 minutes.

AGENDA

1    Apologies for absence
2    Declarations of interest
3    Planning Application
  Consideration of planning application:
6/8/09/106 Wheddon Cross Garage: Erection of new retail unit, office space and petrol station. Advertisement consent for petrol totem and fascia signs. Change of use of land to form domestic garden and provision of new pavement.

    
Minutes of the Meeting held at 7.00pm on Wednesday 7th October 2009 at the Moorland Hall

Councillors Linda Atkins (Acting Chairman), Eric Clarbull, John Davis, Maria Davies and Susie Sanders were present as well as Cllr Tim Gardner (the Applicant) and the Applicant’s Agent (Martin Lee of ERM), two parishioners and Marlene Allinson (Parish Clerk).

Public Question Time: Cllr Gardner spoke as a member of the public and then left the room for the rest of the meeting. There was a short debate regarding the planning application under consideration including input from the applicant’s Agent Martin Lee (ERM).

136.1  Cllr Roger Webber.
136.2  Prejudicial interest: Cllr Gardner. Personal interests: Cllr Davies (relative of the garage lessee); Cllr Clarbull (Chairman of the Moorland Hall and Recreation Ground Committee); Cllrs Atkins, Davis and Sanders (users of the village shop and garage).
136.3  Planning Application 6/8/09/106 Wheddon Cross Garage, TA24 7DR
            Erection of retail unit, office space and petrol station. Advertisement consent for petrol totem and fascia signs. Change of use of land to form domestic garden and provision of new pavement.
            Cllr Atkins summarized concerns which had been expressed at an open meeting held on 23rd September at the Moorland Hall which was attended by some Councillors, representatives of ENPA, the Applicant and his Agent, a representative from Budgens and parishioners and interested parties. These are listed below together with comments from Council on them after discussion:
            1   Concern was expressed by Councillors and parishioners alike at the loss of the garage facility. It is understood that ENPA and the Applicant are endeavouring to help the garage lessee to find alternative suitable accommodation locally and this would be welcomed and supported by the Parish Council. A firm financial commitment to the industrial unites at the market redevelopment site would be welcomed. The loss of jobs in this area is to be regretted.
            2   Traffic problems: Increased traffic occasioned by a larger site and more deliveries and perhaps at different times: it is understood that there have been, and are still taking place, many discussions with highways. Council was reassured that there would not be more deliveries, in fact there could be less due to larger vehicles being able to access the site and there being a proper loading and unloading bay: this  should alleviate some problems.  Council was reassured that delivery times would not be significantly changed. It is hoped that if planning permission is granted the
building work can take place coincidentally with the market refurbishment and new housing development opposite. It is understood that highways are happy with the entrance to both sites being geographically opposite each other.
            3   Appearance of the building: it is understood that eco-friendly materials are to be used as far as possible and that these will weather with age which is welcomed. Council would like to know if it possible to see at least some of these materials currently in use in situ, particularly with regard to the roof.
            4   Light pollution: it is understood that these issues have been addressed and lighting will be downlighting on poles. The absence of a canopy is to be regretted but the reasons for this are understood.
            5   Proximity of the playing and cricket field: the Moorland Hall and Recreation Ground Committee are investigating insurance issues should balls from the playing/ cricket field stray into the public area around the shop and concerns have been expressed as to possible liability issues here particularly as there may be more vehicles and people on the site and these will be nearer to the field than at present.
            6   Noise from air-conditioning and refrigeration plant: it is understood that these will be internal to the building and noise pollution should be kept to a minimum: these issues should be adequately satisfied by Building Control.
            7   Stocking: it is hoped that local produce will continue to be stocked, if not increased, with the rebranding as Budgens.
            8   Height of the building: it is understood that this will be a pitched roof construction and will be the same height as the Garage House and more traditional and mindful of the character of the area than what is on the site at present.
            9   Parking: additional parking is welcomed, and especially the disabled parking spaces and a disabled toilet accessible to all from the car park.
            10 Parish Council noticeboard: it is hoped that negotiations with the Applicant will ensure that a suitable space is found for this to be positioned on the new building.
            11 Petrol storage capacity: everyone expressed a hope that this will be increased as the garage frequently runs out of petrol and/or diesel. The applicant’s agent assured Council that as much as possible has been incorporated into the plans to ensure that the existing capacity is better utilized which will lead to a more efficient use of the available storage. It is understood that to increase the size of the tanks would occasion too great a disruption at the site.
            12 Downtime: it is understood that this is to be kept to a minimum but the petrol selling business will have to have some downtime during construction.
       13 Footpath: the new footpath provision is welcomed. Council was particularly glad to hear that this will be widened to 1.8m and run the whole length of the Garage House property and that it will improve disabled access to the shop and garage facilities.
            14 Size of the new commercial concern: as a rough guide this should be around two thirds the size of Dulverton’s Co-op including storage space. It was felt that the increased capacity should improve the current congestion at the shop/post office counters and as the population of the village will probably increase with the new housing development this may not be too large for Wheddon Cross, but concerns have been expressed by neighbouring villages and some parishioners that the increased shop capacity may affect other businesses in the nearby Exmoor area. The Applicant’s agent has stated that commercial aspects as the viability of the current plans will be revisited after the planning process and before returning to financial backers and additional market research will be carried out. It is understood that the size of the proposed buildings has been to a large extent dictated by parking and necessary vehicle manouevring issues.
            15 Hedge screening: Council was reassured that the existing hedge will remain untouched and it is hoped that ENPA will request that existing gaps in it be filled in to give more screening at the rear of the development.

            Council understands that many of these issues are not planning issues, but Cutcombe Parish Council feels that it should point out all concerns which have been raised. It should be noted that these have not necessarily been listed in order of importance.

            Summary: Cutcombe Parish Council resolved to support this application in principle, but there are still some outstanding issue and items for debate and resolution.


Meeting of Cutcombe Parish Council to be held on Tuesday 20th October 2009 at 7.30 pm (or as soon thereafter as public questions and statements are concluded) at the Moorland Hall

Questions and statements from parishioners will be taken at 7.30 pm prompt, before the parish council meeting begins, for a maximum of 15 minutes.

AGENDA
1    Apologies for absence
2    Declarations of interest
3    To approve the minutes of the meetings held on 15th September and 7th October 2009 and any matters arising.
4    Planning Applications and related business
4.1      Planning Applications: 6/8/09/107 Chapel Cottage, Wheddon Cross: Extension to conservator and removal of a ground floor window to form new doorway in kitchen.
4.2      To note ENP decisions on previous applications
4.3      Any other planning matters
5    To consider highways and transport matters, and related items
6     Removal of the Recycling Bins in Wheddon Cross car park
7    Udate on dog problems
8    Parish Lengthsman Scheme 2010/11
9    BT Consultation: Payphones within ENP
10  Finance
  10.1  To pay the Inland Revenue £118.16 for Tax and NI on the Clerk’s quarterly salary
  10.2  To receive the half-yearly report of the Finance Committee and the Internal Auditor.
  10.3  To consider and if approved pay an invoice fro £40 for internal audit services 2009/10 from Colin Stevenson
  10.4  To consider and if approved pay an invoice from EDF Energy for electricity at the Wheddon Cross toilets in the sum of £135.82
  10.5  SV: to consider and if approved pay co-ordinator’s expenses: £9.98 for two money bags and £46.13 including VAT for a collection box.
  10.6  SV: to consider quotations for a new interpretation board
  10.7  SV: To consider quotes for tree and ground clearance ready for the Park and Ride Scheme 2010
  10.8  SV: To consider tenders and select a bus contractor for the 2010 Scheme.
  10.9  SV: To consider a quotation for a new fingerpost and two blackboard signs.

11  Correspondence and meetings
11.1    Clerk’s report on correspondence received
11.2    Clerk’s report on meetings attended
11.3    Councillors’ reports on correspondence received
11.4    Councillors’ reports on meetings attended
12  Items for the next Agenda


Minutes of the Meeting held at 8.00pm on Tuesday 20th October 2009 at the Moorland Hall

Councillors Roger Webber (Chairman), Eric Clarbull, John Davis, Maria Davies and Tim Gardner were present as well as one parishioner and Marlene Allinson (The Clerk)

Public Question Time: matters raised: recycling, dog fouling.

137.1  Apologies of absence were accepted from Councillors Linda Atkins and Susie Sanders, County Cllr Frances Nicholson and the local Police.
137.2  Cllr Webber expressed a personal interest in item 4.1 (ENPA Planning Committee Chairman), minuted, Cllr Gardner a prejudicial interest in item 6 (lives next door to car park) and item 10.8 as his company has tendered for the Snowdrop Valley bus contract: he left the room for the discussion and the vote on both items.
137.3  The minutes of the meeting held on 15th September and 7th October were approved as a true record and signed by the Chairman. Matters arising: 135.5.2: No reply had been received from Sonia Davidson-Grant regarding Broken Water Mains. The Clerk read out replies from West Somerset Highways and ENPA regarding bad hedge trimming.
137.4  Planning Applications:137.4.1 6/8/09/107 Chapel Cottage, Wheddon Cross: Extension to conservatory and removal of a ground floor window to form new doorway in kitchen: no comments or objections. Supported.
            137.4.2   There were no ENPA decisions to note on previous applications.
            137.4.3 There were no other planning matters for discussion.
137.5   Highways: The Clerk was asked to write to Richard Newby re signage near the Watercombe turning, is it the most appropriate and effective.
Cllr Webber to progress the matter of the Exford bus not always stopping in the car park. The Clerk was asked to write to schools regarding litter left by children and to prepare a notice to be put up at the bus stop asking everyone to use the litter bin provided.
137.6  Cllr Gardner exercised his right under para 12(2) of the Code of Conduct 2007 and spoke on this item and then left the room. After a debate Council resolved to remove the recycling bins from the Wheddon Cross car park by 1st December 2009. All possible help will be given to parishioners who may have still have a problem regarding rubbish disposal or kerbside collections. Cllr Gardner returned to the room.
137.7  Dog Problems: Still problems with fouling but some progress has been made. No contact yet received from the dog warden re a meeting.
137.8 Council resolved to commit the same number of days to the Parish Lengthsman Scheme for the forthcoming year as in the first year.
137.9  A new consultation is being conducted by BT via ENPA which includes the removal of both payphones in the Parish. BT would like Parish Councils to adopt the boxes without telephony equipment. Council resolved to oppose the removal of the telephony equipment and to put forward a strong case that both payphones should be retained in their entirety.
137.10  137.10.1 It was resolved to pay £118.16 tax and employer’s NI to the Inland Revenue now due.    
            137.10.2 The Finance Committee and the Internal Auditor both reported that the finances are in good order, appropriate records are being kept and proper checks and procedures are in place.
            137.10.3 It was resolved to pay an invoice for £40 from Colin Stevenson, internal auditor, for services 2009/10.
            137.10.4 It was resolved to pay EDF Energy £135.82 for electricity at Wheddon Cross toilets.
            137.10.5 It was resolved to pay the Snowdrop Valley Co-ordinator’s expenses in the sum of £56.11.
            137.10.6 It was resolved to accept the quotation from Active Signs for a new interpretation board in Snowdrop Valley: maximum of £200.
            137.10.7 It was resolved to accept the quotation from Webber GardenCare in the sum of £900 for tree debris clearance from S Valley.
            137.10.8 Cllr Gardner left the room. It was resolved to accept the quotation from Hatch Green Coaches to run the S Valley buses 2010, unanimously but with one abstention.
            137.10.9 It was resolved to accept the quotation from Dave Collins to make a new fingerpost and supply with 2 blackboards for S Valley use.
137.11 137.11.1 The Clerk had circulated a list of correspondence received prior to the meeting. Cllr Webber will attend a briefing on the West Somerset Electoral Review and draft an item for the Agenda of the Exmoor Consultative and Parish Forum meeting on 18/11 regarding the Exmoor Association of Parish Councils.
            137.11.2 The Clerk had attended a Snowdrop Valley meeting with
Cllrs Clarbull and Atkins and gave a report. Cllr Webber asked her to write to the SV Steering Group to thank them for all their hard work so far in organizing the Scheme. The Clerk had also attended Financial Risk Assessment (SALC) Training the previous week.
            137.11.3 There was no further correspondence to report.
            137.11.4 Cllr Davis gave a report on the Standards Committee meeting.
137.11  There were no items for the next Agenda.

There being no other business the meeting closed at 9.15 pm.

The next meeting of Cutcombe Parish Council will take place on Tuesday 17th November at 7.30 pm in the Moorland Hall.

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NOVEMBER 2009

Meeting of Cutcombe Parish Council to be held on Tuesday 17th November 2008 at 7.30 pm (or as soon thereafter as public questions and statements are concluded) at the Moorland Hall

AGENDA

  1. Apologies for absence
  2. Declarations of interest
  3. To approve the minutes of the meetings held on 20th October and any matters arising       

4       Planning Applications and related business
4.1       No planning applications for consideration
4.2       To note ENP decisions on previous applications
4.3       Any other planning matters
5       To consider highways and transport matters and related items
6       Snowdrop Valley 2010: Update
7       Exmoor National Park Authority: Dark Sky Reserve Status Application       
8       Finance
            8.1  To consider the Finance Working Party’s proposals and agree a draft budget for 2010/11.
            8.2  To consider and if approved pay an invoice from Dave Collins for a fingerpost and two blackboards for SV in the sum of £150.00
9       Correspondence and meetings
9.1       Clerk’s report on correspondence received
9.2       Clerk’s report on meetings attended
9.3       Councillors’ reports on correspondence received
9.4       Councillors’ reports on meetings attended
10     Items for the next Agenda


Minutes of the Meeting held at 8.00pm on Tuesday 17th November 2009 at the Moorland Hall

Councillors Roger Webber (Chairman), Linda Atkins, Eric Clarbull, John Davis and Susie Sanders were present as well as PC Charlie Fitzpatrick,
WPCSO Sue Hurley, one parishionerand Marlene Allinson (The Clerk)

138.1  Apologies of absence were accepted from Councillors Maria Davies and Tim Gardner and County Cllr Frances Nicholson.
138.2  There were no declarations of interest.
138.3  The minutes of the meeting held on 20th October were approved as a true record and signed by the Chairman. Matters arising:137.5: The Clerk read out a reply from Richard Newby re signs opposite the Watercombe turning and passed drainage maps of the Parish to Cllr Sanders for use by the Lengthsman. The Clerk had received replies from all 3 local schools who had advised their pupils to put litter in the bin at the bus stop: Cllr Webber to put up a notice there as well. 137.6: A further letter had been received from a parishioner re removal of the recycling bins: the Clerk and
Cllr Atkins to follow up. 137.7: No communication from the dog warden to date. PC Fitzpatrick reported on the dog fouling poster campaign at Timberscombe: to contact Cutcombe School to see if a similar scheme could work here. He also reported that a designated road is “a length of road so specified by a local authority” (article 27 of the Road Traffic Act).
138.4  Planning Applications: None to consider.
            138.4.2 There were no ENPA decisions to note on previous applications.
            138.4.3 Cllr Davis reported on a discussion at the Scrutiny Committee meeting re funding for the affordable housing at the market site.
138.5   Highways: Cllr Webber to meet with Highways on 19th November re problems caused at Wheddon Cross by diverted traffic when there is a major road closure. 10 x 20kg bags of rock salt available for collection from Mart Road depot by each Parish Council in addition to dumpy bags. Cllr Sanders reported on the Lengthsman Scheme: no commitment yet re funding from Somerset County Council. Inspector Carol Pearce to leave this area: the Clerk asked to write to express everyone’s appreciation of the work she has done here.
138.6  The Clerk reported on the Snowdrop Valley Steering Group Meeting: due to time constraints it was agreed in principle to spend up to £500 on jute merchandising bags, trailer interpretation panels and other merchandising items: final quotes to be brought to December meeting for approval.
Cllr Webber had now signed the bus contract on Council’s behalf.
138.7  ENPA Dark Sky Reserve Status Application: the Clerk to write and express Council’s unanimous support.
138.8 138.8.1 After due consideration of the Finance Working Party’s Report it was resolved to suggest a 3% increase in the precept for 2010/11 in line with the anticipated RPI: this to be publicized and brought back to the December meeting for debate and final decision.
            138.8.2 It was resolved to pay Dave Collins’ invoice for £150 for a fingerpost and two blackboards for the Snowdrop Valley Scheme.
138.9  138.9.1 The Clerk had circulated a list of correspondence received prior to the meeting and read out a letter from the Rural Youth Project Worker.
138.9.2 The Clerk had no further meetings to report.
138.9.3 Cllrs had no correspondence to report.
138.9.4 Cllr Webber had attended a meeting regarding broadband provision on Exmoor, one on Hinkley Point and a meeting on Dartmoor which is to be updated re a report to the Prime Minister on The State of Upland Communities. Cllr Clarbull had attended the LARC meeting at Dunster.
            Cllr Atkins raised the matter of car park charging by the National Trust: to bring up at the meeting of the ENPA Consultative and Parish Forum on 18th November.
138.11  Items for the next Agenda: Snowdrop Valley merchandising and trailer interpretation panels; the Parish Plan Grant; final decision re 2010/11 precept and budget after public consultation time.

There being no other business the meeting closed at 9.22 pm.

The next meeting of Cutcombe Parish Council will take place on Tuesday 8th December at 7.30 pm in the Moorland Hall.

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DECEMBER 2009

Meeting of Cutcombe Parish Council to be held on Tuesday 8th December 2009 at 7.30 pm (or as soon thereafter as public questions and statements are concluded) at the Moorland Hall

AGENDA

  1. Apologies for absence
  2. Declarations of interest
  3. To approve the minutes of the meetings held on 17th November and any matters arising       

4       Planning Applications and related business
4.1       No planning applications for consideration
4.2       To note ENP decisions on previous applications
4.3       Any other planning matters
5       To consider highways and transport matters and related items
6       War Memorials: duty to maintain
7       Parish Plan
8       Finance
             8.1  To consider and approve the precept for 2010/11.
            8.2  To consider and, if approved, pay the Clerk’s quarterly salary in the sum of £450.01 and expenses in the sum of £284.11
            8.3 To approve to pay tax and NI for the Clerk in the sum of £123.46
            8.4  To consider grants under Section 137
            8.5 To consider a request from the Parochial Church Council for the second tranche of the budgeted sum in support of upkeep of the burial ground (£250).
            8.6 To select a printer for the Snowdrop Valley leaflet.
            8.7 To consider and if approved pay £13.60 Snowdrop Valley
co-ordinator’s expenses for mobile phone top up and stamps.
            8.8 To consider new SV trailer interpretation panels and if approved select a contractor to produce them
9       Correspondence and meetings
9.1       Clerk’s report on correspondence received
9.2       Clerk’s report on meetings attended
9.3       Councillors’ reports on correspondence received
9.4       Councillors’ reports on meetings attended
10     Items for the next Agenda

    
Minutes of the Meeting held at 7.30pm on Tuesday 8th December 2009 at the Moorland Hall

Councillors Roger Webber (Chairman), Linda Atkins, Eric Clarbull, Maria Davies, John Davis and Tim Gardner were present and Marlene Allinson (The Clerk)

139.1  Apologies of absence were accepted from County Cllr Frances Nicholson, WPCSO Sue Hurley and PC Charlie Fitzpatrick.
139.2  Cllr Webber declared a personal interest in item 8.5 as a member of the Parochial Church Council.
139.3  The minutes of the meeting held on 17th November were approved as a true record and signed by the Chairman. Matters arising:138.3 137.7 The Clerk read out a letter from WSC regarding dog fouling: the dog warden will not be committed to a potential local group as no fouling report forms have been completed or complaints received by WSC from residents.
139.4  139.4.1 Planning Applications: None to consider.
            139.4.2 There were no ENPA decisions to note on previous applications.
            139.4.3 The Clerk reminded everyone of the Your Future Exmoor consultation meeting on 18th January 3pm to 7pm at The Moorland Hall and the need to advertise the event. Cllr Webber gave a brief update on progress at the market site.
139.5   Highways: The Clerk was asked to write to David Peake regarding problems in the Parish including Combeshead Corner, Blagdon Corner, Drapers Way and near Timberscombe telephone exchange. Cllr Webber reported on a further meeting regarding emergency planning for Wheddon Cross in the event of a significant local accident: traffic diversion planning.
139.6  The Clerk read out a letter from the Department for Communities and Local Government regarding the need to protect and maintain war memorials. She was asked to write in response regarding Cutcombe’s work in this respect.
139.7  It was agreed to publicise the Parish Plan again at the Your Future Exmoor meeting: if no significant interest the money to be returned, hopefully for use by another Parish. The Clerk has been investigating procedures in this respect.
139.8 139.8.1 It was resolved to accept the recommendation to set the Precept for 2010/11 at £5,870 as recommended at the November meeting. No one had contacted the Clerk or Council to see the full precept calculations.
139.8.2 It was resolved to pay the Clerk’s quarterly salary in the sum of £450.01 and expenses in the sum of £284.11.
139.8.3 It was resolved to pay tax and NI to the Inland Revenue for Month 9 in the sum of £123.46.
139.8.4 Two requests had been received: from Age Concern Somerset and Victim Support. It was resolved to grant Age Concern £75 (#137).

139.8.5 It was resolved to pay £250 to the PCC being the second half of the budgeted figure for 2009/10 for assistance in burial ground upkeep.
139.8.6 Three quotes having been received it was resolved to accept that from Kampress (£239) who printed the Snowdrop Valley leaflet last year.
139.8.7 It was resolved to pay £13.60 to the Snowdrop Valley co-ordinator for stamps and mobile phone top up.
139.8.8 It was resolved to accept the quotation from Active Signs in the sum of £373.20 + VAT for new, removable, interpretation panels for the trailer used during the Snowdrop Valley Park and Ride scheme.
139.8.9 It was resolved to discuss an additional item relating to Snowdrop Valley merchandise due to time constraints: it was resolved to set a budget of a maximum of £500 for greetings cards and leaflets to be printed: a report to be brought back to the next meeting. 
139.9  139.9.1 The Clerk had circulated a list of correspondence received prior to the meeting and read out details of the Rural Super Fast Broadband Pilot Projects, a bid to the SW RDA: details to be put on noticeboard. No reply yet received from Sonia Davidson-Grant re water main at the crossroads. The Clerk circulated a list of meeting dates for 2010.
139.9.2 The Clerk reported on the ENPA Consultative Forum especially in relation to the proposed link up with the Exmoor Association of Parish Councils and she had attended a Snowdrop Valley Steering Group meeting with Cllrs Atkins and Clarbull.
139.9.3 Cllrs had no correspondence to report.
139.9.4 Cllr Atkins reported on the ENPA Consultative Forum in relation to the National Trust charging for car parking. Cllr Davis had attended a meeting of the Standards Committee.
139.11  Items for the next Agenda: change of date for the Annual Parish Council Meeting as more than one Councillor will be away.

There being no other business the meeting closed at 9.00 pm.

The next meeting of Cutcombe Parish Council will take place on Tuesday 19th January 2010 at 7.30 pm in the Moorland Hall.

Extraordinary Meeting of Cutcombe Parish Council to be held on Monday 21st December 2009 at 6.30 pm (or as soon thereafter as public questions and statements are concluded) at the Moorland Hall

AGENDA

  1. Apologies for absence
  2. Declarations of interest        

4       Planning Application 6/8/09/106 Wheddon Cross Garage
Erection of retail until, office space and petrol station. Advertisement consent for petrol totem and fascia signs. Change of use of land to form domestic garden and provision of new pavement. Additional information received 10.12.09 in response to queries received.

      
Minutes of the Meeting held at 6.30pm on Monday 21st December 2009 at the Moorland Hall

Councillors Roger Webber (Chairman), Linda Atkins, , John Davis and Tim Gardner were present and Marlene Allinson (The Clerk) and Martin Lee, ERM Consultants, representing Wheddon Cross Garage

140.1  An apology of absence was accepted from Cllr Eric Clarbull.
140.2 
Cllr Gardner spoke under para 12(2) of the Code of Conduct rules and then declared a prejudicial interest in the item 3 and left the room for the rest of the meeting.
140.3 Planning Application 6/8/09/106 Wheddon Cross Garage: erection of retail unit, office space and petrol station. Advertisement consent for petrol totem and fascia signs. Change of use of land to form domestic garden and provision of new pavement. Additional information received 10.12.09 in response to queries received, additional retail information and amended plan. Council wish to submit the following comments to ENPA regarding this item:
1 The plan was small and unclear and not in colour (as referred to in the accompanying letter). A larger version, an indication of the change(s) from the previous plan and colour references would have been more useful.
2 Notwithstanding 1 above, it was indicated by the applicant's agent that the change is to the footpath which Council commented on in the first plan/application: Council is now happier with the statement as made in para 3 of the letter from ERM Consultants, but reiterates its comment that it hopes ENPA will ensure that the pavement is included and developed under this scheme, up to The Rest & Be Thankful Inn car park.
3 Council was rather surprised to find confidential financial information in para 12 relating to the current tenant at the garage repair workshop. Perhaps sensitive information such as this should be blanked out from public documents, particularly when they are available on the internet for all to read. Your comments on this would be appreciated.
4 The retail information supplied was again in very small print and, given the time available (received by the Clerk the day before Council's meeting) not easy to digest and analyse. It is hoped that some useful conclusions can be drawn from this information and will be placed in a more digestible form before ENPA Planning Committee.

There being no other business the meeting closed at 7.20 pm.
The next meeting of Cutcombe Parish Council will take place on Tuesday 19th January 2010 at 7.30 pm in the Moor
land Hall.

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Members are reminded that the Council has a general duty to consider the following matters in the exercise of any of its functions: Equal Opportunities (race, gender, sexual orientation, marital status and any disability), Crime and Disorder, Health and Safety, and Human Rights.

Marlene P Allinson Parish Clerk