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2011 ARCHIVE

JANUARY 2011

Meeting of Cutcombe Parish Council held on Tuesday 18th January 2011 at 7.30 pm (or as soon thereafter as public questions and statements are concluded) at the Moorland Hall

Questions and statements from parishioners will be taken at 7.30 pm prompt, before the parish council meeting begins, for a maximum of 15 minutes.

AGENDA

1    Apologies for absence
2    Declarations of interest
3    To approve the minutes of the meeting held on 14th December 2010 and any matters arising
4    Planning Applications and related business
4.1 Consideration of planning applications
              6/8/10/110 1 Beech Bungalow, Cutcombe: Side porch and rear decking
6/8/10/111 Rest & Be Thankful Inn, Wheddon Cross: proposed installation of 2 no solar photovoltaic and 2 no solar thermal panel arrays
6/8/10/112 Cutcombe C of E V A First School: proposed installation of 16 no solar photovoltaic panels on roof of school building with assoc works
6/8/10/113 Old Stowey Farm: the Barn, Wheddon Cross: Lawful development certificate for the existing use as a permanent dwelling
4.2 To note ENP decisions on previous applications
4.3 Other relevant matters
5   To consider highways and transport matters   
6    Finance
  6.1 To consider and, if approved, pay an invoice from the Moorland Hall for room hire in the sum of £45.00
  6.2 To consider and if approved pay an invoice from Kampress Print for the Snowdrop Valley Park and Ride leaflets for £174.00
  6.3 To pay retrospectively an invoice from EDF Energy in the sum of£125.41 for electricity for the Wheddon Cross toilets
  6.4 To consider and if approved pay the annual subscription to the Society of Local Council Clerks in the sum of £61
              7     Correspondence and meetings
  7.1    Clerk’s report on correspondence received
  7.2    Clerk’s report on meetings attended
  7.3    Councillors’ reports on correspondence received
  7.4    Councillors’ reports on meetings attended
8    Items for the next Agenda


Minutes of the Meeting held at 7.30pm on Tuesday 18th January 2011 at the Moorland Hall

Present: Councillors Roger Webber (Chairman), Linda Atkins (Vice-Chairman), Eric Clarbull, John Davis, Eric Norman, Tim Gardner, Susie Sanders, County Councillor Frances Nicholson, WPCSOs Sue Hurley and Katherine Williams and Marlene Allinson (The Clerk) were present.
Public Question Time: WPCSO Sue Hurley gave an update on recent crime and problems in the Parish including dog and highways matters and handed out new contact details. Both WPCSOs are now sharing the area workload.

156.1  There were no apologies for absence.
156.2 Declarations of Interest:


Councillor

Agenda Item

Personal or Prejudicial

Description

Action Taken

Webber

4.1 Rest & Be Thankful Inn

Prejudicial

Neighbour

Left room

Atkins

4.2 Beech Bungalow

Prejudicial

Neighbour

Left room

Norman

4.1 Rest & Be Thankful Inn

Prejuidicial

Applicant

Left room

Gardner

4,1 Rest & Be Thankful Inn

Prejudicial

Neighbour

Left room

Clarbull

4.1 C of E School
6.1

Personal

Personal

Neighbour
Chairman of Village Hall Commiteee

Minuted

 

Minuted

 
156.3  The minutes of the meeting held on 14th December 2010 were approved and signed as a true record. Matters Arising: 155.7.1 Cllr Webber reported on follow up re an e-mail from a parishioner re Magna housing allocation.
156.4  156.4.1 Planning Applications:
          6/8/10/110 1 Beech Bungalow, Cutcombe: Side porch and rear decking:
concerns were expressed re size and materials for both; desire for a flat outside seatting area supported.
6/8/10/111 Rest & Be Thankful Inn, Wheddon Cross: proposed installation of 2 no solar photovoltaic and 2 no solar thermal panel arrays: Cllr Norman spoke under para 12(2) of the Code of Conduct before leaving the room. Supported with aesthetic reservations.
6/8/10/112 Cutcombe C of E V A First School: proposed installation of 16 no solar photovoltaic panels on roof of school building with assoc works: supported.
6/8/10/113 Old Stowey Farm: the Barn, Wheddon Cross: Lawful development certificate for the existing use as a permanent dwelling: no objections as there appears to be supporting evidence of long-term use.
    156.4.2 No ENPA decisions to report.
    156.4.3 The Clerk reported correspondence from ENPA re solar panel applications: she now has permitted development enquiry forms for home and business owners; details of the Neighbourhood Planning Vanguard Scheme were outlined: Cllr Atkins to find out more at the ENPA Governance meeting on 22/01/11, e-mail details to be circulated to all councillors.
156.5  Highways: a second batch of 10 x 20kg salt bags for personal use can now be collected from Minehead depot by a parish councilor. The National highways and Transport Survey was reported: Clerk to complete. Co Cllr Nicholson and Cllr Webber to investigate quality of recent pothole filling. State of the car park: Cllrs Webber, Atkins and the Clerk to look into evidence gathering re large vehicles using the car park as a cut-through or turn-around point and report back. Funding sources to be investigated to finance the potential £8-9,000 cost of repairs. Grates on the road from Blagdon Cross to Luckwell Bridge now repaired; possibility of an “opening ceremony” for the new footpath discussed: Cllr Webber to progress.
156.6  156.6.1 It was resolved to pay an invoice for £45 from the Moorland Hall and Recreation Ground for room hire.
            156.6.2 It was resolved to pay an invoice from Kampress Print for the Snowdrop Valley Park and Ride scheme (financed by adverts).
            156.6.3 It was resolved to pay retrospectively an invoice from EDF Energy for electricity at the Wheddon Cross toilets, £125.41.
            156.6.4 It was resolved to pay the annual subscription to the Society of Local Council Clerks in the sum of £61.
156.7  156.7.1 The Clerk had circulated a list of correspondence received including details of the Localism Bill from SALC; The Royal British Legion
            Great Poppy Party Weekend Brochure; ENPA: Meeting re Defra’s Consultation on the Governance Arrangements for National Parks: Wednesday 19/01/11 at Winsford Village Hall, 7pm.
            156.7.2 The Clerk reported on a Snowdrop Valley 2011 meeting and the resignation of the co-ordinator after the 2011 scheme.
            156.7.3 Cllrs had no meetings to report.
            156.7.4 Cllr Webber reported on an e-mail request for help with funding a pilot project on bringing broadband to rural areas: Council was happy to provisionally commit up to £100 to this project, decision due to time constraints. Cllrs Sanders and Co Cllr Nicholson reported that SCC reluctant to commit future funding to the Parish Lengthsman Scheme: a sponsor may have to be found.
156.8  No items were put forward for the next agenda.
There being no other business the meeting closed at 9.35 pm. The next meeting of Cutcombe Parish Council will be on Tuesday 15th February 2011 at 7.30pm in the Moorland Hall.

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FEBRUARY 2011

Meeting of Cutcombe Parish Council to be held on Tuesday 15th February 2011 at 7.30 pm at the Moorland Hall (or as soon thereafter as public questions and statements are concluded)

Questions and statements from parishioners will be taken at 7.30 pm prompt, before the parish council meeting begins, for a maximum of 15 minutes.

Representatives from Magna Housing, West Somerset Council and the Rural Housing Enabler will be present to give an update on the lettings of the local needs housing at the Cutcombe Market site and to answer questions.

AGENDA

1    Apologies for absence
2    Declarations of interest
3    To approve the minutes of the meeting held on 18th January 2011 and any matters arising
4    Planning Applications and related business
4.1 Consideration of planning applications
6/8/11/101 Oaktrow Farm, Timberscombe: Proposed change of use of agricultural building to private equestrian use (Retrospective)
4.2 To note ENP decisions on previous applications
4.3 Other relevant matters: Airwave mast at Cutcombe Market
5   To consider highways and transport matters   
6    Finance
Reconsideration of commitment to the Parish Lengthsman Scheme now that funding issues are known.
7    Correspondence and meetings
       7.1  Clerk’s report on correspondence received
       7.2  Clerk’s report on meetings attended
       7.3  Councillors’ reports on correspondence received
       7.4  Councillors’ reports on meetings attended
8    Items for the next Agenda


Minutes of the Meeting held at 7.30pm on Tuesday 15th February 2011 at the Moorland Hall

Councillors Roger Webber (Chairman), Linda Atkins (Vice-Chairman),
Eric Clarbull, Eric Norman and Susie Sanders, County Councillor Frances Nicholson, Cllr Steven Pugsley (WSC, Exmoor Panel, ENPA), Mukhtar Ali and Christine Boland (Magna Housing South West), Colin Savage (Rural Housing Enabler), Marlene Allinson (The Parish Clerk) and 17 parishionerswere present.
Public Question Time: Magna Housing representatives and Colin Savage gave an update regarding availability and the bidding process for the local affordable needs housing shortly to be available at the Cutcombe Market site, and took questions. After this all parishioners left the meeting apart from one, together with the representatives from Magna South West and Colin Savage.
157.1  Apologies for absence: the local constabulary.
157.2 Declarations of Interest: none.
A discussion then took place regarding points raised in public question time with regard to the affordable needs housing allocation at Cutcombe Market. The Clerk was asked to feedback concerns and issues to Magna Housing, WSC and the Rural Housing Enabler.
157.3  The minutes of the meeting held on 18th January were approved and signed as a true record. Matters Arising: 156.7.1 Cllr Webber reported on the ENPA Governance meeting.
157.4  157.4.1 Planning Applications: 6/8/11/101 Oaktrow Farm: Proposed change of use of agricultural building to private equestrian use (Retrospective): supported.
            157.4.2: Decisions: 6/8/10/107 Higher Putham conservatory: withdrawn; 6/8/10/108 Moorland Hall: log store, chimney flue, solar panels: approved; 6/8/10/110 1 Beech Bungalow: approved with conditions.
            157.4.3: The Clerk reported re the Neighbourhood Planning Vanguards Scheme: ENPA say would be too costly and inappropriate for Cutcombe. Airwaves mast at Cutcombe Market: proposed design options were looked at: resolved to ask for a site meeting with ENPA and other relevant parties.
157.5  Highways: Cllr Clarbull reported that he would be collecting allocation of salt bags shortly. Cllrs Pugsley and Nicholson reported that a meeting on 4th March at White Horse Hotel, Exford re street sweeping and cleaning had been set up: Cllrs Webber and Atkins to attend. Cllr Norman to obtain quotes re purchase of CCTV cameras for the car park and bring to March meeting. The Clerk reported on two road closures at Porlock and Carhampton and the SIDS traffic monitoring figures at Wheddon Cross. Cllr Atkins reported on the law re dog fouling as outlined by the Police in a recent e-mail.
157.6  The Parish Lengthsman Scheme was discussed in the light of funding cuts: Cutcombe now to have 15 days’ work instead of 23 for the same cost, but is still very supportive of the Scheme.
157.7  157.7.1 The Clerk had circulated a list of correspondence received including ENPAExmoor Archaeology Forum: Archaeology in Somerset
            Dulverton Town Hall 12/03/11, £10, £15 including lunch; Exmoor Consultative and Parish Forum Meeting 24/02/11 at 7.00pm, Withypool Village Hall; SALC West Area Meeting 10/03/11, 7.30pm, Wellington Town Council Chambers; WSC Cutcombe services survey report.
            157.7.2 The Clerk had no meetings to report.
            157.7.4 Cllr Nicholson reported that a decision re Dulverton recycling centre should be made 25/03/11 and she also reported on the future of libraries and Youth Clubs.
            157.7.4 Cllr Pugsley reported that our MEP visiting Cutcombe market on 04/03/11, pressure being applied to stop 75% cut in rate relief for businesses and charities, particularly the latter.
157.8  Next Agenda: Forthcoming elections; CCTV quotes.

There being no other business the meeting closed at 9.30 pm. The next meeting of Cutcombe Parish Council will be on Tuesday 15th March 2011 at 7.30pm in the Moorland Hall.

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MARCH 2011

Meeting of Cutcombe Parish Council to be held on Tuesday 15th March 2011 at 7.30 pm (or as soon thereafter as public questions and statements are concluded) at the Moorland Hall

Questions and statements from parishioners will be taken at 7.30 pm prompt, before the parish council meeting begins, for a maximum of 15 minutes.

AGENDA

1    Apologies for absence
2    Declarations of interest
3    To approve the minutes of the meeting held on 15th February 2011 and any matters arising
4    Planning Applications and related business
4.1 Consideration of planning applications
4.2 To note ENP decisions on previous applications
4.3 Other relevant matters: Airwave mast at Cutcombe Market
5   To consider highways and transport matters inc quotes for CCTV for car park
6   Time Capsule for Cutcombe         
7   May 2011 District and Parish Council Elections
8    Finance
8.1 Annual review of the Clerk’s contract
8.2 To approve and pay the Clerk’s net quarterly salary in the sum of £507.14 and expenses in the sum of £132.92
8.3 To pay HMRC £146.79 being tax and Employer’s NI on the Clerk’s quarterly salary
8.4 To appoint an internal auditor for 2010/2011 financial year
8.5 To pay retrospectively Wessex Water £676.11 for water at the Wheddon Cross toilets.
8.6 To consider and if approved pay the annual membership of the Community Council for Somerset in the sum of £35
8.7 To consider and if approved pay the annual affiliation fee to the Somerset Association of Local Councils in the sum of £93.36
9    Correspondence and meetings
       9.1  Clerk’s report on correspondence received
       9.2  Clerk’s report on meetings attended
       9.3  Councillors’ reports on correspondence received
       9.4  Councillors’ reports on meetings attended
10  Items for the next Agenda

    
Minutes of the Meeting held at 7.30pm on Tuesday 15th March 2011 at the Moorland Hall

Councillors Roger Webber (Chairman), Linda Atkins (Vice-Chairman), Eric Clarbull, John Davis, Tim Gardner and Eric Norman, District Cllr Steven Pugsley joined the meeting at 8.40pm Marlene Allinson (The Parish Clerk) and 3 parishionerswere present.


Public Question Time: roofing materials for new houses at market site; low carbon ENPA meeting 17/03/11; funding for upkeep of the burial ground and Becoming a Parish Councillor were all items of discussion.

158.1  Apologies for absence: the local constabulary; Cty Cllr Frances Nicholson; Cllrs Gardner and Davis apologized for not attending the February Parish Council meeting.
158.2 Declarations of Interest: Cllr Norman: item 5 cctv in pub car park; personal, landlord, minuted.
158.3  Minutes: The minutes of the meeting held on 15th February were approved and signed as a true record. Matters Arising: 157.2 The Clerk read out a letter from a parishioner re various aspects of the local needs open market housing at the market site and Cllr Webber read out his reply. The Clerk and Cllr Atkins reported that many issues raised had been discussed with WSC and Magna at meetings prior to the advertising of the houses. The Clerk was asked to write to ENPA asking that the price of the 2 self-build plots be kept within the “affordable” bracket.
158.4  158.4.1 Planning: 6/8/11/101 Oaktrow Farm: Proposed change of use of agricultural building to private equestrian use (Retrospective): amended plan: no objections.
            158.4.2: Decisions: 6/8/10/106: 2 blocks of B1 business units on commercial site east, Cutcombe market: granted; 6/8/10/109: Construction of a bungalow on the site of the old office, Cutcombe market: granted.
            158.4.3: Airwaves mast at Cutcombe market: following a site visit the Clerk was asked to report Council’s comments to ENPA and write in support of the removal of beech trees at front of the new development.
158.5  Highways: Clerk to: (i) report potholes at Hawkington and Codsend Steeps and road washing away; (ii) make contact with Karin Harwood, Highways & Transporting Somerset Performance Manager and make contact with Veolia re road sweeping schedule for Cutcombe.
Cllrs Webber and Puglsey reported Highways issues raised at the last Exmoor Panel meeting (including that the recent resurfacing Blagdon X to LWB. is under review i.e. of substandard quality), and reported on the meeting at Dulverton re road sweeping. Cllr Webber reported that he is working with Wessex Water and Highways re road from the crossroads to Exmoor House and with Highways re water at Slade Corner.
Cllr Norman had obtained 4 quotes for CCTV at the car park, another one in the pipeline: to send these to the Clerk: Cllrs Clarbull, Norman and the Clerk to meet with WSC and report back with a recommendation.
158.6  Time Capsule for Cutcombe: to be buried at the market site at 2pm on 30th March 2011: ideas to be put forward to Summerfield homes.
158.7  May 2011 District and Parish Council Elections: nomination forms (including a timetable) were distributed; notices are on the noticeboards.
158.8  158.8.1 Review of Clerk’s contract: Deferred until April meeting.
            158.8.2 Clerk’s net quarterly salary (£507.14) and expenses (£132.92) were approved for payment.
            158.8.3 Inland Revenue tax and NI due £146.79 approved for payment.
            158.8.4 Colin Stevens was again appointed internal auditor for 2010/11 financial year.
            158.8.5 Wessex Water, Wheddon Cross toilets, £676.11 retrospectively approved for payment.
            158.8.6 Annual membership of the Community Council for Somerset, £35, approved for payment.
            158.8.7 Annual affiliation fee to the Somerset Association of Local Councils, £93.36, approved for payment.
158.9  158.9.1 The Clerk had circulated a list of correspondence received including: HM Revenue and Customs: all Parish Councils must now register for a PAYE Scheme; EDF Energy 2nd Stage Consultation re Hinkley Point C; Minutes of last Exmoor Panel Meeting; SCC Update on the development of Minerals Planning Policy. The Clerk was asked to take up the PAYE Scheme item with SALC.
            158.9.2 The Clerk reported on the Snowdrop Valley 2011 Scheme “washup” meeting. As the Scheme has now been run by Cutcombe PC for 3 years she was asked to prepare a report to present to Council in May on the way forward.
            158.9.3 Cllr Davis reported on a Community Land Trust meeting.
Cllr Pugsley reported on the meeting with Julie Girling, MEP.
158.10  Items for the next Agenda: review of Councillors’ mileage expenses;
review of the Clerk’s contract.

An extraordinary meeting was set for Tuesday 31st May at 7.30pm in the Moorland Hall for consideration of nominations received for Parish Members to Exmoor National Park Authority (postal ballot closes Monday 13th June at noon).

There being no other business the meeting closed at 9.30 pm. The next monthly meeting of Cutcombe Parish Council will be on Tuesday 19th April 2011 at 7.30pm in the Moorland Hall.

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APRIL 2011

Meeting of Cutcombe Parish Council to be held on Tuesday 18th April 2011 at 7.30 pm (or as soon thereafter as public questions and statements are concluded) at the Moorland Hall

Questions and statements from parishioners will be taken at 7.30 pm prompt, before the parish council meeting begins, for a maximum of 15 minutes.

AGENDA

1    Apologies for absence
2    Declarations of interest
3    To approve the minutes of the meeting held on 15th March 2011 and any matters arising
4    Planning Applications and related business
4.1 Consideration of planning applications
4.2 To note ENP decisions on previous applications
4.3 Other relevant matters
5   To consider highways and transport matters   
6    Finance
6.1 Annual review of the Clerk’s contract and to pay holiday pay due 2010/2011 in the sum of £173.97 (gross pay)
6.2 To select a contractor for the supply of cctv at the car park
6.3 To review Councillors’ mileage allowance payments
6.4 To consider and if approved pay the Snowdrop Valley
Co-ordinator’s wages in the sum of £603.95 and expenses in the sum of £41.93
6.5 To consider and if approved pay the Snowdrop Valley net
workers’ wages: Lynn Howe £100.80; Daphne Brace £799.96; Kenneth Powls £327; Martin Glaiser £376.80; Shaun Bryant £462; Kenneth Evans £168.
6.6 To consider and if approved pay tax and NI due in the sum of £91.83 (period ending 5th April 2011)
6.7    To consider and if approved pay ex-gratia payments of £250.00 each to the Badgworthy Land Company and Exmoor Farmers for access to their land in relation to the Snowdrop Valley Scheme
6.8 To consider and if approved pay retrospectively the EDF Energy bill for WX toilets in the sum of £78.67
  6.9    To sign the Parish Lengthsman agreement and pay the agreed contribution of £659.40 for 2011/12                  
6.10  To consider a request from the PCC for £250 towards upkeep of the churchyard
6.11 To pay Hoar Publishing £17.60 for Exmoor magazines sold at the Snowdrop Valley Park and Ride Scheme
6.12 To note the business rates for the Wheddon Cross Toilets 2011/12 in the sum of £1,104.15
6.13 To consider and if approved pay 90 miles traveling expenses for
Cllr Davis to the Community Land Conference at Compton Dundon
6.14 To consider and if approved pay an invoice from Roman Glass Ltd for £217.84 being new toughened glass for the bus shelter
6.15 To consider a request from the Moorland and Hall and Recreation Ground with financial assistance towards new palisade fencing around the toddler area ( to replace existing chainlink fence).
6.16 11 To note and approve the Annual Return of Account and the Annual Governance Statement for the year ended 31st March 2011
6.17 To consider and if approved pay an invoice from the internal auditor Colin Stephenson for £48.55
7    Correspondence and meetings
       7.1  Clerk’s report on correspondence received
       7.2  Clerk’s report on meetings attended
       7.3  Councillors’ reports on correspondence received
       7.4  Councillors’ reports on meetings attended
8    Items for the next Agenda

       
Minutes of the Meeting held at 7.30pm on Tuesday 19th April 2011 at the Moorland Hall

Councillors Roger Webber (Chairman), Linda Atkins (Vice-Chairman), Eric Clarbull, John Davis and Eric Norman and Marlene Allinson (The Parish Clerk) and were present. Co Cllr Frances Nicholson and District Cllr Steven Pugsley joined the meeting shortly after its commencement.

159.1  Apologies for absence: Cllr Tim Gardner, the local constabulary.
159.2 Declarations of Interest: Cllr Norman: item 5 cctv in pub car park; personal, landlord, minuted. Cllr Davis: item 6.13 travelling expenses, personal, minuted; Cllr Clarbull 6.15 Chairman of the Moorland Hall, personal, minuted.
159.3  Minutes: The minutes of the meeting held on 15th March were approved and signed as a true record. Matters Arising: 158.4.3 Cllr Webber reported on the airwaves mast: a temporary mast is now erected; as soon as possible alternative sites will be looked into for a permanent mast; 158.9.2 Clerk’s report on the SV Scheme will probably be to the June meeting;
159.4  Planning: No planning applications to consider nor decisions or reports.
159.5  Highways: Cllr Webber to chase up repairs of potholes in the car park; Cllrs Atkins and Webber to meet with Highways re various matters including legal agreement re new footpath and drainage at Slade Corner.
159.6  159.6.1 It was resolved to increase the Clerk’s salary scale by one point to SCP 22 and to allow £500 per annum petrol allowance to be verified by tax receipts. Hours to remain the same, 255 per annum. It was resolved to pay holiday pay for 2010/11 in the sum of £139.37 (net).
            159.6.2 cctv contractor for the car park: deferred to May meeting, awaiting a meeting with interested parties.
            159.6.3 It was resolved to increase Councillors’ mileage allowance to 30p per mile: petrol tax receipts to be supplied with requests.
            159.6.4 It was resolved to pay the Snowdrop Valley co-ordinator’s wages in the sum of £603.95 (net) and expenses £41.93.
            159.6.5 It was resolved to pay the Snowdrop Valley workers’ net wages in the total sum of £2,234.56 as per the Agenda.
            159.6.6 It was resolved to pay £91.83 being tax and NI due for period ended 5th April 2011 (week 53).
            159.6.7 It was resolved to make ex-gratia payments of £250 each to Badgworthy Land Company and Exmoor Farmers in recognition of their help and co-operation re the Snowdrop Valley 2011 Scheme.
            159.6.8 It was resolved, retrospectively, to pay EDF Energy for electricity at the toilets, £78.67
159.6.9 It was resolved to sign the Parish Lengthsman agreement and pay the agreed contribution of £659.40 for 2011/12.                    
159.6.10  It was resolved to pay the PCC for £250 towards upkeep of the churchyard
159. 6.11 It was resolved too pay Hoar Publishing £17.60 for Exmoor magazines sold at the Snowdrop Valley Park and Ride Scheme
159.6.12 The business rates for the Wheddon Cross Toilets 2011/12 in the sum of £1,104.15 were noted.
159.6.13 It was resolved to pay Cllr Davis 90 miles travelling to the Community Land Conference at Compton Dundon at the rate of 30p per mile.
159.6.14 It was resolved to pay an invoice from Roman Glass Ltd for £217.84 being new toughened glass for the bus shelter
159.6.15 Re a request from the Moorland and Hall and Recreation Ground for financial assistance towards new palisade fencing around the toddler area (to replace existing chainlink fence): will be considered at another meeting after the MH Committee has looked into costings.
159.6.16 The Annual Return of Account and the Annual Governance Statement for the year ended 31st March 2011 were noted as was the internal auditor’s report.
159.6.17 To consider and if approved pay an invoice from the internal auditor Colin Stephenson for £48.55.
159.7  159.7.1 The Clerk had circulated a list of correspondence received including the timetable from ENPA re election of Parish members and a phone call from Veolia re clearing/cleaning jobs around the Parish. She reported that no success re tracing the war memorial deeds, to ask the Land Registry.
            159.7.2 The Clerk had no meetings to report. Annual Parish Meeting of Electors: will be 4th May at 7.30pm.
            159.7.3 Councillors had no correspondence to report.
            159.7.4 Cllr Davis reported on a meeting of the Standards Committee.
159.10  Items for the next Agenda: cctv in the car park; portfolio holders.

Cllr Webber thanked his fellow Councillors and the Clerk for their help and support over the last 4 years. Cllr Pugsley thanked Cllr Webber for his help and support for Cutcombe and for rural affairs in general while in post as a District Councillor; wholeheartedly seconded by those present.

There being no other business the meeting closed at 9.30 pm. The next monthly meeting of Cutcombe Parish Council will be the Annual Parish Council meeting to be held on Tuesday 17th May 2011 at 7.30pm in the Moorland Hall.

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MAY 2011

Annual Meeting of Cutcombe Parish Council to be held on Tuesday 17th May 2010 at
7.30 pm (or as soon thereafter as public questions and statements are concluded) at the Moorland Hall

Questions and statements from parishioners will be taken at 7.30 pm prompt, before the parish council meeting begins, for a maximum of 15 minutes.

AGENDA

1       Election of Chairman and Receipt of Chairman’s Declaration
of Acceptance of Office
2       Election of Vice-Chairman
3       Receipt of Acceptance of Office from Individual Councillors
4       Apologies for Absence
5       Declarations of interest
6       To approve the minutes of the meetings held on 19th April 2011, and any matters arising.
7       Planning Applications and related business
        7.1    Planning Applications: 6/8/11/102 Codecombe House, Cutcombe: Proposed construction of a log store in existing bank
7.2       To note ENP decisions on previous applications
7.3       Other relevant matters
8       To consider highways, transport matters and related items
9       Report on the Annual Parish Meeting of Electors 2011
10     Update of Council’s Asset Register
12     Nomination for a Parish Member to ENPA
12     Finance
12.1    To consider and if approved pay an invoice from the Moorland Hall and Recreation Ground in the sum of £27 for room hire
12.2    To approve a cheque for £5 to the Land Registry re a search for the title to Cutcombe War Memorial
13     Correspondence and meetings
14     Clerk’s report on correspondence received
15     Clerk’s report on meetings attended
16       Councillors’ reports on correspondence received
17       Councillors’ reports on meetings attended
18       Items for the next Agenda

 
Minutes of the Meeting held at 7.30pm on Tuesday 17th May 2011 at the Moorland Hall

Councillors Roger Webber (Chairman), Linda Atkins (Vice-Chairman),
Eric Clarbull, John Davis (8.50pm onwards), Susie Sanders, Eric Norman and Marlene Allinson (The Parish Clerk) were present as were Co Cllr Frances Nicholson and District Cllr Steven Pugsley.
160.1  Cllr Webber was unanimously elected as Chairman and signed his Declaration of Acceptance of Office.
160.2  Cllr Atkins was unanimously elected as Vice-Chairman.
160.3  All Cllrs with the exception of Cllr Gardner signed the Acceptance of
Office forms during the meeting.
160.4  Apologies for absence: Cllr Tim Gardner, the local constabulary.
160.5 Declarations of Interest: Cllr Norman: item 8 cctv in pub car park; prejudicial, landlord, left the room for the discussion of this item.
            Cllr Clarbull 12.1 Chairman of the Moorland Hall, personal, minuted.
160.6  Minutes: The minutes of the meeting held on 19th April were approved and   signed as a true record. There were no matters arising.
160.7  160.7.1 Planning: 6/8/11/102 Codecombe House: proposed construction of a log store in existing bank: fully supported.
            160.7.2 6/8/10/110 Beech Bungalow: side porch and decking: approved.
            160.7.3 The Clerk to arrange a site meeting with ENPA to discuss trees/footpath options re visibility splay on the Exford side of the new market development. An e-mail from ENPA re the self-build affordable plots was reported: Council is aware that due process needs to be followed but is happy that ENPA are aware of concerns. The Clerk to arrange open visits to the new houses before completion. Feedback re design issues to be collated and reported to ENPA.
160.8  Highways: Cllr Webber reported that potholes in the car park had been repaired; an e-mail from Richard Grove re cctv in the car park was reported; Cllr Norman reported on his dialogue with the local police re cctv and then left the room for the rest of this item. It was agreed that quotes be brought to the June meeting and that the Parish Council would, in principle, help with the cost as cctv would be of benefit to all in the parish. It was agreed that the Clerk work with Cllr Pugsley to carry the matter forward. Cllr Nicholson was thanked for her work to date on moving this item forward. The Clerk to write to Highways re new water main Exmoor House to the Old Post Office which will require a road closure.
Cllr Sanders reported re Parish Lengthsman: bus shelter upgrade and help with the burial ground on his work agenda. Veolia have offered to clean the war memorial in return for a PR photoshoot.

160.9  Cllr Webber and the Clerk reported on the APME held on 4th May, draft minutes having been produced and posted on the website. Cllr Nicholson reported that she had followed up points raised re Regional Development Funding for faster broadband.
160.10 Councillors considered the current Asset Register sufficient for the coming financial year: no changes made.
160.11 Council resolved unanimously to nominate Cllr Webber for a Parish Member to ENPA: Cllr Webber accepted the nomination.
160.12 160.12.1 An invoice for £27 for room hire from the Moorland Hall was approved for payment.
            160.12.2 A cheque for a SIM search at HM Land Registry was approved re the War Memorial deeds.
160.13 Correspondence received was noted including the next meeting of the Exmoor and Consultative Parish Forum: North Molton Victory Hall, 7th June at 7pm; Further Electoral Review of Somerset: Cllr Nicholson has volunteered to take part in a monitoring group at SCC; a report from PC Bruce Strachan on crime in the parish over the last year which urged quad bikes not to be left unattended with keys in the ignition; an alarmed shed padlock is available to purchase from the Police Neighbourhood Watch Co-ordinator who is based at Bridgwater; suspicious vehicle movements should be reported if seen happening by a 999 call.
160.14 The Clerk had no further meetings to report.
160.15 Cllrs had no further correspondence to report.
160.16 Cllrs had no further meetings to report.
160.17 Items for the next Agenda: quotes for cctv in the car park; quotes for materials for revamping the bus shelter.

There being no other business the meeting closed at 8.55 pm. The next meeting of Cutcombe Parish Council will be an extraordinary meeting on 31st May at 7.30pm in the Moorland Hall to consider the nominations and vote for Parish Members to the Exmoor National Park Authority. The next regular monthly meeting of Cutcombe Parish Council will be held on Tuesday 21st June 2011 at 7.30pm in the Moorland Hall.

 

Meeting of Cutcombe Parish Council to be held on Tuesday 31st May 2011 at 7.30 pm (or as soon thereafter as public questions and statements are concluded) at the Moorland Hall

Questions and statements from parishioners will be taken at 7.30 pm prompt, before the parish council meeting begins, for a maximum of 15 minutes.

AGENDA

1    Apologies for absence
2    Declarations of interest
3    To consider nominations for Parish Council members to the Exmoor National Park Authority

       
Minutes of the Meeting held at 7.30pm on Tuesday 31st May 2011 at the Moorland Hall

Councillors Roger Webber (Chairman), Linda Atkins (Vice-Chairman), Eric Clarbull, John Davis, Tim Gardner, Eric Norman and Marlene Allinson (The Parish Clerk) were present.

1. An apology of absence was accepted from Cllr Susie Sanders.

2. Cllr Webber declared a personal interest as a candidate for the elections of Parish Members to the Exmoor National Park Authority.

3. The Clerk conducted the vote for 4 of the 8 candidates nominated. By a majority vote the candidates who won Cutcombe Parish Council’s votes were: Cllr Roger Webber (Cutcombe); Cllr Alan Wright (Porlock); Cllr Uda Goode (Parracombe) and Cllr Michael Ellicott (Exord). The Clerk will post off the Ballot Paper, closing date 13th June 2011.

There being no other business the meeting closed at 8.00 pm. The next meeting of Cutcombe Parish Council will be held on Tuesday 21st June 2011 at 7.30pm in the Moorland Hall.

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JUNE 2011

Meeting of Cutcombe Parish Council to be held on Tuesday 21st June 2010 at 7.30 pm (or as soon thereafter as public questions and statements are concluded) at the Moorland Hall

Questions and statements from parishioners will be taken at 7.30 pm prompt, before the parish council meeting begins, for a maximum of 15 minutes.

AGENDA
1    Apologies for absence
2    Declarations of interest
3    To approve the minutes of the meetings held on 17th and 31st May and any matters arising.
4    Planning Applications and related business
4.1      Planning Applications
4.2      To note ENP decisions on previous applications
4.3      Any other planning matters
5    To consider highways and transport matters, and related items
including an update on the car park
6    Snowdrop Valley Report
7    Finance
       7.1 To consider grants under section 137: Application received from C.L.O.W.N.S.
        7.2  To consider and if approved pay the Parish Council insurance in the sum of £491.81
        7.3    To consider and, if approved, pay the Clerk’s quarterly salary in the sum of £519.92 and expenses in the sum of £395.01
       7.4    To pay Income Tax and NI due for the Clerk’s salary of £138.63
  7.5    To note the payment for Wheddon Cross toilets 2010/11 (£7,757.99)  
8    Correspondence and meetings
8.1      Clerk’s report on correspondence received
8.2      Clerk’s report on meetings attended
8.3      Councillors’ reports on correspondence received
8.4      Councillors’ reports on meetings attended
9    Items for the next Agenda


Minutes of the Meeting held at 7.30pm on Tuesday 21st June 2011 at the Moorland Hall

Councillors Roger Webber (Chairman), Eric Clarbull, Susie Sanders, Tim Gardner and Marlene Allinson (The Parish Clerk) were present as were Co Cllr Frances Nicholson and District Cllr Steven Pugsley.

Public Question Time: The organisation of events to celebrate the Queen’s Diamond Jubilee next year was debated: the Parish Council pledged its support and help in this regard.

162.1  Apologies of Absence were accepted from Cllrs Atkins and Norman.
162.2  There were no Declarations of Interest.
162.3  The minutes of the meetings held on 17th and 31st May were signed by the Chairman as a true record. Matters arising: 160.8 photoshoot at War Memorial has taken place. 160.9 Matthew Ballard to come to a Parish Council meeting to report on faster broadband for Somerset as soon as he has details. 160.11 Cllrs Webber, Wright, Bray and Rigby were elected as Parish Members to ENPA. 160.12.2 There are no deeds/information at the Land Registry re the War Memorial. The Clerk to follow up.
162.4  Planning: 162.4.1 No planning applications for consideration.
            162.4.2 No decisions to report.
            162.4.3 A meeting had taken place with ENPA re beech trees/visibility splay on the Exford side of the new housing development. ENPA to report back and liaise with Highways and the Parish Council re removal of minimum number of trees required to be felled and replanting of hedge.
162.5  Highways: (i) Co Cllr Nicholson reported that Blagdon Cross to Luckwell Bridge was programmed for repair 12th-16th September: Cllr Webber to see at the next Exmoor Panel meeting if this could be brought forward to August (no market between 9th and 18th August) and report back.
Co Cllr Nicholson will also liaise with Highways. (ii) The white lining at Cutcombe will be removed. (iii) A possible site meeting was discussed re the anti-skid/slip surfacing at the crossroads: to be discussed with Highways and ENPA. (iv) West Area Emergency Diversionary Routes: these were debated in particular the Washford Cross to Dunster route: the Parish Council is unhappy with this proposal; there are significant issues; feels that it will not work and the distances involved will mean that some drivers will take a shorter route; disappointed that there has not been
local consultation. Co Cllr Nicholson to convey this message back to
Avon and Somerset Constabulary, Highways and the County Council.
(v) Cllr Pugsley has met with WSC re cctv in the car park; a meeting is to be arranged with WSC, Cllr Pugsley, the Parish Council Chairman and Clerk and the landlord to discuss further. The Clerk to bring detailed quotes and information to the next meeting.

162.6  The Clerk’s report on Snowdrop Valley had been circulated prior to the meeting and this was discussed. It was agreed that the Steering Group would meet asap to begin arrangements for 2012 and that it would continue to report back to the Parish Council regularly and ask for approval from the Parish Council for any financial spending.
162.7 Finance: 162.71 It was resolved to grant £100 to C.L.O.W.N.S. under section 137 of the Local Government Act to help with costs of their Summer Fun Programme.
            162.7.2 It was resolved to pay the Parish Council annual insurance premium for £491.81.
            167.7.3 It was resolved to pay the Clerk’s quarterly salary (£519.92) and expenses (£395.01).
            167.7.4 It was resolved to pay the Inland Revenue £138.63 for tax and NI.
            167.7.5 The payment of £7,757.99 from WSC to cover running costs for the Wheddon Cross toilets 2011/12 was noted.
162.8 Correspondence received was noted including a proposal to close the Dulverton Surgery’s outreach clinics including Wheddon Cross. Cllr Ellicott (Porlock) had met with the doctors who were adamant that their decision could not be reversed; a letter from Magna Housing re letting of houses at Meadow Close was read out; proposed open day is July 19th, times to be confirmed; there will be a show home (open market houses) and official opening later in the year.
162.9 The Clerk had no further meetings to report.
162.10 Cllrs had no further correspondence to report.
162.11 Cllrs had no further meetings to report.
162.12 Items for the next Agenda: EDF electricity bill for toilets; invoice for materials for repainting the bus shelter; detailed quotes and information re cctv in the car park.

There being no other business the meeting closed at 9.55 pm. The next meeting of Cutcombe Parish Council will be held on Tuesday 19th July 2011 at 7.30pm in the Moorland Hall.

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JULY 2011

Meeting of Cutcombe Parish Council to be held on Tuesday 19th July 2011 at 7.30 pm (or as soon thereafter as public questions and statements are concluded) at the Moorland Hall

Questions and statements from parishioners will then be taken, before the meeting begins, for a maximum of 15 minutes.

AGENDA
1    Apologies for absence
2    Declarations of interest
3    To approve the minutes of the meetings held on 21st June 2011, and any matters arising.
4    Planning Applications and related business
4.1       No planning applications for consideration
4.2       To note ENP decisions on previous applications
4.3       Any other planning matters including an update on Meadow Close
5    To consider highways and transport matters, and related items
6   Update of Register of Interests Forms
7    Finance
7.1 To approve retrospectively an invoice from EDF Electricity for £111.37 for the Wheddon Cross toilets
7.2 To consider and if approved pay an invoice from E J Clarbull for paint and woodstain for the bus shelter in the sum of £80.00
7.3 To consider and select a quotation for cctv in the car park
7.4 To approve payment for an advertisement for a Snowdrop Valley
co-ordinator in the Free Press: cost £38.85
7.5 To note the conclusion of Audit and approve payment of an invoice from Moore Stephens in the sum of £162.00 for the audit
8    Correspondence and meetings
  8.1    Clerk’s report on correspondence received
  8.2    Clerk’s report on meetings attended
  8.3    Councillors’ reports on correspondence received
  8.4    Councillors’ reports on meetings attended
9    Items for the next Agenda


Minutes of the Meeting held at 7.30pm on Tuesday 19th July 2011 at the Moorland Hall

Councillors Roger Webber (Chairman), Linda Atkins (Vice-Chairman),Eric Clarbull, Susie Sanders, Tim Gardner, Eric Norman and Marlene Allinson (The Parish Clerk) were present as was Co Cllr Frances Nicholson.
Public Question Time: No issues raised.
163.1  Apologies of Absence were accepted from Cllr John Davis, District Councillor Steven Pugsley and the Police.
163.2  Cllr Norman: 7.3: prejudicial: left the room for the discussion and the vote.
163.3  The minutes of the meeting held on the 21st June were signed by the Chairman as a true record. Matters arising: 162.3 160.9 Matthew Ballard does not yet have sufficient information to report on the broadband issue; 162.4.3 Minimum felling and trimming (for visibility splay) of the beech trees at the market site has taken place; replanting and laying of hedge behind will be carried out asap.
163.4  Planning: 163.4.1 No planning applications for consideration.
            163.4.2 One decision to report which had been circulated by e-mail as paper copies are no longer sent. This arrangement will continue.
            163.4.3 It was resolved to consider how long plans should be kept by the Parish Council at the August meeting. Councillors are invited to a topping out ceremony of the enterprise centre at the market site.
163.5  Highways: (i) Co Cllr Nicholson reported: (i) English Heritage had now agreed that County Council’s approved contractors could work on all of Exmoor’s bridges without prior arrangement; (ii) there will be a site meeting at the cross roads re the anti-skid surface, hatchings and markings; she reported on the emergency diversionary routes which had been discussed at the Dunster Panel meeting. (ii) Cllr Webber reported that puddles at Slade Corner are in the budget for the problem to be sorted; Luckwell Bridge to Blagdon Cross works are scheduled for September: the Clerk to contact Highways so that information signs can be put up as soon as possible.
163.6  Register of Interests Forms were updated by all Councillors present except for Cllr Sanders.
163.7  Finance: 163.7.1 An invoice from EDF Electricity for £111.37 for the Wheddon Cross toilets was approved retrospectively.
            163.7.2 An invoice from E J Clarbull for paint and woodstain for the bus shelter in the sum of £80.00 was approved for payment.
            163.7.3 cctv in the car park: Cllr Norman left the room: quotations re the equipment were discussed; it was resolved to accept the quotation from CJG including control equipment, £1000 + VAT. Cllr Norman returned to the room and agreed to pay 50% costs of the equipment plus the annual maintenance and any licensing charges. A formal agreement to be drawn
up and signed at the August meeting; Cllrs Clarbull, Norman and the Clerk
to work together to bring this matter to a satisfactory conclusion.
            163.7.4 Payment for an advertisement for a Snowdrop Valley
co-ordinator in the Free Press: cost £38.75 (not £38.85 as per the Agenda) was approved.
            163.7.5 The conclusion of Audit was noted and payment of an invoice from Moore Stephens in the sum of £162.00 for the audit was approved.
163.8 Correspondence received was noted including a letter from the Exmoor Medical Centre outlining their reasons for closing village surgeries.
163.9 The Clerk reported on a Snowdrop Valley meeting.
163.10 It was reported that the Queen’s Jubilee celebrations were moving forward.
163.11 Cllr Webber reported on the Dunster Panel meeting. The Devolution and Delegation meeting with WSC is confirmed as Thursday 8th September, 6pm in the Moorland Hall.
162.12 Items for the next Agenda: agreement Cutcombe PC/Rest and Be Thankful Inn re cctv in the car park; resolution re keeping plans.

There being no other business the meeting closed at 9.55 pm. The next meeting of Cutcombe Parish Council will be held on Tuesday 16th August 2011 at 7.30pm in the Moorland Hall.

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AUGUST 2011

Meeting of Cutcombe Parish Council to be held on Tuesday 16th August 2011 at
7.30 pm (or as soon thereafter as public questions and statements are concluded) at the Moorland Hall

Questions and statements from parishioners will be taken at 7.30 pm prompt, before the parish council meeting begins, for a maximum of 15 minutes.
AGENDA
1    Apologies for absence
2    Declarations of interest
3    To approve the minutes of the meetings held on 19th July and any matters arising
4    Planning Applications and related business
4.1.1   Planning Application: 6/8/11/103 Bramble Cottage, Higher Park Lane, Cutcombe: Proposed extension by 1.4m, re-positioning of door from south elevation to west elevation of boiler room, addition of a small window to boiler room, addition of an access door to garage on west elevation together with the addition of a small window to garage.
4.1.2 Consideration of the Airwaves Mast proposals at Cutcombe Market
4.2      To note ENP decisions on previous applications
4.3      Resolution: “This Council resolves that planning applications and related plans should be kept on file for one calendar year only, unless otherwise deemed necessary by the Clerk.”
5   To consider highways and transport matters, and related items
6     Update of Council’s Risk Assessment
7   Appointment of a Snowdrop Valley co-ordinator
8    Finance
  8.1    Agreement between Cutcombe Parish Council and Mr Eric Norman relating to cctv equipment in the car park
  8.2    Resolution: “This Council resolves to open a Cutcombe Parish Council, Snowdrop Valley, bank account and to transfer all relevant funds to the new account as soon as possible.”
  8.3    To consider and if approved pay an invoice from the Moorland Hal for £50.00 for room hire and to note the new hire charges
  8.4    To receive the quarterly report of the Finance Working Party and to consider the appointment of an internal auditor for 2011/12
  8.5    To approve and pay an invoice from West Somerset Council for a contribution to uncontested Parish Election 2011 for £80.00
9  Correspondence and meetings
9.1    Clerk’s report on correspondence received
9.2    Clerk’s report on meetings attended
9.3    Councillors’ reports on correspondence received
9.4    Councillors’ reports on meetings attended

10. Items for the next Agenda


Minutes of the Meeting held at 7.30pm on Tuesday 16th August 2011 at the Moorland Hall

Councillors Roger Webber (Chairman), Linda Atkins (Vice-Chairman),Eric Clarbull, John Davis, Tim Gardner, Eric Norman and Marlene Allinson (The Parish Clerk) were present as was
Co Cllr Frances Nicholson and District Cllr Steven Pugsley and one member of the public.

Public Question Time: No issues raised.

164.1  Apologies of Absence were accepted from Cllr S Sanders and the Police.
164.2  Declarations of Interest:


Item No

Councillor

Nature

Description

Action Taken

4.1.1

Davis

Prejudicial

Neighbour

Left room

4.1.2

Webber

Prejudicial

Cousin of landowner

Left room

8.1

Norman

Prejudicial

Partner

Remained present to sign the agreement: decision taken at July meeting

8.3

Clarbull

Personal

Chairman of Moorland Hall Committee

Minuted

164.3  The minutes of the meeting held on the 19th July were signed by the Chairman as a true record. There were no matters arising.
164.4.1  Planning: 6/8/11/103 Bramble Cottage, Higher Park Lane, Cutcombe: Proposed extension by 1.4m, re-positioning of door from south elevation to west elevation of boiler room, addition of a small window to boiler room, addition of an access door to garage on west elevation together with the addition of a small window to garage: supported.
164.4.4.2 One decision to report which had been circulated by e-mail as paper copies are no longer sent. This arrangement will continue and decisions will no longer be individually reported.
            164.4.4.3 Council in favour of the tree mast at the site proposed but would not like to see a proliferation of masts at this site.
            164.4.4 Council resolved that planning applications and related plans should be kept on file for one calendar year only from the decision date unless otherwise deemed necessary by the Clerk.
164.5  Highways: (i) Co Cllr Nicholson reported that she would follow up the removal of unnecessary white lines and a meeting re the anti-skid surface at the crossroads. (ii) The Clerk and Cllr Webber reported on work on water mains and road surface Luckwell Bridge to Blagdon Cross commencing 5th September. (iii) Cllr Webber to ask when Cutcombe potholes will be repaired. (iv) It was resolved to authorize repairs to the war memorial wall to a maximum cost of £80 without further referral.
164.6  Council approved the current Risk Assessment with no changes.
164.7  It was resolved to appoint Ms Nic Wigley as the new Snowdrop Valley
co-ordinator to take effect immediately.
164.8  Finance: 164.8.1 An Agreement between Mr Eric Norman, landlord of
The Rest & Be Thankful Inn and Cutcombe Parish Council was signed by Mr Norman and the Chairman. 164.8.2 Council resolved to open a new bank account for Snowdrop Valley funds and to transfer such funds to the account as soon as practicable. All existing signatories to remain in place for the new account, any three to sign. 164.8.3 It was resolved to pay an invoice from the Moorland Hall for £50 and new hire charges were noted. 164.8.4 The Finance Working Party reported on a meeting, all found to be in good order. It was resolved to try to find an internal auditor within the community, if not the Clerk to approach another Parish Clerk. 164.8.5 It was resolved to pay an invoice from WSC for £80 re uncontested election.
.164.9 164.9.1Correspondence received was noted including a local crime update and notice of an open meeting at ENPA 29/09/11 at Porlock village hall. 164.9.2 The Clerk and Cllrs Clarbull and Atkins reported on a Snowdrop Valley meeting. 164.9.3  Cllrs had no further correspondence to report. 164.9.4 Cllr Pugsley reported on Devolution and Delegation meetings.
164.10 No items for the next Agenda.

There being no other business the meeting closed at 9.45 pm. The next meeting of Cutcombe Parish Council will be an extraordinary planning meeting on Tuesday 30th August at 7.30pm; the next regular monthly meeting will be held on Tuesday 20th September 2011 at 7.30pm in the Moorland Hall.

Meeting of Cutcombe Parish Council to be held on Tuesday 30th August 2011 at
7.30 pm (or as soon thereafter as public questions and statements are concluded) at the Moorland Hall

Questions and statements from parishioners will be taken at 7.30 pm prompt, before the parish council meeting begins, for a maximum of 15 minutes.


AGENDA
1    Apologies for absence
2    Declarations of interest
3    Planning Applications:
       6/8/11/104 Higher Putham: proposed single storey extension to existing chiropractic clinic for treatment of animals. Re-submission of withdrawn application 6/8/10/107
       6/8/11/105 Worzels: proposed extension to form boot room, removal of cement render and repoint stonework together with the replacement of UPVC windows with timber windows (retrospective).
4    Revision of Bank Mandate

Members are reminded that the Council has a general duty to consider the following matters in the exercise of any of its functions: Equal Opportunities (race, gender, sexual orientation, marital status and any disability), Crime and Disorder, Health and Safety, and Human Rights.
                         


Minutes of the Meeting held at 7.30pm on Tuesday 30th August 2011 at the Moorland Hall

Councillors Roger Webber (Chairman), Linda Atkins (Vice-Chairman), Eric Clarbull, Tim Gardner, Eric Norman and Marlene Allinson (The Parish Clerk) were present.

Public Question Time: No issues raised.

165.1  There were no apologies of absence.
165.2  Declarations of Interest: Cllr Webber declared a personal interest in item 3
 6/8/11/104 as his brother farms land nearby: minuted.
165.3  Planning application 6/8/11/104 Higher Putham: proposed single storey extension to existing chiropractic clinic for treatment of animals.
Re-submission of withdrawn application 6/8/10/107: supported.
6/8/11/105 Worzels: proposed extension to form boot room, removal of cement render and repoint stonework together with the replacement of UPVC windows with timber windows (retrospective): supported.
165.4  Council resolved to amend the bank mandate for all accounts to enable the Clerk to transfer money from one account to another without a second signature being required.

There being no other business the meeting closed at 7.55 pm. The next meeting of Cutcombe Parish Council will be held on Tuesday 20th September 2011 at 7.30pm in the Moorland Hall.

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SEPTEMBER 2011

Meeting of Cutcombe Parish Council to be held on Tuesday 20th September 2011 at
7.30 pm (or as soon thereafter as public questions and statements are concluded) at the Moorland Hall

Questions and statements from parishioners will be taken at 7.30 pm prompt, before the parish council meeting begins, for a maximum of 15 minutes.
AGENDA
1    Apologies for absence
2    Declarations of interest
3    To approve the minutes of the meetings held on 16th August and 30th August 2011 and any matters arising.
4    Planning Applications and related business
4.1      Planning Applications: none for consideration
4.2      To note ENP decisions on previous applications
4.3      Any other planning matters
5   To consider highways and transport matters, and related items
6    Finance    
  6.1    To pay the Clerk’s quarterly net salary in the sum of £520.12 and expenses in the sum of £286.74
  6.2    To consider and if approve pay the Inland Revenue Tax and NI on the Clerk’s salary (£138.43)
  6.3    Bank Mandate re Snowdrop Valley Account
  6.4    To consider and if approved pay an invoice from Wessex Water for £802.35 for Wheddon Cross toilets
  6.5    To consider and if approved pay EDF Energy £105.43 for electricity at the Wheddon Cross toilets
7    Correspondence and meetings
7.1      Clerk’s report on correspondence received
7.2      Clerk’s report on meetings attended
7.3      Councillors’ reports on correspondence received
7.4      Councillors’ reports on meetings attended

8    Items for the next Agenda


Minutes of the Meeting held at 7.30pm on Tuesday 20th September 2011 at the Moorland Hall

Councillors Roger Webber (Chairman), Linda Atkins (Vice-Chairman),Eric Clarbull, John Davis, Tim Gardner, Eric Norman, Susie Sanders and Marlene Allinson (The Parish Clerk) were present as was Co Cllr Frances Nicholson and District Cllr Steven Pugsley.
Public Question Time: No issues raised.
166.1  An apology of Absence was accepted from the Police.
166.2  Declarations of Interest: none.
166.3  The minutes of the meetings held on the 16th and 30th August were approved and signed by the Chairman as a true record. There were no matters arising.
166.4  166.4.1  Planning Applications: none for consideration.
164.4.2 No decisions to report.
            164.4.3 No other planning matters.
166.5  Highways: (i) LB roadworks & water main work an improvement;
(ii) Cllr Webber reported on a meeting with Highways; (iii) the Clerk to ask Highways for resurfacing at Cutcombe rather than surface dressing, to write to Highways to give support in asking Wessex Water repair the main from Exmoor House to the Old Post Office and to urge landowners (via the Parish magazine) to trim back roadside hedges (iii) Co Cllr Nicholson been progressing work at the junction: needs a meeting with Highways, ENPA and the PC: she will follow up the poor work from the School up Higher Park Lane (iv) Cllrs Webber, Sanders, Nicholson and the Parish Lengthsman to meet re blocked drains. Road closure Jury Road, Dulverton on 3rd October was reported.
166.6  Finance: It was resolved to pay 166.6.1 the Clerk’s salary and expenses (£806.86) 166.6.2 the Inland Revenue £138.43 166.6.3 A bank mandate to open the Snowdrop Valley account was signed by all Parish Councillors and the Clerk.166.6.4 Resolved to pay Wessex Water £802.35 and 166.6 EDF Energy £105.43, both for WX toilets.
.166.7 166.7.1Correspondence received was noted including ENPA Open Meeting at Porlock Village Hall on 29/09/11 4pm; Rev David Weir’s meeting at Exford Youth Club on 20th October. 166.7.2 The Clerk and Cllrs reported on the Delegation & Devolution meeting with WSC: a working party ( Cllrs Webber, Clarbull and the Clerk) to progress things forward. 166.7.3 Cllr Webber reported that a brochure re the business units at the Market Site is now available. 166.7.4 Cllrs Webber and Pugsley attended the Exmoor Panel Meeting. Cllr Webber reported on the official Magna opening of the houses at Meadow Close: the Clerk to write a letter of thanks to Magna. Cllr Webber reported on proposed changes re the governance of National Parks.
166.8 Items for the next Agenda: finance: budget setting; Sponsorship for the Parish Lengthsman; Devolution and Delegation Working Party report.

There being no other business the meeting closed at 9.07 pm. The next meeting of Cutcombe Parish Council will be held on Tuesday 18th October 2011 at 7.30pm in the Moorland Hall.

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OCTOBER 2011

Meeting of Cutcombe Parish Council to be held on Tuesday 18th October 2011 at 7.30 pm (or as soon thereafter as public questions and statements are concluded) at the Moorland Hall

Questions and statements from parishioners will be taken at 7.30 pm prompt, before the parish council meeting begins, for a maximum of 15 minutes.
AGENDA
1    Apologies for absence
2    Declarations of interest
3    To approve the minutes of the meetings held on 20th September and any matters arising.
4    Planning Applications and related business
4.1      Planning Applications: none for consideration
4.2      To note ENP decisions on previous applications
4.3      Any other planning matters
5   To consider highways and transport matters, and related items
6   Report of the Devolution and Delegation Working Party
7   Parish Lengthsman Sponsorship
8    Finance    
  8.1    To approve and pay an invoice from the Moorland Hall for room hire in the sum of £55
  8.2    To receive the half-yearly report of the Finance Working Party and draft precept for 2012/13
9    Correspondence and meetings
9.1      Clerk’s report on correspondence received
9.2      Clerk’s report on meetings attended
9.3      Councillors’ reports on correspondence received
9.4      Councillors’ reports on meetings attended
10  Items for the next Agenda


Minutes of the Meeting held at 7.30pm on Tuesday 18th October 2011 at the Moorland Hall

Councillors Roger Webber (Chairman), Eric Clarbull, John Davis, Tim Gardner, Eric Norman, Susie Sanders and Marlene Allinson (The Parish Clerk) were present as was Co Cllr Frances Nicholson, District Cllr Steven Pugsley and three parishioners.
Public Question Time: Matters raised included: problems of buildings being damaged at the crossroads; lighting at the business units at the market site in relation to ENPA’s dark skies status.
167.1  Apologies of Absence were accepted from Cllr Linda Atkins
and the Police.
167.2  Declarations of Interest: 8.1 Cllr Clarbull Chairman of the Village
Hall Committee (personal, minuted).
167.3  The minutes of the meeting held on the 20th September were approved and signed by the Chairman as a true record. Matters arising:
166.5 (iii) The Clerk read out a letter from Wessex Water re repairs
at the crossroads: Cllr Webber to follow up at this Friday’s meeting
with Highways.
167.4  167.4.1  Planning Applications: none for consideration.
167.4.2 Decisions now circulated by e-mail to Cllrs as they are received.
            167.4.3 The Clerk reported on a meeting with Colin Savage re empty homes; Magna have reported that he is to write to unsuccessful applicants re Magna tenanted houses at the market site.
167.5  Highways: (i) Rock Salt: 10 x 20kg bags per parish to be collected 29th October: Cllr Norman to collect and store (ii) 2 road closures in Dulverton were reported; road closure Sully Corner to Pitt Bridge postponed until November (iii) Co Cllr Nicholson to follow up collection of cats’ eyes left at Luckwell Bridge and problems with shading from trees at Beulah Chapel.
167.6  Devolution & Delegation Working Group Report: the Clerk reported on the meeting on 11/10/11 and Cllrs Webber and Norman on a meeting at the toilets with architect Kelvin Rufus 18/10/11. The Clerk asked to report back to WSC re litter bins and road sweeping.
167.7  Parish Lengthsman Sponsorship: requests postponed until more info re possible future funding is obtained.
167.8  Finance: 167.8.1 It was resolved to pay an invoice from the Moorland Hall, £55, for room hire. 167.8.2 The report of the Finance Working Party was received and a draft precept debated: to be decided at the November meeting and then advertised via the Parish magazine and noticeboard. It was agreed to seek further quotes re the internal audit.
167.9  167.9.1 The Clerk had circulated a list of correspondence received including Boundary Commission 2013 proposals and The Queen’s Pageantmaster’s information on how to take part in the Queen’s Diamond
Jubilee Celebrations and Magna Stakeholders’ Conference. She read out reports from the local Police and from Matthew Ballard re faster broadband for Exmoor. Cllr Clarbull agreed to follow up ENPA’s Exmoor Open Spaces Survey with the Village Hall Committee.
167.9.2 The Clerk reported on an ENPA Lo-Carbon meeting at Porlock and a Snowdrop Valley meeting 18/10/11.
167.9.3 Cllr Davis reported on a Standards Committee meeting.
167.10 Items for the next Agenda: setting of the Parish Precept for 2012/13; Snowdrop Valley terms of reference for ratification.

There being no other business the meeting closed at 9.25 pm. The next meeting of Cutcombe Parish Council will be held on Tuesday 15th November 2011 at 7.30pm in the Moorland Hall.

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NOVEMBER 2011

Meeting of Cutcombe Parish Council to be held on Tuesday 15th November 2011 at
7.30 pm (or as soon thereafter as public questions and statements are concluded) at the Moorland Hall

Questions and statements from parishioners will be taken at 7.30 pm prompt, before the parish council meeting begins, for a maximum of 15 minutes.
AGENDA
1    Apologies for absence
2    Declarations of interest
3    To approve the minutes of the meetings held on 18th October and any matters arising
4    Matt Ballard re Faster Broadband project: postponed until the December 2011 meeting
5    Planning Applications and related business
5.1      Planning Applications: 6/8/11/106 Old Stowey Farm: proposed installation of 28 photovoltaic panels on south-facing garage roof; 6/8/11/107 Walland, 16 ground-mounted photovoltaic panels; 6/8/11/108 Site adjoining the Moorland Hall, 1 local affordable dwelling with associated garage/store
5.2      To note ENP decisions on previous applications
5.3      Any other planning matters
6   To consider highways and transport matters, and related items
7   Report from SV 2012 Co-ordinator
8    Finance    
  8.1    To formally appoint a bus contractor for Snowdrop Valley Park and Ride Scheme 2012
  8.2    To set the budget and precept for 2012/2013
  8.3    To approve and pay an invoice from David Grimmett for advice and help with SV 2012 Scheme in the sum of £20
  8.4 To appoint an internal auditor for 2011/12
9    Correspondence and meetings
9.1      Clerk’s report on correspondence received
9.2      Clerk’s report on meetings attended
9.3      Councillors’ reports on correspondence received
9.4      Councillors’ reports on meetings attended

10  Items for the next Agenda
Members are reminded that the Council has a general duty to consider the following matters in the exercise of any of its functions: Equal Opportunities (race, gender, sexual orientation, marital status and any disability), Crime and Disorder, Health and Safety, and Human Rights.

       
Minutes of the Meeting held at 7.30pm on Tuesday 15th November 2011 at the Moorland Hall

Councillors Roger Webber (Chairman), Linda Atkins, Eric Clarbull, John Davis, Tim Gardner, Eric Norman, and Marlene Allinson (The Parish Clerk) were present as was Co Cllr Frances Nicholson (8pm onwards), District Cllr Steven Pugsley (8.20pm onwards) and four parishioners.

Public Question Time: Matters raised included: The Woodland Trust Plant a Tree packs now available; the state of Drapers Way: gullies blocked; Sort It Plus collections missed; affordable housing in the Parish. Planning Application 6/8/11/107 Walland: the applicant spoke re her application.

168.1  An apology of Absence was accepted from Cllr Susie Sanders.
168.2  Declarations of Interest: 5.1 6/8/11/108 Cllr Clarbull as Chairman of the Moorland Hall Committee and Cllr Webber as the land owner (both prejuidical, left the room for the discussion and the vote); 5.1 6/8/11/108 Cllr Davis (personal, near neighbour).
168.3  The minutes of the meeting held on the 18th October were approved and signed by the Chairman as a true record. Matters arising: 167.5 The rock salt bags are in store at Dunkery View; 167.6 Cllr Webber attended the WSC meeting re Devolution and Delegation 15/11/11.
168.4  Matt Ballard re Broadband: postponed until December meeting when more information will be available.
168.5  168.5.1  Planning Applications: 6/8/11/106 Old Stowey Farm: proposed installation of 28 photovoltaic panels on south-facing garage roof: supported; 6/8/11/107 Walland, 16 ground-mounted photovoltaic panels: supported; 6/8/11/108 Site adjoining the Moorland Hall, 1 local affordable dwelling with associated garage/store: Cllrs Webber and Clarbull spoke under section 12(2) of the Code of Conduct and then left the room. Supported, the Clerk was asked to write to the Rural Housing Enabler and David Wyborn re clarification of policy and ensuring a local needs tie for the property in perpetuity should planning be granted. Cllrs Clarbull and Webber returned to the room; Cllr Davis left the meeting (8.15pm).
168.5.2 Decisions now circulated by e-mail to Cllrs as they are received.
168.5.3 The Clerk was asked to write to Exmoor Farmers re the two self build plots at the market site.
168.6  Highways: Cllr Webber to report the blocked gullies in Drapers Way at the next meeting with Highways: already on the Parish Lengthsman’s “to do” list but he cannot clear them alone; the Clerk asked to liaise with Co Cllr Nicholson re the “switchback” repairs at Cutcombe, the dip at Pitleigh and puddles on the way to Blagdon Cross. Cllrs Webber and Nicholson
reported on a meeting with Highways re markings at the crossroads on 15/11/11. Cllrs Webber, Norman and Nicholson to report to the next meeting re lorry use of the pub car park. The Clerk to write to the relevant bus contractor re buses not going through the car park and not stopping at the bus stop.
168.7  Report from the SV Co-ordinator: Nic Wigley outlined progress on the 2012 Scheme to date including work on Sir Robin’s path by ENPA and volunteers from a school in Bideford. Dates: 4th February to 4th March inclusive road closure; no buses 27th Feb to 4th March.
168.8  Finance: 168.8.1 It was resolved to appoint Taunton Minibuses as the contractor for SV Park and Ride Scheme 2012.
168.8.2 It was resolved to increase the 2012/13 precept by £400 subject to public consultation.
168.8.3 It was resolved to pay an invoice from David Grimmett for £20 re advice on the SV Scheme.
168.8.4 It was resolved to appoint Derek Bott as the 2011/12 internal auditor.
168.9  168.9.1 The Clerk had circulated a list of correspondence received including Hinkley C Environmental Permit Application, SALC Area West meeting (8/12/11) and Consultation on Somerset’s Parking Strategy.
168.9.2 The Clerk reported on a Devolution and Delegation Working Party meeting.
168.9.3 Cllrs had no further correspondence to report.
168.9.4 Cllrs had no further meetings to report.
168.10 Items for the next Agenda: lorry use of the pub car park; resolution re Parish Precept 2012/13.

There being no other business the meeting closed at 9.05 pm. The next meeting of Cutcombe Parish Council will be held on Tuesday 13th December 2011 at 7.00pm in the Moorland Hall.

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DECEMBER 2011

Meeting of Cutcombe Parish Council to be held on Tuesday 13th December 2011 at 7.00 pm (or as soon thereafter as public questions and statements are concluded) at the Moorland Hall

Questions and statements from parishioners will be taken at 7.00 pm prompt, before the parish council meeting begins, for a maximum of 15 minutes.

Colin Savage, Rural Housing Enabler will be available at the beginning of the meeting to answer questions followed by Philip Edwards, the Organiser of Beacon Coaches who operate the bus routes which pass through The Rest & Be Thankful Inn car park.

AGENDA
1    Apologies for absence
2    Declarations of interest
3    To approve the minutes of the meetings held on 15th November and any matters arising
4    Matt Ballard re the Faster Broadband pilot project
5    Planning Applications and related business
  5.1    6/8/11/109 Steadway Farm, Cutcombe: Proposed erection of a 15m high false tree pole supporting 3 antennas, a GPS antenna and 2 no 300mm dishes with equipment cabin and ancillary development.
            6/8/10/110 Old Stowey Bungalow, Proposed Storage Building (56sqm)         
5.2      To note ENP decisions on previous applications
5.3      Any other planning matters
6   To consider highways and transport matters, and related items
7   Snowdrop Valley 2012 Report
8    Finance    
  8.1    To consider grants under section 137 Grants
  8.2    Resolution re the 2012/13 budget and precept
  8.3                Clerk’s Quarterly Salary (£520.12 net) and Expenses £260.82
  8.4    To pay the Inland Revenue Income Tax and NI due for period ending 05/01/12 £138.43
  8.4    To select a printer for the Snowdrop Valley 2012 leaflet
9    Correspondence and meetings
9.1      Clerk’s report on correspondence received
9.2      Clerk’s report on meetings attended
9.3      Councillors’ reports on correspondence received
9.4      Councillors’ reports on meetings attended

10  Items for the next Agenda

     
Minutes of the Meeting held at 7.30pm on Tuesday 13th December 2011 at the Moorland Hall

Councillors Roger Webber (Chairman), Linda Atkins, Eric Clarbull, John Davis, Tim Gardner, Eric Norman, and Marlene Allinson (The Parish Clerk) were present, Colin Savage (The Rural Housing Enabler), Matt Ballard (Senior Economic Development Officer, Somerset County Council), a representative from Cosmic IT, Philip Edwards (Beacon Buses) and two parishioners.

The Chairman welcomed everyone to the meeting.
Public Question Time: (i) Colin Savage spoke re the allocation of houses at Meadow Close and the two self-build plots and answered questions; (ii) Matthew Ballard outlined the pilot project at Wheddon Cross for faster broadband and answered questions; (iii) Philip Edwards from Beacon Buses spoke re problems with the bus services going through the car park and answered questions.
169.1  Apologies of Absence were accepted from Cllr Susie Sanders, County Councillor Frances Nicholson and District Councillor Steven Pugsley.
169.2  Declarations of Interest: Cllr Webber, 5.1 6/8/11/109 Steadway Farm: relative of the landowner: left the room for the discussion and the vote.
169.3  The minutes of the meeting held on the 15th November were approved and signed as a true record.
169.4  Faster Broadband: this item was taken in public question time.
169.5  169.5.1  Planning Applications: 6/8/11/109 Steadway Farm: Proposed erection of a 15m high false tree supporting 3 antennas, a GPS antenna and 2 no 300mm dishes with equipment cabin and ancillary development: supported with the proviso that there would be mast-sharing in the future so that a proliferation of masts at the site or nearby does not occur; 6/8/11/110 Old Stowey Bungalow: Proposed storage building (56 sq m): supported with the provision that suitable materials are used due to visibility from some locations.
169.5.2 Decisions now circulated by e-mail to Cllrs as they are received.
            169.5.3 The Clerk read out a letter from ENPA Planning re time constraints re the two self-build plots at Cutcombe market.
169.6  Highways: Cllr Webber reported that: (i) work at Blagdon Cross is sub-standard re flooding issues between BX and WX: he will arrange to meet Highways and the landowner;
(ii) the “switchback” at Cutcombe is to be redone; (iii) a meeting re markings at the cross roads had taken place: he will report back to Highways with local advice. The Clerk was asked to urge drivers to take special care when approaching the junction near the school; Cllr Webber to talk to Highways re safety at this junction and road signs at the market development.
The road closure at Beulah Chapel was reported.
169.7  The Clerk reported on correspondence with the SV co-ordinator: it was resolved to raise the staff wages to £6.08 per hour to conform with the national minimum wage. Other matters referred back to the next Steering Group meeting. The Clerk reported that the Snowdrop Valley bank account has now been opened.
169.8  Finance: 169.8.1 It was resolved to give a grant of £50 under Section 137 to Age Concern Somerset. No other applications had been received.
169.8.2 It was resolved to set the 2012/13 Precept at £6,546.
169.8.3 It was resolved to pay the Clerk’s quarterly salary of £520.12 and expenses of £260.82.
169.9.4 It was resolved to pay the Inland Revenue Income Tax and NI due for period ending 05/01/12 in the sum of £138.43.
169.9.5 It was resolved to appoint Media Edge as the printer for the 2012 Snowdrop Valley leaflet, 3 quotes having been received.
169.9  169.9.1 The Clerk had circulated a list of correspondence received including Dog Control Orders: Exclusion Areas (passed to the Village Hall Committee), Your Future Exmoor Consultations: all Councillors asked to consider a response for the next meeting and Exmoor Association of Parish Councils: Parish Members to ENPA.
169.9.2 The Clerk had no meetings to report
169.9.3 Cllrs had no correspondence to report.
169.9.4 Cllrs had no further meetings to report.
169.10 Items for the next Agenda: Parish Lengthsman Scheme; Your Future Exmoor Consultation Response.

There being no other business the meeting closed at 9.20 pm. The next meeting of Cutcombe Parish Council will be held on Tuesday 17th January 2012 at 7.30pm in the Moorland Hall.

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2010 ARCHIVE

JANUARY 2010

Meeting of Cutcombe Parish Council to be held on Tuesday 19th January 2010 at 7.30 pm (or as soon thereafter as public questions and statements are concluded) at the Moorland Hall

Questions and statements from parishioners will be taken at 7.30 pm prompt, before the parish council meeting begins, for a maximum of 15 minutes.

AGENDA

1    Apologies for absence
2    Declarations of interest
3    To approve the minutes of the meetings held on 8th December and 21st December 2009 and any matters arising
4    Planning Applications and related business
4.1      Consideration of planning applications
            6/8/09/108 Larcombe Farm, Exford, construction of a new agricultural building
            6/8/09/110 Glenborough, Lower Park Lane, Cutcombe, proposed change of use of land from agricultural to domestic together with the extension and alterations to the existing dwelling
SS904402 Forestry Commission Consultation: planting of 3.1 ha native woodland linking up with SSSI woodland
4.2      To note ENP decisions on previous applications
4.3      Other relevant matters
5   To consider highways and transport matters, and related items  including gritting/salting of the “Cutcombe Loop”  
6   Electoral Review of West Somerset
7    Finance
  7.1    To consider and, if approved, pay retrospectively an invoice from EDF Energy in the sum of £104.93 for Wheddon Cross toilets
  7.2    To consider and, if approved, pay an invoice from the Moorland Hall and Recreation Ground Committee in the sum of £70.75 for
hall hire

  7.3    Request from the Dulverton Patient Group for funding help
  7.4    To pay retrospectively the already agreed sum of £900 to
Webber Ground and Tree Care in respect of clearance work in Snowdrop Valley
  7.5    To consider and if approved pay membership renewal to the Society of Local Council Clerks in the sum of £95
  7.6    To consider and if approved pay for Clerk Training in the new Model Standing Orders in the sum of £15 (to SALC)
8    Correspondence and meetings
  8.1    Clerk’s report on correspondence received
  8.2    Clerk’s report on meetings attended
  8.3    Councillors’ reports on correspondence received
  8.4    Councillors’ reports on meetings attended
9    Items for the next Agenda

       
Minutes of the Meeting held at 7.30pm on Tuesday 19th January 2010 at the Moorland Hall

Councillors Roger Webber (Chairman), Linda Atkins, Eric Clarbull, Maria Davies, John Davis, Tim Gardner and Susie Sanders, County Councillor Frances Nicholson, Marlene Allinson (The Clerk) and WPCSOs Sue Hurley and Anne Stoneham were present

141.1  There were no apologies of absence.
141.2  Cllr Webber declared a prejudicial interest in item 4.1 (Glenborough) and left the room for the discussion and the vote; Cllr Atkins declared a personal interest in item 7.3; Cllr Clarbull a personal interest in item 7.2.
141.3  The minutes of the meetings held on 8th and 21st December were approved as a true record and signed by the Chairman. There were no matters arising.
141.4  141.4.1 Planning Applications: 6/8/09/108 Larcombe Farm, Exford, construction of a new agricultural building: supported.
            6/8/09/110 Glenborough, Lower Park Lane, Cutcombe, proposed change of use of land from agricultural to domestic together with the extension and alterations to the existing dwelling: supported; Council would like to see the block piers rendered or somehow made attractive and pointed out a possible anomaly re the new windows: timber-framed or UPVC?
            SS904402 Forestry Commission Consultation: planting of 3.1 ha native woodland linking up with SSSI woodland: supported.
            141.4.2 There were no ENPA decisions to note on previous applications.
            141.4.3 There were no other planning matters for consideration.
141.5   Highways: The Clerk reported an e-mail from Highways: no additional salt now available but bins would be filled up and the precautionary salting network to be given priority (both due to lack of rock salt); she was asked to report a snapped pole (Single Track Road sign) at top of Drapers Way. The Clerk reported the road closure of Northmoor Road, 33 days from 1st February 2010. Problems encountered salting the Cutcombe Loop were discussed (due to parking) and road closure signs not being removed after an obstruction is cleared (eg Dunkery road closed): this to be brought up at the next Exmoor Panel meeting.
141.6  The Electoral Review of West Somerset report was debated; the Clerk was asked to send in Cutcombe’s comments in time for the rearranged meeting: would prefer the status quo (retaining Aville ward), otherwise the preference would be to be joined with the Exmoor Parishes.
141.7  141.7.1 It was retrospectively agreed to pay EDF Energy £104.93 for electricity at the Wheddon Cross toilets.
            141.7.2 It was resolved to pay an invoice from the Moorland Hall in the sum of £70.75 for hall hire.
141.7.3 A request from the Dulverton Patient Group for funding help with regard to their home delivery service was debated. It was agreed that the Parish Council would not contribute funds from precepted monies as not all parishioners used the Dulverton Practice. However a notice would be put on the noticeboard and in the Parish magazine outlining the request so that  people may contribute individually if they wish.
            141.7.4 It was retrospectively agreed to pay Webber Ground Care the already agreed sum of £900 for tree clearance work in Snowdrop Valley.
            141.7.5 It was agreed to renew the SLCC membership (£95 per annum).
            141.7.6 It was agreed to pay £15 for the Clerk to attend the SALC training in the new Model Standing Orders.
141.8 141.8.1 A list of correspondence received had been circulated. The Clerk read out a thank you letter from Colin Stevenson (good wishes card sent).The Clerk reported that the next meeting of the Exmoor Consultative and Parish Forum would take place on 25th February at Exmoor House, 7pm, preceded at 5.45pm by a meeting of the Exmoor Association of Parish Councils.
            141.8.2 The Clerk had attended ENPA Planning meeting as had
Cllrs Clarbull and Gardner.
            141.8.3 Cllr Webber reported a letter of resignation from the Council from Cllr Maria Davies to take effect in March. Cllr Webber thanked her for all her hard work over the years as a Parish Councillor. Cllr Clarbull reported that Cutcombe had been accepted for the first part of an Exmoor bid related to the Low Carbon Community Challenge.
            141.8.4 Cllrs Atkins and Clarbull had attended a Snowdrop Valley meeting. Cllr Davis had attended a meeting of the Standards Board and Cllr Webber an Exmoor Panel meeting. Cllr Sanders reported on the Parish Lengthsman’s work: he is to check Snowdrop Valley before the start of the Scheme, any problems to be reported to her. Most Councillors had attended the Your Future Exmoor meeting, the Clerk to feed back comments to ENPA.
            Other items: Cllr Clarbull reported on ice problems at the toilets which had been repaired by the cleaning contractor: pipes now lagged; also the dumping of rubbish bags in the toilets. The Clerk reported on vandalism in the phone box (now repaired) and is to report that the light is not working. The Police reported that PC Neil Dillon is Acting Inspector until March.
141.9  Items for the next Agenda: change of date for the Annual Parish Council Meeting as more than one Councillor will be away; advertising of a vacancy for a Parish Councillor.

There being no other business the meeting closed at 9.50 pm.
The next meeting of Cutcombe Parish Council will take place on Tuesday 16th February 2010 at 7.30 pm in the Moorland Hall.

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FEBRUARY 2010

Meeting of Cutcombe Parish Council to be held on Tuesday 16th February 2010 at 7.30 pm (or as soon thereafter as public questions and statements are concluded) at the Moorland Hall

Questions and statements from parishioners will be taken at 7.30 pm prompt, before the parish council meeting begins, for a maximum of 15 minutes.

AGENDA

1    Apologies for absence
2    Declarations of interest
3    To approve the minutes of the meeting held on 19th January 2010 and any matters arising
4    Planning Applications and related business
4.1      Consideration of planning applications
            6/8/10/101 Cutcombe C of E First School, Wheddon Cross: proposed ground works to form ramp together with the erection of a canopy structure and fencing
            6/8/10/102 Putham Wood, Cutcombe: Proposed alteration to access together with the creation of a new track
            GDO 10/02 Putham Woods, prior notification for the proposed erection of an open sided log store
            GDO 10/03 Putham Woods, Cutcombe, prior notification for proposed forestry tracks
4.2      To note ENP decisions on previous applications
4.3      Other relevant matters
5   To consider highways and transport matters   
6   Parish Plan
7    Finance
  7.1    To consider and approve the revised Financial Regulations
  7.2    To pay an invoice from Active Signs for £499.14 (agreed quotes for new SV interpretation panel and trailer signs)
8    Correspondence and meetings
  8.1    Clerk’s report on correspondence received
  8.2    Clerk’s report on meetings attended
  8.3    Councillors’ reports on correspondence received
  8.4    Councillors’ reports on meetings attended
9    Items for the next Agenda

Minutes of the Meeting held at 7.30pm on Tuesday 16th February at the Moorland Hall

Councillors Roger Webber (Chairman), Linda Atkins, Eric Clarbull, Maria Davies, County Councillor Frances Nicholson and Marlene Allinson (The Clerk)
were present

142.1  Apologies of absence were accepted from Cllrs John Davis, Tim Gardner and Susie Sanders.
142.2  Cllr Webber declared a prejudicial interest in item 5 as he wished to bring up the matter of the footpath to the village hall and is a near neighbour;
Cllrs Clarbull and Davies expressed a personal interest in item 4.1 6/8/10/101 Planning Application as they overlook the School.
142.3  The minutes of the meetings held on 19th January were approved as a true record with one amendment: change 8th December 2009 to 19th January 2010 in the heading, and then signed by the Chairman. There were no matters arising.
142.4  142.4.1 Planning Applications: 6/8/10/101 Cutcombe C of E First School, Wheddon Cross: proposed ground works to form ramp together with the erection of a canopy structure and fencing: deferred for a site visit at 10am on Saturday 20th February to be followed by an extraordinary meeting at 10.30am to discuss the application. 6/8/10/102 6/8/10/102 Putham Wood, Cutcombe: Proposed alteration to access together with the creation of a new track: supported, entrance improvements are much needed.
GDO 10/02 Putham Woods, prior notification for the proposed erection of an open sided log store: not supported, queries as to why this is required. GDO 10/03 Putham Woods, Cutcombe, prior notification for proposed forestry tracks: supported.
            142.4.2 6/8/09/105 Putham Cleeve: ENPA decision: refused.
            142.4.3 Cllrs Atkins and Webber reported on the turf cutting occasion at the new market site. Summerfield Homes to update the Parish regularly via the parish magazine on progress at the site.
142.5   Highways: The Clerk reported bad road surface at WX crossroads;
Cllr Nicholson offered to follow up letters re water mains sent to Somerset County Council, Environment Department.
142.6  Cllr Webber to contact the Community Council for Somerset re returning the grant in the light of lack of interest in the community to produce a Parish Plan.
142.7  142.7.1 It was resolved to adopt the revised Financial Regulations, as recommended by the Finance Working Party, a copy of which had been circulated to all members prior to the meeting.
            142.7.2 It was resolved to pay an invoice from Active Signs for £499.14 for Snowdrop Valley interpretation and trailer panels.
142.8 142.8.1 A list of correspondence received had been circulated. An update from the Snowdrop Valley Scheme co-ordinator was reported to Council.
            142.8.2 The Clerk had attended training on the new Model Standing Orders on 16th February 2010.
            142.8.3 Cllr Clarbull reported on the Carbon Reduction project,
Cllr Webber to set up another meeting re Exmoor funding bid.
            142.8.4 Cllr Clarbull to attend the West Area SALC meeting in March.
142.9  Items for the next Agenda: proposed footpath to the village hall; proposed dropped kerb at the Rest and Be Thankful Inn; resolution re the Parish Plan grant.

Cllr Webber thanked Cllr Maria Davies for her diligent work as a Councillor over the last few years and said that she will be sorely missed.

There being no other business the meeting closed at 9.50 pm.

The next meeting of Cutcombe Parish Council will be an Extraordinary Planning Meeting and will take place on Saturday 20th February 2010 at 10.30am in the Moorland Hall. The next monthly meeting will be on Tuesday 16th March 2010 at 7.30 pm in the moorland Hall.

Extraordinary Meeting of Cutcombe Parish Council to be held on Saturday 20th February 2010 at 10.30 am (or as soon thereafter as public questions and statements are concluded) at the Moorland Hall

Questions and statements from parishioners will be taken at 10.30am, before the Parish Council meeting begins, for a maximum of 15 minutes.

AGENDA

1    Apologies for absence

2    Declarations of interest

3    Planning Application 6/8/10/101 Cutcombe C of E First School, Wheddon Cross: proposed ground works to form ramp together with the erection of a canopy structure and fencing, following a site visit at 10am.


Minutes of the Meeting held at 10.30am on Saturday 20th February at the Moorland Hall

Councillors Roger Webber (Chairman), Linda Atkins, Eric Clarbull, Tim Gardner,  Marlene Allinson (The Clerk) and two parishioners (school governors) were present This meeting followed a site visit to the Cutcombe C of E First School at 10am.

143.1  There were no apologies of absence.
143.2  There were no declarations of interest, but Cllr Webber declared that he would keep an open mind should this item come before the ENPA Planning Committee.
143.3  Planning Application 6/8/10/101 Cutcombe C of E First School, Wheddon Cross: proposed ground works to form ramp together with the erection of a canopy structure and fencing: after a debate Council resolved to support this application as it is understood that the work is required to satisfy an Ofsted recommendation that the under 5s have a covered outdoor play area which will enhance the School’s status and facilities.

There being no other business the meeting closed at 11 am.

The next meeting of Cutcombe Parish Council will take place on Tuesday 16th March 2010 at 7.30 pm in the Moorland Hall.

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MARCH 2010

Meeting of Cutcombe Parish Council to be held on Tuesday 16th March 2010 at 7.30 pm (or as soon thereafter as public questions and statements are concluded) at the Moorland Hall

Questions and statements from parishioners will be taken at 7.30 pm prompt, before the parish council meeting begins, for a maximum of 15 minutes.

AGENDA

1    Apologies for absence
2    Declarations of interest
3    To approve the minutes of the meeting held on 16th and 20th February 2010 and any matters arising
4    Planning Applications and related business
4.1      Consideration of planning applications
4.2      To note ENP decisions on previous applications
4.3      Other relevant matters
5   To consider highways and transport matters   
6   Parish Plan Grant
7    Finance
  7.1    To consider and if approved pay an invoice from Wessex Water for £714.82 for the Wheddon Cross toilets.
  7.2    To consider and if approved pay an invoice from just eco bags for printed jute bags for the Snowdrop Valley Scheme £543.44
  7.3    To consider and if approved pay an invoice from Kampress Print and Design in the sum of £527.59 for Snowdrop Valley cards
and postcards
  7.4    To consider and if approved pay an invoice from Kampress Print and Design for £250.75 for Snowdrop Valley leaflets
  7.5    To consider and if approved pay Snowdrop Valley Workers’ net wages in the sum of £1,975.96
  7.6    To consider and if approved pay the Snowdrop Valley
Co-ordinator’s expenses in the sum of £94.60
  7.7    To consider and if approved pay the Clerk’s Salary in the sum of £533.18 and expenses in the sum of £155.15
  7.8    To consider and if approved pay Tax and NI due for SV workers and the Clerk for the period ended 5th April 2010 in the sum of £748.42
              7.9    Review of the Clerk’s contract
              7.10 To consider and if approved pay the annual affiliation fee 2010/11 to Somerset Association of Local Councils in the sum of £88.68
 8    Correspondence and meetings
  8.1    Clerk’s report on correspondence received
  8.2    Clerk’s report on meetings attended
  8.3    Councillors’ reports on correspondence received
  8.4    Councillors’ reports on meetings attended
9    Items for the next Agenda

    
Minutes of the Meeting held at 7.30pm on Tuesday 16th March 2010 at the Moorland Hall

Councillors Roger Webber (Chairman), Linda Atkins, Eric Clarbull, John Davis, Tim Gardner, County Councillor Frances Nicholson, Marlene Allinson (The Clerk), and two parishioners were present. WPCSO Sue Hurley and PC Charlie Fitzpatrick were present at the end of the meeting to give a police report.

144.1  There were no apologies of absence.
144.2  There were no declarations of interest.
144.3  The minutes of the meetings held on 16th and 20th February were approved as a true record. There were no matters arising.
144.4  144.4.1 There were no planning applications for consideration.
            144.4.2 There were no decisions on previous applications to report.
            144.4.3 The Clerk was asked to follow up comments re GDO10/02 to ENPA as no reply had been received. Cllrs Webber and Atkins gave updates on progress at the market site. The Clerk was asked to write to the Rural Housing Enabler regarding possible pricing of the two affordable housing plots at the site.
144.5   Highways: The Clerk reported potholes around the Codsend area.
Cllrs Clarbull and Webber are obtaining quotes re dropped kerb near
the Rest & Be Thankful Inn and licence application for same.
Cllr Nicholson will put in application for funding of £400 towards a new footpath to link to the village hall past the old chapel; she reported on talks re upgrading the surface of the Rest and Be Thankful Inn car park and is following up weak water mains near the Wheddon Cross crossroads.
144.6  Following consultation with the Community Council for Somerset, it was resolved to return £1,250 of the Parish Plan Grant due to lack of interest in Cutcombe to produce a plan. The Clerk to write to the CC to thank them for allowing the remaining balance to be used by the Parish in relation to the Low Carbon Communities Challenge.
144.7  144.7.1 It was resolved to pay an invoice from Wessex Water for £714.82 for the Wheddon Cross toilets.
            144.7.2 It was resolved to pay an invoice from just eco bags for printed jute bags for the Snowdrop Valley Scheme £543.44.
            144.7.3 It was resolved to pay an invoice from Kampress Print and Design in the sum of £527.59 for Snowdrop Valley cards and postcards.
            144.7.4 It was resolved to pay an invoice from Kampress Print and Design for £250.75 for Snowdrop Valley leaflets.
            144.7.5 It was resolved to pay Snowdrop Valley Workers’ net wages in the sum of £1,975.96.
            144.7.6 It was resolved to pay the Snowdrop Valley Co-ordinator’s expenses in the sum of £94.60.
144.7.7 It was resolved to pay the Clerk’s quarterly Salary in the sum of £533.18 and expenses in the sum of £155.15.
            144.7.8 It was resolved to pay Tax and NI due for SV workers and the Clerk for the period ended 5th April 2010 in the sum of £748.42.
            144.7.9 Review of the Clerk’s Contract: Cllrs Webber and Atkins to report back to the April meeting after considering proposed revisions.
            144.7.10 It was resolved to pay the annual affiliation fee 2010/11 to Somerset Association of Local Councils in the sum of £88.68.
144.8 144.8.1 The Clerk reported on correspondence received including: meetings re Hinkley Point proposed new nuclear build; Magna Housing Stakeholders’ Newsletter; Natural England: England’s statutory landscape designations: a practical guide to your duty of regard; WS Council planning obligations funding; letter from Falcon Housing re future upgrading of The Beeches and the Minerals Core Strategy Consultation.
            144.8.2 The Clerk reported on a meeting of the Exmoor Association of Parish Councils and of the Exmoor Consultative and Parish Forum.
            144.8.3 Cllr Webber asked the Clerk to read out a card of thanks from
ex-Parish Councillor Maria Davies thanking everyone for their gifts.
            144.8.4 Cllr Clarbull reported on the SALC West Area meeting and a meeting of the Exmoor Panel. Cllr Webber reported on a meeting with planners from Government and other bodies and visits to local sites.

The Police reported on local crime figures and problems including drug use and crime reporting and solving statistics. Parishioners are urged to always report a crime in spite of frustration being expressed at some of the procedures in place.

There being no other business the meeting closed at 9.10 pm.

The next meeting of Cutcombe Parish Council will take place on Tuesday 20th April 2010 at 7.30 pm in the Moorland Hall.

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ANNUAL PARISH MEETING 2010

All local government electors in the parish are invited to the Annual Parish Meeting for Cutcombe which will be held in the Moorland Hall on Wednesday 14th April 2010 at 7.30 pmor as soon thereafter as public questions and statements are concluded

Refreshments and the minutes of last year’s meeting will be available from 7 pm

AGENDA

1. Apologies for absence

2. To approve the minutes of last year’s Annual Parish Meeting held on 29th April 2009 and any matters arising

3       Cutcombe Market Development:
(i)  Presentation by Richard Nichol, Summerfield Homes
(ii) Colin Savage, the Rural Housing Enabler, will be present
for questions and answers regarding affordable housing

4       Parish Council Chairman’s Report
 
5       The Joyce Charity

6       The West Charity

Minutes of the Annual Cutcombe Parish Meeting of Electors held on Wednesday 14th April 2010 at 7.30 pm at Moorland Hall

1. There were 33 members of the public present as well as WPCSOs Sue Hurley and Anne Stoneham,  the Parish Clerk Marlene Allinson, Richard Nicol from Summerfield Homes and Colin Savage the Rural Housing Enabler.
2. Apologies of absence were accepted from Cllr Susie Sanders, Cllr Eric and Mrs Anne Clarbull and Mr and Mrs Colin Stevenson.
3. The minutes of the meeting held on 29th April 2009 were approved and signed by the Chairman as a true record. There were no matters arising.
4. Cutcombe Market Development: Richard Nichol of Summerfield Homes gave a progress report. The market is progressing well and is being built to a very high eco standard. It is hoped to start the houses in May and complete by July 2011. Colin Savage, the Rural Housing Enabler, answered questions regarding the allocation of the two self-build plots and the houses to rent. Help was given to anyone present who wanted to ensure that they are on the housing register.
5. The local WPCSOs present gave a crime report for 2010/11 and asked for help in setting up a quick response/communication system to report suspicious incidents, perhaps using text messaging.
6.  Cllr Roger Webber presented his report for 2009/10 as Chairman of Cutcombe Parish Council, which is filed with these minutes. Among topics reported were: the number of planning applications received and the Snowdrop Valley Park and Ride Scheme, He thanked all his fellow Councillors, County Councillor Frances Nicholson, the Clerk and all those involved with Snowdrop Valley for all their hard work and support during the past year. Cllr Webber asked for Questions and discussion from the floor followed. Topics discussed included: the recycling/kerbside collection of plastics, possible salt purchase by the community and speeding particularly along the Exford road from Wheddon Cross to Blagdon Cross.
7. Cllr Webber reported on the work of the Joyce Charity over the past year during which £865 had been distributed to fourteen people or families in the Parish. His report is filed with these minutes.
8. Cllr Webber reported on the work of the West Charity over the past year during which £412 had been distributed to nine parishioners. His report is filed with these minutes.
9. There being no other business the meeting closed at 9.00 pm.

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APRIL 2010

Meeting of Cutcombe Parish Council to be held on Tuesday 20th April 2010 at 7.30 pm (or as soon thereafter as public questions and statements are concluded) at the Moorland Hall

Questions and statements from parishioners will be taken at 7.30 pm prompt, before the parish council meeting begins, for a maximum of 15 minutes.

AGENDA

1    Apologies for absence
2    Declarations of interest
3    To approve the minutes of the meeting held on 16th March 2010 and any matters arising
4    Planning Applications and related business
4.1      Consideration of planning applications
4.2      To note ENP decisions on previous applications
4.3      Other relevant matters
5   To consider highways and transport matters   
6   Co-option of a Parish Councillor
7   Parish Lengthsman Scheme 2010/11
8   Snowdrop Valley Scheme 2009/10 and 2010/11
7    Finance
   7.1   To consider and if approved pay the budgeted £500 to Dulverton Town Council for the Parish Lengthsman 2010/11
  7.2    To consider and if approved pay the Snowdrop Valley Co-ordinator’s net wages in the sum of £675.13
  7.3    To consider and if approved pay the Snowdrop Valley Co-ordinator’s expenses in the sum of £10.50
  7.4    To consider and if approved pay tax and NI due in the sum of £251.22 (period ending 5th May 2010)
  7.5    To consider and if approved pay ex-gratia payments of £250.00 each to the Badgworthy Land Company and Exmoor Farmers for access to their land in relation to the Snowdrop Valley Scheme
  7.6    To consider and if approved pay Cynthia Stevens the sum of £75 for daily updates of the Parish website in relation to Snowdrop Valley Scheme
              7.7    To consider and if approved pay the annual subscription to the Community Council for Somerset in the sum of £30
              7.8    To consider and if approved pay retrospectively the EDF Energy bill for WX toilets in the sum of £105.14
  7.9    To consider and if approved pay an invoice from the Moorland Hall and Recreation Ground in the sum of £39.75 for room hire
              7.10  To consider the Internal Auditor’s report on the 2009/10 accounts
  7.11  To consider and approve the Annual Return of Account and the Annual Governance Statement for the year ended 31st March 2010
  7.12  To consider the Clerk’s Revised Contract
  7.13  To note the revised non-domestic rates for the Wheddon Cross toilets in the sum of £1,013.81 per annum
  7.14  To consider quotations re dropped kerb near the Rest & Be Thankful Inn
  7.15  Church Tower Appeal
8    Correspondence and meetings
  8.1    Clerk’s report on correspondence received
  8.2    Clerk’s report on meetings attended
  8.3    Councillors’ reports on correspondence received
  8.4    Councillors’ reports on meetings attended
9    Possible change of date of next meeting (May)


Minutes of the Meeting held at 7.30pm on Tuesday 20th April 2010 at the Moorland Hall

Councillors Roger Webber (Chairman), Linda Atkins, Eric Clarbull, John Davis, Tim Gardner and Marlene Allinson (The Clerk) were present.
145.1  Apologies of absence were accepted from Cllr Susie Sanders and County Councillor Frances Nicholson.
145.2  Cllr Webber expressed a personal interest in item 9.14 (relative of a member one of the firms quoting) and Cllr Clarbull a personal interest in item 9.9 (Chairman of the Moorland Hall Committee).
145.3  The minutes of the meeting held on 16th March were approved as a true record. Matters Arising:144.4.3 affordable housing: it was clear from comments at the Annual Parish Meeting of Electors held on 14th April 2010 that clarity is needed re qualification for the affordable homes.
145.4  145.4.1 There were no planning applications for consideration.
            145.4.2 The Clerk reported that planning applications 6/8/08/107, 108 & 109 relating to Cutcombe Market had been granted, also 6/8/09/110 Glenborough had been granted.
            145.4.3 The Clerk was asked to write to Somerset County Council thanking them for their support in moving forward the building of the business units at the Cutcombe market site.
145.5   Highways: The Clerk reported that the Somerset Stages Rally would take place on 24th April 2010; the puddle at Higher Park Lane had been reported to Highways; local potholes are marked and should be filled within 28 days from start. It was resolved to move into confidential session in order to discuss sensitive financial matters relating to the new footpath from Dunkery View to the Village Hall. End of confidential session.
Cllr Gardner reported that he would be drawing up plans with regard to the footpath from Garage House to the pub car park.
145.6  Co-option of a Parish Councillor: two applications had been received. After a vote it was resolved to co-opt Eric Norman onto the Council.
145.7  Parish Lengthsman Scheme: dates for the coming year were noted; suitable jobs for the Lengthsman to be sent to Cllr Sanders.
145.8  Snowdrop Valley: the Clerk gave a report of the washup meeting. It was resolved to continue the Snowdrop Valley Park and Ride Scheme for another year. The Chairman thanked everyone involved in the scheme and asked the Clerk to write letters of thanks to the SV Steering Group, Sally Parish (co-ordinator), Jonathan Webber, Philip Webber and Exmoor National Park for their help.
145.9  145.9.1 It was resolved to pay the budgeted sum of £500 for the Parish Lengthsman Scheme 2010/11.
            145.9.2 It was resolved to pay the SV co-ordinator’s net wages (£675.13).
            145.9.3 It was resolved to pay the SV co-ordinator’s expenses (£10.50).
            145.9.4 It was resolved to pay the Inland Revenue £251.22 for tax and NI due period ending 5th May 2010.
            145.9.5 It was resolved to pay ex-gratia payments of £250 each to Badgworthy Land Company and Exmoor Farmers for their co-operation re the Snowdrop Valley Park and Ride Scheme 2010.
            145.9.6 It was resolved to pay Cynthia Stevens £75 for daily updates of the Snowdrop Valley page of the village website re the 2010 Scheme.
145.9.7 It was resolved to pay the annual subscription to the Community Council for Somerset in the sum of £30.
            145.9.8 It was resolved (retrospectively) to pay the EDF Energy bill for Wheddon Cross toilets in the sum of £105.14.
            145.9.9 It was resolved to pay the Moorland Hall £39.75 for room hire.
            145.9.10 The internal auditor’s comments on the audit were noted.
            145.9.11 The Annual Return of Account and the Annual Governance Statement for year ended 31/03/10 were duly signed and noted.
            145.9.12 Council resolved to upgrade the Clerk’s salary by one point on the NALC salary scales and to increase her annual hours to 255 hours, backdated to 1st March 2010.
            145.9.13 The 2010/11 non-domestic rates for the Wheddon Cross toilets were noted: £1,013.81 per annum.
            145.9.14 Proposed dropped kerb: after consideration of the two quotations obtained (a third not having been received) it was resolved to work with Sherrings and the landlord of The Rest and Be Thankful Inn who had offered to contribute £436 of the £786 quoted towards the project. Highways had agreed to deal with the licensing and relevant paperwork.
            145.9.15 Church Tower Appeal: deferred to the May meeting.
145.10 145.10.1 The Clerk reported on correspondence including: The West Somerset Core Strategy Consultation, Dog Control Orders, A Blogging Guide (Standards Committee), an invitation to the Exmoor Society Spring Conference, dates of Area Panels meetings and a Home Office document entitled Anti-Social Behaviour: Tools and Powers: info pack for Cllrs.
            145.8.2 The Clerk and Cllrs Atkins and Webber reported on the 2010 Annual Parish Meeting of Electors including the expressed desirability of double white lines from the Londis shop to Little Quarme and kerbside plastic recycling.    
145.8.3 No further correspondence to report.
            145.8.4 Cllr Davis reported that the WS Standards Board had been shortlisted for an award.

There being no other business the meeting closed at 9.45 pm.
The next meeting of Cutcombe Parish Council will take place on Tuesday 11th May 2010 at 7.30 pm in the Moorland Hall: please note change of advertised date.

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MAY 2010

Annual Meeting of Cutcombe Parish Council to be held on Tuesday 11th May 2010 at 7.30 pm (or as soon thereafter as public questions and statements are concluded) at the Moorland Hall

Questions and statements from parishioners will be taken at 7.30 pm prompt, before the parish council meeting begins, for a maximum of 15 minutes.

AGENDA

1       Election of Chairman and Receipt of Chairman’s Declaration of Acceptance of Office
2       Election of Vice-Chairman
3       Receipt of Acceptance of Office from Mr Eric Norman
4       Apologies for Absence
5       Declarations of interest
6       To approve the minutes of the meetings held on 20th April 2010, and any matters arising.
7       Planning Applications and related business
7.1       Consideration of planning applications: 5/8/10/103 Raleigh Manor, Wheddon Cross: proposed variation of condition 7 (the outbuilding hereby permitted shall not be used for the stabling of horses) of approved application 6/8/08/106 to allow store rooms to be used as stables.
7.2       To note ENP decisions on previous applications
7.3       Other relevant matters
8       To consider highways, transport matters and related items
9       Update of Council’s Asset Register
10     Agenda Items for the Exmoor Consultative and Parish Forum
11     Signing of the revised Clerk’s contract
12     Finance
12.1    To appoint a contractor with regard to the proposed dropped kerb near the Wheddon Cross crossroads.
12.2    Church Tower Appeal
12.3    To pay the Aviva insurance premium 2010/11 in the sum of £497.87   
13     Correspondence and meetings
14     Clerk’s report on correspondence received
15     Clerk’s report on meetings attended
16       Councillors’ reports on correspondence received
17       Councillors’ reports on meetings attended
18       Items for the next Agenda

Minutes of the Meeting held at 7.30pm on Tuesday 11th May 2010 at the Moorland Hall

Councillors Roger Webber (Chairman), Eric Clarbull, John Davis, Tim Gardner and Marlene Allinson (The Clerk) were present as was Mr Eric Norman.
146.1  Roger Webber was duly elected as Chairman and signed the Declaration of Acceptance of Office for 2010/11.
146.2  Linda Atkins (in absentia, prior willingness to act having previously been ascertained), was elected as Vice-Chairman for the year 2010/11.
146.3  Mr Eric Norman was duly co-opted to the Parish Council and signed the Declaration of Acceptance of Office.
146.4  Apologies of absence were accepted from Cllrs Linda Atkins and Susie Sanders and County Councillor Frances Nicholson.
            Cllr Webber highlighted some of the achievements of the Parish Council over the last year and other projects which it was hoped will be completed during 2010/11.
146.5  Cllr Norman expressed a prejudicial interest in item 12.1 and left the room for the discussion and the vote.
146.6  The minutes of the meeting held on 20th April were approved as a true record. There were no matters arising.
146.7  146.7.1 Planning application 5/8/10/103 Raleigh Manor, Wheddon Cross, proposed variation of condition 7 (the outbuilding hereby permitted shall not be used for the stabling of horses) of approved application 6/8/08/106 to allow store rooms to be used as stables. No objections were raised but Council would like to know if horses are to be kept in the field leading to the house and if so will this be appropriately fenced?
146.8   Highways: Cllr Webber had met with Highways and discussed drainage issues with regard to the new pavement to the Village Hall: a scheme of work and the cost sharing schedule have yet to be drawn up. He had also met with County Council re partnership working and is to meet with ENPA this week to try to sort out the water/drainage problems at Higher Park Lane and the bridleway opposite, Highways having said that connecting up with existing drains would be very expensive and would be spread over three years. Cllr Webber to meet with Mike Lewis, WSC, regarding damage to the car park caused by large lorries. Potholes at Codsend and subsidence and a broken fence near the Timberscombe telephone exchange are to be reported by the Clerk who also reported on the summer 2010 verge cutting programme and is to set up a meeting with Richard Newby re possible redundant signs around the village.
146.9  The Council’s Asset Register was updated for 2010/11: no changes.
146.10  The next meeting of the Exmoor Consultative and Parish Forum will take place at the Exford Memorial Hall, 20th May 2010 at 7pm: no agenda items from Cutcombe.
146.11  The Clerk’s revised contract was signed by the Chairman and the Clerk.
146.12  146.12.1 It was resolved to appoint Sherrings as the preferred contractor. The Rest & Be Thankful Inn had written to offer £436 towards the cost.
            146.12.2 This item was deferred until such time as a request for funds might be received.
            146.12.3 It was resolved to pay the Aviva Insurance Premium in the sum of £497.87 for the year 2010/11.
146.13 146.13.1 The Clerk reported on correspondence including: a letter from Inspector Carol Pearce and Somerset County Council: changes in the management of rights of way.
            146.13.2 The Clerk had not attended any meetings other than the Annual Parish Meeting of Electors (APME).
            146.13.3 Cllr Webber reported on the APME and concerns re speeding traffic from the crossroads to Blagdon Cross: to be brought up with Highways at a meeting to be arranged.
            146.13.4 Cllr Clarbull reported that the Exmoor Explorer would again leave Wheddon Cross on August 8th, the day after the fete, and he reported on rubbish problems at the toilets: the Clerk to follow up.
            146.13.5 Cllrs had no other meetings to report.
146.14  Next Agenda: Young Farmers’ Sheep Shearing Competition.

There being no other business the meeting closed at 8.50 pm.
The next meeting of Cutcombe Parish Council will take place on Tuesday 15th June 2010 at 7.30 pm in the Moorland Hall.

Councillors please note: This meeting will be preceded by a meeting at 6.30pm to discuss the new Model Standing Orders to be adopted at the July 2010 meeting.

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JUNE 2010

Meeting of Cutcombe Parish Council to be held on Tuesday 15th June 2010 at 7.30 pm (or as soon thereafter as public questions and statements are concluded) at the Moorland Hall

Questions and statements from parishioners will be taken at 7.30 pm prompt, before the parish council meeting begins, for a maximum of 15 minutes.

AGENDA
1    Apologies for absence
2    Declarations of interest
3    To approve the minutes of the meetings held on 11th May and any matters arising.
4    Planning Applications and related business
4.1  Planning Applications
4.2   To note ENP decisions on previous applications
4.3   Any other planning matters:
4.3.1 Cutcombe Parish, Your Future Exmoor Feedback Report
5    To consider highways and transport matters, and related items
5.1  Tipping of garden waste on the river bank at the Luckwell Bridge end of the Wheddon Cross to Luckwell Bridge bridleway; also dog fouling at Luckwell Bridge.
5.2  Other highways matters including road closures and potholes.
6    Young Farmers’ Sheep Shearing Competition
7    Boundary Commission Recommendations
8    Finance
8.1 To consider grants under section 137: Applications received from Victim Support and C.L.O.W.N.S.
8.2 To consider a request from Cynthia Stevens with help towards the cost of running the Wheddon Cross website.
8.3 To resolve to pay the first half of the budgeted annual sum in support of the Burial Ground 2009/10 (£250)
8.4 To consider and, if approved, pay the Clerk’s quarterly salary (after tax deduction) in the sum of £507.14
8.5 To consider and, if approved, pay the Clerk’s quarterly expenses in the sum of £157.28
8.6 To pay Income Tax and NI due for the Clerk’s salary of £146.79
8.7 To consider and if approved pay £10 for the SV co-ordinator’s mobile phone top up
8.8 To consider and if approved pay Sherrings the sum of £923.55 (inc VAT) for the dropped kerb near the crossroads
8.9 To consider the appointment of a new internal auditor.
8.10 To consider a request for funding towards new goal posts from the Exmoor Rangers Football Club
8.11 To consider and if approved pay an invoice from the Moorland Hall for room hire in the sum of £39.75.
8.12 To consider and if approved pay EDF Energy for electricity supply at the Wheddon Cross toilets in the sum of £136.81
8.13 To note the payment for Wheddon Cross toilets 2010/11           
9    Correspondence and meetings
9.1 Clerk’s report on correspondence received
9.2 Clerk’s report on meetings attended
9.3 Councillors’ reports on correspondence received
9.4 Councillors’ reports on meetings attended
10  Items for the next Agenda
11 Confidential session to discuss the financing of the new footpath from Dunkery View to the Moorland Hall.
     End of confidential session.

       
Minutes of the Meeting held at 7.30pm on Tuesday 15th June 2010 at the Moorland Hall

Councillors Roger Webber (Chairman), Linda Atkins (Vice-Chairman),
Eric Clarbull, John Davis, Tim Gardner, Eric Norman, Susie Sanders and Marlene Allinson (The Clerk) were present as was County Councillor Frances Nicholson, WPCSOs Anne Stoneham and Sue Hurley and two parishioners.
147.1  There were no apologies of absence.
147.2  Cllr Webber expressed a personal interest in item 8.3 (member of the PCC); Cllr Clarbull expressed a personal interest in item 8.11 (Chairman of the Moorland Hall Committee); Cllr Norman expressed a prejudicial interest in item 8.8 as a contributor to the Scheme.
147.3  The minutes of the meeting held on 11th May were approved as a true record. There were no matters arising.
147.4  147.4.1 There were no planning applications for consideration.
            147.4.2 There were no decisions on previous applications to report.
            147.4.3 Your Future Exmoor, Cutcombe Parish Feedback Report started circulation among Councillors. Cllr Webber reported that Dr Nigel Stone, Head of ENPA, had agreed to come to the next meeting to answer any questions regarding National Park matters.
147.5   Highways: The Clerk was asked to contact WSC Environment re fly tipping of garden waste at Luckwell Bridge. The police reported: they can now issue fixed penalty notices for dog fouling and ask owners to put dogs on a lead. The Moorland Hall Committee to report back in July re: dog fouling at the all weather court and the playing field;  whether to make the recreation ground a WSC designated dog free or dogs on lead zone, and a report on the emptying of bins on the ground. The police also reported that the text-around system being set up with the help of the Young Farmers is getting organised: they has forms for completion to join.
147.6  Miss Caroline Norman and Mr James Webber reported on the proposed Sheep Shearing Competition being organized in conjunction with the Young Farmers to take place later this year. It is hoped that this may become an annual event.
147.7  The Boundary Commission Recommendations were considered. The Clerk was asked to write to the Commission reiteating Council’s comments as submitted to West Somerset Council.
147.8  147.8.1 It was resolved to grant £100 to C.L.O.W.N.S. under the powers granted under #137 of the Local Government Act.
            147.8.2 It was resolved to pay £25 as an ex-gratia payment to Cynthia Stevens to help with upkeep costs re the Wheddon Cross website.
            147.8.3 It was resolved to pay the first half of the budgeted sum to the burial ground (£250) and to request details of the upkeep costs and if the Parish Lengthsman could help.
            147.8.4 It was resolved to pay the Clerk’s quarterly salary (£507.14).
            147.8.5 It was resolved to pay the Clerk’s quarterly expenses (£157.28).
            147.8.6 It was resolved to pay £146.79 for PAYE Month 3.
            147.8.7 It was resolved to pay the SV Co-ordinator’s expenses (£10).
            147.8.8 It was resolved to pay Sherrings £923.55 for the dropped kerb work near the crossroads.
            147.8.9 The Clerk asked for ideas for a new internal auditor, no one having come forward from a request in the Parish magazine. Two possible contacts were suggested.
            147.8.10 It was resolved to give the Exmoor Rangers Football Club £150 towards the cost of new goalposts and to suggest that they a) seek local sponsorship and support and b) come to a Parish Council meeting to talk about their structure and work.
            147.8.11 It was resolved to pay the Moorland Hall £39.75 for room hire.
            147.8.12 It was resolved to pay EDF Energy £136.81 for toilets electricity.
147.8.13 The annual payment from West Somerset Council for the running of the Wheddon Cross toilets was noted. It was agreed to look into the cleaning contract at the July meeting.
147.9  147.9.1 The Clerk reported on correspondence including: Next Exmoor Panel Meeting: 24/06/10, 7.00pm at the Moorland Hall, topic Schools and Education; A reply from David Huxtable, Cabinet Member, Somerset Council Council Resources re support for the two proposed business units at the Market Site; the Avon and Somerset Police Authority Strategic Policing Plan 2010-2013 and the ENPA Historic Environment Review March 2010. The Clerk to forward an e-mail from the Sustainable Communities to Council for comments.
            147.9.2 The Clerk had attended a meeting of the Exmoor Association of Parish Councils with Cllr Webber at which Peter Lacey of SALC had spoken about the mechanics of the election of Parish members to ENPA.
            147.9.3 Cllr Gardner asked for an item in the Parish magazine regarding any comments on the 398 bus route which is up for reletting shortly.
            147.9.4 Cllr Webber reported on a meeting at the market site with Cllrs Atkins and Nicholson regarding the business units; Cllr Clarbull reported on the last Exmoor Panel meeting and the SALC West area meeting; Cllr Davis reported on a Standards Committee meeting.
147.10  Items for the next Agenda: as reported above only.
147.11 Council now moved into confidential session to discuss the financing of the new footpath from Dunkery View to the Moorland Hall. After a short presentation Cllrs Webber and Clarbull declared a prejudicial interest and left the room for the rest of the discussion. A decision will be made at the July meeting.

There being no other business the meeting closed at 9.25 pm. The next meeting of Cutcombe Parish Council will take place on Tuesday 20th July 2010 at 7.30 pm in the Moorland Hall.

JULY 2010

Meeting of Cutcombe Parish Council to be held on Tuesday 20th July 2009 at 7.30 pm (or as soon thereafter as public questions and statements are concluded) at the Moorland Hall

Before the formal meeting there will be a:

1)      Question and Answer session with Dr Nigel Stone, ENPA: please come along and put any questions you have re Exmoor National Park items
2)      Presentation by Somerset County Council of the proposed plans for the business units at Cutcombe Market together with an opportunity to suggest names for the units

Questions and statements from parishioners will then be taken, before the parish council meeting begins, for a maximum of
15 minutes.

AGENDA
1    Apologies for absence
2    Declarations of interest
3   To approve the minutes of the meetings held on 15th June 2010, and any matters arising.
4    Planning Applications and related business
4.1       Planning Applications: HRN 10/02 Footpath at Oldrey Cross, Cutcombe: hedgerow removal notice for the proposed removal of 2m of hedgerow
4.2       To note ENP decisions on previous applications
4.3       Any other planning matters including empty houses policy update
5    To consider highways and transport matters, and related items
        5.1    A report from the Moorland Hall re dog fouling at the recreation ground and the all weather court
6   Adoption of the new standing orders
7    Finance
  7.1    Toilet cleaning contract
  7.2    To consider a request from St John the Evangelist, Cutcombe, for financial support
7.3   To consider a resolution that “this Council resolves that a contribution of £3,535 towards the new footpath scheme past the old chapel to the Moorland Hall will be an appropriate use of precepted funds as it will be of benefit to everyone in the Parish and all users of the village hall for generations to come”.
8    Correspondence and meetings
  8.1    Clerk’s report on correspondence received
  8.2    Clerk’s report on meetings attended
  8.3    Councillors’ reports on correspondence received
  8.4    Councillors’ reports on meetings attended
9    Items for the next Agenda


Minutes of the Meeting held at 7.30pm on Tuesday 20th July 2010 at the Moorland Hall

Councillors Roger Webber (Chairman), Linda Atkins (Vice-Chairman), Eric Clarbull, John Davis, Tim Gardner, Eric Norman, and Marlene Allinson
(The Clerk) were present as was County Councillor Frances Nicholson (part), Dr Nigel Stone (ENPA), Matt Ballard (Somerset County Council) and Jonathan Scanlan  (Reed Holland Associates Ltd, architects) and four parishioners.
Cllr Webber welcomed everyone to the meeting and said that positive things were happening in the Parish including the new market building and housing development, the Carbon Communities Challenge and the broadband initiative.
Public Question Time:
ENPA: Dr Stone took questions: topics included tourism: how does the park encourage and promote; public transport links; employment; housing including ENPA’s support of self-build; empty houses; Snowdrop Valley: help and support of ENPA; the promotion of a log burning boiler for the Moorland Hall; ENPA Parish and Consultative Forum: all are welcome at the next meeting at Exmoor House on 9th September.
Business Units at the market site: Matt Ballard and Jonathan Scanlan presented the proposed plans and drawings prior to the planning application and took questions. They would like suggestions for names for the business units [also a name needed for the housing development]. Concerns were raised re: parking; noise; length of leases; business of tenants (no retail will be allowed); cost of rents; flexibility of internal layouts; faster broadband. It is hoped to start building around October and finish April 2011. £1/2 million investment on behalf of Somerset County Council. It was decided to set up a competition via the Parish Magazine for names also a design for the Nameboards is needed.
Agenda Item 7.3: a parishioner expressed hope that this resolution will
be passed as it will help everyone, particularly the less able, to access the
village hall more safely.

148.1  An apology of absence was accepted from Cllr Susie Sanders.
148.2  Declarations of Interest: Cllr Webber, personal, item 7.2 (member of the PCC); Cllr Webber, prejudicial, item 7.3 (neighbour and land owner);
Cllr Clarbull, prejudicial, item 7.3 (Chairman of the Moorland Hall Committee). Cllrs Webber and Clarbull left the room for the discussion and the vote on item 7.3, Cllr Webber having spoken first under 12(b) of the Code of Conduct.
148.3  The minutes of the meeting held on 15th June were approved as a true record. Matters Arising: the Clerk read out an e-mail from the PCC regarding upkeep of the burial ground as requested by Council.

148.4  148.4.1 Planning Application HRN 10/02 Footpath at Oldrey Cross, Cutcombe: hedgerow removal notice for the proposed removal of 2m of hedgerow: supported.
            148.4.2 Planning Applications; 6/8/10/101 Cutcombe CofE First School: proposed groundworks to form ramp and erection of a canopy: granted; 6/8/10/102 Putham Wood: alteration to access track: granted. 
            148.4.3 An e-mail had been received from WSDC saying that the two empty homes in the Parish were “medium priority”: the Clerk to seek clarification of policy.
148.5  Highways: the Clerk had circulated a lost of Highways matters following the meeting with Richard Newby: to reply on queries raised.
            148.5.1 The Clerk asked to investigate the procedure for nominating the recreation ground as a dog ban zone or a dogs on lead area.
148.6  It was resolved to adopt the new Model Standing Orders as debated in June, all members having been circulated with an updated copy.
148.7  148.7.1 It was resolved to renew the cleaning contract with Jonathan Webber for 2010/11 on the same terms as 2009/10.
            148.7.2 It was resolved to grant the PCC £100 towards admin/print costs in relation to the Tower Appeal Fund from the Parish Plan grant.
            148.7.3 The resolution was passed unanimously: that “this Council resolves that a contribution of £3,535 towards the new footpath scheme past the old chapel to the Moorland Hall will be an appropriate use of precepted funds as it will be of benefit to everyone in the Parish and all users of the village hall for generations to come”. The Clerk was asked to write to the owners of Dunkery View to thank them for their donation of the land for the new footpath.
148.8  148.8.1 The Clerk had circulated a list of correspondence received including: details of a conference on Looking After War Memorials: it was resolved to find someone in the parish to attend; a letter of thanks from Exmoor Rangers FC for a cheque towards new goalposts; the Clerk was asked to write to Orange re the telecom mast being out of action for long periods after power cuts; new hiring rates for the Moorland Hall noted.
            148.8.2 The Clerk reported on the first meeting to organize the Snowdrop Valley Park and Ride Scheme for 2011. It was resolved to agree the dates to run the buses suggested by the Steering Group: 05/02/11 to 27/02/11 with the road closure continuing until 5th March.
            148.3.3 No further correspondence from Councillors to report.
            148.8.4 Cllr Webber reported that the emergency plan re traffic diversion from A39 is on hold; that he had met with Highways re sorting out drainage at Slade Corner; Cllr Davis had been to the Exmoor Panel meeting and met the new Police Inspector.
            148.9  Next Agenda: no items present.
There being no other business the meeting closed at 10.00 pm. The next meeting of Cutcombe Parish Council will take place on Tuesday 17th August 2010 at 7.30 pm in the Moorland Hall.

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AUGUST 2010

Meeting of Cutcombe Parish Council to be held on Tuesday 17th August 2009 at 7.30 pm (or as soon thereafter as public questions and statements are concluded) at the Moorland Hall

 Questions and statements from parishioners will be taken at 7.30pm prompt, before the parish council meeting begins, for a maximum of 15 minutes.
AGENDA
1    Apologies for absence
2    Declarations of interest
3   To approve the minutes of the meetings held on 20th July 2010, and any matters arising.
4    Planning Applications and related business
4.1       Planning Applications: 6/8/10/104 Lype Farm, Wheddon Cross: Erection of a timber-framed prefabricated building for business use (B1)
[retrospective]; 6/8/10/105 Bramble Cottage, Higher Park Lane, Cutcombe: Non-material minor amendment (householder) for the addition of a door, 2 windows and the extension of the garage by 1.6m to approved planning application 6/8/07/111
4.2       To note ENP decisions on previous applications
4.3       Any other planning matters
5    To consider highways and transport matters, and related items
6    Update of Council’s Risk Assessment
7    Finance
  7.5    To receive the quarterly report of the Finance Working Party
  7.6  To note the externally audited annual return and pay an invoice from Moore Stephens in the sum of £158.62 for the audit
8    Correspondence and meetings
8.1       Clerk’s report on correspondence received
8.2       Clerk’s report on meetings attended
8.3       Councillors’ reports on correspondence received
8.4       Councillors’ reports on meetings attended
9    Items for the next Agenda


Minutes of the Meeting held at 7.30pm on Tuesday 17th August 2010 at the Moorland Hall

Councillors Roger Webber (Chairman), Linda Atkins (Vice-Chairman), Eric Clarbull, John Davis, Eric Norman, Susie Sanders and Marlene Allinson (The Clerk) were present as was County Councillor Frances Nicholson and two parishioners.

149.1  An apology of absence was accepted from Cllr Tim Gardner and the local constabulary.
149.2  Declarations of Interest: Cllr Davis, prejudicial, item 4.1 6/8/10/105 as a next door neighbour left the room for the discussion and the vote.
149.3  The minutes of the meeting held on 20th July were approved as a true record. Matters Arising: Business Units at the Market Site: it was agreed to ask for possible names for these and the houses via the next Parish magazine. 148.4.2: The Clerk had circulated a response from Nick Jobson and Ian Timms re empty homes policy; Cllr Webber to see Ian Timms and report back. 148.5.1: The Clerk had passed the relevant paperwork re dog bans to the Village Hall Committee; 148.7.3: Cllr Webber thanked Council for their letter; it is probable that it will be a right of passage over Dunkery View’s land rather than a donation of the land;148.8.1:The Clerk reported that a parishioner had volunteered to attend the War Memorials Conference on a travelling expenses-only basis.
149.4 149.4.1 Planning Applications: 6/8/10/104 Lype Farm, Wheddon Cross: erection of a timber-framed prefabricated building for business use (B1) (retrospective): unanimously supported. 6/8/10/105 Bramble Cottage, Higher Park Lane, Cutcombe: Non-material minor amendment (householder) for the addition of a door, 2 windows and garage extension (1.6m) to approved planning application 6/8/07/11: supported.
            149.4.2 No decisions on previous applications to report.
            149.4.3 Concern was expressed at retrospective planning applications: these are to be discouraged.
149.5  Highways:Tour of Britain Cycle Race 14/09/10: promotional material has now been received; concern was expressed at the early road closures last year, the Clerk to query; Review of Highways Winter Maintenance Programme last year: meeting at Minehead Depot on 26th August, 6.30-8.30pm: Cllr Webber to attend.
149.6  A model risk assessment and Council’s current one had been circulated: it was agreed to postpone this item until September to give time for everyone to read through these documents and bring comments forward.
149.7  149.7.1 The Finance Working Party reported that the accounts were in good order at the last quarter’s end.
  
149.7.2 The externally-audited annual return for y/e 31/03/10 had been signed off without any adverse comments and it was resolved to pay Moore Stephens’ invoice for £158.62 for the audit.
149.8  149.8.1 The Clerk had circulated a list of correspondence received including an invitation from Magna Housing to a ceremony to celebrate the progress of the affordable housing at the market site; a review of W Somerset’s licensing policy; notice of the Community Council for Somerset’s AGM; notice of Exmoor Consultative and Parish Forum Meeting on 9th September (Exford VH): the Clerk to add an agenda item re litter; Planning Consultation re the Local List in progress: comments via ENPA website; next Exmoor Panel Meeting will be at Winsford VH on 7th September, 6.30pm.
            149.8.2 The Clerk had no meetings to report.
            149.3.3 Cllr Davis reported on an invitation from Exmoor Farmers re an open day on 27th August at the new market. Cllr Sanders reported on a Play Equipment Safety Course to be held at The Rest & Be Thankful Inn on Saturday 11th September, cost £5.
            149.8.4 Cllr Davis reported on the last meeting of the Standards Board; Co Cllr Nicholson reported on a planned meeting on 9th September with the new County Council Chief Executive Sheila Wheeler.
149.9  Next Agenda: Update of Council’s Risk Assessment.
There being no other business the meeting closed at 8.40 pm. The next meeting of Cutcombe Parish Council will take place on Tuesday 21st September 2010 at 7.30 pm in the Moorland Hall.

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SEPTEMBER 2010

Meeting of Cutcombe Parish Council to be held on Monday 13th September 2010 at 7.00 pm (or as soon thereafter as public questions and statements are concluded) at the Moorland Hall

Questions and statements from parishioners will be taken at 7.00 pm prompt, before the parish council meeting begins, for a maximum of 15 minutes.

AGENDA
1    Apologies for absence
2    Declarations of interest
3    Planning Application 6/8/10/106 Cutcombe Market: proposed construction of two blocks of B1 business units on the commercial site East, comprising two blocks one of 458m2 gross external floor area (nominally 3 units) and one block 278m2 gross external floor area (nominally 4 units) with associated access works and car parking including, notwithstanding the general B1 use, specific use for the 458m2 block to allow a car repair business in one unit and an agricultural trade supplier/builders merchant in the remaining two units

     
Minutes of the Meeting held at 7.00pm on Monday 13th September 2010 at the Moorland Hall

Councillors Roger Webber (Chairman), Linda Atkins (Vice-Chairman), John Davis, Eric Norman, Susie Sanders and Marlene Allinson (The Clerk) were present.

150.1  Apologies of absence was accepted from Cllrs Eric Clarbull and Tim Gardner and Co Cllr Frances Nicholson. Cllr Clarbull had sent in his comments by e-mail and these were taken into consideration during the debate.
150.2  There were no declarations of Interest as Cllr Webber stated that he would take no part in the discussion or the vote on this item when it came before the Exmoor National Park Planning Committee.
150.3  Planning Application 6/8/10/106 Cutcombe Market: proposed construction of two blocks of B1 business units on the commercial site East, comprising two blocks one of 458m2 gross external floor area (nominally 3 units) and one block 278m2 gross external floor area (nominally 4 units) with associated access works and car parking including, notwithstanding the general B1 use, specific use for the 458m2 block to allow a car repair business in one unit and an agricultural trade supplier/builders merchant in the remaining two units. After a debate Council resolved to fully support this item with the following comments:

  1. The proposed materials seem sympathetically chosen and in keeping with the site.
  2. The siting of the units is satisfactory given their position in the development on the market site as a whole.
  3. Council would like to seem some conditions imposed regarding hours of work at the units so that residents are not disrupted and there is no adverse light pollution during hours of darkness, however these must be flexible so that work hours are not too restrictive.
  4. Concerns were expressed over parking for the units: provision needs to be adequate and monitored so that there is no “overflow” from users of the units onto other parking on the site which is reserved for, or intended for, other users.
  5. It is imperative that lessees of the units fit in well with others using the site and there is no adverse impact on other users (market users, workers and residents).

There being no other business the meeting closed at 7.35pm. The next meeting of Cutcombe Parish Council will take place on Tuesday 21st September 2010 at 7.30 pm in the Moorland Hall.

Meeting of Cutcombe Parish Council to be held on Tuesday 21st September 2010 at 7.30 pm (or as soon thereafter as public questions and statements are concluded) at the Moorland Hall

Questions and statements from parishioners will be taken at 7.30 pm prompt, before the parish council meeting begins, for a maximum of 15 minutes.
AGENDA
1    Apologies for absence
2    Declarations of interest
3    To approve the minutes of the meetings held on 17th August and 13th September 2010 and any matters arising including a report on the recent War Memorial Conference at Bristol
4    Planning Applications and related business
4.1      Planning Applications:
4.2      To note ENP decisions on previous applications
4.3      Any other planning matters
5   To consider highways and transport matters, and related items including Winter Maintenance Programme
6     Update of Council’s Risk Assessment
7     Parish Lengthsman Scheme 2011/12  
8    Finance
  8.1    To consider and if approved pay an invoice from Wessex Water for the WX toilets in the sum of £886.09
  8.2    To pay the Clerk’s quarterly net salary in the sum of £507.14 and expenses in the sum of £89.85
  8.3    To consider and if approve pay an invoice from the Moorland Hall for £26.25 for room hire. 
9  Correspondence and meetings
9.1    Clerk’s report on correspondence received
9.2    Clerk’s report on meetings attended
9.3    Councillors’ reports on correspondence received
9.4    Councillors’ reports on meetings attended
10  Items for the next Agenda


Minutes of the Meeting held at 7.30pm on Tuesday 21st September 2010 at the Moorland Hall

Councillors Roger Webber (Chairman), Linda Atkins (Vice-Chairman), Eric Clarbull, John Davis, Eric Norman, Susie Sanders and Marlene Allinson
(The Clerk) were present as were PC Bruce Stratham, WPCSO Sue Hurley and one parishioner.

151.1  Apologies of absence were accepted from Cllr Eric Norman and County Cllr Frances Nicholson.
151.2  Declarations of Interest: Cllr Clarbull: 8.3 personal, Chairman of the Village Hall Committee; Cllrs Webber and Clarbull: 5 personal, Highways: involved in the discussions re the new footpath to the village hall.
151.3  The minutes of the meetings held on 17th August and 13th September were approved as a true record. Matters Arising: 148.4.2 Cllr Webber reported that he had not yet spoken to Ian Timms as he was on holiday;
            148.7.3 Cllr Webber reported that he hoped that the legal matters re the new footpath to the village hall would be sorted out by early October;
            148.8.1 The Clerk read out 2 replies from Orange re downtime at the mast: she is to follow up with ENPA; Mrs Enid Mantin now reported on her attendance at the War Memorials Trust Conference 09/09/10 and passed items of interest to Cutcombe to the Clerk. The Chairman thanked her for her comprehensive report and information.149.3.3 Cllrs Clarbull, Davis and Webber had attended the opening of the new Cutcombe market. The Clerk reported that external decoration at The Beeches should begin shortly (as reported to Falcon Housing in February 2010). The Chairman welcomed the new Beat Officer PC Stratham and the police gave a brief report on local crime incidents.
151.4 151.4.1 Planning Applications: There were no planning applications.
            151.4.2 No decisions on previous applications to report.
            151.4.3 There were no other planning matters.
151.5  Highways:The Clerk reported: Exmoor Clouds Classic Trial 17/10/10; road closures: Cutcombe Hill 1 night from 06/10/10, 3 days from 01/11/10, B3224 Summerway 05/10/10, A39 Porlock to Lynton 2 nights from 07/10/10. Cllr Webber gave a report on the review of Highways Winter Maintenance Programme meeting held on 26/08/10: 10 bags of rock salt will be available for each Parish Council to collect next winter. The need for a sign “No Parking at the Dropped Kerb” at the Rest & Be Thankful was noted. The blocked drain at Luckwell Bridge is being dealt with.
151.6  Council approved the current Risk Assessment document with no amendments for another year, after which it will again be reviewed.
151.7  Parish Lengthsman Scheme 2011/12: the cost to each Parish will be increased from £3 to £4 per hour: Cllrs were asked to consider the options of increased costs or decreased hours and bring their thoughts to the October meeting after consideration also by the Finance Working Party.
151.8 151.8.1 It was resolved to pay an invoice from Wessex Water for the WX toilets in the sum of £886.09.
            151.8.2 It was resolved to pay the Clerk’s net quarterly salary of £507.14 and expenses of £89.85.
            151.8.3 It was resolved to pay an invoice from the Moorland Hall for £26.25 for room hire.
151.9  151.9.1 The Clerk had circulated a list of correspondence received including Your Future Exmoor Community Consultation Feedback Reports: now on line; Avon and Somerset Police Authority Community Policing Awards 2010; Somerset County Council Annual Report; SALC Annual Report and accounts and a letter from the Standards Committee.
            151.9.2 The Clerk and several Cllrs had attended the ceremony organized by Magna Housing to mark the building of the low cost affordable homes to rent at Cutcombe Market.
            151.9.3 Cllrs had no further correspondence to report.
            151.9.4 Cllr Sanders reported on the last Exmoor Consultative and Parish Forum meeting.
151.10  Next Agenda: Parish Lengthsman Scheme 2011/12; traffic problems at the Rest & Be Thankful Inn car park.
There being no other business the meeting closed at 9.25 pm. The next meeting of Cutcombe Parish Council will take place on Tuesday 19th October 2010 at 7.30 pm in the Moorland Hall.

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OCTOBER 2010

Meeting of Cutcombe Parish Council to be held on Tuesday 19th October 2010 at 7.00 pm (or as soon thereafter as public questions and statements are concluded) at the Moorland Hall

Questions and statements from parishioners will be taken at 7.00 pm prompt, before the parish council meeting begins, for a maximum of 15 minutes.
AGENDA
1    Apologies for absence
2    Declarations of interest
3    To approve the minutes of the meetings held on 21st September 2010 and any matters arising.
4    Planning Applications and related business
4.1      6/8/10/107 Higher Putham, Cutcombe, proposed erection of conservatory (11.25m2)
4.2      To note ENP decisions on previous applications
4.3      Any other planning matters
5   To consider highways and transport matters, and related items including traffic problems at the Rest & Be Thankful Inn car park
6     Report on Cutcombe School: present and future
7   Parish Lengthsman Scheme 2011
8    Finance
  8.1    To pay the Inland Revenue £146.99 for Tax and NI on the Clerk’s quarterly salary
  8.2    To receive the half-yearly report of the Finance Committee
  8.3    To consider and if approved pay retrospectively an invoice from EDF Energy for Wheddon Cross toilets: £119.86
9    Correspondence and meetings
9.1      Clerk’s report on correspondence received
9.2      Clerk’s report on meetings attended
9.3      Councillors’ reports on correspondence received
9.4      Councillors’ reports on meetings attended
10  Items for the next Agenda

  
Minutes of the Meeting held at 7.30pm on Tuesday 19th October 2010 at the Moorland Hall

Councillors Roger Webber (Chairman), Linda Atkins (Vice-Chairman), Eric Clarbull, John Davis, Tim Gardner, Eric Norman, Susie Sanders and Marlene Allinson (The Clerk) were present as was County Councillor Frances Nicholson (first half an hour, PQT and Item 6) and four parishioners.

Public Question Time: topics discussed were: (i) names for the new market developments; (ii) allocation of the new homes and the bidding system.

152.1  There were no apologies for absence.
152.2 Declarations of Interest: Cllrs Webber and Clarbull: 5 personal, Highways: involved in the discussions re the new footpath to the village hall (minuted); Cllrs Webber and Clarbull: 4.3 prejudicial, Planning: application 6/8/10/108 Moorland Hall, Wheddon Cross, Proposed erection of a wooden log store, installation of a chimney flue together with the installation of solar thermal and photovoltaic panels (left the room).
152.3  The minutes of the meetings held on 21st September were approved and signed as a true record. Matters Arising: 151.3,148.8.1 Orange reception problems: ENPA now following up; 151.5 Cllr Norman said that he would arrange for the “No Parking” sign at the pub to be made and put up.
152.4 152.4.1 Planning Applications: 6/8/10/107 Higher Putham,Cutcombe, proposed erection of conservatory (11.25m2): withdrawn.
            152.4.2 No decisions on previous applications to report.
            152.4.3 An extraordinary planning meeting was arranged for 26/10/10 to discuss 6/8/10/108 Moorland Hall, Wheddon Cross, Proposed erection of a wooden log store, installation of a chimney flue together with the installation of solar thermal and photovoltaic panels.
152.5  Highways: Cllr Webber reported that work on the new footpath to the village hall should start next week. The Clerk reported a road closure B3224 Exford to Simonsbath 2 evenings (18-19/10/10). Cllr Webber agreed to set up a meeting with Councillors, Highways and WSC to discuss traffic problems at the Rest & Be Thankful Inn car park and also frustrations due to repair & tree cutting delays: to report back asap.
152.6  This item was taken at the beginning of the meeting, after public question time. Marcus Capel, Head Teacher of Cutcombe and Timberscombe Schools, gave an update on the schools present and future. A report is appended to these minutes and should appear in the November Parish Magazines.
152.7  Parish Lengthsman Scheme 2011/12: it was agreed to defer this item until November following the next Exmoor Panel Meeting.
152.8 152.8.1 It was resolved to pay the Inland Revenue £146.99 for Tax and NI on the Clerk’s quarterly salary
            152.8.2 Half yearly Finance Committee report: this item deferred until the November meeting.
            152.8.3 It was resolved to pay retrospectively an invoice from EDF Energy for Wheddon Cross toilets: £119.86
152.9  152.9.1 The Clerk had circulated a list of correspondence received including a new community e-newsletter from WSC; report of the Boundary Commission now available on-line; next Exmoor Panel meeting (02/11/10 at Moorland Hall); Magna West Somerset Stakeholders’ Conference (26/10/10); suggestions for the new market and housing developments and the business units. It was agreed to submit The Market Business Park as a possible name for the business units and Meadow Close for the houses.
            152.9.2 The Clerk and Cllrs Atkins and Webber had attended the last ENPA Planning Committee.
            152.9.3 Cllrs had no further correspondence to report.
            152.9.4 Cllr Davis had attended the last meeting of the Standards Committee.
152.10  Next Parish Council Full Meeting Agenda: Parish Lengthsman Scheme 2011/12; report of the Highways meeting; report of the half yearly finance committee and internal auditor’s half yearly report; glass breakages in the bus shelter.

There being no other business the meeting closed at 8.45 pm. The next meeting of Cutcombe Parish Council will be an extraordinary planning meeting on Tuesday 26th October 2010 at 7.30 pm in the Moorland Hall. The next full Parish Council meeting will be on Tuesday 9th November at 7.30 pm in the Moorland Hall (note revised date from that previously advertised).


M
eeting of Cutcombe Parish Council to be held on Tuesday 26th October 2010 at 7.30 pm (or as soon thereafter as public questions and statements are concluded) at the Moorland Hall

Questions and statements from parishioners will be taken at 7.30 pm prompt, before the Parish Council meeting begins, for a maximum of 15 minutes.

AGENDA
1    Apologies for absence

2    Declarations of interest

3   Planning Application 6/8/10/108 Moorland Hall, Wheddon Cross: Proposed erection of a wooden log store, installation of a chimney flue together with the installation of solar thermal and photovoltaic panels.


Minutes of the Meeting held at 7.30pm on Tuesday 26th October 2010 at the Moorland Hall

Councillors Roger Webber (Chairman), Linda Atkins (Vice-Chairman), Eric Norman and Marlene Allinson (The Clerk) were present as was
one parishioner.

Public Question Time: The parishioner, being Treasurer of the Moorland Hall and Recreation Ground Committee, spoke regarding the planning application under consideration.

153.1  Apologies for absence were accepted from Cllrs Clarbull, Davis, Gardner and Sanders.
153.2 Cllr Webber declared a prejudicial interested in item 3 of the Agenda. He exercised his right under section 12(2) of the Code of Conduct and spoke regarding the item and then left the room.
153.3  The meeting now being inquorate, those Councillors present resolved to delegate any comments regarding planning application 6/8/10/108 Moorland Hall, Wheddon Cross: Proposed erection of a wooden log store, installation of a chimney flue together with the installation of solar thermal and photovoltaic panels to the Clerk under para 1(y) of Standing Orders.

The next meeting of Cutcombe Parish Council will be on Tuesday 9th November at 7.30 pm in the Moorland Hall (note revised date from that previously advertised).

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NOVEMBER 2010

Meeting of Cutcombe Parish Council to be held on Tuesday 9th November 2010 at 7.30 pm (or as soon thereafter as public questions and statements are concluded) at the Moorland Hall

AGENDA

  1. Apologies for absence
  2. Declarations of interest
  3. To approve the minutes of the meetings held on 19th and 26th October and any matters arising      

4          Planning Applications and related business
4.1       Planning Applications
4.2       To note ENP decisions on previous applications
4.3       Any other planning matters
5          To consider highways and transport matters and related items
6          Glass breakages in the bus shelter           
7          Finance
            7.1  To consider the Finance Working Party’s proposals and agree a draft budget for 2010/11.
            7.2  To note the half yearly report of the internal auditor.
            7.3  To select a bus contractor for the Snowdrop Valley Park and Ride Scheme 2011/12
            7.4  To select a printer for the leaflets for the SV 2011/12 Scheme
            7.5   To resolve how many days to commit to the Parish Lengthsman Scheme 2011/12
            7.6   To consider a request from the Parochial Church Council for a half yearly grant of £250 towards upkeep of the Burial Ground
8          Correspondence and meetings
8.1       Clerk’s report on correspondence received
8.2       Clerk’s report on meetings attended
8.3       Councillors’ reports on correspondence received
8.4       Councillors’ reports on meetings attended
9          Items for the next Agenda

   
Minutes of the Meeting held at 7.30pm on Tuesday 9th November 2010 at the Moorland Hall

Councillors Roger Webber (Chairman), Linda Atkins (Vice-Chairman), Eric Clarbull, Tim Gardner and Susie Sanders and Marlene Allinson (The Clerk) were present as was County Councillor Frances Nicholson and one parishioner.

Public Question Time: Sally Parish, co-ordinator for the Snowdrop Valley Park and Ride Scheme, gave a report re items 7.3 and 7.4 of the Agenda and a progress report on the 2011 Scheme.

154.1  Apologies of absence were accepted from Cllrs John Davis and Eric Norman.
154.2 Declarations of Interest: Cllr Webber declared a personal interest in item 7.6 as a member of the Parochial Church Council (minuted).
154.3  The minutes of the meetings held on 19th and 26th October were approved and signed as a true record. Matters Arising: 152.5 Work on the new footpath is now underway. 152.9 Cllr Atkins reported that Meadow Close had been put forward to WSC as the selected name for the housing development.
154.4 154.4.1 Planning Applications: none to consider.
            154.4.2 HRN 10/02 Hedgerow removal at Oldrey Cross: approved.
            154.4.3 Cllr Clarbull reported that application 6/8/10/108 Moorland Hall, proposed erection of a wooden log store, installation of a chimney flue and installation of solar thermal and photovoltaic panels had been approved at the last ENPA Planning meeting.
154.5  Highways: in the light of cuts at SCC Cllr Webber to meet with Highways and Cllr Nicholson to see if co-operative working can enable things to move forward. Work on drainage at Slade Corner and the water main at the crossroads should still be carried out. Salt bags have been delivered.
154.6  Cost of replacement bus shelter panes £224.60 (toughened); £191 (laminated). It was resolved to replace with toughened and point out to everyone that this was being paid for from precepted funds and that such vandalism effects everyone in the Parish.
154.7  154.7.1 It was resolved to adopt the Draft Budget as presented: 3% precept increase on last year: details to be advertised and final budget to be agreed at the December meeting.
            154.7.2 The half yearly report of the Internal Auditor was noted.
            154.7.3 It was resolved to select Taunton Mininbuses as the contractor for Snowdrop Valley Park and Ride 2011 Scheme.
            154.7.4 It was resolved to select Kampress to print the SV 2011 leaflets.

            154.7.5 Parish Lengthsman Scheme 2011/12: it was agreed to defer this item until after the meeting with SCC at which future funding could be discussed. The Lengthsman will be doing work at Snowdrop Valley prior to the start of the Park and Ride Scheme 2011.
            154.7.6 It was resolved to pay £250 as the budgeted amount to help with burial ground upkeep. The Clerk was asked to write to the PCC re future funding help with the burial ground.
154.8 154.8.1 The Clerk had circulated a list of correspondence received including Somerset Arts Week letter re funding; SALC info re West Area Meeting and a Finance Workshop; letter from Co Cllr Nicholson re a meeting at Brushford 29/11 to discuss the future shape of recycling services; WSC wishes to know the top five priorities of services provided.
            154.8.2 The Clerk and Cllrs Atkins and Clarbull had attended a Snowdrop Valley Steering Group meeting.
            154.8.3 Cllrs had no further correspondence to report.
            154.8.4 Cllr Webber reported that ENPA meetings are now recorded
(6 month trial period) and available on their website.
154.9  Next Agenda: Parish Lengthsman Scheme; Budget 2011/12

There being no other business the meeting closed at 9.05 pm. The next meeting of Cutcombe Parish Council will be on Tuesday 14th December at 7.30pm in the Moorland Hall.

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DECEMBER 2010

Meeting of Cutcombe Parish Council to be held on Tuesday 14th December 2010 at 7.30 pm (or as soon thereafter as public questions and statements are concluded) at the Moorland Hall

AGENDA

  1. Apologies for absence
  2. Declarations of interest
  3. To approve the minutes of the meeting held on 9th November and any matters arising       

4       Planning Applications and related business
4.1       6/8/10/109 Cutcombe Market, Wheddon Cross: Proposed construction of a bungalow on the site of the former market office as an alternative to the conversion and extension of the existing office building to a single dwelling permitted under application 6/8/08/109
4.2       To note ENP decisions on previous applications
4.3       Any other planning matters
5       To consider highways and transport matters and related items
6       Finance
             6.1  To consider and approve the precept for 2010/11
             6.2  To consider and, if approved, pay the Clerk’s quarterly salary in the sum of £506.94 and expenses in the sum of £132.17
            6.3 To approve to pay tax and NI for the Clerk in the sum of £146.99
            6.4  To consider grants under Section 137
            6.5  Parish Lengthsman Scheme 2011/12
            6.6 To approve and pay an invoice from Sherrings in the sum of £4,035 + VAT (£4,741.13), approved PC contribution to new pavement  
9       Correspondence and meetings
9.1       Clerk’s report on correspondence received
9.2       Clerk’s report on meetings attended
9.3       Councillors’ reports on correspondence received
9.4       Councillors’ reports on meetings attended
10     Items for the next Agenda


Minutes of the Meeting held at 7.30pm on Tuesday 14th December 2010 at the Moorland Hall

Councillors Roger Webber (Chairman), Linda Atkins (Vice-Chairman), John Davis, Eric Norman, Tim Gardner and Marlene Allinson (The Clerk)
were present.

155.1  Apologies of absence were accepted from Cllrs Eric Clarbull and Susie Sanders, County Councillor Frances Nicholson and the local police.
155.2 Declarations of Interest: Cllr Webber declared a personal interest in item 6.6 as a landowner involved.
155.3  The minutes of the meeting held on 9th November were approved and signed as a true record. Matters Arising: 154.3 152.9 Cllr Atkins reported that Meadow Close is now the official name for the housing development.
155.4  155.4.1 Planning Application 6/8/10/109 Cutcombe Market: Proposed construction of a bungalow on the site of the former market office: unanimously supported; reasons for change of plan understood.
            155.4.2 Previous Planning Applications: 6/8/10/105 Bramble Cottage, Higher Park Lane: extension of a garage: not considered to be a non-material amendment, therefore a planning application will be required; 6/8/10/104 Lype Farm: pre-fabricated building for B1 use: approved with conditions.
            155.4.3 No other planning matters.
155.5  Highways: parish allocation of salt bags has been collected. The Clerk reported on an e-mail regarding snow clearance and other winter matters; Cllrs Webber and Nicholson had attended a meeting re budget cuts in relation to highways: pot hole budget will not be cut, environmental, verges etc will be cut by at least 2/3rds. Cllr Webber and others had looked at highways problems with a Highways representative including Cutcombe Hill, drainage at Blagdon Cross and the Rest & Be Thankful Inn car park: worst patches have been marked: decision needs to be made asap regarding which should be repaired due to cost considerations: to be brought to the January 2011 meeting. Cllr Webber to follow up drainage problems at The Green. The Police are following up vandalism at the bus shelter and parking on the new pavement to the village hall and at the dropped kerb outside the pub.
155.6  155.6.1 It was resolved to add an additional £100 to the draft budget as presented at the November meeting to meet known 2011 election costs.
            155.6.2 It was resolved to pay the clerk’s quarterly net salary in the sum of £506.94 and expenses in the sum of £132.17.
            155.6.3 It was resolved to pay tax and employer’s NI due of £146.99.
            155.6.4 It was resolved not to pay any grants under #137 but to defer any such decision until the March meeting.
  155.6.5 It was resolved to commit £667 to the Parish Lengthsman Scheme 2011/12 on the understanding that this will safeguard the number of days as in 2010/11 (23 days).
            155.6.6 It was resolved to pay an invoice from Sherrings in the sum of £3,835.00 + £671.13 VAT, the invoice having been reduced by £200 from the quotation as lights had not been required.
155.7  155.7.1 The Clerk had circulated a list of correspondence received including a Review of ENPA Governance arrangements and a letter from WSC regarding 2011 election costs to parishes. She was given permission to visit the Somerset Heritage Centre to look for minutes relating to the War Memorial Deeds and reported that the next Exmoor Panel meeting would be at Wheddon Cross on 20th January at 7pm when there will be an NHS presentation re the new Minehead hospital. The Clerk read out a letter from a parishioner re Magna housing allocation policy: Cllr Webber to follow up and reports from the Police and County Councillor Nicholson.
            155.7.2 Clerk: no meetings attended.
            155.7.3 Cllr Atkins reported on the Exmoor Parish and Consultation Forum meeting and the Dulverton meeting re proposed closure of the recycling centre. Cllr Davis reported on a SCC meeting re budget cuts.
155.8  Next Agenda Item: car park repairs.
There being no other business the meeting closed at 9.15 pm. The next meeting of Cutcombe Parish Council will be on Tuesday 18th January 2011 at 7.30pm in the Moorland Hall.

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    Members are reminded that the Council has a general duty to consider the following matters in the exercise of any of its functions: Equal Opportunities (race, gender, sexual orientation, marital status and any disability), Crime and Disorder, Health and Safety, and Human Rights. Marlene P Allinson Parish Clerk