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Cutcombe Parish Council
January 2012
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2012 ARCHIVE

JANUARY 2012

Meeting of Cutcombe Parish Council to be held on Tuesday 17th January 2012 at 7.30 pm (or as soon thereafter as public questions and statements are concluded) at the Moorland Hall

Questions and statements from parishioners will be taken at 7.30 pm prompt, before the parish council meeting begins, for a maximum of 15 minutes.

AGENDA
1    Apologies for absence
2    Declarations of interest
3    To approve the minutes of the meetings held on 13th December 2011 and any matters arising
4    Planning Applications and related business
  4.1    Planning Applications: none
  4.2    Any other planning matters
5   To consider highways and transport matters, and related items
6   Your Future Exmoor Consultation
7   Parish Lengthsman Scheme
8   WSC: Devolution and Delegation Update
9    Finance                
10  Correspondence and meetings
10.1    Clerk’s report on correspondence received
10.2    Clerk’s report on meetings attended
10.3    Councillors’ reports on correspondence received
10.4    Councillors’ reports on meetings attended

11  Items for the next Agenda


Minutes of the Meeting held at 7.30pm on Tuesday 17th January 2012 at the Moorland Hall

Councillors Roger Webber (Chairman), Linda Atkins, Eric Clarbull, John Davis, Tim Gardner, Eric Norman, Susie Sanders and Marlene Allinson (The Parish Clerk) were present, also District Cllr Steven Pugsley (until 8.10pm) and  County Cllr Frances Nicholson (7.55 until 8.35pm)

The Chairman welcomed everyone to the meeting.
Public Question Time: no items raised.
170.1  Apologies of Absence: None.
170.2  Declarations of Interest: None.
170.3  The minutes of the meeting held on the 13th December were approved and signed as a true record.
170.4  170.4.1 Planning Applications: 6/8/11/111 Combeleigh: proposed conversion of 2 no outbuilding into holiday accommodation; 6/8/11/112 Combeleigh: proposed agricultural building (201 m2): these were debated by Council and the final decision left to the Clerk to submit comments 27/01/12 after any public comments received: Council were fully supportive of both applications.
170.4.2 The Clerk read out an e-mail from ENPA re mast sharing.
170.5  Highways: Cllrs Webber and Nicholson reported on progress re the crossroads, improving the path near Sundial House and outside the old Post Office and problems re poles at the new housing development.
Cllr Webber reported on a meeting with Highways re potholes: some have been repaired, others are scheduled for June/July along with some top dressing. Highways issues to be followed up at the next Exmoor Panel meeting. Cllr Webber reported on Contact Procedures for Highways Wardens and a map of salt bin locations in the Parish, and that he had spoken to Highways re DrapersWay. The Clerk asked to contact Highways re debris at sides of the road between North Hawkwell Farm and Snowdrop Valley entrance. Cllr Webber has the chevron sign from the bend on Cutcombe Hill: he will sort out getting it back up in place.
Cllr Clarbull reported on vandalism at the bus shelter and in the play area.
170.6  Your Future Exmoor Consultation: all papers have been circulated to
Cllrs for their individual replies.
170.7  Parish Lengthsman Scheme: Cllr Clarbull reported that the Moorland Hall has agreed to contribute £250 towards the Scheme as the PL works at the Hall & Rec Ground: to be decided whether this buys additional days. Further debate on the Scheme deferred until the February meeting when more information may be available re future funding.
170.8  WSC Devolution & Delegation Update: Cllr Webber reported on a meeting on 22/12/11 with WSC, vandalism at the toilets and a broken toilet. The Clerk reported on an estimate re drawing up plans for a more energy- efficient scheme at the toilets. The Clerk agreed to follow up on dog fouling law and costs re dog litter bins.
170.9 Finance: no items this month.
170.10 170.10.1 The Clerk had circulated a list of correspondence received including Forum 21 meeting on Localism Act; Avon and Somerset Police Authority; 2012-2013 Budget Consultation Survey; Somerset County Council Local Choice Events in February: re budget cuts; ENPA  Governance Arrangements for National Park Authorities: Summary of Defra Proposals
170.10.2 The Clerk reported on a Snowdrop Valley meeting.
170.10.3 Cllr Webber reported on a funding request re the Jubilee;
Cllrs Webber and Norman reported on the Veterans’ Charity Walk 24/05/12.
170.10.4 Cllr Davis reported on the Standards Committee meeting.
170.11 Items for the next Agenda: dog fouling report; Parish Lengthsman Scheme; financing of Jubilee mugs and bunting; Veterans’ Charity Walk.

There being no other business the meeting closed at 9.15 pm. The next meeting of Cutcombe Parish Council will be held on Tuesday 21st February 2012 at 7.30pm in the Moorland Hall.

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FEBRUARY 2012

Meeting of Cutcombe Parish Council to be held on Wednesday 15th February 2012 at
7.30 pm (or as soon thereafter as public questions and statements are concluded) at the Moorland Hall

Questions and statements from parishioners will be taken at 7.30 pm prompt, before the parish council meeting begins, for a maximum of 15 minutes.

AGENDA

1    Apologies for absence

2    Declarations of interest

3    Planning Application
6/8/12/101 Rest & Be Thankful Inn: proposed installation of 4 no solar photovoltaic panels to south east elevation
.

Minutes of the Extraordinary Planning Meeting held at 7.30pm on Wednesday 15th February 2012 at the Moorland Hall

Councillors Linda Atkins (Chairman), Eric Clarbull, John Davis, Tim Gardner, and Marlene Allinson (The Parish Clerk) were present.

Public Question Time: no items raised.
171.1  Apologies of Absence: Cllrs Roger Webber, Susie Sanders and
Eric Norman.

171.2  Declarations of Interest: none.

171.3  Planning Application: 6/8/12/101 Rest & Be Thankful Inn: proposed installation of 4 no solar photovoltaic panels to south east elevation.
            Council fully supported this application. The Clerk was asked to write to ENPA expressing dismay that an additional full planning application was required for this add-on to an existing installation.

There being no other business the meeting closed at 7.45pm. The next meeting of Cutcombe Parish Council will be held on Tuesday 21st February 2012 at 7.30pm in the Moorland Hall.

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Meeting of Cutcombe Parish Council to be held on Tuesday 21st February 2012 at
7.30 pm (or as soon thereafter as public questions and statements are concluded) at the Moorland Hall

Questions and statements from parishioners will be taken at 7.30 pm prompt, before the parish council meeting begins, for a maximum of 15 minutes.
AGENDA
1    Apologies for absence
2    Declarations of interest
3    Satellite Broadband Pilot Project
4    To approve the minutes of the meetings held on 17th January 2012 and 15th February 2012 and any matters arising
5    Planning Applications and related business
  5.1     Planning Applications: Forestry Commission Consutlation SS905402 planting 3 hectares of native broadleaf trees, Langham Farm
6   To consider highways, transport matters, and related items
7   Dog Fouling:  Report
8   Parish Lengthsman Scheme 2012/13
9    Finance    
9.1 To consider the purchase of 2 x dog litter bins (25 litres) at a cost of £90.24 + VAT each      
9.2 To consider help with the funding of Jubilee mugs for each child in the Parish and bunting (to cost approx. £450)
9.3 to consider and if approved pay an invoice from the Moorland Hall in the sum of £28.50 for room hire
9.4 To consider and if approved pay the annual subscription to SLCC in the sum of £72.
9.5 To consider and if approved pay an invoice from Media Edge for £231 for the Snowdrop Valley leaflet (SV account)
10  Correspondence and meetings
10.1     Clerk’s report on correspondence received
10.2     Clerk’s report on meetings attended
10.3     Councillors’ reports on correspondence received
10.4     Councillors’ reports on meetings attended
11  Items for the next Agenda

Minutes of the Meeting held at 7.30pm on Tuesday 21st February 2012 at the Moorland Hall

Councillors Roger Webber (Chairman), Linda Atkins, Eric Clarbull (left at 9pm), John Davis, Tim Gardner, Susie Sanders and Marlene Allinson (The Parish Clerk) were present, County Cllr Frances Nicholson (left at 8.52pm) and one member of the public.

Public Question Time: Item raised: dog fouling.
172.1  Apologies of Absence: Cllr Eric Norman, District Cllr Steven Pugsley.
172.2  Declarations of Interest: Cllr Webber: 5.1 personal, ENPA Officer and 9.2, personal, member of the Jubilee Committee. Cllr Clarbull: 9.3, personal, chairman of the Moorland Hall Committee.
172.3  Satellite Broadband Project: the meeting had been preceded by a demonstration and discussion on the pilot project for Cutcombe.
172.4  Minutes: The minutes of the meetings held on the 17th January and 15th February were approved and signed as true records. There were no matters arising.
172.5  Planning Applications: Forestry Commission Consultation SS905402 planting 3 hectares of native broadleaf trees, Langham Farm: supported. Cllr Atkins raised the matter of stipulations re roofing materials for roofs which were subsequently covered in solar pv panels: the Clerk to write to ENPA on this matter.
172.6  Highways: Cllrs Webber and Nicholson reported on a meeting re the crossroads with Summerfield Homes: to move towards a scheme acceptable to Somerset County Council to improve pedestrian safety. They also reported on the Exmoor Panel meeting at which frustration had been expressed re potholes and timescale of works. Cllr Nicholson to pursue the matter of a legal agreement with SCC re the new footpath to the village hall. Potholes at Codsend to be reported.
172.7  Dog Fouling: Cllr Atkins had prepared a report re siting of dog litter bins and notices. It was decided that 3 red 25 litre bins are necessary provided that the cost to Cutcombe is only the cost of the bins and erection of same plus £2.50 per week per bin for emptying, 2 of the bins to replace 2 litter bins which are to be removed therefore overall additional cost of emptying £2.50 per week: the Clerk to confirm this before ordering the bins and whether permission is needed to attach notices to telegraph poles. Dog fouling report statements are available from the Clerk for incidents to be reported. The Clerk reported that she had applied for the Recreation Ground to be a dog control order exclusion zone excluding the bridleway and dog walking areas.

172.8  Parish Lengthsman Scheme: it was resolved to apply for 3 extra days for 2012/13 (making 18 days per annum) as the Moorland Hall was contributing £250 for 2012/13 to the Scheme in recognition of work done on their behalf by the Parish Lengthsman. It is hoped that SCC may help with courses and equipment for the PL if financial input is unavailable.
172.9  Finance:
172.9.1 It was resolved to order 3 no 25 litre red dog litter bins at a cost of £90.24 + VAT each with the proviso as detailed at 172.7 above.
172.9.2 It was resolved to donate £250 towards the cost of Jubilee mugs and bunting.
172.9.3 It was resolved to pay an invoice from the Moorland Hall for £28.50 for room hire.
172.9.4 It was resolved to pay £72 annual subscription to SLCC.
172.9.5 It was resolved to pay an invoice from Media Edge for £231 for the Snowdrop Valley leaflets.
17.2.10 Correspondence and Meetings:
172.10.1 The Clerk had circulated a list of correspondence received including SALC West meeting, the Exmoor Archaeology Forum and the Veterans Charity March.
172.10.2 The Clerk reported on a Snowdrop Valley meeting. In regard to an accident on the ice re one of the SV employees, Council resolved to formally delegate day-to-day matters in relation to the claim to the Clerk in consultation with the Chairman.
172.10.3 Cllr Nicholson reported on the latest Boundary Commission proposals.
172.10.4 Cllr Webbers and Davis reported on the Exmoor Panel meeting; Cllr Webber reported on the Exmoor Consultative and Parish Forum meeting and the opening of the business units at Cutcombe Market;
Cllr Davis reported on the Standards Committee meeting. Cllrs Webber, Atkins, Sanders and Nicholson had attended the Local Action meeting with SCC.
172.11 Items for the next Agenda: none.

There being no other business the meeting closed at 9.25 pm. The next meeting of Cutcombe Parish Council will be held on Tuesday 20th March 2012 at 7.30pm in the Moorland Hall.

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MARCH 2012

Meeting of Cutcombe Parish Council to be held on Tuesday 20th March 2012 at
7.30 pm (or as soon thereafter as public questions and statements are concluded) at the Moorland Hall

Questions and statements from parishioners will be taken at 7.30 pm prompt, before the parish council meeting begins, for a maximum of 15 minutes.
AGENDA
1    Apologies for absence
2    Declarations of interest
3    To approve the minutes of the meetings held on 15th and 20th February 2012 and any matters arising
4    Planning Applications and related business
  4.1     Higher Putham: Non-material minor amendment: full to approved application 6/8/11/104 to north and south elevations to replace 3 no window units with wall to match the adjacent
6/8/12/103 Old Stowey Bungalow: proposed storage building (55m2)
5   To consider highways, transport matters, and related items
6   Dog Fouling: to consider the draft agreement with WSC re dog fouling bins and other related matters
7    Finance    
7.1 To pay the Parish Clerk’s quarterly salary and expenses in the sum of £832.93
7.2 To pay the Parish Clerk’s expenses in relation to the Snowdrop Valley Park and Ride Scheme 2012 in the sum of £209.19
7.3 Annual review of the Clerk’s salary
7.4 To pay the Inland Revenue Tax and NI due from the Snowdrop Valley account (£447.39) and the Parish Council account (£198.66)
7.5 To consider and if approved pay a bill from Wessex Water for £54.66 in relation to water at Wheddon Cross toilets
7.6 To consider and if approved pay the annual subscription to the Somerset Association of Local Councils in the sum of £97.90
7.7 To consider and if approved pay the annual subscription to the Community Council for Somerset in the sum of £35
7.8 To pay the Snowdrop Valley workers’ net salaries in the sum of £2,338.42
8    Correspondence and meetings
8.1       Clerk’s report on correspondence received
8.2       Clerk’s report on meetings attended
8.3       Councillors’ reports on correspondence received
8.4       Councillors’ reports on meetings attended
9    Items for the next Agenda


Minutes of the Meeting held at 7.30pm on Tuesday 20th March 2012 at the Moorland Hall

Councillors Roger Webber (Chairman), Linda Atkins, Eric Clarbull, John Davis, Eric Norman and Marlene Allinson (The Parish Clerk) were present, as was County Cllr Frances Nicholson and District Cllr Steven Pugsley.

Public Question Time: no members of the public were present.
173.1  Apologies of Absence: Cllrs Susie Sanders and Tim Gardner.
173.2  Declarations of Interest: None.
173.3  Minutes: The minutes of the meeting held on 21st February were approved and signed as a true record. Matters arising: 172.3 Satellite Broadband Project: a meeting had been held with Tooway and Cosmic:
a leaflet to every household eligible will be sent out in the near future. 172.8 Parish Lengthsman: February missed days to be made up, March missed days will be refunded: Council agreed the invoice for £87.92; the Moorland Hall may make its own arrangement with the Lengthsman for additional days.
173.4  Planning Applications: 173.4.1. Higher Putham 6/8/11/104: non-material minor amendment: no approval needed; 6/8/12/103 Old Stowey Bungalow: proposed storage building (55m2): supported provided that suitable materials in line with ENPA policy are used.
173.4.2 Other planning matters: Cllr Webber declared a personal interest and reported that on 28th March an open meeting would be held at Shearwell Data between 3pm and 7pm for everyone to view proposed expansion plans.
173.5  Highways: Cllr Norman expressed a personal interest as the car park was discussed: two issues: maintenance and management. Cllr Pugsley thought it appropriate for the District Council to lead on the issues although they would not be contributing financially. Cllrs Webber and Nicholson to look at cctv footage re lorries using the car park and to work with WSC to identify necessary work and the Parish to obtain quotes for SCC approval. The issue of work at the crossroads is still not resolved, Cllrs Webber and Nicholson have met with Summerfield and are working on a solution acceptable to all parties. Beacon Buses: the Clerk to write to request that the 8.15 am Exford bus in particular only stops in the car park so that it is out of the way by the time the School bus arrives. An e-mail from a parishioner re road repairs necessary near the junction has been reported to Highways. Work on the drainage at Slade Corner has started. The road closure from WX to Heathpoult has been programmed in for two weeks commencing May 22nd to enable road and water main repairs.
Cllr Webber reported that he had met with the Police, the Parish and The National Trust re Jubilee weekend celebrations.
173.6  Dog Fouling: A copy of a draft agreement re dog litter bins had been circulated to Council prior to the meeting; the Clerk to clarify re survey fees and costs involved.
173.7  Finance:

173.7.1 It was resolved to pay the Parish Clerk’s quarterly salary and expenses in the sum of £832.93
173.7.2 It was resolved to pay the Parish Clerk’s expenses in relation to the Snowdrop Valley Park and Ride Scheme 2012 in the sum of £209.19
173.7.3 Annual review of the Clerk’s salary: deferred until the April meeting.
173.7.4 It was resolved to pay the Inland Revenue Tax and NI due from the Snowdrop Valley account (£447.39) and the Parish Council account (£198.66)
173.7.5 It was resolved to consider and if approved pay a bill from Wessex Water for £54.66 in relation to water at Wheddon Cross toilets: the Clerk to query whether the meter is working correctly.
173.7.6 It was resolved to pay the annual subscription to the Somerset Association of Local Councils in the sum of £97.90.
173.7.7 It was resolved to pay the annual subscription to the Community Council for Somerset in the sum of £35.
173.7.8 It was resolved to pay the Snowdrop Valley workers’ net salaries in the sum of £2,338.42.
17.3.8 Correspondence and Meetings:
173.8.1 The Clerk had circulated a list of correspondence received including NHS formal approval of the closing of village surgeries and draft Boundary Commission Review proposals. She was asked to write to Hannah Thompson congratulating her on her dancing success.
173.8.2 The Clerk reported on a Snowdrop Valley meeting.
173.8.3 An e-mail from Cllr Sanders was read out: the Clerk to follow re Dark Sky status.
173.8.4 Cllr Davis reported on the Standards Committee meeting.
173.9 Items for the next Agenda: bicycle racks in the car park; annual review of the Clerk’s salary and hours; toilet modernization.

There being no other business the meeting closed at 9.35 pm. The next meeting of Cutcombe Parish Council will be held on Tuesday 15th April 2012 at 7.30pm in the Moorland Hall.

Note: The Annual Parish Meeting of Electors will be in the Moorland Hall at 7 for 7.30pm on Wednesday 2nd May. All parishioners are warmly invited.

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APRIL 2012

Meeting of Cutcombe Parish Council to be held on Tuesday 17th April 2012 at
6.30 pm (or as soon thereafter as public questions and statements are concluded) at the Moorland Hall

Presentation to the Parish Council by Shearwell Data Ltd in respect of their expansion plans will take place at 6.30pm all are welcome

Questions and statements from parishioners will be taken at 7.30 pm prompt, before the Parish Council meeting begins, for a maximum of 15 minutes.


AGENDA
1    Apologies for absence
2    Declarations of interest
3    To approve the minutes of the meetings held on 20th March 2012 and any matters arising
4    Planning Applications and related business
GDO 12/02 Quarme Combe, Wheddon Cross: prior notification for proposed agricultural building (437m2)
5   To consider highways, transport matters, and related items
6   Snowdrop Valley Report
7   DEFRA Consultation on Governance of National Parks
8   Annual Review of the Clerk’s contract
9   Cycle Racks in the Car Park
10  Finance    
10.1 To consider ex-gratia payments in respect of the Snowdrop Valley Park and Ride Scheme 2012
11  Correspondence and meetings
11.1     Clerk’s report on correspondence received
11.2     Clerk’s report on meetings attended
11.3     Councillors’ reports on correspondence received
11.4     Councillors’ reports on meetings attended
12  Items for the next Agenda

Minutes of the Meeting held at 6.30pm on Tuesday 17th April 2012 at the Moorland Hall

Councillors Roger Webber (Chairman), Linda Atkins, Eric Clarbull, John Davis, Eric Norman, Tim Gardner and Marlene Allinson (The Parish Clerk) were present.

6.30pm: Shearwell Data presented their expansion plans to the Parish Council.
7.30pm: County Cllr Frances Nicholson, District Cllr Steven Pugsley and four parishioners joined the Parish Council.

Public Question Time: Items raised: damage to the Old Post Office by heavy goods vehicles.
174.1  Apologies of Absence: Cllr Susie Sanders.
174.2  Declarations of Interest: Cllr Norman item 9 (personal, but he left the meeting at 8.45 pm before this item was discussed). Cllr Webber item 4 Smallcombe Farm: he took no part in the discussion or the vote on this item.
174.3  Minutes: The minutes of the meeting held on 20th March were approved and signed as a true record. Matters Arising: Cllr Webber to clarify emptying costs of 3 proposed dog litter bins with WSC.
174.4  Planning Applications and related business: Neighbouring Parish Consultee items only: GDO 12/02Quarme Combe, Exton: prior notification for proposed agricultural building (437m2): Supported subject to suitable materials and landscaping. 6/34/12/102 Smallcombe Farm, Timberscombe: not supported.
174.5  Highways: Cllr Webber reported that the crossroads would be closed continuously for for two weeks commencing 22nd May for water main replacement. At the same time repairs would be carried out to the Old Post Office: all to be completed by 29th May. A diversion map is available. Temporary signs on order to warn drivers that a left turn at the crossroads when coming from Taunton is unsuitable for HGVs. Cllr Nicholson to arrange a meeting within the next week for the owners of the Old Post Office and Highways officials re this problem. The Clerk to write a letter to SCC expressing frustration at any action re this problem. Cllr Webber reported that the drainage at Slade Corner is deficient and to be rectified. Cllr Webber to list quality callbacks on highways issues and e-mail to
Cllr Nicholson. Cllr Nicholson is following up on the road improvements at the crossroads connected with the new housing development. The Clerk reported on road closures at Beulah Chapel, Wootton Courtenay and on the A39. There is a meeting at the car park on Friday 20th April re repairing the car park.
174.6  Snowdrop Valley: The co-ordinator and a member of the Steering Group gave a summary of the 2012 Scheme and changes which would be made in 2013. Natural England funding possibly available: Nic Wigley and the Clerk to investigate, Cllr Webber to talk to Badgworthy Land Company. The Chairman thanked the SV Steering Group and proposed a vote of thanks to the Co-ordinator. The Clerk reported on the figures to date.
174.7  Defra Consultation on Governance of the National Parks: an online link had been circulated to relevant documents prior to the meeting as well as  SALC’s comments. The Clerk was asked to submit Council’s comments on Questions 11, 13, 14 and 17.
Cllr Norman left the meeting (8.45pm).
174.8  Annual Review of the Clerk’s Contract: The Clerk left the room for the debate on this item. Resolution: to increase the salary scale by one point, hours to remain the same.
174.9  Cycle Racks in the Car Park: Cllr Webber and District Cllr Pugsley to look at this item at meeting in the car park on 20th April: number of racks, positioning, cost etc.
County Cllr Nicholson and District Cllr Pugsley left the meeting (9pm).
174.10 SV Park and Ride Scheme 2012 Ex-gratia payments: It was resolved to grant £250 to Badgworthy Land Company for use of the land and £250 to Exmoor Farmers for use of their car parking and £25 to Cynthia Stevens for daily updates of the website.
174.11Correspondence and Meetings: 174.11.1 The Clerk had circulated a list of correspondence received including letter from the Exmoor Medical Centre, ENPA Historic Environment Review, details of the Exmoor Society’s Spring Conference, a Local Affordable Needs Housing Event on 18th April at Wheddon Cross and a letter from Somerset County Council re strimming: Cllr Webber to follow this up. 174.11.2 The Clerk had no further meetings to report. 174.11.3 Cllrs had no further correspondence to report. 174.11.4 Cllrs Webber, Atkins and others attended the ENPA Consultative and Parish Forum at Withypool.
The Council then went into closed session for an urgent confidential Clerk’s report on SnowdropValley.

174.12 Items for the next Agenda: Letter from Jubilee Committee re funding; Parish Lengthsman Scheme 2012/13; SALC invoice £20 for Clerk’s Financial Update training.

There being no other business the meeting closed at 9.45 pm. The next meeting of Cutcombe Parish Council will be the Annual Parish Council meeting to be held on Tuesday 15th May 2012 at 7.30pm in the Moorland Hall.

Note: The Annual Parish Meeting of Electors will be in the Moorland Hall at 7 for 7.30pm on Wednesday 2nd May. All parishioners are warmly invited.

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MAY 2012

Annual Meeting of Cutcombe Parish Council to be held on Tuesday 15th May 2012 at 7.30 pm (or as soon thereafter as public questions and statements are concluded) at the Moorland Hall

Questions and statements from parishioners will be taken at 7.30 pm prompt, before the parish council meeting begins, for a maximum of 15 minutes.

AGENDA

1       Election of Chairman and Receipt of Chairman’s Declaration of Acceptance of Office
2       Election of Vice-Chairman
3       Apologies for Absence
4       Declarations of interest
5       To approve the minutes of the meetings held on 17th April 2012, and any matters arising.
6       Planning Applications and related business
6.1       GDO 12/05 Edbrooke Farm: prior notification for proposed agricultural track
(500m x 3.5m)
6.2       Consideration of planning applications: 6/3/12/108 Brompton Regis: consultee as a neighbouring parish: proposed erection of a 24.6m (34.2m height to tip) wind turbine at Riverside Farm, Dulverton
6.3       Other planning matters
7       To consider highways, transport matters and related items
8       Update of Council’s Asset Register
9       Update on WSC Devolution and Delegation matters
10     Finance
10.1  To pay the PC insurance premium 2012/13 in the sum of £410.85 and to consider a 3 year undertaking.
10.2  To consider and if approved pay an invoice for the Parish Lengthsman Scheme 2012/2013 in the sum of £644.00.
10.3  To consider and if approved pay an invoice from SALC for the Clerk’s Financial Update Training in the sum of £20.00
10.4  To note the internal auditor’s report and to consider payment of his fee in the sum of £50.00.
10.5  To note the Annual Governance Statement and Accounting Statements for the financial year ending 31st March 2012
10.6 To pay £34.60 income tax outstanding for 2011/2012 tax year.
10.7 To consider a letter re help with financing the Jubilee celebrations
10.8 To consider and if approved pay an invoice from the Moorland Hall for room hire in the sum of £38.00.
11     Report on the Annual Parish Meeting of Electors
12     Correspondence and meetings
12.1    Clerk’s report on correspondence received and meetings attended
12.2    Councillors’ reports on meetings attended and correspondence received
13       Items for the next Agenda

Minutes of the Meeting held at 7.30pm on Tuesday 15th May 2012 at the Moorland Hall

Councillors Roger Webber (Chairman), Linda Atkins, Eric Clarbull, John Davis, Eric Norman, Tim Gardner, Susie Sanders, Marlene Allinson (The Parish Clerk) and District Councillor Steven Pugsley were present

Public Question Time: no items raised.
175.1  Election of Chairman and Receipt of Chairman’s Declaration
of Acceptance of Office: one nomination was received. Cllr Roger Webber was unanimously re-elected as Chairman and signed the Declaration of Acceptance of Office.
175.2  Election of Vice-Chairman: Cllr Linda Atkins was unanimously re-elected as Vice-Chairman.
175.3  Apologies of Absence: County Cllr Frances Nicholson.
175.4  Declarations of Interest: Cllr Sanders expressed a prejudicial interest in item 6.1 GDO 12/05 Edbrooke Farm as the applicant and left the room for the discussion and the vote on this item. Cllr Clarbull: personal item 10.8 as Chairman of the Moorland Hall Committee: minuted.
175.5  Minutes: The minutes of the meeting held on 17th April were approved and signed by the Chairman as a true record. Matters Arising: 174.9
Cllr Webber reported on costs of cycle racks: he is looking into this further to try to reduce costs. Siting of the racks: it was agreed that in sight of the cctv would be preferable.
175.6  Planning Applications 175.6.1 GDO 12/05 Edbrooke Farm: prior notification for proposed agricultural track (500m x 3.5m). The applicant spoke under s.12(2) of the Code of Conduct and then left the room. It was resolved to support this application in principle provided that suitable materials are used to minimize visual impact from afar and that the track follows the natural contours of the land as much as possible.
175.6.2 6/3/12/108 Brompton Regis: consultee as a neighbouring parish: proposed erection of a 24.6m (34.2m height to tip) wind turbine at Riverside Farm, Dulverton. Not supported due to size and visual impact. 175.6.3 No further planning matters.
175.7  Highways: Cllrs Webber and Pugsley reported on a meeting with Highways re repairs to the car park and a meeting re problems at the Wheddon Cross crossroads. Highways have now marked out the area to be repaired in the car park and WSC/Highways are preparing tender/contract documents. Advisory signs re not turning left at the crossroads are now in place. Cllr Webber reported that tar and chipping in Cutcombe is scheduled for July, and that one side of the drain in Higher Park Lane has now been lowered. Trees at Beulah on the chapel side have now been trimmed.

175.8  Asset Register: One change: it was resolved to add on cctv cameras to the Asset Register at cost to Council.
175.9  Update on WSC Devolution and Delegation Matters: an e-mail from WSC re dog litter bins was reported: the Clerk to follow up and progress re the proposed replacement of litter bins with 3 dog bins. Cllr Webber reported that WSC are soon to debate possible changes to the toilets:
Cllr Pugsley agreed to follow this up with WSC.
175.10 Finance: 175.10.1 It was resolved to pay the PC insurance premium 2012/13 in the sum of £410.85 and to sign the 3 year undertaking provided that a cheaper, but comparable, quote cannot be found in time. 175.10.2 It was resolved to pay £571.48 for the Parish Lengthsman Scheme 2012/13 (not £644 as per the Agenda).175.10.3 It was resolved to pay an invoice from SALC for the Clerk’s Financial Update Training in the sum of £20.00. 175.10.4  The internal auditor’s report on the 2011/12 accounts was noted and it was resolved to pay his fee of £50.00.
175.10.5 The Annual Governance Statement and Accounting Statements for the financial year ending 31st March 2012 were noted and the Accounts signed by the Chairman and the Responsible Finance Officer.175.10.6 It was resolved to pay £34.60 income tax outstanding for 2011/2012 tax year.175.10.7 It was resolved to make up any shortfall in the Jubilee Celebrations costs up to a maximum of £200. 175.10.8 It was resolved to pay an invoice from the Moorland Hall for room hire in the sum of £38.00.
175.11 Report on the Annual Parish Meeting of Electors: Cllr Webber gave a report on the meeting.
175.12 Correspondence and Meetings: 175.12.1 The Clerk reported on a letter from Magna West Somerset re a 3 bed property for rent at Meadow Close soon to be advertised: she was asked to write to the Rural Housing Enabler in this regard. She reported that ENPA’s rope had been stolen from Snowdrop Valley. 175.12.2 Cllrs had no further meetings or correspondence to report. Cllr Davis reported that he would like to see Council’s support for the Exford Youth Club as it is used by Cutcombe young people.
175.13 Items for the next Agenda: None.

There being no other business the meeting closed at 9.35 pm. The next meeting of Cutcombe Parish Council will held on Tuesday 19th June 2012 at 7.30pm in the Moorland Hall.

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JUNE 2012

A meeting of Cutcombe Parish Council to be held on Tuesday 19th June 2012 at 7.30 pm (or as soon thereafter as public questions and statements are concluded) at the Moorland Hall

Questions and statements from parishioners will be taken at 7.30 pm prompt, before the parish council meeting begins, for a maximum of 15 minutes.

AGENDAs

1       Apologies for Absence
2       Declarations of interest
3       To approve the minutes of the meetings held on 15th May 2012, and any matters arising.
4       Planning
4.1 Planning Applications: 6/8/12/104 Pinehill, Cutcombe: Proposed replacement side extension; 6/8/12/105 Shearwell Data Ltd, Putham Farm: Proposed re-development of the site to replace an existing agricultural building and workshop lean-to with a purpose built B1 office, research and development and light industry workspace (2,153m2 gross external area), 40kw roof mounted solar photo voltaic array, change of use and extension of existing agricultural storage building to B1 light industry (371m2 gross external area), extension of car park, erection of replacement agricultural building (1,757m2 gross external area) and associated yard area, landscaping together with the provision of a new access drive (approx 830m) from the B3224 to existing business building including crossing Public Bridleway No WL 6/22 supplemented by an Environmental Statement received 18/04/12; 6/15/12/102 Exton Parish (consultee as a neighbouring parish): Drift Lane, Goosemoor Farm: proposed re-surfacing of agricultural track; GDO 12/05 Edbrooke Farm: prior approval required for proposed agricultural track (500m x 3.5m) as per additional information 08.05.12 and amended plan 06.06.12.
4.2       Other planning matters
5       To consider highways, transport matters and related items
6       Dog Fouling Draft Agreement with WSC
7       Revised Parish Council Meeting Date for 2012
8       ENPA Parish Representatives: Consultation & Views Sought on Park matters

9       Finance
9.1  To consider and pay the Clerk’s quarterly salary (£401.65)  and expenses (£189.51) and Snowdrop Valley expenses in the sum of £10.80
9.2  To consider requests for grants under Section 137 of the Local Government Act
9.3   To note the revised toilet contract terms for 2012 with WSC
10     Correspondence and meetings
10.1    Clerk’s report on correspondence received and meetings attended
10.2    Councillors’ reports on meetings attended and correspondence received
11       Items for the next Agenda

Minutes of the Meeting held at 7.30pm on Tuesday 19th June 2012 at the Moorland Hall

Councillors Roger Webber (Chairman), Linda Atkins, Eric Clarbull,  Eric Norman, Tim Gardner, Susie Sanders, Marlene Allinson (The Parish Clerk),
County Cllr Frances Nicholson, WPCSO Sue Hurley, District Cllr Steven Pugsley (8.55pm onwards) and three parishioners were present.

Public Question Time: The applicant under planning application 6/8/12/105 Shearwell Data Ltd spoke about his application.
176.1  Apologies of Absence: Cllr John Davis.
176.2  Declarations of Interest:


Item No

Councillor

Nature

Reason

Action Taken

4 6/8/12/105

Webber

Prejudicial

Brother of applicant

Left the room for the discussion and the vote

4 6/8/12/104

Atkins

Prejudicial

Applicant

Left the room for the discussion and the vote

4 GDO 12/05

Sanders

Prejudicial

Applicant

Left the room for the discussion and the vote

4 6/15/12/103

Webber

Prejudicial

Brother of applicant

Left the room for the discussion and the vote

176.3  Minutes: The minutes of the meeting held on 15th May were approved and signed by the Chairman as a true record. Matters Arising: 175.10.1 The Clerk had obtained an alternative insurance quote which was in excess of £200 more than Aviva’s therefore she had paid Aviva.
176.4  Planning Applications: 6/8/12/104 Pinehill, Cutcombe: Proposed replacement side extension: Supported, an improvement on existing.
Cllr Atkins returned to the room and chaired the next two planning items: 6/8/12/105 Shearwell Data Ltd, Putham Farm: Proposed re-development of the site to replace an existing agricultural building and workshop lean-to with a purpose built B1 office, research and development and light industry workspace (2,153m2 gross external area), 40kw roof mounted solar photo voltaic array, change of use and extension of existing agricultural storage building to B1 light industry (371m2 gross external area), extension of car park, erection of replacement agricultural building (1,757m2 gross external area) and associated yard area, landscaping together with the provision of a new access drive (approx 830m) from the B3224 to existing business building including crossing Public Bridleway No WL 6/22 supplemented by an Environmental Statement received 18/04/12: Supported: employment opportunities and prior consultation arrangements were appreciated as is any reduction of  traffic from Popery Lane. Concerns were raised re: bridleway crossing; 6/15/12/102 Exton Parish (consultee as a neighbouring parish): Drift Lane, Goosemoor Farm: proposed re-surfacing of agricultural track: supported, sensible use of spoil. GDO 12/05 Edbrooke Farm: prior approval required for proposed agricultural track (500m x 3.5m) as per additional information 08.05.12 and amended plan 06.06.12: supported, an improvement on the previously proposed route.
176.5  Highways: Frustration expressed re length of road closures and signage and not always carried out to spec. Cllr Nicholson to follow up the final work at the crossroads in relation to the new housing development and with Cllr Pugsley to progress repairs to the car park. The Clerk reported on road closures in Dunster, Wootton Courtenay and Crowcombe and carriageway patching repairs in Higher Park Lane (June 20th-25th).
176.6  Dog Fouling Agreement with WSC: it was agreed that the maps relating to dog fouling notices and bins are correct but still errors re removal of bins. The Clerk and Cllr Atkins to progress anomalies in the agreement and landowners’ persmissions and bring item back to the July meeting.
176.7  Revised Parish Council Meeting Dates 2012: Council agreed to change the date of the October meeting to Tuesday 23rd; the December meeting to be a week earlier than usual: 11th December.
176.8  ENPA Parish Representatives Consultation: Cllr Webber explained that ENPA Parish Reps are seeking views re their roles, lines of communication, election procedures etc. Cutcombe reported good lines of communication and relations with ENPA; no role for the Association of Exmoor Parish Councils other than to assist with election procedures in conjunction with S.A.L.C.
176.9 Finance: 9.1 Approved: pay the Clerk’s quarterly salary (£401.65) and expenses (£189.51) and Snowdrop Valley expenses in the sum of £10.80
9.2  It was resolved to grant £100 to C.L.O.W.N.S. UNDER #137 and £100 to the Exmoor Youth Club from the Youth budget 2012/13.
9.3  The Clerk reported that the toilet monies from WSC for 2012/13 had been received in full with an RPI increase.
176.10 Correspondence and Meetings: 176.10.1 The Clerk and Cllr Clarbull reported on an Award ceremony at ENPA: Cutcombe had received an award in respect of delivering affordable needs housing; a list of correspondence had been circulated. 176.10.2 Cllr Webber reported on correspondence from parishioners thanking everyone for the wonderful, and successful, Jubilee celebrations, in particular thanks are to be recorded to Edwin Beckett and his Committee. This Thursday’s Exmoor Panel meeting will include an update from WSC re new Code of Conduct.

Police Report: WPCSO Sue Hurley reported that apart from arson in Cutcombe church there were no other reported crimes in the Parish, however shed break-ins were increasing in surrounding areas as were other break-ins and thefts from cars parked at beauty spots.
176.10 Items for the next Agenda: None.

There being no other business the meeting closed at 9.17 pm. The next meeting of Cutcombe Parish Council will held on Tuesday 17th July 2012 at 7.30pm in the Moorland Hall.

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JULY 2012

A Meeting of Cutcombe Parish Council to be held on Tuesday 17th July 2012 at 7.30 pm (or as soon thereafter as public questions and statements are concluded) at the Moorland Hall

Questions and statements from parishioners will be taken at 7.30 pm prompt, before the parish council meeting begins, for a maximum of 15 minutes.

AGENDA

1       Apologies for Absence
2       Declarations of interest
3       To approve the minutes of the meetings held on 19th June 2012, and any matters arising.
4       Planning
5       To consider highways, transport matters and related items
6       Dog Fouling Agreement with WSC
7       Adoption of a new Code of Conduct and Register of Interests
8       Changes to Standing Orders
9       Update on Lease of the Moorland Hall
10     Finance
10.1    To pay the Inland Revenue Tax and NI due (£273.84)
10.2    To approve retrospectively the invoice from EDF Energy for £110.36 for electricity at the Wheddon Cross toilets
10.3    To approve and pay an invoice for £43 from the Moorland Hall for room hire
10.4    To note the conclusion of the 2011/12 audit and the external auditor’s report
10.5    To pay the external auditor’s invoice for £342 (Moore Stephens)
11     Correspondence and meetings
11.1    Clerk’s report on correspondence received and meetings attended
11.2    Councillors’ reports on meetings attended and correspondence received
12       Items for the next Agenda

Minutes of the Meeting held at 7.30pm on Tuesday 17th July 2012 at the Moorland Hall

Councillors Roger Webber (Chairman, Eric Clarbull, Eric Norman and Marlene Allinson (The Parish Clerk).
 
Public Question Time: no items raised.
177.1  Apologies of Absence: Cllrs John Davis, Linda Atkins, Susie Sanders, County Cllr Frances Nicholson, District Cllr Steven Pugsley
177.2  Declarations of Interest:


Item No

Councillor

Nature

Reason

Action Taken

10.3

Clarbull

Personal

Member of the Village Hall Committee

Minuted

5

Webber

Personal

Overlooks the car park

Minuted

5

Norman

Personal

Owner of the car park

Minuted

177.3  Minutes: The minutes of the meeting held on 19th June were approved and signed by the Chairman as a true record. There were no matters arising.
177.4  Planning Applications: None. The Clerk reported that 6/8/12/104 Pinehill planning application had been granted.
177.5  Highways: Frustration expressed re (i) no progress made re repairs to the car park (ii) cambers and levels not addressed at the crossroads when resurfacing (iii) problems reported to be sorted before tar & chipping in Higher Park Lane not been addressed (iv) no one looked at cctv re proposed lorry route via Quarme Lane (v) no liaision with Shearwell re repairs to Putham Lane (vi) overhanging hedges not trimmed (eg at Beulah Chapel and Coombsehead) (vii) lack of reporting back by Highways on reported problems: Co Cllr Nicholson to take these items to her meeting with Richard Grove 18/07/2012: the Clerk to e-mail her.
177.6  Dog Fouling Agreement with WSC: the Clerk to ask WSC to remove Clause 9 from the agreement. The Clerk reported that Summerfield Homes happy with the bin by the footpath at Meadow Close; home occupiers have been consulted; WSC given permission for a bin in the car park opposite the school; consultation with Highways re third bin still in progress. To bring back to August meeting.
177.7  Adoption of a new Code of Conduct and Register of Interests: it was resolved to adopt the new Code of Conduct as recommended by NALC, final ratification at the August meeting when it is hoped more Councillors will be present. All Councillors to complete a new Register of Interests Form and return to the Clerk asap: they have to be with WSC by 27/07/12.

177.8  Changes to Standing Orders: Council resolved to change the current Standing Orders as recommended by SALC to reflect the new Code of Conduct: Standing Order 7 and Standing Order 25 completely replaced by new ones: copy of changes filed with these minutes.
177.9  Update on Lease of the Recreation Ground: a meeting is arranged 18/07/12 between Eric Clarbull, Sally Parish (Moorland Hall Committee), Cllr Webber, the Parish Clerk and the solicitor holding the lease of the Recreation Ground to establish terms of the lease re possibility of the Sports Club seeking funding for a new building. Those present will report back to a later Parish Council meeting. It was resolved to purchase a £20 book token and card for Eileen Zoers (Community Council for Somerset) as a thank you for all her help re the Moorland Hall as she is retiring.
177.10 Finance: 10.1 Approved: pay the Inland Revenue £273.84 tax and NI due; 10.2 Approved: retrospectively EDF Energy £110.36 for the Wheddon Cross toilets; 10.3 Approved: £43 for room hire from the Moorland Hall; 10.4 Noted: satisfactory conclusion of the 2011/12 audit and the external auditor’s report; 10.5 Approved: pay £342 to Moore Stephens the external auditor.
177.11 Correspondence and Meetings: 177.11.1 The Clerk to arrange a Snowdrop Valley meeting in August; a list of correspondence had been circulated prior to the meeting including the Local Government Boundary Commission for England Electoral review: Final Recommendations 177.11.2 Cllr Webber has spoken to Badgworthy Land Company re the Paths4Communities Fund
177.12 Items for the next Agenda: Dog Fouling Agreement with WSC; update on lease of the Recreation Ground.

Council then went into confidential session to discuss arson at the Church.

There being no other business the meeting closed at 9.30 pm. The next meeting of Cutcombe Parish Council will held on Tuesday 21st August 2012 at 7.30pm in the Moorland Hall.

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AUGUST 2012

Meeting of Cutcombe Parish Council to be held on Tuesday 21st August 2012 at 7.30 pm (or as soon thereafter as public questions and statements are concluded) at the Moorland Hall

Questions and statements from parishioners will be taken at 7.30 pm prompt, before the parish council meeting begins, for a maximum of 15 minutes.

AGENDA

1       Apologies for Absence
2       Declarations of interest
3       To approve the minutes of the meeting held on 17th July 2012  and any matters arising.
4       Planning: 6/8/12/105 Shearwell Data Ltd: Proposed re-development of the site to replace an existing agricultural building and workshop lean-to with a purpose built B1 office, research and development and light industry workspace (2,153m2 gross external area), 40kw roof mounted solar photo voltaic array, change of use and extension of existing agricultural storage building to B1 light industry (371m2 gross external area), extension of car park, erection of replacement agricultural building (1,758m2 gross external area) and associated yard area, landscaping together with the provision of a new access drive (approx 830m) from the B3224 to existing business building including cross Public Bridleway No WL 6/22 supplemented by an Environmental Statement received 18/05/12. As per additional and amplified information 08.08.12.
5       To consider highways, transport matters and related items
6       Dog Fouling Agreement with WSC
7       Wheddon Cross Toilets
8       Finance
8.1 To consider and pay an invoice from the Moorland Hall for £9.50 for room hire
8.2 To consider and if approved pay an invoice from SALC for Code of Conduct training in the sum of £20
9       Correspondence and meetings
9.1       Clerk’s report on correspondence received and meetings attended
9.2       Councillors’ reports on meetings attended and correspondence received
10       Items for the next Agenda

Minutes of the Meeting held at 7.30pm on Tuesday 21st August 2012 at the Moorland Hall

Councillors Roger Webber (Chairman), Linda Atkins, Eric Clarbull, Eric Norman, Tim Gardner, Marlene Allinson (The Parish Clerk) and three parishioners.
 
Public Question Time: Planning Application 6/8/12/105 Shearwell Data Ltd: concerns were expressed re: scale of the project; height of the building (concern re a precedent being set); impact of the lighting particularly from the offices [where there are many windows proposed] and also from the car park and in view of ENPA’s Dark Sky status: have lighting policies been reviewed after Dark Sky status awarded?; that the environmental impact statement is lightweight; that the Planning Officer dealing with the application has not delegated matters while on holiday during the consultation period (RW to follow up this last point with ENPA). The applicant answered questions and points raised, including the use of VentAir on cattle buildings which will not allow light through (and keeps a building drier) but ENPA insist that Yorkshire Boarding is used. The Clerk was asked to minute this last point and write to ENPA on this matter.
178.1  Apologies of Absence: Cllrs John Davis, County Cllr Frances Nicholson and District Cllr Stephen Pugsley (who attended from 8.10pm onwards).
178.2  Declarations of Interest:   


Item No

Councillor

Nature

Reason

Action Taken

4

Webber

Pecuniary

Brother of applicant, owner of part of land

Left the room

8.2

Clarbull

Personal

Chairman of the Village Hall Committee

Minuted

178.3  Minutes: The minutes of the meeting held on 17th July were approved and signed by the Chairman as a true record. There were no matters arising.
178.4  Planning Applications:6 /8/12/105 Shearwell Data Ltd: Proposed re-development of the site to replace an existing agricultural building and workshop lean-to with a purpose built B1 office, research and development and light industry workspace (2,153m2 gross external area), 40kw roof mounted solar photo voltaic array, change of use and extension of existing agricultural storage building to B1 light industry (371m2 gross external area), extension of car park, erection of replacement agricultural building (1,758m2 gross external area) and associated yard area, landscaping together with the provision of a new access drive (approx 830m) from the B3224 to existing business building including cross Public Bridleway No WL 6/22 supplemented by an Environmental Statement received 18/05/12. As per additional and amplified information 08.08.12. Cllr Webber left the room for this item, Cllr Atkins now chaired the meeting and asked the applicant to outline the changes from the first planning application, which address planting, hedge banks and screening issues. It was pointed out that the proposed building is not 3 storey but has a central apex for storage. Vote: supported.

178.5  Highways: car park repairs: Cllr Webber reported that tenders will be sent out tomorrow. Tree cutting at Beulah and other sites: Cllrs Webber and Pugsley to take this point to the next Exmoor Panel meeting. Concern expressed re shoddy work at Slade Corner and nothing happening re repairs at Putham Lane. The Clerk reported on road closures A396 Bridgetown to Exbridge (5 days from 10/09/12) and A39 High Street and Redway to B3225 West End, Porlock (24/09/12 for 3 evenings).
178.6  Dog Fouling Agreement with WSC: it was agreed that the 3 dog litter bins should be green and that the locations are: in the car park opposite the School; on the left at the entrance to No 1 Church Cottages; behind the footpath at the left of the entrance to Meadow Close, subject to agreement re emptying with WSC.
178.7  Wheddon Cross Toilets: Cllr Webber reported on a meeting with
Cllrs Kate Kravis, Steven Pugsley and the Clerk. Tim Stokes (ENPA) mentioned the last round of LARC funding (closing date 31/08/12): Clerk to follow up. Ross Campbell had been asked to prepare some plans as is and as might be (cost to be met by WSC). A meeting on 29/08 to take place at WSC re the toilet contract (due for renewal September 2012):
Cllr Webber and the Clerk to attend. It was agreed that the Clerk log her hours separately for work on the toilets.
178.8  Finance: 178.8.1 Resolved to pay the Moorland Hall £9.50 for room hire; 187.8.2 Resolved to pay an SALC  £20 for Code of Conduct training.
178.9 Meetings: Cllrs Webber and Clarbull and the Clerk had attended the SALC Code of Conduct training. The Clerk reported on a Snowdrop Valley 2013 meeting. Cllr Webber reported that Ken Maddock will be visiting Exford 03/11/12 [Conservative candidate for Avon & Somerset Police Commissioner]. Cllrs Webber and Pugsley reported on a meeting at Cutcombe Market with SCC’s leader and ENPA. Cllr Clarbull reported on a meeting at the Community Council for Somerset. Correspondence: ENPA Annual Open Meeting 12/09/12 7pm Exford Memorial Hall; Exmoor Consultative and Parish Forum: 09/08/12 7pm Withypool Village Hall.
178.10 Items for the next Agenda: September: Snowdrop Valley Road Closure; Progress Report re WX Toilets. November: Code of Conduct: possible revisions.
Council then went into Confidential Session (9.05pm) to discuss a police matter.

There being no other business the meeting closed at 9.25 pm. The next meeting of Cutcombe Parish Council will held on Tuesday 18th September 2012 at 7.30pm in the Moorland Hall.

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SEPTEMBER 2012

Meeting of Cutcombe Parish Council to be held on Tuesday 18th September 2012 at
7.30 pm (or as soon thereafter as public questions and statements are concluded) at the Moorland Hall


Questions and statements from parishioners will be taken at 7.30 pm prompt, before the parish council meeting begins, for a maximum of 15 minutes.


AGENDA
1       Apologies for Absence
2       Declarations of interest
3       To approve the minutes of the meeting held on 21st August 2012 and any matters arising.
4       Planning: GDO 12/13 Quarme Combe Farm: prior approval for proposed agricultural building (550 sq m) as per additional plans 10.09.12 [consultee, adjoining Parish]
5       To consider highways, transport matters and related items
6       Dog Fouling Agreement with WSC
7       Wheddon Cross Toilets: New Management Contract & Update
8       Snowdrop Valley Park and Ride 2013: Update
9       Finance
9.1 To consider and pay the Clerk’s quarterly salary and expenses in the sum of £880.82
9.2 To consider and pay the Clerk’s Snowdrop Valley expenses in the sum of £52.49
9.3 To consider and if approved pay an invoice from the Moorland Hall for £9.80 for room hire (August PC meeting)
9.4 To issue a cheque for 3 x 25 litre dark green dog waste bins at £108.29 each incl VAT (total £324.87)
9.5 To approve and pay Wessex Water £581.47 for the WX toilets
9.6 To pay the Inland Revenue £273.84 for tax and NI due
10     Correspondence and meetings
10.1    Clerk’s report on correspondence received and meetings attended
10.2    Councillors’ reports on meetings attended and correspondence received
11       Items for the next Agenda

Minutes of the Meeting held at 7.30pm on Tuesday 18th September 2012 at the Moorland Hall

Present: Councillors Roger Webber (Chairman), Linda Atkins, Eric Clarbull, Marlene Allinson (The Parish Clerk), Somerset County Cllr Frances Nicholson
(8.05pm onwards), WS District Cllr Stephen Pugsley (8.15pm onwards), PCSO Bryan Stevens (for his report only) and four parishioners.
 
Police Report: PCSO Bryan Stevens gave an update on local crime including a theft from an unlocked vehicle.
Public Question Time: Planning: GDO 12/13 Quarme Combe Farm: public concerns were expressed re: possible pollution of a water source; visual impact of the building; noise from the building; proximity to a bridleway. The applicant explained that he had had prior consultations with ENPA on various locations and that he would try to lessen the visual impact as much as possible.
179.1  Apologies of Absence: Cllrs John Davis, Tim Gardner, Eric Norman and Susie Sanders.
179.2  Declarations of Interest:   


Item No

Councillor

Nature

Reason

Action Taken

4 Quarme Combe

 

4 & 10 Shearwell Data Ltd

Webber

Personal

Landowner nearby; has talked to the applicant as a Parish member to ENPA: will keep an open mind should this come to ENPA Planning Committee.
Brother of the Applicant

Minuted

 

Minuted (no decisions taken or debate)

9.3

Clarbull

Personal

Chairman of the Village Hall Committee

Minuted

179.3  Minutes: The minutes of the meeting held on 21st August were approved and signed by the Chairman as a true record. There were no matters arising.
179.4  Planning: GDO 12/13 Quarme Combe Farm: prior approval for proposed agricultural building (550m sq) as per additional plans 10.09.12 (consultee, adjoining parish): Council felt that (i) the legitimate public concerns expressed should be taken into account; (ii) they understood the applicant’s need for a building and location is to be preferred to a building on the applicant’s other land at Steart; (iii) the visual impact would lessen with time (iv) a photo montage before and after the building is in place would have been useful; (v) if the application is successful Council would prefer that the building is not immediately visible from the field opening but is screened; (vi) more cutting into the land of the building might be
preferable; (vii) Council preferred the site on GDO 12/02 which was on the southern boundary of the same field, to the South and slightly east of the current location. 
Other Planning matters: Cllrs Clarbull and Atkins reported on the site visit to Shearwell Data with ENPA re application 6/8/12/105: they had found the photo montage of before and after the building very useful. The Clerk reported back on her e-mail re the use of Ventair as opposed to Yorkshire Boarding for cattle sheds. Notification of the renewal of planning application 6/8/09/106 Wheddon Cross Garage and Shop had been received: a planning meeting to be arranged asap.
179.5  Highways: Slade corner drainage has been improved at the left side, the right side including the kerb has still to be done as Co Cllr Nicholson reported. The Parish Council agreed to liaise with all concerned to produce a suitable scheme at this corner, after which Highways will tarmac. Tar and chipping of Higher Park Lane has been completed and large potholes in Draper’s Way at the Timberscombe end have been filled; the work at Putham has yet to be done, not date has yet been fixed. Car park repairs: tenders have now been received by WSC. The Clerk reported on the Burnham Motor Clubs’ Event 6th October 2012. Cllr Pugsley reported that salt bags will be available for winter as last year.
179.6  Dog Fouling Agreement with WSC: the locations for the bins have now been agreed. Council is awaiting the final map and agreement from WSC.
179.7  Wheddon Cross Toilets: The Clerk and Cllr Webber reported on a meeting with WSC re the toilets. A new management contract has been offered for one year contract from September 2012 when the current one expires. It was agreed in principle to accept this offer: final ratification at the next meeting. The Clerk reported on a bid to LARC for funding for modernizing the toilets and reducing the number of toilets.
179.8  Snowdrop Valley Park and Ride 2013 Update: a meeting of the Steering Group had been held to discuss the Paths4Communities funding Scheme: the co-ordinator is to draw up schemes for further discussion. The road closure was discussed: Cllr Nicholson is looking into the cost of this with SCC and ENPA has offered support.
179.9  Finance: The following were approved for payment: 179.9.1 The Clerk’s quarterly salary and expenses £880.82; 179.9.2 The Clerk’s Snowdrop Valley expenses £52.49; 179.9.3 An invoice from the Moorland Hall for £9.80 for room hire; 179.9.4 A cheque for 3 x 25 litre dark green dog waste bins £324.87; 179.9.5 An invoice from Wessex Water £581.47 for the WX toilets; 179.9.6 A cheque for £273.84 for tax and NI due.

179.10 Correspondence and Meetings: 179.10.1 A list of correspondence had been circulated. The next Exmoor Consultative Parish Forum meeting will be at Withypool 10.30am on 22nd October: the Clerk was asked to put a Highways item on the Agenda.179.10.2 Cllr Clarbull went to ENPA’s Planning meeting re 6/8/12/105 Shearwell Data Ltd. Cllr Webber went to ENPA’s Annual Open Meeting.
179.11 Items for the next Agenda: Toilet contract with WSC; A revisit to the revised Code of Conduct and Standing Orders as adopted July 2012; Register of Interests Form; Lease on the Playing Field

There being no other business the meeting closed at 9.05 pm. The next meeting of Cutcombe Parish Council will held on Tuesday 23rd October 2012 at 7.30pm in the Moorland Hall (NB: one week later than usual).

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OCTOBER 2012

Meeting of Cutcombe Parish Council to be held on Tues 2nd Oct 2012 at 7 pm

(or as soon thereafter as public questions and statements are concluded) at the Moorland Hall

Questions and statements from parishioners will be taken at 7.00 pm prompt,
before the parish council meeting begins, for a maximum of 15 minutes.

AGENDA


1 Apologies for Absence

2 Declarations of interest

3 Planning: 6/8/12/106 Wheddon Cross Garage:
Renewal of planning permission 6/8/09/106
(erection of retail unit, office space and petrol station.
Advertisement consent for petrol totem and fascia signs.
Change of use of land to form domestic garden and provision of new pavement).

Minutes of the Meeting held at 7.00pm on Tuesday 2nd October 2012 at the Moorland Hall

Present: Councillors Roger Webber (Chairman), Linda Atkins, Eric Clarbull, John Davis, Tim Gardner.

Public Question Time: the applicant Cllr Tim Gardner gave an update on new proposals relating to the garage site and answered questions.

Cllr Tim Gardner left the room for the rest of the meeting.
 
180.1  Apologies of Absence: Marlene Allinson (Parish Clerk).
180.2  Declarations of Interest:   None
180.3 Planning: 6/8/12/106 Wheddon Cross Garage: Renewal of planning permission 6/8/09/106 (erection of retail unit, office space and petrol station. Advertisement consent for petrol totem and fascia signs. Change of use of land to form domestic garden and provision of new pavement).
As a further (new) planning application had been submitted reference the garage, after the notice of this meeting was given, after a brief discussion, members agreed to defer further debate and comments  until the next PC meeting on Tuesday 23rd Oct.

There being no other business the meeting closed at 7.25 pm. The next meeting of Cutcombe Parish Council will held on Tuesday 23rd October 2012 at 7.30pm in the Moorland Hall (NB: one week later than usual).

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Meeting of Cutcombe Parish Council to be held on Tuesday 23rd October 2012 at 7.30 pm (or as soon thereafter as public questions and statements are concluded) at the Moorland Hall
Questions and statements from parishioners will be taken at 7.30 pm prompt, before the parish council meeting begins, for a maximum of 15 minutes.

AGENDA
1       Apologies for Absence
2       Declarations of interest
3       To approve the minutes of the meetings held on 18th September and 2nd October 2012 and any matters arising.
4       Planning: 6/8/12/106 Wheddon Cross Garage: Renewal of planning permission 6/8/09/106 (erection of retail unit, office space and petrol station. Advertisement consent for petrol totem and fascia signs. Change of use of land to form domestic garden and provision of new pavement).
            6/8/12/107 Wheddon Cross Garage: Proposed conversion of existing workshop to retail and change workshop doors to front.
            6/8/12/108 Wheddon Cross Garage: Advertisement consent for 2 x non illuminated fascia signs, 8 window graphic details, 4 poster signs and 2 others.      
            Forestry Commission Consultation: Brake Cottage, Wheddon Cross: felling of hedgerow trees.
            6/13/12/108 Conquest Bungalow, Exford: Proposed store building and stable, part retrospective: consultation as an adjoining parish.
5       To consider highways, transport matters and related items
6       Wheddon Cross Toilets: New Management Contract with WSC
7       Dog Litter Bins at Cutcombe: Update
8       Snowdrop Valley Park and Ride 2013: Update
9       Register of Interests Forms
10     Lease on the Playing Field
11     Finance
11.1 To consider and pay an invoice from the Moorland Hall for £9.80 for room hire on September 18th 2012.
12     Correspondence and meetings
12.1    Clerk’s report on correspondence received and meetings attended
12.2    Councillors’ reports on meetings attended and correspondence received
13       Items for the next Agenda

 
Minutes of the Meeting held at 7.30pm on Tuesday 23rd October 2012 at the Moorland Hall

Present: Councillors Roger Webber (Chairman), Linda Atkins, Eric Clarbull, Eric Norman, John Davis, Tim Gardner, Marlene Allinson (Parish Clerk), WS District Cllr Stephen Pugsley (8.05pm to 9.25pm), WPCSO Sue Hurley and one parishioner.
Police Report: WPCSO Sue Hurley gave an update on local crime: none reported since the last meeting. Shed break-ins have stopped since an arrest made. Empty properties in the Minehead area are being targeted for burglaries. She was asked re procedure in cases of road flooding and agreed to attend a Snowdrop Valley meeting with County re road closure issues (if possible).
Public Question Time: Planning: 6/8/12/106, 107 and 108: The Garage, Wheddon Cross: Tim Gardner as the applicant outlined the need for 107 and 108 as interim measures (3/5 years) due to cost considerations of completing 106 in the current economic climate.
181.1  Apologies of Absence: Cllr Susie Sanders; Co Cllr Frances Nicholson.
181.2  Declarations of Interest:   


Item No

Councillor

Nature

Reason

Action Taken

4 The Garage, Wheddon Cross

Gardner

Pecuniary

Applicant

Left the room for the discussion and the vote

11.1 Finance

Clarbull

Personal

Chairman of the Village Hall Committee

Minuted

181.3  Minutes: The minutes of the meetings held on 18th September and 2nd October were approved and signed by the Chairman as a true record. Matters Arising: 179.4 GDO 12/13 Quarme Combe Farm: as the applicant has started work on a building prior to consent and at a different location it is understood that ENPA is likely to enforce a “stop build” order.
181.4  Planning: Cllr Gardner left the room. 6/8/12/106 Wheddon Cross Garage: Renewal of planning permission 6/8/09/106 (erection of retail unit, office space and petrol station. Advertisement consent for petrol totem and fascia signs. Change of use of land to form domestic garden and provision of new pavement): fully supported. 6/8/12/107 and 6/8/12/108 Wheddon Cross Garage: Proposed conversion of existing workshop to retail and change workshop doors to front; Advertisement consent for 2 x non illuminated fascia signs, 8 window graphic details, 4 poster signs and 2 others: insufficient detail provided: to request more information before considering and consulting with the Parish. Cllr Gardner returned to the room. Forestry Commission Consultation: Brake Cottage, Wheddon Cross: felling of hedgerow trees: fully supported. 6/13/12/108 Conquest Bungalow, Exford: Proposed store building and stable, part retrospective: consultation as an adjoining parish: no comment it is too far from Wheddon Cross.

181.5  Highways: Cllr Webber reported re discussions between Co Cllr Nicholson and Highways to repairs near Putham Lane (a bridleway). Car park: tenders received are in excess of available funds: Cllr Pugsley to arrange a meeting with WSC to explore what can be done for the money available and explore all options. WS Static Signs on Diversionary Routes: Cllrs Webber and Norman to attend the meeting on 02/11/12 at WS House. Cllr Clarbull reported a phone call to Highways re lack of sweeping after tar & chipping on 15/09. Cllr Pugsley agreed to follow up frustration re poor workmanship and follow up on road repairs. Cllr Webber reported on drainage problems at Slade Corner and a possible solution: he will write a paragraph to go in the Parish magazine. It was agreed to continue with the Speed Indicator Device scheme if Cutcombe figures qualify. Exmoor Motor Club Event 25/011/12: reported. Closure of Dunkery Hill Road 05/11/12 for 5 days: reported.
181.6  WX Toilets New Management Contract: it was resolved to sign this contract from 01/10/12 to 30/09/13 as outlined by the Clerk. No appeal has been lodged to the LARC decision re funding the toilets.
181.7  Dog Litter Bins: these have now arrived. Cllrs Webber and Clarbull to organize dismantling of relevant litter bins and erection of dog bins asap.
181.8  Snowdrop Valley 2013: a meeting of the Steering Group had been held prior to the Parish Council meeting. The Clerk requested a finance meeting to review standing orders so that the Steering Group could have limited spending powers: arranged for 01/11/12. It was resolved to award the bus contract to Taunton Minibuses. The SV
co-ordinator to arrange a meeting with County re the road closure. The minimum wage is now £6.19 per hour for SV workers.
181.9  Register of Interests Forms: these have not been completed by all Councillors: to send them to the Clerk by Friday 2nd November.
181.10 Lease on the Playing Field: It was agreed that the Clerk would write on behalf of the Parish Council to the Moorland Hall Committee guaranteeing security of tenure. The Clerk to approach Exmoor Farmers re a valuation on the field for Asset Register purposes.
181.11 Finance: It was agreed to pay an invoice from the Moorland Hall for £9.80 for room hire.
181.12 Correspondence and Meetings: A list of correspondence had been circulated. Cllr Davis circulated a Code of Conduct for Councillors Complaint Form. The Clerk reported on a vacancy for a Secretary of State appointee to ENPA: notice on noticeboard.
181.13 Items for the next Agenda: none.

There being no other business the meeting closed at 10.10pm. The date of the next meeting the next meeting of Cutcombe Parish Council is to be decided so that County Cllr Frances Nicholson can attend: date will be circulated asap.

Note: the next meeting will be Wednesday 28th November at 7.30pm in the Moorland Hall.

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NOVEMBER 2012

Meeting of Cutcombe Parish Council to be held on Wednesday 28th November 2012 at
7.30 pm (or as soon thereafter as public questions and statements are concluded) at the Moorland Hall

Questions and statements from parishioners will be taken at 7.30 pm prompt, before the parish council meeting begins, for a maximum of 15 minutes.

AGENDA

1       Apologies for Absence
2       Declarations of interest
3       To approve the minutes of the meeting held on 23rd October 2012 and any matters arising.
4       Planning: 6/15/12/106 Quarme Combe Cottages: proposed conversion of two redundant farm buildings into holiday cottages; 6/15/12/107 Quarme Combe: Proposed erection of a cattle shed 557.8m2 (both as adjoining Parish consultee)
5       To consider highways, transport matters and related items
6       Insurance: Question and Answer Session with Mr Tim Forward, Came & Co Parish Council Insurers
7       Parish Lengthsman Scheme 2013/14
8       Snowdrop Valley Road Closure
9       Finance
9.1 To consider and pay an invoice from Jonathan Webber for £400 for tree clearance (Snowdrop Valley account)
9.2 To consider and pay an invoice from The Moorland Hall for £19.60 for room hire
9.3 To discuss the 2013/14 Parish Precept
9.4 To discuss the Snowdrop Valley 2013 Budget
10     Correspondence and meetings
10.1    Clerk’s report on correspondence received and meetings attended
10.2    Councillors’ reports on meetings attended and correspondence received
11       Items for the next Agenda

Minutes of the Meeting held at 7.30pm on Wednesday 28th November 2012 at the Moorland Hall

Present: Councillors Roger Webber (Chairman), Linda Atkins, Eric Norman, John Davis, Tim Gardner, Marlene Allinson (Parish Clerk), Tim Forward (Came & Company) and one parishioner.
Police Report: WPCSO Sue Hurley had e-mailed to say no reported crimes since her last report.
Public Question Time: Planning: 6/15/12/107: The applicant answered questions regarding his application.


182.1  Apologies of Absence: Cllrs Susie Sanders, Eric Clarbull;
WS District Cllr Stephen Pugsley; the local Constabulary.
182.2  Declarations of Interest:   


Item No

Councillor

Nature

Reason

Action Taken

4 Quarme Combe

Webber

Personal

Had been in touch with the applicant re his applications

Minuted: will not chair relevant meeting of ENPA Planning Committee

182.3  Minutes: The minutes of the meeting held on 23rd October were approved and signed by the Chairman as a true record. Matters Arising: None.
182.4  Planning: 6/15/12/106 Quarme Combe Cottages: proposed conversion of two redundant farm buildings into holiday cottages (adj Parish consultee): fully supported. 6/15/12/107 Quarme Combe: proposed erection of a cattle shed 557.8m2 (adj Parish consultee): in principle not against a building at Quarme Combe especially as this will reduce traffic through the village, but this is not Council’s preferred site; it is appreciated that a building at this location will always be visible. Concern was expressed that work was started on the site without planning permission having been obtained. The Chairman asked that it be minuted that Co Cllr Nicholson was present during the debate on these items but took no part. It was noted that additional information and amended details had been received re Wheddon Cross Garage 6/8/12/107 and 6/8/12/108: proposed conversion of existing workshop to retail and change workshop doors for shop front and advertisement consent for 2 x non-illuminated fascia signs, 8 window graphics, 4 poster signs and 2 others had been received. These will be discussed at the next PC meeting on 11th December.
182.5  Highways: Putham Lane: Co Cllr Nicholson reported on a meeting with Highways  who are currently checking ownership. She has suggested that Highways put it in good order next Spring and then future maintenance be decided. The Parish Council could ask Highways to adopt the Lane. Winter Services: Cllr Webber has collected Cutcombe’s allocation of salt bags; the Clerk has a map of the salting route. Car Park: bore holes are to be taken to determine what is underneath: depending on the results, SCC will hopefully be able to repair a 5m wide strip within budget and to a reasonable spec. Crossroads: Cllr Webber to progress 106 Agreement with ENPA and Co Cllr Nicholson to chase up Highways. Reparations: It was reported that WS Cllr Steven Pugsley and Co Cllr Nicholson have taken up quality issues with Highways: reparation work to be done in the Spring. Flooding: Peter Owen of Highways has offered to meet the residents of Watercombe and The Green re issues there. Landslip at Steart Bridge: the Clerk to report to Highways; it was cleared by a resident.
182.6  Question and Answer Session with Tim Forward, Came & Co, Parish Council Insurers: points raised: Aviva, the Underwriters, are currently looking at the new Code of Conduct and guidance is awaited; SV stock needs to be listed and valued at replacement cost for insurance cover; dog litter bins to be added onto PC’s insurance; Tim Forward to send gritting guidelines to the Clerk.
182.7  Parish Lengthsman Scheme 2013/14: The Parish Council agreed in principle to remain in the Scheme.
182.8  Snowdrop Valley Road Closure: the meeting with Bev Norman of SCC had taken place: it had been agreed that a road closure is required, approx.. cost £300. Bev Norman to write the wording, SV Co-ordinator  will place the ad.
182.9  Finance: 182.9.1 Agreed to pay £400 to Webber Groundcare for tree clearance in Snowdrop Valley (SV account); 182.9.2 Agreed to pay the Moorland Hall £19.60 for room hire; 182.9.3 The Finance Working Party presented a proposed Precept for 2013/14: to be considered and brought back to the December meeting for a decision; 182.9.4 The Snowdrop Valley budget was presented and agreed in principle.
182.10 Correspondence and Meetings: A list of correspondence had been circulated. The Clerk reported on the SV Steering Group Meeting.
Cllr Webber reported on the ENP Consultative Forum meeting.
182.11 Items for the next Agenda: Parish Precept 2013/14.
There being no other business the meeting closed at 9.45pm. The next meeting of Cutcombe Parish Council will be on Tuesday 11th December at 7.30pm in The Moorland Hall. All are warmly invited.

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DECEMBER 2012

Meeting of Cutcombe Parish Council to be held on Tuesday 11th December 2012 at 7.30 pm (or as soon thereafter as public questions and statements are concluded) at the Moorland Hall

Questions and statements from parishioners will be taken at 7.30 pm prompt, before the parish council meeting begins, for a maximum of 15 minutes.

AGENDA

1       Apologies for Absence
2       Declarations of interest
3       To approve the minutes of the meeting held on 28th November 2012 and any matters arising.
4       Planning: Wheddon Cross Garage: 6/8/12/107: proposed conversion of existing workshop to retail and change workshop doors for shop front as per amended and additional information 20.11.12 and 6/8/12/108: advertisement consent for 2 x non-illuminated fascia signs, 8 window graphics, 4 poster signs and 2 others as per amended and additional information 21.11.12.
5       To consider highways, transport matters and related items
6       Finance
6.1 To pay the Clerk’s quarterly salary (£401.65) and expenses (£172.60).
6.2 To pay the Inland Revenue Tax & NI due (£273.84)
6.3 To debate and set the 2013/14 Parish Precept
6.4 To consider an invoice for travel costs from Cllr Clarbull who attended 2 ENPA Planning meetings re Shearwell Data Planning Appns: 40 miles @30p per mile (£12) plus £4.40 parking (£16.40 total).
6.5 To consider an invoice from The Moorland Hall for £9.80 for room hire.
6.6 To consider a quotation for renewing the rope in Snowdrop Valley: Rope £338, Carriage £45, all plus VAT from Wensleydale for 220m x 24mm rope.
6.7 To pay Snowdrop Valley admin expenses (£107.88).
6.8 To consider Grant Requests under #137 of the LGA.
7       Correspondence and meetings
7.1       Clerk’s report on correspondence received and meetings attended.
7.2       Councillors’ reports on meetings and correspondence.
8         Items for the next Agenda

Minutes of the Meeting held at 7.30pm on Tuesday 11th December 2012 at the Moorland Hall


Present: Councillors Roger Webber (Chairman), Linda Atkins, Eric Clarbull, Eric Norman, John Davis, Tim Gardner and Susie Sanders; Marlene Allinson (Parish Clerk) and PC Bruce Strachan.


Police Report: PC Strachan reported no crimes in the Parish since the last report in November. 2 quad bikes have been stolen (Wiveliscombe & North Devon).

Public Question Time: No items to report.

183.1  Apologies of Absence: WS District Cllr Stephen Pugsley, County Cllr Frances Nicholson.
183.2  Declarations of Interest:   


Item No

Councillor

Nature

Reason

Action Taken

4 Wheddon Cross Garage

Gardner

Pecuniary

Applicant

Left the room for the discussion and the vote

4 Wheddon Cross Garage

Webber

Prejudicial

Public perception of bias

Left the room for the discussion and the vote

6.4 Travel Costs
6.5 Moorland Hall invoice

Clarbull
Clarbull

Personal
Personal

His travel costs
Chairman of Moorland Hall Committee

Minuted
Minuted

183.3  Minutes: The minutes of the meeting held on 28th November were approved and signed by the Chairman after one amendment: after the word “visible” in 182.4 insert: Concern was expressed that work was started on the site without planning permission having been obtained. Matters Arising: None.

183.4 Planning: Wheddon Cross Garage: 6/8/12/107: proposed conversion of existing workshop to retail and change workshop doors for shop front as per amended and additional information 20.11.12 and 6/8/12/108: advertisement consent for 2 x non-illuminated fascia signs, 8 window graphics, 4 poster signs and 2 others as per amended and additional information 21.11.12: fully supported. Council would like to see adequate signage on forecourt so that vehicles go to the parking area after using the petrol pumps and improved access for disabled buggies. The formation of the footpath from the garage house to the forecourt which forms part of the recently-renewed planning application would be welcomed.

183.5  Highways: Car Park: meeting to take place 01/02/12 at WS House when results of bore holes known. Cllr Webber to ask Highways to repair the pothole at the Exford road entrance. Putham Lane: ongoing, Highways may adopt. The Clerk reported on problems re the gritting lorry accessing Cutcombe due to parked vehicles. Cllr Webber has bags of rock salt for use on public areas not salted by Highways. Cllr Sanders reported oil companies refusing to use the small bridge at Luckwell Bridge due to the written weight limit of 7.5 tons. PC Strachan reported the Dulverton lorry road getting narrower: the Clerk to report to Co Cllr Nicholson. Cllr Davis asked if the self-build plots at the Market site could be tidied up. A358 road closures: PC Strachan reported on the first use of the new diversionary route the previous week: some teething problems to be sorted out inc inadequate signage. County is looking at variable message signs. PC Strachan left the meeting (8.45pm).

183.6  Finance: 6.1 It was agreed to pay the Clerk’s quarterly salary (£401.65) and expenses (£172.60). 6.2 It was agreed to pay the Inland Revenue Tax & NI due (£273.84). 6.3 The 2013/14 Parish Precept has been advertised in the Parish magazine: debate deferred to January 2013 meeting. 6.4 An invoice for travel costs from Cllr Clarbull (£16.40) approved for payment. 6.5 An invoice from The Moorland Hall for £9.80 for room hire approved for payment. 6.6 The SV Steering Group had agreed not to purchase a rope at a meeting held prior to this meeting. 6.7 It was agreed to pay Snowdrop Valley admin expenses (£107.88). 6.8 It was agreed to grant £25 to Victim Support Somerset under #137 of the LGA.

183.7 Correspondence and Meetings: The Clerk reported on the SV Steering Group Meeting. Cllr Davis had attended a meeting of the Standards Board. Cllr Webber had attended a meeting with Defra on 11/11/12: local issues inc. housing, broadband and ash disease had been discussed.

Resignation of Cllr Eric Norman
Cllr Eric Norman had formally tendered his resignation and was thanked by the Chairman for all his work while a Parish Councillor.

183.8 Items for the next Agenda: Parish Precept 2013/14. Update of the Code of Conduct/Standing Orders.

There being no other business the meeting closed at 9.45pm. The next meeting of Cutcombe Parish Council will be on Tuesday 15th January 2013 at 7.30pm in the Moorland Hall.

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