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2015 ARCHIVE

JANUARY 2015

Meeting of Cutcombe Parish Council to be held on Tuesday 20th January 2015 at 7.30pm in the Moorland Hall

AGENDA

  1. Public Question Time
  2. Apologies for Absence 
  3. Declarations of interest
  4. To approve the minutes of the meeting held on 9th December 2014 and any matters arising
  5. 5.1 Planning Applications: GDO 14/20Little Oak Farm: Prior notification for proposed installation of an underground of septic tank (2.42m x 1.47m)
    1. Other Planning Matters:
  6. Highways issues
  7. The Parish Poll Consultation
  8. To select a grass cutting tender for 2015/16 contract
  9. Playing Field Lease and Sports Club Update
  10. 10      Finance: 10.1 Retrospective approval for an invoice from the Moorland Hall for £20 for room hire and an invoice for £10 for December room hire 10.2 To pay an invoice from Countrywide Grounds Maintenance for grass cutting (£1,004.84) 10.3 To pay an invoice from Harry Broadley & Sons for the Snowdrop Valley leaflets (£186.60)

11      Correspondence and meetings
11.1    Clerk’s report on correspondence received and meetings attended
11.2    Councillors’ reports on meetings and correspondence
12     Items for the next Agenda         

Minutes of the Parish Council Meeting held at 7.30pm on Tuesday 20th January 2015 at the Moorland Hall

Present: Councillors Roger Webber (Chairman), Linda Atkins, Eric Clarbull, John Davis, Frank O’Neill, Marlene Allinson (Parish Clerk), SomersetCo Cllr Frances Nicholson and West Somerset Cllr Steven Pugsley joined the meeting for the last 10 minutes after the Exmoor Panel meeting.
209.1  Public Question Time: no items raised. The Police report was read out: the Clerk to ask questions re the technical reasons for not upgrading the cctv cameras to ANPRs.
209.2 Apologies of Absence: Cllrs Gardner and White and the Police.
209.3  Declarations of Interest: Cllr Clarbull, personal, Chairman of the Moorland Hall Committee items 8, 9, 10.1 and 10.2.
209.4 Minutes and Matters Arising: the minutes of the meeting held on 9th December was approved as a true record with one amendment: Cllr O’Neill was not present but had sent his apologies.
209.5 209.5.1 Planning Applications: GDO 14/20 Little Oak Farm: prior notification for proposed installation of an underground septic tank (2.42m x 1.47m): prior approval not required.
209.5.2 Planning Applications granted: 6/8/14/108, 6/8/14/109, 6/8/14/110,6/8/14/111 and 6/8/14/112. The Clerk read out an email from David Wyborn in response to the resolution passed at the December meeting (208.5.2). Cllr Webber agreed to contact David Wyborn to clarify the process to ask if a local affordable needs home with a 106 agreement attached can be sold to a non-qualifying person: does the 106 agreement stay in perpetuity for the occupier but not the owner?
209.6 Highways: The meeting at the crossroads on 19th December was reported: Cllr Webber following up local issues; Co Cllr Nicholson is to meet with Karin Harwood tomorrow;
Cllr Webber to suggest a date to Co Cllr Nicholson for the next meeting at the crossroads.  A letter from a parishioner regarding the drainage and state of repair at Long Lane, Luckwell Bridge, was reported: Cllr Webber to copy it to Co Cllr Nicholson for action and a possible site meeting with Highways. The Clerk to request a stock of sandbags for delivery to the Moorland Hall and to reply re WSC’s request for ideas to cut back on costs re the street cleansing and public convenience contract. Wheddon Cross toilets: WS Cllr Pugsley to meet with Karin Harwood and WS officers next week.
209.7 The Parish Poll Consultation: after a debate the Clerk was asked to submit Council’s view which was mostly in support of the proposals.
209.8 Grass Cutting Contract 2015/16: tender documents had been sent out to 4 contractors: 1 did not reply, 1 did not wish to tender this year. After a debate it was agreed to select Countrywide Grounds Maintenance on the basis of cost and the fact that everyone was happy with the service they had provided last year.

209.9 Playing Field Lease and Sports Club Update: Cllrs Webber and Clarbull had had a look through the current lease. Eric Clarbull has agreed to meet as a representative of the Moorland Hall together with a rep from the Sports Club and a second from the Moorland Hall: to meet with Cllrs Webber and Atkins and the Parish Clerk to start work on a new lease before the May elections. Cllr Webber to take a copy of the existing lease to Risdon Hosegoods to discuss legal aspects of the existing lease before this meeting.
209.10 Finance: Cheque approvals for: 209.10.1 £20 (retrospective) and £10 for room hire to the Moorland Hall 209.10.2 Countrywide Grounds Maintenance £1,004.84 for grass cutting 209.10.3 Harry Broadley for SV leaflets (£186.60 SV account). Council agreed in principle to contribute 50% to SALC membership for 2015/16.
209.11 Correspondence and Meetings: 209.11.1 The Clerk reported on a Snowdrop Valley meeting and handed in her resignation with effect from the April meeting. Council agreed to bring the March meeting forward a week to 10th and set the Annual Parish Meeting of Electors for the week commencing 23rd March, room availability permitting. 209.11.2 The next SALC meeting will be 28/01/15 to discuss the election of Parish members to ENPA: Cllr Webber will attend; Exmoor Consultative and Parish Forum will be 22/01/15 at Exmoor House, Dulverton, at 10.30am. Cllr Atkins had attended a meeting of the Patient Group: they are seeking a replacement doctor.
209.12 Items for the next Agenda: Reinforcement of the Code of Conduct re Parish Councillors; Cllr Gardner’s Vision Group for Cutcombe; update on seeking a new Parish Clerk.

There being no other business the meeting closed at 9.45pm. The next meeting of Cutcombe Parish Council will be held on Tuesday 17th February 2015 at 7.30pm in the Moorland Hall. All are welcome.


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FEBRUARY 2015

Meeting of Cutcombe Parish Council to be held on Tuesday 17th February 2015 at 7.30pm in the Moorland Hall

AGENDA

  1. Public Question Time
  2. Apologies for Absence 
  3. Declarations of interest
  4. To approve the minutes of the meeting held on 20th January 2015 and any matters arising
  5. 5.1 Planning Applications
    1. Other Planning Matters
  6. Highways issues including update on the Wheddon Cross crossroads
  7. CCTV cameras in the car park: possible upgrade
  8. Update on Parish Clerk vacancy
  9. Update on the Wheddon Cross toilets
  10. Reinforcement of the Code of Conduct for Councillors
  11. A Vision Group for Cutcombe: Cllr Gardner
  12. 12      Finance: 12.1 To consider and pay two invoices from the Moorland Hall (£20 and £10) for room hire 12.2 Signing of the 2015/16 Grass Cutting Contract with Countrywide Grounds Maintenance
  13. Correspondence and meetings

13.1    Clerk’s report on correspondence received and meetings attended
13.2    Councillors’ reports on meetings and correspondence
14     Items for the next Agenda

       

Minutes of the Parish Council Meeting held at 7.30pm on Tuesday 17th February 2015 at the Moorland Hall

Present: Councillors Roger Webber (Chairman), Linda Atkins, Eric Clarbull, John Davis, Tim Gardner, Vivian White, Marlene Allinson (Parish Clerk), SomersetCo Cllr Frances Nicholson (left at 9pm), West Somerset Cllr Steven Pugsley and one visitor.


The Chairman held a minute’s silence in memory of Ken Heard, an ex-Parish Councillor, who had recently died.


210.1  Public Question Time: no items raised.
210.2 Apologies of Absence: Cllr Frank O’Neill and the Police.
210.3  Declarations of Interest: Cllr Clarbull, personal, Chairman of the Moorland Hall Committee items 12.1 and 12.2.
210.4 Minutes and Matters Arising: the minutes of the meeting held on 20th January was approved as a true record. Matters Arising: 209.9 Cllrs Webber and Clarbull to meet with solicitors this week re a proposed new lease. A model lease from the Community Council for Somerset has been amended as a starting point: to be circulated.
210.5 210.5.1 Planning Applications: none received. 210.5.2 Other Planning Matters: the ENPA Draft Local Plan is at the final consultation stage.
210.6 Highways: Crossroads: surveys are being conducted; Cllrs Webber, Atkins and Nicholson to meet with officers and report back to the March meeting. Putham Lane: Co Cllr Nicholson reported that adoption is now awaiting a policy decision: looks hopeful. Dunster: have been some problems re diversion signage: Cllr Webber has spoken to Highways and asked for additional signs: should say A396 rather than just “West Street”; blue lias stone: decision to be reviewed in the Autumn when it has weathered. Long Lane: the Clerk read out an email from Karin Harwood re a scheme to improve the drainage.
210.7 CCTV Cameras in the car park: no reply received from Avon & Somerset Police re “technical problems” in upgrading to ANPR cameras; the Clerk read out a quotation passed on by The Rest & Be Thankful Inn re upgrading the cameras in the car park. Cllrs Webber and Clarbull to meet with PC Wigglesworth who is informed re cameras and report back.
210.8 Update on the Parish Clerk vacancy: one application received so far. In the WS Free Press this week: it was agreed to repeat the ad for a second week: deadline for applications is the 7th March.
210.9 Update on the Wheddon Cross toilets: Draft Heads of Terms and a timetable have been received from WS Council should the Parish wish to take over the toilets. It was agreed to go along with the process as there is no commitment at this stage.
210.10 Reinforcement of the Code of Conduct for Councillors: the Clerk has details of complaints procedure: to be made available on the website for viewing and/or download.

210.11 A Vision Group for Cutcombe: Cllr Gardner outlined some issues in the Parish, such as parking problems, and the need for a “joined-up” plan for the future. He suggested that a group is formed comprised of Councillors and members of the community to consult on a long-term strategy for the village. It was agreed to put this item on the Agenda for the Annual Parish Meeting of Electors.
210.12 Finance: Cheque approvals for: 210.12.1 Moorland Hall (two invoices, £20 and £10) for room hire 210.12.2 The Chairman signed two copies of the Grass Cutting Contract with Countrywide Grounds Maintenance 2015/2016 and 2016/2017. Council agreed to pay 55% towards the SLCC Annual Contribution (£72) as their subscription is more than Timberscombe PC’s who are paying 45%.
210.13 Correspondence and Meetings: 210.13.1 The Clerk gave an update on the Snowdrop Valley Park and Ride Scheme sent in by the Co-ordinator: to convey her thanks to Nic Wigley. Correspondence received: Avon & Somerset Police Newsletter December 2014; West Somerset Council Draft Local Plan publication documents; notice of SALC meeting 23/02/15 at Exford, 7pm re the process for election of parish members to ENPA. The Clerk to circulate 2015 election timetable. 210.13.2 No reports from Councillors.
209.12 Items for the next Agenda: Playing Field Lease; update on seeking a new Parish Clerk.

There being no other business the meeting closed at 9.15pm. The next meeting of Cutcombe Parish Council will be held on Tuesday 10th March 2015 at 7.30pm in the Moorland Hall (note: one week earlier than usual).

The Annual Parish Meeting of Electors is arranged at the Moorland Hall for Wednesday 25th March, 7pm for 7.30pm, at The Moorland Hall. Please come along.

All are welcome to all meetings

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MARCH 2015

Meeting of Cutcombe Parish Council to be held on Thursday 10th March 2015 at 7.30 pm in the Moorland Hall

AGENDA

  1. Public Question Time
  2. Apologies for Absence 
  3. Declarations of interest
  4. To approve the minutes of the meeting held on 17th February 2015 and any matters arising
  5. 5.1 Planning Applications
    1. Other Planning Matters
  6. To consider highways, transport matters and related items
  7. The Parish Lengthsman Scheme 2015/16
  8. Update on the proposed new lease for the Playing Field including agreeing solicitors’ costs estimated at £650
  9. Parish and District Elections 2015
  10. Update on the Parish Clerk vacancy
  11. 11.1 To pay the Moorland Hall £10 for room hire 11.2 To Pay the Parish Clerk’s salary and expenses £991.96 11.3 To appoint an internal auditor for 2014/15 11.4 To consider a payment to Cynthia Stevens for the Wheddon Cross website hosting (£113.76 for two years) 11.5 To pay the Inland Revenue tax and NI due (£374.00) 11.6 To pay the Inland Revenue Tax due from the SV Scheme (£167.00) 11.7 To consider ex-gratia payments in relation to 2015 SV Park and Ride Scheme 11.8 To pay the SV co-ordinator’s expenses £59.65 and assistant co-ordinator’s expenses in the sum of £34.98 11.9 To pay the Parish Clerk’s SV expenses in the sum of £218.72 11. 10 To pay Atwest £3,926 for buses for SV Park and Ride Scheme 2015 11.11 To Pay SV workers’ net wages in the sum of £1,920.01

12      Correspondence and meetings
12.1     Clerk’s report on correspondence received and meetings attended
12.2     Councillors’ reports on meetings and correspondence
13     Items for the next Agenda


Minutes of the Parish Council Meeting held at 7.30pm on Tuesday 10th March 2015 at the Moorland Hall

Present: Councillors Roger Webber (Chairman), Linda Atkins, Eric Clarbull, John Davis, Frank O’Neill, Vivian White, Marlene Allinson (Parish Clerk), West Somerset Cllr Steven Puglsey and WPCSO Sue Hurley.
211.1  Public Question Time: no items raised. Police Report: no crimes in the Parish to report over the last month; there has been a non-dwelling burglary in Wootton Courtenay. In future there will be no written reports to, or attendance at, Parish Councils meetings: the Police will continue to attend Exmoor Panel meetings. No news yet received on the grant request re upgrading the cameras in the car park but WPCSO Sue Hurley and PC Jeff Trimmings had given their support to the application. WPCSO Sue Hurley was wished all the best for her year’s leave of absence. New contact details for the police have been received.
211.2 Apologies of Absence: Co Cllr Frances Nicholson.
211.3  Declarations of Interest: Cllr Clarbull, personal, Chairman of the Moorland Hall Committee items 8 and 11.1.
211.4 Minutes and Matters Arising: the minutes of the meeting held on 17th February were approved as a true record. Matters Arising: 210.7 Cllrs Webber and Clarbull not yet met with PC Wigglesworth as he is away until 11th March.
211.5 211.5.1 Planning Applications: none received. 211.5.2 Other Planning Matters: 24/03 is the sign-off date for the ENPA Local Plan: then goes out for a further consultation stage.
211.6 Highways: Crossroads: Co Cllr Nicholson still working with officers on the plans; a further meeting to be arranged asap. Dunster: the Clerk to ask Somerset County Council if the work could be finished earlier than 31/03.
211.7 Parish Lengthsman Scheme 2015/16: It was agreed to keep the same number of days as last year (3.5): the Agreement was signed by the Chairman and a cheque was issued for £307.72.
211.8 Update on the New Playing Field Lease: A draft copy had been circulated before the meeting. It was agreed that para 4.1 needs clarification. Cllrs Webber and Clarbull are pursuing the deeds via Risdon Hosegood, Solicitors, and it was agreed to pay them £100 on account of fees, the anticipated cost being £650.00.
211.9 Parish and District Elections 2015: The Clerk had circulated a timetable: notices will be on the board at the end of this week; nomination papers were handed out to those present. Anyone wanting a paper to contact the Chairman or the Clerk or the Electoral Services Officer at West Somerset Council (Elisa Day).
211.10 Update on the Parish Clerk Vacancy: it was agreed to interview the two strongest candidates on 23/03, the interviewing committee to consist of Cllrs Webber, Atkins and White. The Clerk to be available for consultation by the candidates immediately before the interviews.
211.11 Finance: Cheque approvals for: 211.11.1 Moorland Hall £10 for room hire 211.11.2 The Parish Clerk’s Salary and Expenses £991.96 211.11.3 It was agreed to appoint Derek Bott as Internal Auditor for 2015/16 211.11.4 It was agreed to pay £113.76 to Cynthia Stevens for two years’ hosting costs for the Wheddon Cross website, to be split equally being the PC and the SV accounts 211.11.5 It was agreed to pay the Inland Revenue £374 for tax due 211.11.6 It was agreed to pay £167 to the Inland Revenue for tax and NI due from the SV workers 211.11.7 It was agreed to pay ex-gratia payments of £250 to Badgworthy Land Company, £250 to Exmoor Farmers and £50 to Cynthia Stevens for help with the SV Park and Ride Scheme 211.11.8 It was agreed to pay the SV Co-ordinator’s expenses (£59.65) and Assistant Co-ordinator’s expenses (£34.98). 211.11.9 It was agreed to pay the Parish Clerk’s SV expenses (£218.72) 211.11.10 It was agreed to pay AtWest £3,926 for SV buses 211.11.11 It was agreed to pay SV net wages (£1,920.01).
211.12 Correspondence and Meetings: 211.12.1 Cllr Clarbull reported on an SV meeting. The Chairman moved a vote of thanks to the SV Steering Group and all involved for a successful 2015 Snowdrop Valley Park and Ride Scheme. All were reminded that the Cutcombe Annual Parish Meeting of Electors will take place at 7 for 7.30 pm in the Moorland Hall on Wednesday 25th March. 211. 12.2 Cllrs Davis and White reported on the Exmoor Panel meeting. Cllrs Webber and White attended the SALC meeting regarding Parish Representatives to ENPA. It was reported that a WS Food Group Meeting will take place at Roadwater village hall 22/04. A confidential report on the Wheddon Cross toilets will go to the West Somerset Cabinet on 01/04.
211.13 Items for the next Agenda: Playing Field Lease; update on seeking a new Parish Clerk; retrospective approval for SV signs from Active Signs (£350.40).

There being no other business the meeting closed at 9.40pm. The next meeting of Cutcombe Parish Council will be held on Tuesday 21st April 2015 at 7.30pm in the Moorland Hall. All are welcome to all meetings.

The Annual Parish Meeting of Electors is arranged at the Moorland Hall for Wednesday 25th March, 7pm for 7.30pm, at The Moorland Hall. Please come along.

All are welcome to all meetings

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APRIL 2015

Meeting of Cutcombe Parish Council to be held on Thursday 21st April 2015 at 7.30 pm in the Moorland Hall

AGENDA

  1. Public Question Time
  2. Apologies for Absence 
  3. Declarations of interest
  4. To approve the minutes of the meeting held on 10th March 2015 and any matters arising
  5. 5.1 Planning Applications: 6/8/15/101 Cutthorne: retention of 16 photovoltaic panels to north of main house (retrospective)
    5.2 Other Planning Matters
  6. To consider highways, transport matters and related items including local bus services
  7. Report on the Annual Parish Meeting of Electors
  8. Appointment of the Parish Clerk
  9. 9.1 To approve retrospectively an invoice from Active Signs for SV signs (SV account) in the sum of £350.40 9.2 To approve and pay an invoice from the Moorland Hall for £45.50 for room hire 9.3 To consider renewal of membership of the Community Council for Somerset (£40) 9.4 To consider and approve the Accounting Statements for 2014/15 and the Annual Governance Statement 2014/15

10      Correspondence and meetings
10.1     Clerk’s report on correspondence received and meetings attended
10.2     Councillors’ reports on meetings and correspondence
11     Items for the next Agenda

All are welcome to all meetings

       
Draft Minutes of the Parish Council Meeting held at 7.30pm on Tuesday 21st April 2015 at the Moorland Hall

Present: Councillors Roger Webber (Chairman), Linda Atkins, Eric Clarbull, Tim Gardner, Frank O’Neill, Vivian White, Marlene Allinson (Parish Clerk), West Somerset Cllr Steven Puglsey, Somerset Co Cllr Frances Nicholson and Jill Homewood.
212.1  Public Question Time: no items raised.
212.2 Apologies of Absence: Cllr John Davis.
212.3  Declarations of Interest: Cllr Clarbull, personal, Chairman of the Moorland Hall Committee item 9.2; Cllr Gardner, personal, item 6 local bus services, Chairman of WebberBus.
212.4 Minutes and Matters Arising: the minutes of the meeting held on 10th March were approved as a true record. Matters Arising: 210.7 Cllrs Webber and Clarbull not yet met with PC Wigglesworth; 212.8 Cllrs Webber, Clarbull and Kevin Snewing had met with the solicitor re new lease for the Recreation Ground: awaiting documents
212.5 212.5.1 Planning Applications: 6/8/15/101 Cutthorne: retention of 16 pv panels to north of main house (retrospective): supported unanimously. 212.5.2 Other Planning Matters: none.
212.6 Highways: Crossroads: Co Cllr Nicholson reported that Louise King now changed positions; the consultation plans should be ready in June: officers willing to meet the PC in Taunton or Cutcombe: plans will go to the Ambulance Service, ENPA, surrounding parishes etc as consultees. The PC asked if they could see some draft plans and ideas before June to consult locally, perhaps via a letter drop. Speeding at Luckwell Bridge: not yet heard from Gary Warren: the Clerk and David Butt from LB will chase him up. Roadsweeper: The Clerk was asked to enquire when it last visited and when it is next due: Veolia re coming to the Exmoor Panel meeting next week. Cutcombe Hill: Co Cllr Nicholson reported that 2 sections of Cutcombe Hill have been piled and gabioned and the whole hill has been surveyed: she will send through the documents; Peter Radford is happy to come and talk to Council about the work: perhaps after the May meeting as a public meeting? Bus Services: the 198 is now continuing Minehead - Dulverton and Dulverton – Tiverton – Minehead. The 398 is now split: 398 on the Devon side, 198 in Somerset: WebberBus has the contract for the 198. There are reduced numbers of buses; the Ridlers school bus no longer goes to Winsford but the other buses do. Dart Line are operating the Dulverton – Tiverton route. Timetables are available at Budgens: the Parish Council welcomes comments and reports of problems from users.
212.7 Report on the 2015 Annual Parish Meeting of Electors: well attended with reports form the Headmaster, Vicar and Police. Plans of the proposed new Sports Club were on display and Jim Matravers answered questions. Reports included the Chairman’s and updates on the Wheddon Cross toilets and the crossroads.
212.8 Appointment of the new Parish Clerk: two candidates had been interviewed and the interview panel, in consultation with other Councillors at the APME, agreed to offer Jill Homewood the position, to take over from the May meeting.

212.9 Finance: Cheque approvals for: 212.9.1 Active Signs £350.40 (SV, retrospective); 212.9.2 Moorland Hall £45.50 for room hire 212.9.3 £40 to the Community Council for Somerset (annual subscription renewal); 212.9.4 The Accounting Statements and the Annual Governance Statement for 2014/15 were approved and signed by the Chairman and the Clerk.
212.10 Correspondence and Meetings: 212.10.1 The Clerk reported on the Exmoor Community Bus Scheme and a letter from the Moorland Hall thanking the Parish Council for a successful Snowdrop Valley 2015 Scheme 212.10.2 Cllr O’Neill agreed to look at BT’s “Adopt A Kiosk” scheme and report back to the May meeting.
212.11 Items for the next Agenda: internal auditor’s report.

There being no other business the meeting closed at 8.50pm. The next meeting of Cutcombe
Parish Council will be the Annual Parish Council meeting and will be held on Tuesday 19th May 2015 at 7.30pm in the Moorland Hall.
All are welcome to all meetings.

MAY 2015

Annual Meeting of Cutcombe Parish Council to be held on Tuesday 19th May 2015 at 7.30 pm in the Moorland Hall

AGENDA

  1. Election of Chairman and Receipt of Chairman’s Declaration
    of Acceptance of Office
  2. Election of Vice-Chairman
  3. Receipt of Declarations of Acceptance of Office from individual Councillors
  4. Public Question Time
  5. Apologies for Absence
  6. Declarations of interest
  7. To approve the minutes of the meeting held on 21st April 2015 and any matters arising
  8. 8.1 Planning Applications: 6/8/15/102 Little Oak Farm: Lawful Development Certificate for the existing material change of use of land for stationing and use of mobile home as a single dwelling
    1. Other Planning Matters
  9. To consider highways and transport matters including the Popery Lane Bridleway Consultation and Speeding at Luckwell Bridge
  10. Nominations for Parish Members of the Exmoor National Park Authority and to arrange an election meeting
  11. Finance: 11.1 To approve renewal of Council’s insurance policy with Came & Co in the sum of £428.06 11.2 To note the Internal auditor’s report  11.3 To pay the internal auditor Derek Bott £50 11.4 To approve and pay an invoice from the Moorland Hall for £10 for room hire 11.5 To pay the Clerk’s Salary and expenses from April to May 2015 (£360.68) 11.6 To pay the Inland Revenue £162.60 Income Tax due 11.7 To pay the Clerk’s Snowdrop Valley Expenses (£120.93 SV account)
  12. Correspondence and meetings

12.1    Clerk’s report on correspondence received and meetings attended
12.2    Councillors’ reports on meetings and correspondence
13     Items for the next Agenda

      
Minutes of the Parish Council Meeting held at 7.30pm on Tuesday 19th May 2015 at the Moorland Hall

Present: Councillors Roger Webber (Chairman), Linda Atkins, Eric Clarbull, Vivian White, Eric Norman, John Anson, John Davis.  Marlene Allinson, Jill Homewood (Parish Clerk), West Somerset Cllr Steven Puglsey, Somerset Co Cllr Frances Nicholson and one parishioner. Jill Homewood
213.1  Election of Chairman and Receipt of Chairman’s Declaration: Two nominations: Cllr Webber and Cllr White.   An anonymous ballot was carried with Cllr Webber being declared Chairman by 4 votes to 3.  The Chairman’s Declaration was signed.  The Chairman thanked Cllr O’Neill for his work over the last 3 years and welcomed the newly elected: Cllrs Anson and Eric Norman.
213.2  Election of Vice Chairman: Cllr Atkins was nominated and elected by unanimous vote.
213.3  Receipt of Delcarations of Acceptance of Office from individual Councillors: each Councillor signed a Declaration, witnessed by the Parish Clerk
213.4  Public Question Time: Cutcombe telephone kiosk – Frank O’Neill presented his findings to the meeting. At present there is no threat of discontinuation of service and ENPA is keen it remains operable, although over last five months only 24 calls were made: all of which were to free phone nos. School has been identified as potential custodian and S Gilbert would be able to carry out maintenance (M Allinson has contact details).  Listed structure/£1 take over charge.     
213.5 Apologies of Absence: None.
213.6  Declarations of Interest: Cllr Clarbull, personal, Chairman of the Moorland Hall Committee item 11.4.    Councillors were asked to complete individual Registers of Interest and also Election Expenses forms as a legal requirement.
213.7 Minutes and Matters Arising: the minutes of the meeting held on 21st April were approved as a true record. Matters Arising: 212.6 Bus Services: notice to be placed on noticeboards asking if public are happy with the services.  Road Sweeper: due to 3 month road closure through Dunster roads were not swept.  Cllr Pugsley asked to be informed of any issues.  Cutcombe Hill: public meeting to be set up end June/beginning July with Peter Radford and David Peake of Highways
213.8 213.8.1 Planning Applications: 6/8/15/102 Little Oak Farm: Lawful Development Certificate for the existing material change of use of land for stationing and use of mobile home as a single dwelling: as this is a legal matter the Council had no comment 213.8.2 Other Planning Matters: concern raised by parishioner regarding permanently parked vehicle at Church Cottages which would be an obstacle to an ambulance. Cllr Clarbull to liaise with owner.
213.9 Highways:  Popery Lane Bridleway Consultation: due to unsafe slippery surface the bottom part of this historic track was concreted over. Concerns that other parts are also unsafe and suffering from water erosion. The meeting was told that there is a legal requirement that tracks are kept up to a modern standard; the Highways Authority can be taken to court under Section 56 and if complainant is successful there is a legal obligation for the Authority to carry out remedial work immediately.  Luckwell Bridge: received response to say that they await
better weather. Crossroad improvement: Cllrs Atkins, Webber and O’Neill met with County Council at their offices: no work proposed around stones; work costed at £10,000; improving signage on road, H-bar markings on dropped kerb area. Council officers to make site visit.  Drawings show give way and hatchings, but no signs. £20,000 set aside for improvement at project end.  County Council aware that they need to address all issues, meeting to be  scheduled within next 6 weeks, where information can be given also on the legal aspects of any proposals.  Need to consult with local people.
213.10 Nominations for Parish Members of the ENPA and Election Meeting: Cllr White was nominated.
213.11 Finance: Cheque approvals for: 11.1 renewal of Council’s insurance policy with Came & Co in the sum of £428.06 11.2 Internal auditor’s report noted 11.3 internal auditor Derek Bott £50 11.4  the Moorland Hall for £10 for room hire 11.5 Clerk’s Salary and expenses from April to May 2015 (£360.68) 11.6  Inland Revenue £162.60 Income Tax due 11.7  Clerk’s Snowdrop Valley Expenses (£120.93 SV account)
213.12 Correspondence and Meetings: 213.12.1 Public toilets proposal: email R Mulcaire of West Somerset Council received 14 May: 99 year lease £25 pa rent; Supplementary Estimate for 2015/16 Capital Programme of £12,000 to enable Parish to reconfigure building; other T&Cs to be agreed by Asst Director for Property and Development in association with Lead Member. Cllr Puglsey recommended that the Parish negotiate to take on the freehold. Matter to be subject of public meeting. 213.12.2: Recreation Ground: documents from 1968 and 1969 came to light clearly showing that the field was conveyed to the Village Hall and its Trustees. Therefore the Parish Council has no say in its management. However, the Parish Council has a 2 year contract (with option to renew for further one year) with regard to the grass cutting with which it will continue. A sum of £100 had been spent on legal advice prior to the discovery of the said documents. The remaining £550 of the sum allocated for this advice will not now be needed.
213.13 Items for the next Agenda: (1) appointment of Portfolio Holders; (2) Finance: Section 137 Grants; (3) Nominations for Moorland Hall Committee representative; (4) update of Council’s Asset Register re removal of Recreation Ground; (5) Public Toilets proposal

There being no other business the meeting closed at 9.40pm. The next meeting of Cutcombe Parish Council will be held on Tuesday 16th June 2015 at 7.30pm in the Moorland Hall.
All are welcome to all meetings. 

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JUNE 2015

Meeting of Cutcombe Parish Council to be held on Tuesday 9th June at 7.30 pm (or as soon thereafter as public questions and statements are concluded) at the Moorland Hall 

AGENDA

  1. Public Question time
  2. Apologies for absence
  3. Declarations of interest
  4. Selection of the nominees to Exmoor National Park Authority as Parish members
  5. Popery Lane Bridleway Consultation
  6. ENPA Planning Applications:

The Annexe, West Stowey Farm, Wheddon Cross: Lawful Development Certificate for existing use of the annexe as a separate dwelling
 2 Church Cottages, Upper Park Lane, Cutcombe: proposed extension to the existing porch to create a garden room
7.      Cameras at Crossroads

 

Minutes of the Parish Council Meeting held at 7.30pm on Tuesday 9th June 2015 at the Moorland Hall

Present: Councillors Roger Webber (Chairman), Linda Atkins, Eric Clarbull, Vivian White, Eric Norman, John Anson, John Davis. Jill Homewood (Parish Clerk)
214.1  Public Question Time: concerns were expressed by a member of the public concerning the urbanization of country paths, with particular regard to Popery Lane Bridleway.  
214.2 Apologies for Absence: None
214.3  Declarations of Interest: None
214.4  Selection of Nominees to Exmoor National Park Authority as Parish Members: Following discussion on the merits of the candidates the following were nominated: Vivian White; Michael Ellicott; Alan Wright: proposed by Roger Webber and seconded by Eric Clarbull. Richard Peek: proposed by John Davis and seconded by Eric Norman. K Connell: proposed by John Davis and seconded by Eric Clarbull.
214.5  Popery Lane Bridleway Consultation: It was conveyed to the member of the public raising concerns that Councillors had been advised that there is a legal requirement that tracks are kept up to a modern standard; the Highways Authority can be taken to court under Section 56 and if complainant is successful there is a legal obligation for the Authority to carry out remedial work immediately. There is a site meeting with Rights of Way, Exmoor National Park Authority on 15 June to ascertain safety issues and options – Councillors are invited to attend.
214.5  215.4.1 Planning Applications: 6/8/15/103 Annexe, West Stowey Farm: Lawful Development Certificate for the existing use of the annexe as a separate dwelling. As this is a legal matter the Council had no comment 215.4.2 6/8/15/104 2 Church Cottages, Upper Park Lane:  proposed extension to the existing porch to create a garden room. The Council supported the application as a sympathetic addition for particular family reasons for needing this space
214.6  Cameras at the crossroads:  did not deliver the results looked for. The issues were raised at meeting with Exmoor National Park Authority and the Police. An email was received in January stating that it was not possible to have the ANPR camera at the crossroads for technical reasons and the Council would need to consider a cost between £10000 and £20000.After further investigation a meeting has been convened with Keith Wigglesworth on 11 June. Cllrs Clarbull and White to attend and report back.

There being no other business the meeting closed at 8.30pm. The next meeting of Cutcombe Parish Council will be held on Tuesday 16th June 2015 at 7.30pm in the Moorland Hall. All are welcome to all meetings.

 

Meeting of Cutcombe Parish Council to be held on Tuesday 16th June 2015 at 7.30 pm in the Moorland Hall

AGENDA

  1. Public Question Time
  2. Apologies for Absence 
  3. Declarations of interest
  4. To approve the minutes of the meetings held on 19th May and 9th June 2015 and any matters arising
  5. Appointment of Portfolio Holders
  6. Nomination of Moorland Hall Committee representative
  7. Planning Matters
  8. Assets Register: removal of Recreation Ground
  9. Public Toilets Proposal Correspondence
  10. Popery Lane Bridleway
  11. Cutcombe Hill
  12. Cameras on the Crossroads: report on research from Councillor
  13. Finance: 13.1 To approve and pay invoice from Timico Partner for internet service £13.22  13.2 Section 137 Grant Applications
  14. Correspondence and meetings
    14.1     Clerk’s report on correspondence received and meetings attended
    14.2     Councillors’ reports on meetings and correspondence
  15. Items for the next Agenda

 

Minutes of the Parish Council Meeting held at 7.30pm on
Tuesday 16th June 2015 at the Moorland Hall

Present: Councillors Roger Webber (Chairman), Eric Clarbull, Vivian White, Eric Norman, John Anson, John Davis, Jill Homewood (Parish Clerk) West Somerset Cllr Steven Puglsey, Somerset Co Cllr Frances Nicholson
215.1  Public Question Time
215.2 Apologies for Absence: Linda Atkins
215.3  Declarations of Interest: Cllr Webber: Popery Lane. Cllr Norman: cameras at crossroads
215.4  Approve Minutes of meetings: 19 May and 9 June 2015 and matter arising:. The Minutes of the meetings of 19 May and 9 June were approved and signed as a true record. Bus Services: item for July meeting
215.5  Appointment of Portfolio Holders: Cllr Webber: Highways, SALC (Deputy), Law & Order/Police; Finance, Appearls Committee (Chairman). 
Cllr Atkins: SALC, Prescriptions & Health, Snowdrop Valley Steering Group, Appeals, Finance, Wheddon Cross Toilets.   Cllr Clarbull: Snowdrop Valley Steering Group, Parish Lengthsman, Wheddon Cross Toilets, phone box & street lighting, Finance, Grievance & Disciplinary Procedures Committee (Chairman).   Cllr Davis: Housing, Youth & Leisure, Exmoor Area Panel, Appeals. Cllr White: Appeals, Exmoor Consultative & Parish Forum, Exmoor Panel. Cllr Anson: Highways, Exmoor Consultative Forum, Grievance & Disciplinary Procedures. Cllr Norman: Snowdrop Valley Steering Group, Grievance & Disciplinary Procedures
215.6  Nomination of Moorland Hall Committee Representative:
Cllr Norman nominated Cllr Davis, seconded by Cllr Clarbull.
215.7  Planning Matters: Highways meeting 1st September: Cllr Anson to attend in new role as portfolio holder, supported by Cllr Pugsley. Concern expressed that people were not aware these were open to the public:
Cllr Davis to write an article for Parish Magazine
215.8  Assets Register: the recreation ground is not showing on the latest version of the Assets Register.   Clerk to investigate further.
215.9  Public Toilets Proposal: postponed to July meeting when Cllr Atkins is able to attend. Cllr Pugsley to inform R Mulcaire of West Somerset Council
215.10  Popery Lane Bridleway Consultation: Exmoor National Park Authority have received an amber warning from walkers. Options offered by them: (1) Add concrete surface (2) break up existing rock and incorporate cement and granite chip (3) do not apply any surface treatment 
(4) alternative solutions? Cutcombe Council do not support either (1), (2) or (3), which variously destroy an ancient track; send debris towards the village; do not meet the safety needs of a national route (part of the Coleridge Way).   They support alternatives: working with landowers to: (1) cut back, lay and maintain the hedge on both sides of the lane to allow the surface to dry (2)  provide an alternative footpath only either within the lane or adjacent to it.
215.11  Cutcombe Hill:  Public meeting facilitated by Cutcombe Parish Council to be held on 24th June. Councillors agreed to place an advert in Freepress at a cost of £48. 
215.12  Cameras at the crossroads: Keith Wigglesworth, West Somerset CCTV representative  advised that the CCTV is delivering what it was set up to do. A public space surveillance system (ANPR)  has to be registered and costs between £3000 and £4000. Contact: Chief Superintendent Damien Tilley. Cllr Nicholson emphasized that the Wheddon Cross crossroads is crucial to policing of the whole of Exmoor, therefore it is not the responsibility of the Council to make a case, but the police to recognize the importance. Cllrs Clarbull and Pugsley to raise the matter at the Exmoor Panel Meeting. Cllr Nicholson to arrange meeting between Somerset County Council, Cutcombe Parish Council and the four property owners. 
215.13 Finance 13.1 Invoice from Timico Partner for internet service £13.22: clerk to ascertain what this refers to. 13.2 Section 137 Grant Applications received from CLOWNS and Home-Start. After discussion Cllr Clarbull proposed that CLOWNS be given £100 and Cllr Norman seconded, carried unanimously
215.14 Correspondence & Meetings. 14.1 No correspondence received. 14.2  Councillors Reports on meetings & correspondence: 2.1 Standards Committee – training is offered for new councilors. 2.2 Panel Meeting: presentations by (1) Veolia regarding road sweeping and (2) Business Exmoor: Myers Project debate – disenchantment expressed at manner in which project has been operated. 2.3 Cllr White reported that 98% of planning decisions made by Exmoor National Park Authority are in accordance with the views of Parish Councils.  A survey of agricultural workers dwellings is being carried out to ensure these are within the definitions of the Act
215.15 Items for the Next Agenda: (1) Public Toilets (2) Bus Services (3) Cutcombe Hill (4) Popery Lane

There being no other business the meeting closed at 9.30pm. The next meeting of Cutcombe Parish Council will be held on Tuesday 21st July 2015 at 7.30pm in the Moorland Hall.
All are welcome to all meetings

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JULY 2015

Meeting of Cutcombe Parish Council to be held on Tuesday 21st July 2015 at 7.30pm in the Moorland Hall

AGENDA

  1. Public Question Time
  2. Apologies for Absence 
  3. Declarations of interest
  4. To approve the minutes of the meeting held on 16th June 2015 and any matters arising
  5. 5.1 Planning Applications: 6/8/15/105 Barns at Putham Cleave: proposed restoration and conversion of two redundant and disused barns to for a single residential dwelling house and covered storage/parking area.   6/8/15/104 2 Church Cotts, Upper Park Lane: proposed extension to the existing porch to create a garden room as per amended plan 24.6.15
    1. Other Planning Matters:
  6. To consider highways and transport matters including winter maintenance 
  7. Cutcombe Hill: report from Public meeting
  8. Public Conveniences
  9. Future of bus services for Wheddon Cross
  10. Finance: 10.1 to pay an invoice from Grant Thornton for 2015 Annual Return £240.00   10.2 to pay May invoice for hire of Moorland Hall £10

11      Correspondence and meetings
11.1    Clerk’s report on correspondence received and meetings attended
11.2    Councillors’ reports on meetings and correspondence
12     Items for the next Agenda

       
Minutes of the Parish Council Meeting held at 7.30pm on Tuesday 21st July 2015 at the Moorland Hall
Present: Councillors Roger Webber (Chairman), Eric Clarbull,  Vivian White, Eric Norman, John Anson,  Jill Homewood (Parish Clerk)  West Somerset Cllr Steven Pugsley, Somerset Co Cllr Frances Nicholson
216.1  Public Question Time
216.2  Apologies for Absence: none
216.3  Declarations of Interest: Cllr Clarbull: Moorland Hall, Cllr Norman (personal): Public conveniences.
216.4  Approve Minutes of meetings: 16th June 2015 and matters arising: The Minutes of the meetings of 16th June were approved and signed as a true record.  Matters arising: 215.13.1 Timico invoice for broadband service at Moorland Hall referred to Finance Committee for consideration.  215.8 Assets Register: Recreation Ground to be removed from audit in March 2016.
216.5  Planning Matters: 6/8/15/140 2 Church Cotts:  granted conditional permission.  6/8/15/105 Barns at Putham CleaveClerk to write to Exmoor National Park requesting clarification of   points raised at the meeting. 216.5.2 Other Planning Matters: 6/8/15/102 Little Oak Farm: Certificate of Existing Lawful Use & Development for use of land for stationing and use of mobile home as a single dwelling (CLEUD) issued
216.6  Highways & Transport Matters: 216.6.1 Luckwell Bridge/Long Lane flooding issue – Wessex Water and County Highways working jointly to solve the issues. Cllr Nicholson was asked to ascertain if the water would be channeled into the river and whether the system would be adequate to deal with debris from Long Lane. 216.6.1 Crossroads: public concerns raised about safety issues. Parish Clerk to write to Cllr Nicholson and Jason Hall, LTP Implementation Officer, Somerset County Council to request plans of the proposal in order to facilitate a public meeting to gather public feedback. The bringing of Superfast Broadband to the area will also be tabled at this public meeting. There are issues with the connection from Wheddon Cross to Luckwell Bridge. Matt Berrow is working jointly with Exmoor and Dartmoor National Parks on bringing Superfast Broadband to the areas. It was agreed that the Council should facilitate a public meeting to inform and seek feedback.
216.7  Cutcombe Hill: Cllr Nicholson was asked to raise concerns at the next Panel meeting regarding the adequacy of the barriers. The Chairman will clarify regarding the partnership between Exmoor National Park Authority and Somerset County Council in this matter.
216.8  Public Conveniences: it has not been possible to obtain costs due to annual leave. Due to heavy financial pressures on West Somerset Council the threat to the continued operation of the PCs will probably increase. Feedback and reports to be brought to the next meeting.
216.9  Future of Bus Services: the existing operator will carry out a full review of the service at the end of the six month emergency contract in October, when proper procurement will be sought. Cllr Nicholson raised the question of whether it was appropriate use of public money to heavily subsidise bus services for a few users. Council to ascertain the timetable for the renewal of the contract for August meeting.
216.10 Finance  It was agreed to pay 216.10.1 Invoice from Grant Thornton for 2015 Annual Return £240. 216.10.2 May invoice for hire of Moorland Hall £10.
216.11 Correspondence & Meetings:216.11.1 Clerk’s Report: Exmoor Clouds Classic Trial will cross Exmoor on 11 October; Awards for Service to the Community 22 October – nominations invited: deadline 4 September; next scheduled sweep by Veolia week commencing 24 August: Clerk to put notice on boards; Adopt a Path scheme: details to be forwarded to Councillors; Somerset Choices website: offers guidance and contacts to help people stay independent and healthy www.somersetchoices.org.uk, public meeting 5th September in Minehead; SID installation suffered a malfunction: Parish Clerk to ascertain rescheduling date; due to changes in EU regulations authorities with an annual budget below 500,000 euros are now covered by the Financial Services Compensation Scheme. 216.11.2 Councillors’ Report: Meadow Close resident raised concerns regarding a tree: Cllr Webber to ascertain ownership and who manages the site; Code of Conduct circulated to Councillors and attention drawn to Appendix C: Seven principles of public life. The Chairman requested that Councillors consider and bring their views on the aims of the Council to the next meeting.
216.12 Items for the Next Agenda: (1) the provision of salt bags and bins (2) Feedback from Councillors regarding Cutcombe Parish Council’s aims (3) Reports from meetings regarding Public Conveniences (4) Future of bus services.

There being no other business the meeting closed at 9.30pm. The next meeting of Cutcombe Parish Council will be held on Tuesday 18th August 2015 at 7.30pm in the Moorland Hall.
All are welcome to all meetings

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AUGUST 2015

Meeting of Cutcombe Parish Council to be held on Tuesday 18th August 2015 at 7.30 pm in the Moorland Hall

AGENDA

  1. Public Question Time
  2. Apologies for Absence
  3. Declarations of interest
  4. To approve the minutes of the meeting held on 21st July 2015 and any matters arising
  5. 5.1 Planning Applications: 6/8/15/106 the Old Methodist Chapel: Proposed variation of condition three (notwithstanding the provisions of the Town and Country Planning (General Permitted Development) Order 1995 (or any order revoking and re-enacting that order with or without modification), no extensions to the dwelling hereby permitted shall be erected without the prior permission, in writing, of the Local Planning Authority) and removal of condition seven (The floor area within the building hereby permitted shall not be increased by the provision of a mezzanine or any other additional floor) of approved application. 6/8/08/105 to allow the creation of another floor level for the provision of a third bedroom and associated works. 6/8/15/107 Land between Blagdon Wood and Langham Farm: erection of point-to-point schooling fences together with the change of use of land to mixed agricultural/equestrian use. Retrospective. 6/8/15/108 Steadway Farm: Proposed replacement of 3 no. antennas and the installation of 4 no. microwave dishes, replacement of cabinet with 2 no. new cabinets and development works ancillary thereto. HRN 15/01 Hedgerow Removal Notice for 5m hedgerow at Luckwell Bridge.Other Planning Matters
  6. To consider highways and transport matters
  7. Public Conveniences
  8. Feedback and reports regarding future of bus services for Wheddon Cross
  9. To discuss the resignation of the Parish Clerk and feedback from Councillors re the aims of Cutcombe Parish Council
  10. Finance: 10.1 To approve payment of an invoice from Countrywide Grounds Maintenance for £1,087.50 for grass cutting at the Moorland Hall 10.2 To pay June & July invoices for hire of Moorland Hall £20 10.3 To approve a resolution to change Council’s bank mandate so that new Councillors are signatories on the bank account and those who are no longer Councillors are removed as signatories

11      11.1 Clerk’s report on correspondence received and meetings attended
11.2 Councillors’ reports on meetings and correspondence
12     Items for the next Agenda

 

Minutes of the Parish Council Meeting held at 7.30pm on Tuesday 18th August 2015 at the Moorland Hall
Present: Councillors Roger Webber (Chairman), Linda Atkins, Eric Clarbull, John Davis, Eric Norman, John Anson, Marlene Allinson (Acting Parish Clerk), West Somerset Cllr Steven Pugsley, Somerset Co Cllr Frances Nicholson and one member of the public.
217.1  Public Question Time: a parishioner spoke on behalf of the applicant re item 5.2 Planning Application 6/8/15/106 for the Old Methodist Chapel outlining the need.
217.2  Apologies for Absence: Cllr White.
217.3  Declarations of Interest: Cllr Webber 5.1 6/8/15/106 personal, near neigbour: Cllr Webber left the room for the discussion and the vote on this item; Cllr Webber 6/8/15/108 Steadway Farm: personal, relative of the landowner; Cllr Clarbull (personal):10.1,10.2 Chairman of the Moorland Hall Committee; Cllr Norman (personal) 5.1 6/8/15/106 overlooking.
217.4  Minutes: The Minutes of the meeting of 21st July were approved and signed as a true record.  Matters Arising: none.
217.5  Planning Matters: 6/8/15/106 the Old Methodist Chapel: Proposed variation of condition three (notwithstanding the provisions of the Town and Country Planning (General Permitted Development) Order 1995 (or any order revoking and re-enacting that order with or without modification), no extensions to the dwelling hereby permitted shall be erected without the prior permission, in writing, of the Local Planning Authority) and removal of condition seven (The floor area within the building hereby permitted shall not be increased by the provision of a mezzanine or any other additional floor) of approved application. 6/8/08/105 to allow the creation of another floor level for the provision of a third bedroom and associated works: supported in principle as long as ENPA happy that the change will fit in with its policies. 6/8/15/107 Land between Blagdon Wood and Langham Farm: erection of point-to-point schooling fences together with the change of use of land to mixed agricultural/equestrian use. Retrospective: supported provided that the use is regulated for the owner’s use only, as per the application, and that should the need cease the schooling fences are removed. 6/8/15/108 Steadway Farm: Proposed replacement of 3 no. antennas and the installation of 4 no. microwave dishes, replacement of cabinet with 2 no. new cabinets and development works ancillary thereto: supported. HRN 15/01 Hedgerow Removal Notice for 5m hedgerow at Luckwell Bridge: the need for the new water main is recognized but this is a pinch point and could the hedge be put further back to alleviate the highway problems.
217.6  Highways & Transport Matters: Crossroads: Cllr Nicholson to follow up re the plans with Jason Hall, LTP Implementation Officer, Somerset County Council. Fingerposts: a meeting with the parishes will take place on 11th September at 3pm, Winsford Village Hall: it is hoped that volunteers will help to map existing so that a programme of repairs can be put in place. Dunster Traffic Lights: sometimes out of synch, Cllr Nicholson to follow up. Temporary traffic Lights between Dunkery and Wheddon Cross: to enable BT to lift manholes for fibre optic cable fitting. Cllr Webber has asked the ENPA Parish Representatives to table an Agenda Item re improved broadband and mobile phone coverage at their next meeting.  Road Sweeping: the next sweep will take place on 28th August.

217.7  Toilets: Cllr Atkins has spoken to David Hancock and Chris Hall has surveyed the existing toilet block: refurbishment costings should be with us in the next few days. Feedback from Porlock Central: open six months a year, costing £2,000 pa to run two toilets even with volunteer help. Cllr Atkins to ring the Chairman of Exford Parish Council to see if there could be any sharing of maintenance. WS Council’s Asset meeting is on 19th August. Council agreed in principle to proceed with taking over the toilets from WS Council on a freehold basis only: Cllr Pugsley to pursue. The 2015/16 toilet lease with WS Council was signed by the Chairman.
217.8  Future of Bus Services: no feedback available for this meeting as Cllr White absent.
217.9 Parish Clerk: it was agreed that Marlene Allinson be re-employed to act as Parish Clerk for three months with a view to returning to the position provided that there are no legal barriers: she will check with SLCC and report back to the next meeting. A copy of the Code of Conduct has been circulated to all Councillors.
217.10 Finance: It was agreed to pay: 217.10.1 Countrywide Grounds Maintenance £1,087.50 for grass cutting as per the existing contract; 217.10.2 June and July invoices for the Moorland Hall for room hire (£20) 217.10.3 It was resolved that a new bank mandate be drawn up so that all existing Councillors and the Clerk are the only signatories, any two to sign.
217.11 Correspondence & Meetings: 217.11.1 Clerk’s Report: letter from WS Council re the Draft local Plan Consultation; Somerset Choices web site. 217.11.2 Councillors’ Reports: Cllr Clarbull reported on a Snowdrop Valley Steering Group meeting: Cllr Clarbull to ask ENPA if any volunteers may be available to help with the Scheme. The next Exmoor Panel meeting will be in September; details have been circulated re the next SALC meeting.
217.12 Items for the Next Agenda: as per the minutes.

There being no other business the meeting closed at 10.05pm. The next meeting of Cutcombe Parish Council will be held on Tuesday 22nd September 2015 at 7.30pm in the Moorland Hall: note this is one week later than usua.
All are welcome to all meetings

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SEPTEMBER 2015

Meeting of Cutcombe Parish Council to be held on Tuesday 22nd September 2015 at 7.30 pm in the Moorland Hall

AGENDA

  1. Public Question Time
  2. Apologies for Absence
  3. Declarations of interest
  4. To approve the minutes of the meeting held on 18th August 2015 and any matters arising
  5. 5.1 Planning Applications: 6/1515/106 Gosemoor Farm, Exton: Proposed erection of agricultural building (660m2), construction of farm yard, construction of farm track and associated works (phase 1), consultee as an adjoining parish. 6/15/15/107 Goosemoor Farm, Exton: Proposed erection of an agricultural building (350m2) and the erection of an agricultural lean-to to accommodate cattle handling facilities (157m2) (phase 2), consultee as an adjoining parish.
    1. Other Planning Matters
  6. To consider highways and transport matters
  7. Public Conveniences
  8. Feedback and reports regarding future of bus services for Wheddon Cross
  9. Parish Clerk Update and Review of Council Meetings
  10. Parish Lengthsman Scheme 2016/2017
  11. Finance: 11.1 To approve payment of an outstanding balance of £15.50 from invoice 751 for hire of Moorland Hall and payment of invoice 766 for £10 11.2 To approve payment of the annual subscription to the Somerset Association of Local Councils in the sum of £107.22 11.3 To pay the Acting Clerk’s salary £294.66 and expenses £182.24 11.4 To pay the Inland Revenue £196 for tax due 11.5 To pay the Acting Clerk’s Snowdrop Valley Expenses in the sum of £58.12

12      12.1 Clerk’s report on correspondence received and meetings attended
12.2 Councillors’ reports on meetings and correspondence
13     Items for the next Agenda

Minutes of the Parish Council Meeting held at 7.30pm on Tuesday 22nd September 2015 at the Moorland Hall
Present: Councillors Linda Atkins, Eric Clarbull, John Davis, Eric Norman, John Anson, Marlene Allinson (Acting Parish Clerk), and three members of the public. Cllr Atkins chaired the meeting.
218.1  Public Question Time: the applicant spoke re planning applications 6/15/15/106 and 6/15/15/107.
218.2  Apologies for Absence: Cllrs Webber and White, West Somerset Cllr Steven Pugsley and Somerset Co Cllr Frances Nicholson
218.3  Declarations of Interest: Cllr Clarbull (personal):11.1, Chairman of the Moorland Hall Committee.
218.4  Minutes: The Minutes of the meeting of 18th August were approved and signed as a true record.  Matters Arising: none.
218.5  Planning Matters: 6/15/15/106 Goosemoor Farm, Exton: Proposed erection of agricultural building (660m2), construction of farm yard, construction of farm track and associated works (phase 1), consultee as an adjoining parish. 6/15/15/107 Goosemoor Farm, Exton: Proposed erection of an agricultural building (350m2) and the erection of an agricultural lean-to to accommodate cattle handling facilities (157m2) (phase 2), consultee as an adjoining parish. These applications were considered together: supported by a majority decision with two abstentions, Cllr White’s view having been taken into consideration as it had been sent to the Clerk by email prior to the meeting. The Clerk is to ask ENPA for clarification on their policy re consulting adjoining parishes on planning applications.
218.6  Highways & Transport Matters: Crossroads: now that plans have been received it was agreed to hold a public meeting on Thursday 15th October at 7pm at the Moorland Hall. Cllrs Webber and Anson have agreed to walk around with the plans to check out the detail.
218.7  Toilets: Cllr Atkins gave an update re costings and works required to update the block as per plans previously received. She is to try to obtain two more quotes for the works involved and have a meeting with Cllrs Clarbull and Pugsley. The Clerk to check out the situation re the possibility of the freehold being granted from WS Council.
218.8  Future of Bus Services: Cllr White has been in touch with Tom Main from Somerset County Council who says: “We are currently looking at how we can provide a sustainable solution to transport in the area, this includes consideration of community transport options. The current service is still in place until the end of October [ie the 198]. Once we have some information I will contact you and all other Parishes.”
218.9 Parish Clerk: it was agreed that a new contract for Marlene Allinson be brought to the next meeting for consideration there being no legal implications re re-employment. It was agreed that from 2016 there will be ten Parish Council meetings a year, no meeting in January or August.
218.10 Parish Lengthsman Scheme 2016/17: It was agreed that whether or not to stay in the scheme would be discussed by the Finance Working Group at their meeting on 27th October and a recommendation be brought to the November Parish Council meeting. Cllr Clarbull agreed to return the Feedback Form to Amanda Rose at Dulverton.
218.11 Finance:  Agreed for Payment: 11.1 Payment of an outstanding balance of £15.50 from invoice 751 for hire of Moorland Hall and payment of invoice 766 for £10 11.2 Annual subscription to the Somerset Association of Local Councils in the sum of £107.22 11.3 Acting Clerk’s salary £294.66 and expenses £182.24 11.4 Inland Revenue £196 for tax due
1.5
Acting Clerk’s Snowdrop Valley Expenses in the sum of £58.12.
218.12 Correspondence & Meetings: 12.1 Clerk’s Report: The Clerk reported on the new Somerset Choices website. 2.2 Councillors’ Reports: Cllr Clarbull reported on a Snowdrop Valley Steering Group meeting. The next meeting of the Exmoor Consultative and Parish Forum will be on 24th September: Cllr Anson to attend. Cllr Davis gave a report of the last Exmoor Panel meeting. Cllrs Atkins and Anson had attended the meeting re signpost mapping: awaiting the ipad App to carry out their survey of Cutcombe Parish. Cllr Anson had attended a Highways meeting re winter works: 22 bags will be available for collection from the Highways Depot by a Parish Councillor.
218.12 Items for the Next Agenda: as per the minutes.

There being no other business the meeting closed at 9.25pm. The next meeting of Cutcombe Parish Council will be held on Tuesday 20th October 2015 at 7.30pm in the Moorland Hall. All are welcome to all meetings.

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OCTOBER 2015

Meeting of Cutcombe Parish Council to be held on Tuesday 20th October 2015 at 7.30 pm in the Moorland Hall

AGENDA

  1. Public Question Time
  2. Apologies for Absence
  3. Declarations of interest
  4. To approve the minutes of the meeting held on 22nd September 2015 and any matters arising
  5. Planning Matters
  6. To consider highways and transport matters
  7. Parish Clerk’s Contract
  8. Finance: 8.1 To approve payment of invoice 774 for hire of Moorland Hall £10 8.2 To approve payment to Jill Homewood of £443.64 for work and expenses May to August 2015

9        9.1 Clerk’s report on correspondence received and meetings attended
9.2 Councillors’ reports on meetings and correspondence
10     Items for the next Agenda


Minutes of the Parish Council Meeting held at 7.30pm on Tuesday 20th October 2015 at the Moorland Hall
Present: Councillors Roger Webber, Eric Clarbull, John Davis and John Anson and West Somerset Cllr Steven Pugsley and the Acting Parish Clerk Marlene Allinson.
219.1  Public Question Time: no items raised.
219.2  Apologies for Absence: Cllrs Atkins and White, Somerset Co Cllr Frances Nicholson.
219.3  Declarations of Interest: Cllr Clarbull (personal): 8.1, Chairman of the Moorland Hall Committee; minuted.
219.4  Minutes: The Minutes of the meeting of 22nd September were approved and signed as a true record.  Matters Arising: 218.7 Toilets: Cllr Pugsley has spoken to Martin Dewdney WS Portfolio Holder re the freehold of the toilets: it was agreed that the Clerk draft a letter to the latter requesting the freehold and expressing a wish to draw down the £12,000 available for refurbishment, the latter being subject to retention only on the grounds that the Parish will find itself a financially viable position to refurbish and run the toilets. 218.8 Bus Service 198: no further news. 218.12.2 Fingerpost mapping: the app has now been received.
219.5  Planning Matters: no planning applications. The Clerk reported that the Lawful Development Certificate re 6/8/15/103 West Stowey has been granted.
219.6  Highways & Transport Matters: Crossroads: Cllr Anson circulated notes from a walk around with Cllr Webber and from the public meeting held 15/10/15. Cllr Anson will contact SCC with a view to a meeting with himself and Cllr Webber present to finalise the scheme and bring back to the November meeting. The Winter Services leaflet has been received: Cllr Clarbull agreed to collect the Parish allocation of salt bags. Cllr Anson has been in touch with Highways re other problems including Luckwell Bridge drains; loose stones on Draper’s Way; horse riders sign on the B3224. He is now receiving the weekly roadworks updates and has asked that if public meetings are held (eg the recent one at Luckwell Bridge) can the Parish be informed and send a representative if possible. The Clerk asked if the Parish Lengthsman could cut back vegetation around the 30mph repeater signs coming up Cutcombe Hill. The hedge at the Coleridge Way crossing should be cut back soon and ditto the hedge going from the crossroads on the Taunton road on the right hand side.
219.7 Parish Clerk’s Contract: a new draft contract has been prepared and sent to the Chairman and Vice-Chairman. It was agreed that this be circulated to all Councillors and brought back to the November meeting.
219.8 Finance:  Agreed for Payment: 8.1 invoice 774 for hire of Moorland Hall £10 8.2 Invoices from Jill Homewood for work and expenses totaling £443.64
219.9 Correspondence & Meetings: 219.9.1 Clerk’s Report: Avon & Somerset Police Newsletter Autumn 2015 received and details re Emergency Contingency Plan (passed to Cllr Clarbull). Numberplate recognition cameras upgrade: the deadline for funding applications is 02/11:
Cllr Clarbull agreed to speak to Cllr Norman re his bid so that the Parish Council can put in a bid to the fund. A letter from Cllr Clarbull re planning applications from neighbouring parishes was read out: to be circulated to all Councillors for discussion at the November meeting.

219.9.2 Councillors’ Reports: Cllr Clarbull reported on a Snowdrop Valley Steering Group meeting. Cllr Davis had attended a Standards Board meeting: Penny Webber has been appointed a Parish Representative. Cllr Anson went to the Exmoor Panel meeting: good presentation from Airways and also a presentation from BT. WS Cllr Pugsley reported on the business rate relief review and the rubbish bins at Putham: he is endeavouring to obtain a large wheelie bin for plastic and card recycling which should alleviate the overflowing problems.
218.10 Items for the Next Agenda: Parish Clerk’s Contract; 2016/17 Budget. Cllr Clarbull’s letter re planning applications from neighbouring parishes.

There being no other business the meeting closed at 9.10pm.
The next meeting of Cutcombe Parish Council will be held on Tuesday 17th November 2015 at 7.30pm in the Moorland Hall.
All are welcome to all meetings

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NOVEMBER 2015

Meeting of Cutcombe Parish Council to be held on Tuesday 17th November 2015 at 7.30 pm in the Moorland Hall

AGENDA

  1. Public Question Time
  2. Apologies for Absence
  3. Declarations of interest
  4. To approve the minutes of the meeting held on 20th October 2015 and any matters arising
  5. Planning Matters: 5.1 Applications: 6/8/15/109 Old Stowey Farm: Proposed conversion and extension of redundant chicken shed to provide pottery studio space. 6/13/15/111 Conquest Bungalow, Exford: proposed single storey extension, consultation as an adjoining parish
    5.2 Other Planning Matters including Cllr Clarbull’s letter re planning applications in neighbouring parishes and tabling of Agenda items
  6. 6.1 Progress report re the Wheddon Cross Crossroads Scheme
    6.2 Other highways and transport matters
  7. Update on Wheddon Cross Toilets
  8. Parish Clerk’s Contract
  9. To consider the Parish Lengthsman Scheme for 2016/17
  10. Finance: 8.1 To approve payment of invoice 788 for hire of Moorland Hall £36 8.2 To consider a report from the Finance Working Party re setting a 2016/17 Precept and Budget

11      11.1 Clerk’s report on correspondence received and meetings attended
11.2 Councillors’ reports on meetings and correspondence
12     Items for the next Agenda 


Minutes of the Parish Council Meeting held at 7.30pm on Tuesday 17th November 2015 at the Moorland Hall


Present: Councillors Roger Webber, Linda Atkins, Eric Clarbull, John Davis, Eric Norman, Vivian White and John Anson; Somerset Co Cllr Frances Nicholson, West Somerset Cllr Steven Pugsley, Acting Parish Clerk Marlene Allinson and one parishioner.
220.1  Public Question Time: No items raised.
220.2  Apologies for Absence: None.
220.3  Declarations of Interest: Cllr Webbers and Atkins (personal) 5.2; Cllr Clarbull (personal): 8.1.
220.4  Minutes: The Minutes of the meeting of 20th October were approved and signed as a true record. Matters Arising: 219.9.1: The Acting Clerk has submitted a bid to the CCAF Fund re upgrading the cameras in the car park.
220.5  Planning Applications: 6/8/15/109 Old Stowey Farm: Proposed conversion and extension of redundant chicken shed to provide pottery studio space: supported. 6/13/15/111 Conquest Bungalow, Exford: proposed single storey extension, consultation as an adjoining parish: no objection 220.6 Other Planning Matters: Cllr Clarbull’s letter was debated in relation to the tabling of Agenda Items: it was agreed that Standing Orders para 4 (page 6) be strictly adhered to at all times.
220.6  Highways & Transport Matters: 220.6.1: Update on the Crossroads Scheme: Cllr Anson circulated notes re a meeting 6/11/15 with SCC Highways (Jason Hall), attended by himself, Cllr Webber and Co Cllr Nicholson. It was agreed that the Parish Council continues to press for roundels on all approach roads to the village and road markings to aid pedestrians at the crossroads near the pub and Sundial House as well as from the car park to the garage.
Cllr Anson to write a response and copy to all stressing that WX is a unique junction on the Moor. 220.6.2 A letter from a parishioner re signage at The Hare Path Cross junction on the A396 was reported: Cllr Anson to take this up with Highways and report back; finish date for the Wessex Water works at Luckwell Bridge is 11th December; Co Cllr Nicholson reported that the 198 service is to continue but with a smaller bus.
220.7  Update on the Wheddon Cross Toilets: The Acting Clerk reported that the WS Portfolio Holder Martin Dewdney has written that the freehold of the toilets be transferred to the Parish Council. Cllr Atkins reported that it is proving very difficult to get quotes for renovating the toilets.
220.8 Parish Clerk’s Contract: it was agreed that the contract as previously circulated be signed by the Chairman and Marlene Allinson.
220.9  Parish Lengthsman 2016/17: It was agreed that Cutcombe continues on the same basis as 2015/16 (ie financially, not necessarily hours: this depends on funding) and closely monitors the scheme. Current tasks: to clear around the car park, bus shelter, clean and clear signs and litter pick: any others to be sent to Cllr Clarbull.

220.10 Finance:  220.10.1 Invoice 788 (£36) for the Moorland Hall approved for payment
220.10.2 The Finance Working Party Report re 2016/17 Precept was circulated: it was agreed that this be considered and ratified at the December meeting.
220.11 Correspondence & Meetings: 220.11.1 Clerk’s Report: the electricity supply to the bus shelter has been unmetered: WS Council will no longer be paying for this and the supply will soon be disconnected. The next meeting of The Exmoor Consultative and Parish Forum will take place on Thursday 19/11/15 at 10.30am at Exmoor House, Dulverton. 220.11.2 Councillors’ Reports: Cllr Clarbull reported on the Snowdrop Valley meeting of 17/11/15. Co Cllr Nicholson reported that more foster parents are needed and urged Cllrs to encourage them to come forward: Cllr Webber to forward literature to the Clerk for circulation.
220.12 Items for the Next Agenda: Ratification of the 2016/17 Budget; retrospective Countrywide Grounds Maintenance invoice for grass cutting.

There being no other business the meeting closed at 10.10pm.

The next meeting of Cutcombe Parish Council will be held on Tuesday 8th December 2015 at 7.30pm in the Moorland Hall (one week earlier than usual due to Christmas).

All are welcome to all meetings

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DECEMBER 2015

Meeting of Cutcombe Parish Council to be held on Tuesday 8th December 2015 at 7.30 pm in the Moorland Hall 

AGENDA

  1. Public Question Time
  2. Apologies for Absence
  3. Declarations of interest
  4. To approve the minutes of the meeting held on 17th November 2015 and any matters arising
  5. Planning Matters: 5.1 Applications: none received  
    5.2 Other Planning Matters
  6. 6.1 Progress report re the Wheddon Cross Crossroads Scheme
    6.2 Other highways and transport matters
  7. Update on Wheddon Cross Toilets

8        Finance: 8.1 To consider grant requests under s.137 of the Local Government Act 8.2 To ratify the proposed 2016/17 Budget 8.3 To agree to pay (retrospective) an invoice from Countrywide Grounds Maintenance for grass cutting (£1,087.50) 8.4 To pay the Clerk’s quarterly salary and expenses in the sum of £600.00 8.5 To pay the Inland Revenue tax and NI due 8.6 To pay the Clerk’s quarterly Snowdrop Valley expenses (£101.63)
9        9.1 Clerk’s report on correspondence received and meetings attended
9.2 Councillors’ reports on meetings and correspondence
10     Items for the next Agenda 


Draft Minutes of the Parish Council Meeting held at 7.30pm on Tuesday 8th December 2015 at the Moorland Hall
Present: Councillors Roger Webber, Linda Atkins, Eric Clarbull, John Davis, Eric Norman, Vivian White and John Anson, Parish Clerk Marlene Allinson, one parishioner and James Elson (CJG Fire Protection Ltd).
221.1  Public Question Time:  A parishioner circulated details of Speed Indicator Devices (SIDs) and asked if they could be incorporated into the Crossroads Scheme. James Elson answered questions regarding his quotation for upgrading the cameras in the Wheddon Cross car park, in particular with regard to number plate recognition. He then left the meeting.
221.2  Apologies for Absence: Somerset Co Cllr Frances Nicholson, West Somerset Cllr Steven Pugsley.
221.3  Declarations of Interest: Cllr Davis (personal) 8.1 (Exmoor Youth Club): minuted
221.4  Minutes: The Minutes of the meeting of 17th November were approved and signed as a true record. Matters Arising: None.
221.5  Planning Applications: None. 221.6 Other Planning Matters: the Clerk reported that 6/8/15/106 The Old Methodist Chapel application has been granted. The Clerk was asked to inform ENPA that all Cllrs are interested in attending a planning workshop. It was agreed that the one offered by SALC is not as relevant to this Parish.
221.6  Highways & Transport Matters: 221.6.1: Update on the Crossroads Scheme: Cllr Anson gave the update and agreed to follow up the possibility of using SIDs devices with Highways and to ask if SCC is making use of the government fund available for pothole repairs and to ask Highways to ensure that large potholes are filled before they fill with water and freeze. Traffic calming measures are to be installed in Thorne Lane.
221.7  Update on the Wheddon Cross Toilets: Cllr Clarbull reported that a local builder has prepared some amended plans which include partitioning rather than demolition of an internal wall and he is awaiting a building quote and will obtain a second one; he is also pricing up sanitaryware and fittings and has asked for a rainwater recovery quote. The Clerk to write an update re the toilets for circulation with the January Parish magazine once agreed by Council.
221.8 Finance: 221.8.1 It was agreed to give a section 137 grant of £100 to Exmoor Youth Club 221.8.2 It was agreed to set the 2016/17 precept as £10,161 (no increase on 2015/16) 21.8.3 It was agreed to pay (retrospectively) an invoice from Countrywide Grounds Maintenance for grass cutting (£1,087.50) 221.8.4 It was agreed to pay the Clerk’s quarterly salary and expenses in the sum of £600.00 221.8.5 It was agreed to pay the Inland Revenue tax and NI due 221.8.6 It was agreed to pay the Clerk’s quarterly Snowdrop Valley expenses (£101.63)
221.9 Correspondence & Meetings: 221.9.1 Clerk’s Report: Dulverton School consultation: the NUT response was reported; the Clerk to arrange a date for Cllrs to meet with ENPA re a proposed business hub at Cutcombe Market; WSC: Changes in Street Naming and Numbering reported. The Clerk was asked to query WSC’s invoice for 2015 election costs and report back. 221.9.2 Councillors’ Reports: Cllr White reported as a Parish Member on ENPA.

221.10 Items for the Next Agenda: WSC’s invoice for election costs; Royal British Legion payment of £16.50 for a poppy wreath (retrospective).

There being no other business the meeting closed at 21.25.

The next meeting of Cutcombe Parish Council will be held on Tuesday 16th February 2015 at 7.30pm in the Moorland Hall (please note there will not be a January meeting).

All are welcome to all meetings