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2016 ARCHIVE

JANUARY 2016

Meeting of Cutcombe Parish Council to be held on Tuesday 12th January 2016 at 7.30 pm in the Moorland Hall 

AGENDA

  1. Public Question Time
  2. Apologies for Absence
  3. Declarations of interest
  4. To approve the minutes of the meeting held on 8th December 2015 and any matters arising
  5. Planning Matters: 5.1 Applications: 6/8/15/110 Putham Farm: Proposed erection of an extension to an existing building to accommodate a biomass boiler installation and wood fuel store (298m2)
  6. Wheddon Cross Toilets: proposals from West Somerset Council
  7. Highways Matters

8.       Finance: 8.1 To pay an invoice from West Somerset Council for election costs (£804.51) 8.2 To pay an invoice from the Moorland Hall for £10 for room hire 8.3 To consider a request from the Moorland Hall Board of Trustees for funding help for the C.L.O.W.N.S Playbus sessions
9          9.1 Clerk’s report on correspondence received and meetings attended
9.2 Councillors’ reports on meetings and correspondence
10     Items for the next Agenda 

The next meeting of Cutcombe Parish Council will be held on Tuesday 16th February 2015 at 7.30pm in the Moorland Hall (please note there will not be a January meeting).

All are welcome to all meetings


Minutes of the Parish Council Meeting held at 7.30pm on Tuesday 12th January 2016 at the Moorland Hall
Present: Councillors Roger Webber, Linda Atkins, Eric Clarbull, John Davis, Eric Norman,
Vivian White and John Anson, West Somerset Councillor Steven Pugsley, Parish Clerk Marlene Allinson, and two parishioners.
222.1  Public Question Time:  The applicant spoke re his planning application as per item 5.1.
222.2  Apologies for Absence: Somerset Co Cllr Frances Nicholson.
222.3  Declarations of Interest:


Councillor

Item No

Interest

Action Taken

Webber

5.1

Public perception, brother of the applicant

Left the room for the discussion and the vote

Clarbull

8.2 & 8.3

Personal, Chairman of the Moorland Hall board of Trustees

Minuted

Norman

6

Personal, owner of the car park

Minuted

Davis

8.3

Personal, member of the Moorland Hall Committee

Minuted

222.4  Minutes: The Minutes of the meeting of 12th December were approved and signed as a true record. Matters Arising: None.
222.5  Planning Applications: Cllr Webber left the room and Cllr Atkins chaired this item: 6/8/15/11: Putham Farm: Proposed erection of an extension to an existing building to accommodate a biomass boiler installation and wood fuel store (298m2): fully supported. Cllr Webber returned to the room.
222.6  Wheddon Cross Toilets: The proposed Heads of Terms for the transfer of the freehold were outlined and amended: Cllr Webber reported on a meeting of the toilets working group:
WS Cllr Steven Pugsley agreed to liaise re the amendments. Query re the red outline on the map, Cllr Norman to look at his plan for comparison. Toilets are also on the ENPA agenda for their meeting 09/02/16 and the issue will also be raised at the Exmoor Panel meeting 19/01/16.
222.7  Highways Matters: Cllr Anson to raise the matter of ice signs for the B3224 at the Exmoor Panel meeting following a recent accident. He is still awaiting further drawings re the crossroads scheme.
222.8  Finance: 222.8.1 It was agreed to pay the invoice from W Somerset Council for election costs (£804.51) the Clerk having queried the costs. 222.8.2 It was agreed to pay the Moorland Hall £10 for room hire 222.8.3 Cllr Atkins agreed to meet with Sally Parish and request further details re the letter received from the Moorland Hall Board of Trustees and report back to the next meeting. Cllr Norman agreed to complete his NatWest form and take into the Minehead branch so that the main mandate can be sent off. It was agreed to pay (retrospectively) the invoice for £16.50 for the poppy wreath to the Royal British Legion.
222.9 Correspondence & Meetings: 222.9.1 Clerk: Exmoor Consultative and Parish Forum meeting 21/01/16 at Withypool. 222.9.2 Councillors: nothing to report,
222.10 Items for the Next Agenda: request from The Moorland Hall for funding help re the C.L.O.W.N.S. Playbus; Annual subscription to the Society of Local Council Clerks (£77, retrospective).

There being no other business the meeting closed at 8.45pm.

The next meeting of Cutcombe Parish Council will be held on Tuesday 16th February 2016 at 7.30pm in the Moorland Hall.

All are welcome to all meetings


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FEBRUARY 2016

Meeting of Cutcombe Parish Council to be held on Tuesday 16th February 2016 at 7.30 pm in the Moorland Hall 

AGENDA

  1. Public Question Time
  2. Apologies for Absence
  3. Declarations of interest
  4. To approve the minutes of the meeting held on 12th January 2016 and any matters arising
  5. Planning Matters: 5.1 Applications: 6/15/16/101 Alteration/Lift condition: Goosemoor Farm, Exton: Proposed variation of conditions 2, 5 and 6 of approved application 6/15/15/106 (proposed erection of agricultural building [660m2], construction of farmyard, construction of farm track and associated works (phase 1)) to clad the building with slate grey steel ventair side cladding above timber dung boarding and slate grey profiled steel roofing sheets with translucent roof lights. (Consultee as a neighbouring parish.) 6/15/16/102 Alteration/Lift condition: Goosemoor Farm, Exton: Proposed variation of conditions 2, 5 and 6 of approved application 6/15/25/107 (Erection of an agricultural building [350m2] and the erection of an agricultural lean-to to accommodate cattle handling facilities [157m2] (phases 2)) to clad the building with slate grey steel ventair side cladding above timber dung boarding and slate grey profiled steel roofing sheets with translucent roof lights. (Consultee as a neighbouring parish.) 6/8/16/102 Old Stowey Farm: Proposed construction of a natural stone faced masony weir across the stream in order to increase the size of the pre-existing pond to include a change of use of 205m2 (175m2 of surface water area and 30m2 of the built masonry beneath). Part retrospective.
  6. Highways Matters
  7. Wheddon Cross Toilets: proposals from West Somerset Council
  8. Update on upgrade of security cameras in the Wheddon Cross car park
  9. Finance: 9.1 Update on a request from the Moorland Hall Board of Trustees for funding help for the C.L.O.W.N.S Playbus sessions (Cllr Atkins) 9.2 Annual subscription to the Society of Local Council Clerks (£77, retrospective) 9.3 Approve and pay an invoice from Moorland Hall for £20 for room hire 9.4 To approve a payment of £60 plus VAT (£72) to The Local Government Resource Centre for a training course for the Clerk on the new Transparency Code 9.5 Snowdrop Valley payments for approval (retrospectively): Seton Safety: £369 for traffic cones; Active Signs £54 for a car park sign Harry Broadley & Sons £174.10 for leaflet printing; Printed4You £196.80 for pens; Kustom Clothing £217.80 for beanie hats
  10.  10.1 Clerk’s report on correspondence received and meetings attended
    10.2 Councillors’ reports on meetings and correspondence
  11. Items for the next Agenda.


    Minutes of the Parish Council Meeting held at 7.30pm on Tuesday 16th February 2016 at the Moorland Hall
    Present: Councillors Roger Webber, Linda Atkins, Eric Clarbull, John Davis, Eric Norman, Vivian White and John Anson, County Councillor Frances Nicholson, West Somerset Councillor Steven Pugsley and Parish Clerk Marlene Allinson.
    223.1  Public Question Time:  No items.
    223.2  Apologies for Absence: None.
    223.3  Declarations of Interest:

    Councillor

    Item No

    Interest

    Action Taken

    Webber

    5.1

    Public perception, brother of the applicant

    Left the room for the discussion and the vote

    Clarbull

    9.1 & 9.3

    Personal, Chairman of the Moorland Hall board of Trustees

    Minuted

    223.4  Minutes: The Minutes of the meeting of 12th January were approved and signed as a true record. Matters Arising: None.
    223.5  Planning Applications: 6/8/16/102 Old Stowey Farm: Proposed construction of a natural stone faced masonry weir across the stream in order to increase the size of the pre-existing pond to include a change of use of 205m2 (175m2 of surface water area and 30m2 of the built masonry beneath). Part retrospective: fully supported. Cllr Webber left the room and Cllr Atkins chaired the following two items which were taken together: 6/15/16/101 Alteration/Lift condition: Goosemoor Farm, Exton: Proposed variation of conditions 2, 5 and 6 of approved application 6/15/15/106 (proposed erection of agricultural building [660m2], construction of farmyard, construction of farm track and associated works (phase 1)) to clad the building with slate grey steel ventair side cladding above timber dung boarding and slate grey profiled steel roofing sheets with translucent roof lights. (Consultee as a neighbouring parish) and 6/15/16/102 Alteration/Lift condition: Goosemoor Farm, Exton: Proposed variation of conditions 2, 5 and 6 of approved application 6/15/25/107 (Erection of an agricultural building [350m2] and the erection of an agricultural lean-to to accommodate cattle handling facilities [157m2] (phases 2)) to clad the building with slate grey steel ventair side cladding above timber dung boarding and slate grey profiled steel roofing sheets with translucent roof lights. (Consultee as a neighbouring parish): No objections to the proposed change of materials but Council wishes to know if inline with other local approved applications and if the use of the materials is ENPA preference or policy.  Planning applications approved: 6/8/16/101 Putham Farm, non material amendments. Councillors were reminded of the Planning Workshop with ENPA on 01/03 at Exford, 6.30pm. Quarme Combe: the Clerk asked to write regarding use of the highway verge for bales of silage.
    223.6  Highways Matters: Crossroads: revised plan shown, discussed and approved with three minor amendments: Cllr Anson to liaise with Highways. Gritting: the gritting lorry has had problems with Cutcombe due to parked cars: the Clerk to write to those concerned and Magna Housing. Summerway: road closure in March reported.
    223.7  Wheddon Cross Toilets: Cllr Pugsley reported that negotiations regarding the Heads of Terms are progressing, now gone to the Asset Management Group. The toilet cleaning contract with WS Council expires 31/03/2016 the Clerk was asked to write re renewal.
    223.8  Upgrade of cctv cameras in the car park: the Clerk reported that the bid to the Police Community Commissioner’s Action Fund has bee successful: she will ask James Elson to liaise with Cllr Norman to begin the work asap.
    223.9  Finance: 9.1 Update on a request from the Moorland Hall Board of Trustees for funding help for the C.L.O.W.N.S Playbus sessions (Cllr Atkins): It was agreed to contribute £150 from the Youth budget with the proviso that the money is used exclusively to support the Wheddon Cross Playbus sessions. 9.2 Annual subscription to the Society of Local Council Clerks (£77, retrospective): approved. 9.3 Moorland Hall £20 for room hire: approved. 9.4 £60 plus VAT (£72) to The Local Government Resource Centre for a training course for the Clerk on the new Transparency Code: approved. 9.5 Snowdrop Valley payments (retrospectively): Seton Safety: £369 for traffic cones; Active Signs £54 for a car park sign Harry Broadley & Sons £174.10 for leaflet printing; Printed4You £196.80 for pens; Kustom Clothing £217.80 for beanie hats: all approved.
    223.10 Correspondence & Meetings: 10.1 Clerk: the mobile library service at Luckwell Bridge is to be withdrawn due to lack of use. 10.2 Councillors: the Clerk to liaise with Cllr Clarbull to set the date of the Annual Parish Meeting of Electors.
    222.10 Items for the Next Agenda: Wheddon Cross Toilets.

    There being no other business the meeting closed at 9.30pm.

    The next meeting of Cutcombe Parish Council will be held on Tuesday 15th March 2016 at 7.30pm in the Moorland Hall.

    All are welcome to all meetings

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MARCH 2016

Meeting of Cutcombe Parish Council to be held on Thursday 15th March 2016 at 7.30 pm in the Moorland Hall

AGENDA

  1. Public Question Time
  2. Apologies for Absence 
  3. Declarations of interest
  4. To approve the minutes of the meeting held on 16th February 2016 and any matters arising
  5. 5.1 Planning Applications: 6/8/16/103 Homelands, Exford: Lawful Development Certificate for the existing occupation of the dwelling in breach of agricultural occupancy of approved application 75567. 6/8/16/104 Steart Farm: retention of extension to existing agricultural/storage building (102m2) 6/15/16/103 Quarme Combe, Exton: consultee as an adjoining parish: proposed extension to cattle shed for bedding store (108.4m2)
    1. Other Planning Matters
  6. To consider highways, transport matters and related items
  7. Wheddon Cross Toilets
  8. Report on the Parish Lengthsman Scheme 2016/17
  9. 9.1 To Pay the Parish Clerk’s salary and expenses £781.73  
    9.2 To appoint an internal auditor for 2015/16 9.3 To pay the Inland Revenue tax and NI due 9.4 To pay the Inland Revenue Tax due from the SV Scheme (£259.20) 9.5 To consider ex-gratia payments in relation to 2016 SV Park and Ride Scheme 9.6 To pay the SV co-ordinator’s expenses £231.20 9.7 To pay the Parish Clerk’s SV expenses in the sum of £243.74 9.8 To pay Atwest £2865.00 for buses for SV Park and Ride Scheme 2016 9.9 To Pay SV workers’ net wages in the sum of £1977.80

10     Correspondence and meetings
10.1  Clerk’s report on correspondence received and meetings attended
10.2  Councillors’ reports on meetings and correspondence
11     Items for the next Agenda



Minutes of the Parish Council Meeting held at 7.30pm on Tuesday 15th March 2016 at the Moorland Hall
Present: Councillors Roger Webber, Linda Atkins, Eric Clarbull, John Davis, Vivian White and John Anson, County Councillor Frances Nicholson (left at 9pm), West Somerset Councillor Steven Pugsley (left at 9pm), Parish Clerk Marlene Allinson and two members of the public.
224.1  Public Question Time:  No items raised.
224.2  Apologies for Absence: Cllr Eric Norman.
224.3  Declarations of Interest:


Councillor

Item No

Interest

Action Taken

Webber

5 Quarme Combe

Owns land opposite to the site

Personal, Minuted

White

5 Quarme Combe

Friend of the applicant and neigbour to a close relative of the applicant

Personal, Minuted

224.4  Minutes: The Minutes of the meeting of 16th February were approved and signed as a true record. Matters Arising: 223.5 Quarme Combe: the Clerk had circulated replies from WS Council, Environment Dept and Highways prior to the meeting: Highways are to write to the owner asking him to cease farming activities from their verge. 223.8 Upgrade of cctv in the car park: James Elson has been in touch with the landlord of The Rest & Be Thankful Inn re upgrading the cameras. The grant funding of £3,995 has been received.
224.5  Planning Applications: 6/8/16/1023 Homelands: Lawful Development Certificate for the existing occupation of the dwelling in breach of agricultural occupancy condition of approved application 75567: Council has no additional information to add or comments to make. 6/8/16/104 Steart Farm: retention of extension to existing agricultural/storage building (102m2): Supported (by a majority decision, one abstention). 6/1516/103 Quarme Combe, Exton, consultee as an adjoining parish: proposed extension to cattle shed for bedding store (108.4m2): Supported by a majority decision (one objection), with the proviso that conditions are attached that the extension should be used only for a bedding store as per the application (i.e. not for cattle) and that the grass verge, belonging to Highways, is reinstated to its original condition and is no longer used for farm storage. The Parish Council has already been in touch with Highways objecting to the use of the grass verge for farming activities and it understood that Highways will be, or have been, in touch with the applicant to request that he ceases to use the area as part of his farming operations. 6/8/16/102 Old Stowey Farm: additional plan and amended description has been received. Other Planning Matters: Cllr Webber reported on the planning workshop held by ENPA at Exford which was well attended and useful.

224.6  Highways Matters: Crossroads Scheme: no reply yet received from Highways re the three amendments requested. Cllr Nicholson agreed to look at the state of Putham Lane as the potholes recently repaired are already deteriorating. Cllr Anson to report missing and damaged chevrons at Watercombe corner. Parking problems/gritting lorry access: the Clerk reported on correspondence with Magna and owners of the vehicle involved.

224.7  Wheddon Cross Toilets: Cllr Pugsley reported that negotiations regarding the Heads of Terms are still ongoing. A new toilet cleaning contract with WS Council expiring 31/03/2017 has been received: awaiting the RPI increase figures.
224.8  Parish Lengthsman Scheme: Cutcombe has applied for four days 2016/17 at a cost of £322.
224.9  Finance: It was agreed: 9.1 To pay the Parish Clerk’s salary and expenses £781.73 
9.2 To appoint Derrick Bott as internal auditor for 2015/16 9.3 To pay the Inland Revenue tax and NI due 9.4 To pay the Inland Revenue Tax due from the SV Scheme (£259.20) 9.5 To pay ex-gratia payments in relation to 2016 SV Scheme (£250 Badgworthy Land, £150 Exmoor Farmers) 9.6 To pay the SV co-ordinator’s expenses £231.20 9.7 To pay the Parish Clerk’s SV expenses £243.74 9.8 To pay Atwest £2865.00 for SV buses 9.9 To Pay SV workers’ net wages in the sum of £1977.80
224.10 Correspondence & Meetings: 10.1 Clerk: Queen’s 90th Birthday Celebration Medal reported and the Avon & Somerset Police Newsletter. 10.2 Councillors: Cllr Davis had attended a meeting of the Standards Board: now a system for reporting pecuniary interests to the Police. Cllr Clarbull reported on the Snowdrop Valley washup meeting: he is standing down from the SV Steering Group and was thanked by the Chairman for all his work while Chairman of the Group. Cllr White had attended the ENPA Consultative Parish Forum: suspicious vehicles who might be involved in poaching should be reported to 101, if weapons involved to 999. Cllr Atkins attended the Historic Signposts meeting: 125 had been surveyed in Somerset, 6 of which are in Cutcombe. Funding is being sought for their restoration.
224.11 Items for the Next Agenda: invoice for trailer hire for Snowdrop Valley.

There being no other business the meeting closed at 10.00pm.

The next meeting of Cutcombe Parish Council will be held on Tuesday 19th April 2016 at 7.30pm in the Moorland Hall.

All are welcome to all meetings

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APRIL 2016

Meeting of Cutcombe Parish Council to be held on Tuesday 19th April 2016 at 7.30 pm in the Moorland Hall

AGENDA

  1. Public Question Time
  2. Apologies for Absence 
  3. Declarations of interest
  4. To approve the minutes of the meeting held on 15th March 2016 and any matters arising
  5. 5.1 Planning Applications: none received
    1. Other Planning Matters
  6. To consider highways, transport matters and related items including signage at Luckwell Bridge and Long Lane
  7. Wheddon Cross Toilets
  8. Annual Parish Meeting of Electors
  9. Finance: 9.1 To pay the Moorland Hall £20 for room hire

9.2 To pay Dulverton Town Council £322.00 for 2016/17 Parish Lengthsman Scheme and sign the Partnership AgreementCorrespondence and meetings
10.1 Clerk’s report on correspondence received and meetings attended 
10.2 Councillors’ reports on meetings and correspondence

11     Items for the next Agenda



Minutes of the Parish Council Meeting held at 7.30pm on Tuesday 19th April 2016 at the Moorland Hall

Present: Councillors Roger Webber, Linda Atkins, Eric Clarbull, John Davis, Eric Noman, Vivian White and John Anson, County Councillor Frances Nicholson, Parish Clerk Marlene Allinson, Exmoor National Park Officer Robin Offer and one member of the public.
225.1  Public Question Time: Village Defibrillator: could there be one available? Cllr Norman stated that the defibrillator in his pub is available to all. This matter will be raised at the Annual Parish Meeting of Electors and advertised in the Parish Magazine.
225.2  Apologies for Absence: West Somerset Councillor Steven Pugsley.
225.3  Declarations of Interest:


Councillor

Item No

Interest

Action Taken

Webber

5 Trees at Meadow Close

Member of Exmoor Farmers who own the trees

Personal, Minuted

Norman

7 Wheddon Cross Toilets

Owns the car park

Personal, Minuted

Clarbull

9.1 Moorland Hall Invoice

Chairman of the Moorland Hall Committee

Personal, Minuted

225.4  Minutes: The Minutes of the meeting of 15th March were approved and signed as a true record. Matters Arising: None.
225.5  Planning Applications: None received. Other Planning Matters: 6/8/16/103 CLEUD at Homelands has been approved. Trees at Meadow Close: Robin Offer explained that temporary tree preservation orders had been placed at the end of November on 6 trees on land to the left of the development, which land is owned by Exmoor Farmers. ENPA had failed to consult the Parish Council, however the tpos are now due to be made permanent, hence his visit. He explained what this means in practice. It was agreed that this will be an agenda item at the forthcoming Annual Parish Meeting of Electors and views sought from the Parish, after which the Clerk will report back to ENPA.

225.6  Highways Matters: Crossroads Scheme: no reply yet received from Highways: Cllrs Anson and Nicholson are asking for the final plans as a matter of urgency. Lorries at Luckwell Bridge: residents are concerned that large lorries are trying to cross the bridge: Cllr Anson to check out the signage and report back. Drains outside Budgens: need clearing out: Cllr Anson to follow up with Highways.

225.7  Wheddon Cross Toilets: No further update available. The cleaning contract with RPI increase for 2016/17 is imminent.
225.8  Annual Parish Meeting of Electors: A draft Agenda was discussed and finalized: the meeting has been advertised: 27th April, 7 for 7.30pm.

225.9  Finance: 9.1 It was agreed to pay the Moorland Hall £20 for room hire for March 2016.
9.2 A cheque for £322.00 was signed for the Parish Lengthsman Scheme 2016/17 and the Agreement signed by the Chairman.
225.10 Correspondence & Meetings: 10.1 Clerk: Correspondence: Somerset & Avon Police Newsletter; Came & Company Insurers’ Newsletter. 10.2 Councillors: Nothing to report.
225.11 Items for the Next Agenda: invoice for trailer hire for Snowdrop Valley; invoice for the cctv upgrades in the car park.

There being no other business the meeting closed at 8.30pm.

The next meeting of Cutcombe Parish Council will be held on Tuesday 17th May 2016 at 7.30pm in the Moorland Hall.

All are welcome to all meetings


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MAY 2016

Annual Meeting of Cutcombe Parish Council to be held on Tuesday 17th May 2016
at 7.30 pm in
the Moorland Hall

AGENDA

  1. Election of Chairman and Receipt of Chairman’s Declaration
    of Acceptance of Office
  2. Election of Vice-Chairman
  3. Public Question Time
  4. Apologies for Absence
  5. Declarations of interest
  6. To approve the minutes of the meeting held on 19th April 2016 and any matters arising
  7. Planning Applications: 6/8/16/105 Little Oak Farm: Proposed erection of a farm meat processing unit (use class B2) and relocation of mobile home (use class C3). Part retrospective. Other Planning Matters: Including self-build plots at the Market site
  1. Transparency Fund for Smaller Councils
  2. To consider highways and transport matters
  3. Report on the 2016 Annual Parish Meeting of Electors and matters arising
  4. Finance: 11.1 To note the Internal auditor’s report 11.2 To pay the internal auditor Derek Bott £60 11.3 To note and sign the Annual Governance Statement and Accounting Statements for 2015/16 11.4 To pay an invoice for trailer hire for Snowdrop Valley £200 11.5 To consider and pay an invoice from CJG Fire Security & Electrical for £3,955.20 for cctv camera upgrades in the car park
  5. Correspondence and meetings

12.1    Clerk’s report on correspondence received and meetings attended
12.2    Councillors’ reports on meetings and correspondence
13     Items for the next Agenda



Minutes of the Annual Parish Council Meeting held at 7.30pm on Tuesday 17th May 2016 at the Moorland Hall


Present: Councillors Roger Webber, Linda Atkins, Eric Clarbull, John Davis, Eric Noman, Vivian White and John Anson, Parish Clerk Marlene Allinson and West Somerset Councillor Steven Pugsley.


226.1  Election of Chairman and Receipt of Chairman’s Acceptance of Office Form: John Anson was elected Chairman of the Parish Council for this year: nom: Cllr Atkins, sec: Cllr White. Cllr Anson thanked Cllr Webber for all his hard work during his 28 years as Chairman and Cllr Atkins for her work as Vice-Chairman for a number of years. Cllr Webber reflected on his years as Chairman and wished Cllrs Anson and White all the best in their new roles.


226.2 Election of Vice-Chairman: Vivian White was elected as Vice-Chairman: nom: Cllr Anson, sec: Cllr Webber.


226.3  Public Question Time: No items raised.


226.4  Apologies for Absence: An apology of absence was accepted from County Councillor Frances Nicholson.


226.5  Declarations of Interest:


Councillor

Item No

Interest

Action Taken

Davis

11.4

Owner of the trailer

Left the room for the discussion and the vote

Norman

11.5

Owns the car park where the cameras are installed

Personal, Minuted

226.6  Minutes: The Minutes of the meeting of 19th April were approved and signed as a true record. Matters Arising: 225.5: there had been no objections to the proposed tpo’s on trees at Meadow Close at the Annual Meeting of Electors: ENPA has been informed. 225.6: weight limit signs at Luckwell Bridge not yet checked; drains at Budgens are in Highways’ budget for 2016/17. 225.7 2016/17 contract with WS Council for Wheddon Cross toilets now signed, the money will be paid shortly by WSC; Cllr Puglsey reported that updated Heads of Terms re the possibility of Cutcombe Parish taking over the toilets are imminent.


226.7  Planning Applications: 6/8/16/105 Little Oak Farm: Proposed erection of a farm meat processing unit (use class B2) and relocation of mobile home (use class C), part retrospective: supported. Other Planning Matters; GDO 16/03: Little Hawkwell: prior notification for the proposed erection of an agricultural building (24m2): reported. 6/8/16/102 Old Stowey Farm: granted; 6/8/16/104 Steart Farm: granted. Self-build plots at the Market Site: the Clerk was asked to write to Exmoor Farmers Auctions for an update.

226.8 Transparency Fund for Smaller Councils: the Clerk reported that a Fund is available to help smaller Councils comply with the new Code: it was agreed not to apply for a grant.

226.9  Highways Matters: Crossroads Scheme: a revised plan has been received and circulated. It was agreed that Cllr Anson to talk to David Peake now and try to ascertain a start date and costings, he has already communicated with David Wyborn of ENPA who is happy with the scheme. Cllr Clarbull asked the Clerk to report to Veolia that the road sweeper had done a good job this month and to chase up Magna re parking at The Beeches.

226.10 Report on the Annual Parish Meeting of Electors: not as well attended as in previous years but had been an interesting meeting and good to know that the local school is thriving.

226.11 Finance: 11.1 The Internal auditor’s report was read out and noted 11.2 It was agreed to pay the internal auditor Derek Bott £60 11.3 The Annual Governance Statement and Accounting Statements for 2015/16 were read out, noted and signed. Cllr Davis left the room. 11.4 It was agreed to pay an invoice for trailer hire for Snowdrop Valley (£200). Cllr Davis returned to the room. 11.5 It was agreed to pay an invoice from CJG Fire Security & Electrical for £3,955.20 for cctv camera upgrades in the car park.

226.12 Correspondence and Meetings: 226.12.1: The Clerk reported on the Centenary Fields Programme: not applicable to Cutcombe. The Clerk to fill in the Project Monitoring form re the Community Action Fund grant for the cctv cameras and to arrange a thank you meeting with the Trustees of the fund. 226.12.2 It was agreed that at the next Exmoor Panel meeting it be mooted that a fund is set up to help towards the costs of monitoring, saving and storing the cctv images from the car park cameras and a report be brought back to the July Parish Council meeting: Cllr Anson to lead on this. The Rest & Be Thankul Inn to insure the cameras.


226.13 Items for the Next Agenda: replacement of the Millennium tree on the playing field; retrospective agreement for payment of Invoice 859 to The Moorland Hall for room hire (£26) and affiliation fees to SALC (£110.70).

There being no other business the meeting closed at 9.00pm.

The next meeting of Cutcombe Parish Council will be held on Tuesday 21st June 2016 at 7.30pm in the Moorland Hall.

All are welcome to all meetings

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JUNE 2016


Meeting of Cutcombe Parish Council to be held on Tuesday 21st June at 7.30 pm in
the Moorland Hall

AGENDA

  1. Public Question Time
  2. Apologies for Absence
  3. Declarations of interest
  4. To approve the minutes of the meeting held on 17th May 2016 and any matters arising
  5. 5.1 Planning Application: 6/8/16/106 Allercott Farm: proposed installation of a mobile telecommunications pole and ancillary equipment (12m high timber telegraph pole above ground, supporting radio equipment and cabinet). 5.2 Other Planning Matters
  6. To consider highways and transport matters
  7. The Millennium Tree on the Recreation Ground
  8. Somerset Micro-Enterprise Directory
  9. Finance: 9.1 To consider renewal of Council’s Insurance 9.2 To consider Section 137 requests 9.3 To approve retrospectively a payment of £26 to the Moorland Hall for room hire and for May room hire (£10)
    9.4 To approve retrospectively a payment of £110.70 to SALC for affiliation fees 9.5 To approve payment of the Clerk’s salary (£446.12) and expenses (£205.25) 9.6 To approve payment of tax due to the Inland Revenue 9.7 To approve payment to the Clerk for Snowdrop Valley expenses (£171.86)
  10. Correspondence and meetings 10.1    Clerk’s report on correspondence received and meetings attended10.2    Councillors’ reports on meetings and correspondence
  11. Items for the next Agenda


    Minutes of the Parish Council Meeting held at 7.30pm on Tuesday 21st June 2016 at the Moorland Hall
    Present: Councillors John Anson, Vivian White, Linda Atkins, Eric Clarbull, John Davis, Eric Noman, and Roger Webber, Parish Clerk Marlene Allinson, Co Cllr Frances Nicholson, West Somerset Councillor Steven Pugsley (9.20pm onwards) and two parishioners.
    227.1  Public Question Time: Items raised: speeding at Luckwell Bridge; toilets; historic signposts; Defra’s 8-point plan for National Parks; the Coleridge Way and tourism.
    227.2  Apologies for Absence: None.
    227.3  Declarations of Interest:

    Councillor

    Item No

    Interest

    Action Taken

    Clarbull

    9.3

    Chairman of the Moorland Hall

    Personal, Minuted

    227.4  Minutes: The Minutes of the meeting of 17th May were approved and signed as a true record with one amendment: Cllr Webber had been chairman for 28 years not 35. Matters Arising: 226.1 Cllr Webber thanked Cllr Atkins for all her help and support during her years as Council’s Vice-Chairman. 226.7 The Clerk reported that the Directors of Exmoor Farmers Auctions have a meeting next week and will report back to her re the self-build plots at the market site.
    227.5  227.5.1 Planning Application: 6/8/16/106 Allercott Farm: Proposed installation of a mobile telecommunications pole and ancillary equipment (12m high timber telegraph pole above ground, supporting radio equipment and cabinet): fully supported. 227.5.2 Reports: GDO 16/03: prior approval not required; 6/8/16/105 Little Oak Farm: granted. Cllr White circulated leaflets re the newly-formed West Somerset Community Land Trust: the Clerk to invite the Secretary to attend the September Parish Council meeting and give more information. CLEUDs: 6/8/16/107 Mill Cottage, Drapers Way: Lawful Development Certificate for existing use of Mill Cottage as a single dwellinghouse and 6/8/16/108 Pembroke, Wheddon Cross: Lawful Development Certificate for the use of existing dwelling as a self catering holiday let in breach of agricultural occupancy condition of approved application 75634: Council has no additional information to add to that already supplied by the applicants.

    227.6  Highways Matters: Crossroads Scheme: no further news but Highways are starting to mark up areas. Hare Path: 2 new signs have now been erected in cooperation with Exton and Winsford parishes. The Clerk asked to chase up Magna re parking at The Beeches. Water Main from Meadow Close to Knapp Cottage and beyond: further repairs have been necessary: the Clerk asked to write to Wessex Water asking if the whole main can be replaced and to complain about the state in which Luckwell Bridge was left after the replacement of the main there. Luckwell Bridge: Cllr Nicholson reported that the bridge monitoring team regularly check the bridge but she will follow up residents’ concerns especially in the light of large lorries using the bridge. Cctv cameras at the car park: the Clerk to send off the Police Commissioner’s Project Monitoring Form asap and to arrange a meeting for Monday 11th July for publicity re the cameras. Cllrs White and Norman to work out costs of running the cameras so that a fund can be set up with neighbouring parishes and report back to the July meeting,

    227.7 The Millennium Tree: It was agreed that Cllr White contact a tree specialist for advice re type of tree and costs to replace the dead tree: to report back at the next meeting.

    227.8 Somerset Micro-Enterprise Directory: Cllr Anson reported on a presentation at the Exmoor Panel meeting and circulated literature re the Scheme. It was agreed that the Clerk put an article re this in the next Parish magazine.

    227.9 Finance: 9.1 It was agreed to renew Council’s Insurance with Ecclesiastical with a three year fix at a cost of £406.66 9.2 No Section 137 requests received 9.3 Approved retrospectively a payment of £26 to the Moorland Hall for room hire and for May room hire (£10) 9.4 Approved retrospectively a payment of £110.70 to SALC for affiliation fees 9.5 Payment of the Clerk’s salary (£446.12) and expenses (£205.25) approved 9.6 Payment of tax due to the Inland Revenue approved 9.7 Payment to the Clerk for Snowdrop Valley expenses (£171.86) approved.

    227.10 Correspondence and Meetings: 10.1: The Clerk reported on a Snowdrop Valley meeting which had just taken place: Roger Foxwell is now a member of the Steering Group and Cllr Eric Norman the Chairman. Correspondence: letter from Tony Potter re Eat Dirt on Exmoor; Protocol between the WS Monitoring Officer and the Police had been circulated to all Councillors; Consultation on modifications to WS Local Plan to 2032 reported.
    225.11 Items for the Next Agenda: replacement of the Millennium tree on the playing field; report re setting up a fund for running costs for the cctv cameras; report from Exmoor Farmers re the two self-build plots at the market site; Somerset County Council’s Listening, Learning, Changing Initiative

    There being no other business the meeting closed at 10.00pm.

    The next meeting of Cutcombe Parish Council will be held on Tuesday 12th July 2016 at 7.30pm in the Moorland Hall one week earlier than usual.

    All are welcome to all meetings

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JULY 2016

Meeting of Cutcombe Parish Council to be held on Tuesday 12th July 2016
at 7.30 pm in
the Moorland Hall

AGENDA

  1. Public Question Time
  2. Apologies for Absence
  3. Declarations of interest
  4. To approve the minutes of the meeting held on 21st June 2016 and any matters arising
  5. 5.1 Planning Applications: Tree Preservation Order 2016 ref F14/3/51 Meadow Close;        6/8/16/109 The Old Chapel, Luckwell Bridge: proposed first floor extension
    5.2 Other Planning Matters
  6. To consider highways and transport matters
  7. Report from Cllrs White and Norman with regard to setting up a joint fund to assist with costs relating to the maintenance and supplies for the cctv cameras in the car park
  8. Report from Cllr White re the Millennium Tree
  9. Somerset County Council’s Listening, Learning, Changing Initiative
  10. Finance
  11. Correspondence and meetings
  12. 12.1   Clerk’s report on correspondence received and meetings attended
    12.2    Councillors’ reports on meetings and correspondence
  13. Items for the next Agenda
  14. Minutes of the Parish Council Meeting held at 7.30pm on
    Tuesday 12th July 2016 at the Moorland Hall

    Present: Councillors John Anson, Vivian White, Linda Atkins, Eric Clarbull, John Davis, Eric Noman, and Roger Webber, Parish Clerk Marlene Allinson, and one parishioner.
    228.1  Public Question Time: Items raised: historic signposts: can we work to upgrade these ourselves whilst waiting for funding, etc? Overgrown road signs, uncut roadside hedgerows (in particular road to Dunkery Beacon and Drapers Way).
    228.2  Apologies for Absence: Co Cllr Frances Nicholson, West Somerset Councillor Steven Pugsley.
    228.3  Declarations of Interest: None
    228.4  Minutes: The Minutes of the meeting of 21st June were approved and signed as a true record. Matters Arising: 227.4 Exmoor Farmers: been progressed by the Clerk, still no update re the self-build plots. Parking at The Firs: the Clerk has been in touch with Magna: a site meeting to be arranged.
    228.5  228.5.1 Planning Applications: 6/8/16/109 The Old Chapel, Luckwell Bridge: Proposed first floor extension: fully supported: the Clerk to add that it is hoped smaller vehicles will be used to transport building materials etc due to the narrow bridge access. Tree Preservation Order 2016 ref F14/3/51 Meadow Close: the Clerk to resubmit the comments as before, no additional comments. 228.5.2 Report: 6/8/16/106 Allercott Farm Mobile Telecommunications Pole: approved.

    228.6  Highways Matters: Crossroads Scheme: due to start 16/11/2016 but reply from Wessex Water that they will replace the water main from Meadow Close to Knapp Cottage and beyond but will be in the 2017/18 budget: the Clerk asked to write to Wessex Water saying that it must be done before 16/11/16 as the Crossroads Scheme cannot be subject to further delays. Cctv cameras at the car park: several Cllrs and a West Somerset Free Press photographer attended the meeting and viewed the cameras and footage. Luckwell Bridge: Co Cllr Nicholson had sent in a detailed update re bridge inspections. Cllr Anson to visit West Stowey Farm and report back from Highways regarding speeding at Luckwell Bridge/danger to horse riders. Higher Park Lane sign damaged: Cllr Anson to report. Verge at Meadow Close: Cllr Clarbull to thank Paul Cook, on behalf of the Parish Council, for keeping this tidy.

    228.7 Report from Cllrs White and Norman re running costs of the cameras: A meeting has taken place between Cllrs White and Norman and staff at The Rest & Be Thankful Inn regarding running costs for the cameras: Cllr White to prepare a presentation for the next Exmoor Panel Meeting. Annnual costs for 100 discs, servicing and 2 longer searches are in the region of £150. It was agreed to ask Winsford, Exford and Exton to contribute £25 for the first year, to be reviewed thereafter, Cutcombe Parish to contribute £75. The Clerk to write to the Chairman and Clerk of Winsford, Exford and Exton Parishes.

    228.8 The Millennium Tree: Cllr White has passed on details of the tree expert to Cllrs Webber and Clarbull. Cllr Webber has spoken with Wibble Nurseries. It was agreed that the dead tree and surrounding concrete be removed and a wind-resistant tree with a reasonable root ball size (probably c. 12 years old) of a suitable species be purchased and planted, the Parish Council to pay costs up to a maximum of £200, the Moorland Hall to arrange and pay any additional costs.

    228.9 Somerset County Council’s Listening, Learning, Changing Initiative: Cllr Anson agreed to complete the questionnaire on behalf of the Parish Council

    228.10 Finance: No payments for consideration. A meeting of the Finance Working Party to be held in October: the Clerk to arrange a date and circulate.

    228.11 Correspondence and Meetings: 11.1: Letter from West Somerset Council re public toilets in West Somerset: they will close in April 2017 unless taken over by the Parishes. A letter from the Moorland Hall Trustees was read out: would like the current arrangement re paying for the grass cutting to continue for another year: the Clerk to put this on the Finance meeting Agenda for October. 11.2 Cllr Anson away for the September Exmoor Panel Meeting: Cllr Clarbull will attend. Cllr Clarbull to revamp the old noticeboard,
    225.12 Items for the Next Agenda: report from Exmoor Farmers re the two self-build plots at the market site; payment to The Rest & Be Thankful Inn towards running costs of the cctv cameras; Wheddon Cross toilets.

    There being no other business the meeting closed at 9.15pm.

    The next meeting of Cutcombe Parish Council will be held on Tuesday 20th September 2016 at 7.30pm in the Moorland Hall no meeting in August unless a special meeting needs to be called.

    All are welcome to all meetings

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AUGUST 2016

Meeting of Cutcombe Parish Council to be held on Tuesday 16th August 2016
at 7.30 pm in
the Moorland Hall

    AGENDA

    1. Public Question Time
    2. Apologies for Absence
    3. Declarations of interest
    4. To approve the minutes of the meeting held on 12th July 2016 and any matters arising
    5. 5.1 Planning Applications: 6/8/16/110 Blagdon Farm, Drapers Way: proposed change of use of former milking parlour to holiday accommodation.  5.2 Other Planning Matters
    6. To consider highways and transport matters
    7. Finance: to consider and pay an invoice from Countrywide Grounds Maintenance for £1,087.50 for grass cutting at the recreation ground
    8. Correspondence and meetings

    8.1      Clerk’s report on correspondence received and meetings attended
    8.2      Councillors’ reports on meetings and correspondence
    9     Items for the next Agenda

    All are welcome to all meetings


    Minutes of the Parish Council Meeting held at 7.30pm on Tuesday 16th August 2016 at the Moorland Hall


    Present: Councillors John Anson, Vivian White, Linda Atkins, John Davis and Eric Noman, Parish Clerk Marlene Allinson, and one parishioner.
    229.1  Public Question Time: The applicant for planning application 6/8/16/110 Blagdon Farm was present to answer any questions regarding his planning application: no items raised.
    229.2  Apologies for Absence: Cllrs Webber and Clarbull, Co Cllr Frances Nicholson, West Somerset Councillor Steven Pugsley.

    229.3  Declarations of Interest: None
    229.4  Minutes: The Minutes of the meeting of 12th July were approved and signed as a true record. Matters Arising: None.

    229.5  229.5.1 Planning Applications: 6/8/16/110 Blagdon Farm, Drapers Way: Proposed change of use of former milking parlour to holiday accommodation: fully supported, sympathetic treatment of a sensitive building. 6/8/16/111 Church Path: proposed refurbishment of existing path together with the extension of the path (127m x 1.3m): as this item had come in after the Agenda was posted it was agreed to delegate the decision to the Clerk on 30/08/2016, after posting of a notice on the noticeboard informing parishioners: Cllr White has the plans should anyone wish to see a paper copy. It is understood that the PCC will consult publicly should planning consent be granted. 229.5.2 Planning Reports: Tree Preservation Order 2016 ref F14/3/51 Meadow Close: confirmed; CLEUD 6/8/16/107 Mill Cottage: granted; CLEUD 6/8/16/108 Pembroke Cottage: granted; 6/8/16/109The Old Chapel, Luckwell Bridge: granted. Cllr Anson and the Clerk reported that a positive reply had been sent to ENPA re funding for a projector so that plans can be viewed digitally in the near future: the Clerk to apply to the Transparency Fund for other relevant equipment. ENPA is planning to phase out paper copies in the near future.

    229.6  Highways Matters: Crossroads Scheme: due to start 16/11/2016. Cllr Anson has been in touch with Highways: if funds permit we would like to purchase a portable SIDS (run by solar). The next SIDS will be in place 07/11/16. Wessex Water main replacement: Andy Knowles to attend the September Parish Council meeting to take questions and answers. Parking at The Firs: David Peake has sent a letter saying that Cutcombe will not be salted next winter if the parking problem persists making access difficult: the Clerk has sent this to Annie Coles of Magna to progress with the tenants. Drain cover on B3224: belongs to Wessex Water:
    Cllr Anson to report to them and the Higher Park Lane road sign (responsibility of W Somerset Council). Watercombe Corner: 3 recent accidents: Highways have checked the road at the request of Cllr Anson and found nothing wrong. Long Lane: a letter from Nic Wigley was read out re signage on Long Lane
    : Cllr Anson to take to Highways.

    229.7 Finance: 229.7.1 It was agreed to pay Countrywide Grounds Maintenance £1,087.50 for grass cutting this being the agreed contract price. 229.7.2 It was agreed to pay the Moorland Hall £10 for July hall hire.

    229.8 Correspondence and Meetings: 229.8.1 The Clerk had not attended any meetings. Avon & Somerset Police Newsletter received and a questionnaire re the 2016 PCC Priorities Consultation: the Clerk to circulate for individual replies. 229.8.2 Cllr Anson had attended the opening of the Exford toilets: they are planning to clean 3 times a week in summer and once a week in winter at a cost of £10 per clean. The Clerk was asked to check if there is any value in making the Wheddon Cross toilets a community asset. Cllr Anson sends apologies for the next Exmoor Panel meeting (06/09 at Winsford) and the next Exmoor Consultative Forum meeting (15/09 at Withypool): Cllr Clarbull has agreed to attend the Exmoor Panel Meeting.
    229.9 Items for the Next Agenda: retrospective payment to the Moorland Hall of £10 for July hall hire; Wessex Water and The West Somerset Community Land Trust to attend a question and answer session.

    There being no other business the meeting closed at 8.50 pm.

    The next meeting of Cutcombe Parish Council will be held on Tuesday 20th September 2016 at 7.30pm in the Moorland Hall.

    All are welcome to all meetings

 

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SEPTEMBER 2016

Meeting of Cutcombe Parish Council to be held on Tuesday 20th September 2016 at 7.30 pm in the Moorland Hall

AGENDA

Presentation by Andrew Knowles of Wessex Water re renewal of part of the water main at Wheddon Cross

Presentation by Hester Watson and David Croxton of the West Somerset
Community Land Trust

 

  1. Public Question Time
  2. Apologies for Absence
  3. Declarations of interest
  4. To approve the minutes of the meeting held on 16th August 2016 and any matters arising
  5. 5.1 Planning Applications: 6/8/16/112 Putham: non-material amendment to full approved application 6/8/15/110 (proposed erection of an extension to an existing building to accommodate a biomass boiler installation and wood fuel store (298m2) as per additional information and amended plans 06.01.16 to amend roof sheeting from anthracite metal sheeting to anthracite fibre cement sheeting. 6/8/16/113 Old Stowey Farm: Non-Material Minor Amendment - Full to approved application 6/8/15/109 (Proposed conversion and extension of redundant chicken shed to provide pottery studio space) to install a fixed glazed flush roof light. 6/8/16/110 Blagdon Farm: Proposed change of use of former milking parlour to camping barn (amended description as per additional information 07.09.16).5.2 Other Planning Matters
  6. To consider highways and transport matters
  7. Wheddon Cross Toilets
  8. Finance: 8.1 To note the external auditor’s report 8.2 To pay the Clerk’s salary £446.12 and expenses £185.87 8.3 To pay the Inland Revenue for tax due
    8.4 To pay the Clerk’s Snowdrop Valley Expenses in the sum of £29.35 8.5 To pay The Rest & Be Thankful Inn a contribution of £75 towards the running costs of the cctv cameras for the financial year 2016/2017 8.6 To Pay the Moorland Hall £10 for room hire

9          9.1 Clerk’s report on correspondence received and meetings attended
9.2 Councillors' reports on meetings and correspondence
10       Items for the next Agenda


Minutes of the Parish Council Meeting held at 7.30pm on Tuesday 20th September 2016 at the Moorland Hall

Present: Councillors John Anson, Roger Webber, Linda Atkins, John Davis and Eric Noman, Parish Clerk Marlene Allinson, West Somerset Councillor Steven Pugsley and four parishioners, two speakers from Wessex Water and one from the West Somerset Community Land Trust.

230.1  Public Question Time: a) Andy Knowles and Larry Goodrich from Wessex Water displayed a map of the water main replacement at Wheddon Cross due to take place in 2017 and answered questions. b) Hester Watson from the West Somerset Community Land Trust outlined the purposes of the Trust and answered questions. c) Historic Signpost Project: a parishioner asked why the delay in starting the project, which was answered by Cllr Anson: due to its complexity and the need to appoint a Project Officer to co-ordinate all the parishes. d) Speeding from the Taunton direction to the crossroads: could speed buffer zones be incorporated in the cross roads scheme? Cllr Anson explained that it was now too late for this scheme and there would not be sufficient funding, but this will certainly be looked at in the near future and he will raise the matter with Highways.

230.2  Apologies for Absence: Cllr White and Co Cllr Frances Nicholson.

230.3  Declarations of Interest: Cllr Clarbull, 8.6, Chairman of Moorland Hall Committee, personal, minuted; Cllr Webber, 5.1 6/8/16/112: relative of applicant, personal, minuted; Cllr Norman 8.5: pecuniary but already agreed at the July meeting (minute no 228.7) therefore interest recorded only.

230.4  Minutes: The Minutes of the meeting of 16th August were approved and signed as a true record. Matters Arising: None.

230.5  230.5.1 Planning Applications: 6/8/16/112 Putham: non-material amendment to full approved application 6/8/15/110 (proposed erection of an extension to an existing building to accommodate a biomass boiler installation and wood fuel store (298m2) as per additional information and amended plans 06.01.16 to amend roof sheeting from anthracite metal sheeting to anthracite fibre cement sheeting: not discussed as a minor amendment which has already been approved by ENPA. 6/8/16/113 Old Stowey Farm: Non-Material Minor Amendment - Full to approved application 6/8/15/109 (Proposed conversion and extension of redundant chicken shed to provide pottery studio space) to install a fixed glazed flush roof light: not discussed as a minor amendment which has already been approved by ENPA.  6/8/16/110 Blagdon Farm: Proposed change of use of former milking parlour to camping barn (amended description as per additional information 07.09.16): fully supported. 230.5.2 Planning Reports: 6/8/16/112 Putham, non-material minor amendment: approved; 6/8/16/113 Old Stowey Farm non-material minor amendment: approved. Proposed Diversion of Public Footpath WL6/25 (part) [Little Hawkwell]: fully supported.

230.6  Highways Matters: Wessex Water main replacement: it was agreed with Wessex Water that October 2017 would be the best time: the work will take 6-8 weeks and require two road closures: they will liaise with the market and local businesses and residents and perhaps halt work on market days; WW is liaising with Peter Owen and David Bellamy (Highways) and will reinstate any markings damaged during the work; traffic lights will be used;  WW will keep the PC in touch and will come back on site for a public meeting before work is started. Public queries to Wessex Water should be addressed to Customer Services (0345 600 4600).
Higher Park Lane road sign: Cllr Anson to progress. Road closure A396 Timberscombe: 10th October for 12 days: Cllr Anson to seek clarity on dates and diversion for HGVs and ask if the road could not be partially open or open at certain times and report back. Speeding on the Taunton Road approaching WX: the Clerk to ask the Police if a speed gun could be used here. Brendon Hill Chapel: visibility very difficult particularly when sunny due to overhanging trees: the Clerk to take up with Co Cllr Nicholson.

230.7 Wheddon Cross Toilets: no revised Heads of Terms received: the Clerk to write to the leader of WS Council to ask why no progress and to instruct Angela Summers to proceed with the listing of the toilets as a community asset.

230.8  Finance: 8.1 To note the external auditor’s report: this could not be noted as the Annual Return has not yet been received back from the external auditors even though the Clerk has been progressing the matter 8.2 It was agreed to pay the Clerk’s salary £446.12 and expenses £185.87 8.3 It was agreed to pay the Inland Revenue for tax due 8.4 It was agreed to pay the Clerk’s Snowdrop Valley Expenses in the sum of £29.35 8.5 It was agreed to pay The Rest & Be Thankful Inn a contribution of £75 towards the running costs of the cctv cameras for the financial year 2016/2017 8.6 It was agreed to pay the Moorland Hall £10 for room hire

230.9 Correspondence and Meetings: 9.1 The Clerk had not attended any meetings. The Clerk was asked to write to Williton Hospital in support of their protest re closure of 6 stroke beds and to inform Somerset Libraries that the Wheddon Cross mobile library has at least 6 regular users. The Clerk updated Council re the consultation re proposed closure of the Luckwell Bridge phone box. 8.2 Cllr Clarbull had attended the Wardens Meeting (Exmoor Panel) and gave a Highways report.
230.10 Items for the Next Agenda: Wheddon Cross Toilets; retrospective payment to the Moorland Hall (December 2015 invoice 813); proposed 2017/18 budget; reply to the Moorland Hall re the grass cutting for next year; response to the Consultation on Proposed Changes to Parish and Town Council Cappings.

There being no other business the meeting closed at 9.45 pm.

The next meeting of Cutcombe Parish Council will be held on Tuesday 11th October 2016 at 7.30pm in the Moorland Hall (one week earlier than usual).

All are welcome to all meetings

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OCTOBER 2016

Meeting of Cutcombe Parish Council to be held on Tuesday 11th October 2016 at 7.30 pm in the Moorland Hall

AGENDA

  1. Public Question Time
  2. Apologies for Absence
  3. Declarations of interest
  4. To approve the minutes of the meeting held on 20th September 2016 and any matters arising
  5. 5.1 Planning Applications: 6/8/16/114 Land at Ashwell Lane, near Lower House Farm: Proposed installation of a telecommunications pole and ancillary equipment (12m high timber telegraph pole above ground, supporting radio equipment and cabinet) 6/8/16/115 Cutcombe First School: proposed installation of a wall-mounted canopy 5.2 Other Planning Matters
  6. To consider highways and transport matters
  7. Wheddon Cross Toilets: revised Heads of Terms
  8. Proposed Changes to Parish and Town Council Cappings: response to consultation
  9. Finance: 9.1 To note the external auditor’s report 9.2 To pay Grant Thornton £120 for the 2015/16 audit 9.3 To Pay the Moorland Hall £10 for room hire for December 2015 (invoice 813) and £10 for room hire for July 2016 (both retrospective) 9.4 To pay The Rest & Be Thankful Inn £25 as received from Exford Parish Council towards 2016/17 cctv running costs 9.5 Report from the Finance Committee: proposed 2017/18 budget

10       10.1 Clerk’s report on correspondence received and meetings attended
10.2 Councillors’ reports on meetings and correspondence
11       Items for the next Agenda


Minutes of the Parish Council Meeting held at 7.30pm on Tuesday 11th October 2016 at the Moorland Hall


Present: Councillors John Anson, Vivian White, Roger Webber, Linda Atkins, John Davis and Eric Noman, Parish Clerk Marlene Allinson, West Somerset Councillor Steven Pugsley and one parishioner.
231.1  Public Question Time: Drain covers opposite Shearwell: one appears not to have been tarmacked around (Cllr Anson to follow up); Wheddon Cross toilets: concern expressed that if the Parish Council were to take these over they could be a long-term liability.
231.2  Apologies for Absence: Cllr Clarbull and Co Cllr Frances Nicholson.
231.3  Declarations of Interest: Cllr Webber, 5.1 6/8/16/114 Lower House Planning application: personal, brother of the applicant, minuted.
231.4  Minutes: The Minutes of the meeting of 20th September were approved and signed as a true record. Matters Arising: None.
231.5  231.5.1 Planning Applications: 6/8/16/114 Land at Ashwell Lane, near Lower House Farm: Proposed installation of a telecommunications pole and ancillary equipment (12m high timber telegraph pole above ground, supporting radio equipment and cabinet): fully supported. The Clerk to ask if this will complete mobile phone coverage for Cutcombe parish. 6/8/16/115 Cutcombe First School: proposed installation of a wall-mounted canopy: fully supported. 213.5.2 Other Planning Matters: the Clerk reported that Cutcombe’s application for a grant for £250 towards a projector from ENPA has been successful (so that plans can be viewed online in the future): Cllr Anson thanked the Clerk and Cllr White for their work. The Clerk to progress the Church Path planning application.

231.6  Highways Matters: Cllr Anson reported on a meeting with Highways 07/10/2017: Long Lane Signage: Highways have agreed to new signage at both ends and will revisit the drainage issue; Water Main Replacement at Wheddon Cross: David Peake and Peter Owen will involve the Parish Council at all planning stages and also local residents and businesses: will be October/November 2017: any road markings from the cross road scheme that are covered up by this operation of fully resurfacing this stretch,will be fully reinstated immediately; 40mph sign Taunton approach to WX at the crossroads: Highways say this could be considered: they will look into after the new road markings are in place: a formal request to Jo Sharpe would be required for it to be actioned; speeding at Luckwell Bridge: Highway report that 40mph speed limit from the gateway at Blagdon cross through to Luckwell bridge is not viable due to the length of road and could have the adverse effect with motorists speeding up due to frustration. Gritting: the Clerk to chase up Magna re parking problems at The Firs; Timberscombe Road Closure: now in place 09.30am to 3.30pm; Road Closure Beulah Chapel 24/10/2016: will be 09.30amto 3.30pm; overhanging trees at Beulah Chapel: responsibility of the landowners. Popery Lane: Cllrs Anson and White had a meeting with ENPA as another accident has occurred on the slippery stones: it was agreed that more cutting back of the hedges is required; a decision on how to go forward rests with ENPA: either more treatment of the stones or Heritage Path signs as well as warning signs.

231.7 Wheddon Cross Toilets: revised Heads of Terms now received. These were discussed at length. It was agreed to call a public meeting in November to put the facts to the parishioners before a decision is made: the Clerk to organize and prepare a flyer for insertion in the Cutcombe Parish magazines and to invite Martin Dewdney to answer questions, or in his absence Mandy Chilcott. Cllr Pugsley agreed to feedback the main points of the discussion to West Somerset Council.

231.8  Proposed Changes to Parish and Town Council Cappings: response to Government Consultation: the Clerk had prepared a response to Questions 6 and 7 which are the main ones affecting Cutcombe: it was agreed that she send this in as a response and also endorse NALC’s position.

231.9  Finance: 9.1 The external auditor’s report was noted. End of Audit Notices were placed on the noticeboard and the website as soon as the report was received back from the auditors. 9.2 It was agreed to pay Grant Thornton £120 for the 2015/16 audit 9.3 It was agreed to pay the Moorland Hall £10 for room hire for December 2015 (invoice 813) and £10 for room hire for July 2016 (both retrospective) 9.4 It was agreed to pay The Rest & Be Thankful Inn £25 as received from Exford Parish Council towards 2016/17 cctv running costs 9.5 A report from the Finance Committee was received: proposed 2017/18 budget: a modest increase of 2% (£1.10 per Band D household). The Clerk asked for funding (£23.75) to attend a half day course in November on risk assessment: this was agreed.

231.10 Correspondence and Meetings: 10.1 The Clerk and Cllr Norman reported on the Snowdrop Valley Steering Group Meeting and presented the 2017 SV budget which was accepted by the Parish Council. BT consultation re removal of the Luckwell Bridge phonebox: the Clerk was asked to respond to ENPA to protest at this proposal outlining the same reasons as in 2008. 10.2: Cllr White attended the last Exmoor Panel meeting and gave a report including the fact that hard plastic can now be recycled by the Somerset Waste Partnership.
231.11 Items for the Next Agenda: Wheddon Cross Toilets; Parish Lengthsman 2017/18; Grass Cutting Contract 2017/18; Parish Precept: ratification of the 2017/18 budget.

There being no other business the meeting closed at 10.20 pm.

The next meeting of Cutcombe Parish Council will be held on Tuesday 15th November 2016 at 7.30pm in the Moorland Hall.

All are welcome to all meetings

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NOVEMBER 2016

Meeting of Cutcombe Parish Council to be held on Tuesday 15th November 2016 at 7.30 pm in the Moorland Hall

AGENDA

  1. Public Question Time
  2. Apologies for Absence
  3. Declarations of interest
  4. To approve the minutes of the meeting held on 11th October 2016 and any matters arising
  5. 5.1 Planning Applications: 6/8/16/116 Blagdon Farm: proposed raising of roof and internal alterations 6/8/16/117: 3 Gammins Cottages: proposed extension to house 5.2 Other Planning Matters
  6. To consider highways and transport matters
  7. Wheddon Cross Toilets: report from the public meeting 10/11/16 and matters arising from this meeting (Cllrs Anson and the Parish Clerk)
  8. Finance: 8.1 To pay the Moorland Hall for room hire: 898 September £10 and 914 October £20 8.2 Grass Cutting Contract 2017/18 8.3 To ratify the proposed 2017/18 budget 8.4 Parish Lengthsman Scheme 2017/18

9          9.1 Clerk’s report on correspondence received and meetings attended
9.2 Councillors’ reports on meetings and correspondence
10       Items for the next Agenda


Minutes of the Parish Council Meeting held at 7.30pm on Tuesday 15th November 2016 at the Moorland Hall


Present: Councillors John Anson, Vivian White, Roger Webber, Linda Atkins, Eric Clarbull and Eric Noman, Parish Clerk Marlene Allinson, West Somerset Councillor Steven Pugsley, Co Cllr Frances Nicholson and one parishioner.


232.1  Public Question Time: Wheddon Cross toilets: well-organised meeting last Thursday. Historic Fingerposts Project: lottery funding has been approved but pity that SCC could not match ENPA’s funding: some signs have been done; Project Manager appointed for 2 years.


232.2  Apologies for Absence: Cllr John Davis.


232.3  Declarations of Interest:


Councillor

Agenda Item

Nature of Interest

Description of Interest

Action Taken

White

5.1

Personal

Friend of Applicant

Minuted

Webber

7

Personal

Lives opposite the toilets

Minuted

Norman

7

Personal

Owner of the car park where toilets sited

Minuted

Clarbull

8.1

Personal

Chairman of the Moorland Hall Committee

Minuted

232.4  Minutes: The Minutes of the meeting of 11th October were approved and signed as a true record. Matters Arising: 231.8 A reply has been received and circulated from Ian Liddell-Grainger who was sent Council’s comments re the Capping Consultation.


232.5  232.5.1 Planning Applications: 6/8/16/116 Blagdon Farm: proposed raising of roof and internal alternations: fully supported. 6/8/16/117 3 Gammins Cottages: proposed extension to house: fully supported. 232.5.2 Other Planning Matters: the Clerk reported that 6/8/16/110 Blagdon Farm milking parlour to camping barn: approved; 6/8/16/111 refurbishment and extension of St John’s path: approved. Cllr Webber added that a public consultation meeting will now be held on site re the path: approval of the Church of England still required. 6/8/16/114 Telecomms pole at Ashwell Lane: granted.


232.6  Highways Matters: Drain covers opposite Shearwell: been repaired; Gritting: not been done because parking problems at The Firs: reply received from Magna: the Clerk asked to set up a meeting with Magna and PC reps: Cllr Anson to invite Highways; Cllr Pugsley agreed to write to Magna; Tony Murray from Magna will be at the January Exmoor Panel Meeting. Potholes at entrance to Cutcombe village: reported; Highways to inspect and repair. Road Closure Heathpoult Cross to Machine Cross: postponed. Salt Bags allocation: must be collected from
Minehead depot Saturday 3rd December 9am to 1pm: Cllr Clarbull agreed to do this. Street sign near the school: to be relocated higher up the bank. Parking near the Pub’s dropped kerb: the Clerk to ask the Police if they can monitor. Cross-roads Scheme: costings not yet received. Hedge past The Beeches: Cllr Webber to ask Falcon Housing if this can be cut back, he is prepared to help.

232.7 Wheddon Cross Toilets: as a result of the public meeting on 10th November the Heads of Terms have been revised and sent back to WSC who have passed them to their solicitor.
The toilets sub-committee to research running costs in other parishes and possible running costs in Wheddon Cross. Cllr White read out a proposed letter to ENPA: to be revised. A meeting with Dr Stone, Cllrs Pugsley and Nicholson and representatives from the Parish Council is to be arranged.

232.8  Finance: 8.1 Agreed to pay the Moorland Hall £30 for Sept & Oct room hire
8.2
The Clerk reported that Countrywide Grounds Maintenance prepared to renew the contract for 2017/18: cost to be increased from £62.50 to £64.75 per cut: a better machine has been purchased. It was agreed to ask Countrywide to renew on these terms and if they would renew for 2 years at this price. The Clerk to write to the Moorland Hall re helping them with the cost of this 2017/18 8.3 The proposed 2017/18 precept of £10,364 was ratified 8.4 It was agreed not to participate in the Parish Lengthsman Scheme for 2017/18

232.9 Correspondence and Meetings: 9.1 The Clerk and Cllr Norman reported on the Snowdrop Valley Steering Group Meeting. Correspondence: ToHealth health check letter; AtWest newsletter; SW Lakes Newsletter 9.2: Exmoor Consultative and Parish Forum: next meeting 17/11 10.30am Withypool. Wheddon Cross Business Hub: Cllrs Anson, White & Webber had attended and gave a report. SALC meeting: Somerton 15/12/16 6.30pm. Cllr Pugsley unable to attend the December meeting: Co Cllr Nicholson may be late as Brushford is the same evening.


232.10 Items for the Next Agenda: Wheddon Cross Toilets; Section 106 Requests; Clerk’s salary and expenses. Regular agenda Item to be added at the beginning: reports from WS and County Councillors.

There being no other business the meeting closed at 9.45 pm.

The next meeting of Cutcombe Parish Council will be held on Tuesday 6th December 2016 at 7.30pm in the Moorland Hall (two weeks earlier than usual due to Christmas).

All are welcome to all meetings

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DECEMBER 2016

Meeting of Cutcombe Parish Council to be held on Tuesday 6th December 2016 at 7.30 pm in the Moorland Hall

AGENDA

  1. Public Question Time
  2. Apologies for Absence
  3. Declarations of interest
  4. Reports from West Somerset and Somerset County Councillors
  5. To approve the minutes of the meeting held on 15th November 2016 and any matters arising
  6. 6.1 Planning Applications: 6.2 Other Planning Matters
  7. To consider highways and transport matters
  8. Update on Wheddon Cross Toilets
  9. Finance: 9.1 Grass Cutting Contract 2017/18 9.2 To approve and pay an invoice from Countrywide Grounds Maintenance for £1.087.50 9.3 To pay an invoice from Somerset Business Agency for £25.75 for a Risk Assessment course attended by the Clerk 9.4 To consider an invoice from Ebb n Flow for £85 for the Wheddon Cross Toilets 9.5 To pay the Parish Clerk’s salary (£446.12) and expenses (£186.90) 9.6 To pay the Inland Revenue Tax due 9.7 To pay the Parish Clerk’s Snowdrop Valley expenses (£135.99) 9.8 To consider section 137 grants
    10       10.1 Clerk’s report on correspondence received and meetings attended
    10.2 Councillors’ reports on meetings and correspondence
    11       Items for the next Agenda


    Draft Minutes of the Parish Council Meeting held at 7.30pm on Tuesday 6th December 2016 at the Moorland Hall
    Present: Councillors John Anson, Vivian White, Linda Atkins, Eric Clarbull and Eric Noman, Parish Clerk Marlene Allinson, West Somerset Councillor Steven Pugsley and two parishioners.
    233.1  Public Question Time: Long Lane: recent rain again caused a lot of problems for local residents; No Through Road sign at top promised by Highways but not yet put in place.
    233.2  Apologies for Absence: Cllr Roger Webber and Co Cllr Frances Nicholson.
    233.3  Declarations of Interest:


    Councillor

    Agenda Item

    Nature of Interest

    Description of Interest

    Action Taken

    Norman

    8

    Personal

    Owner of the car park

    Minuted

    Clarbull

    9.1

    Personal

    Chairman of the Moorland Hall Committee

    Minuted

    233.4  Reports from WS and County Cllrs: Cllr Pugsley reported that ENPA is formally objecting to the removal of the phone box at Luckwell Bridge and that the consultation on the forming of a new partnership authority is about to begin: first meeting will be 17/01/17 at Dulverton Library 10am to 3pm: formal notice should be sent to the PC.
    233.5  Minutes: The Minutes of the meeting of 15th November were approved and signed as a true record. Matters Arising: None.
    233.6  233.6.1 Planning Applications: None. 233.6.2 Other Planning Matters: Diversion of Public Footpath WL 6/25 (part, Little Hawkwell): The formal notice and plan are now on the noticeboard. The Clerk has received a cheque from ENPA to pay for the projector, from 2017 plans will now be viewed digitally, no paper copies will be sent by ENPA.
    233.7  Highways Matters: Salt Bags allocation: Cllr Clarbull has collected Cutcombe’s allocation. Long Lane: Cllr Anson will take up this with Highways; Watercombe Corner: another crash due to excess speed given the road conditions: Cllr Anson to ask Highways and the Police if any more can be done, also on the next bend down Cutcombe Hill. SIDS devices will be at Wheddon Cross 01/05/17 and 06/11/17 and on the B3224 17/04/17 and 23/10/17. X-Roads Scheme: Cllr Anson still asking for costs. Parking at The Firs/Gritting:
    Cllr White attended a meeting with the tenant, Magna and Highways: had a positive outcome: we will ask Tony Murray if the tenant can be helped with costs to make a parking space at the next Exmoor Panel meeting. The Clerk reported an email from the Police re: parking at the dropped kerb near The Rest & Be Thankful Inn: the Police happy to try to help with this; speeding towards the X-roads from Taunton: Police say this is too narrow and bendy for use of a speed gun. Historic Signposts Project: funding has been approved from the Heritage Lottery Fund, project will not commence: part-time co-ordinator to be appointed. Business Units at the Market have requested a salt bin: this will not be provided by Highways or filled up as it is private land: Cllr Anson to take this up with Highways.

    233.8 Wheddon Cross Toilets: Cllr Atkins circulated a report regarding running costs which was debated. Cllr Clarbull reported that The Moorland Hall would not be happy to add the toilets into their existing charity as their aims are specifically for the people of the village. No reply yet received from WS Council re the revised Heads of Terms sent to them. Cllr Pugsley gave an optimistic update on rural rate relief. It was agreed that the Clerk amend and send off Cllr White’s letter to ENPA Chief Executive and Chief Executive Designate and that a decision on the future of the toilets will be taken at the February 2017 meeting.

    233.9  Finance: 9.1 A 2 year contract 2017/2019 was signed with Countrywide Grounds Maintenance. It was agreed to pay: 9.2 £1,087.50 to Countrywide for grass cutting
    9.3
    £25.75 for a Risk Assessment course attended by the Clerk at Langport 9.4 An invoice from Ebb n Flow for unblocking the toilets (c.£85 not yet received) 9.5 Parish Clerk’s salary (£466.12) and expenses (£186.90) 9.6 Inland Revenue tax due 9.7 Clerk’s SV expenses (£135.99) 9.8 A section 137 grant to C.L.O.W.N.S. of £100.

    233.10 Correspondence and Meetings: 10.1 The Clerk reported on a Snowdrop Valley meeting and that West Somerset Council has adopted the WS Local Plan to 2032.
    10.2:
    Cllr Clarbull reported that Cutcombe had collected £539.05 for the poppy appeal and that he and Cllr Webber had done a lot of flood clearance during the recent period of heavy rain. Cllr White reported on an ENPA meeting re BT’s proposals to remove phone boxes.
    233.11 Items for the Next Agenda: Wheddon Cross Toilets; retrospective approval for an invoice for £26 for room hire (November) from The Moorland Hall.

    There being no other business the meeting closed at 9.45 pm.

    The next meeting of Cutcombe Parish Council will be held on Tuesday 21st February 2017 at 7.30pm in the Moorland Hall
    (no meeting will be held in January unless planning applications dictate otherwise).

    All are welcome to all meetings