Business Directory

Cutcombe Church

Links

Photo Gallery
Cutcombe Parish Council
2012 Archive
2015 Archive 2016 Archive January 2017 February 2017 March 2017 April 2017 May 2017
June 2017 July 2017 August 2017 September 2017 October 2017 November 2017 December 2017
  Annual Parish Meetings

2017 ARCHIVE

JANUARY 2017

No meeting held.


Back to Top

FEBRUARY 2017


AGENDA

Presentation by Kevin Ogilvie-White, Frack Free EQS Committee Member

  1. Public Question Time

  2. Apologies for Absence

  3. Declarations of interest

  4. To approve the minutes of the meeting held on 6th December 2016 and any matters arising

  5. Planning Matters: 5.1 Applications: none: 5.2 Other Planning Matters

  6. Highways Matters including the Luckwell Bridge Drainage Scheme

  7. Wheddon Cross Toilets

  8. Finance: 8.1 Retrospective approval for payment of an invoice for November meeting room hire from the Moorland Hall (£26) and to pay an invoice for £20 for January room hire
    8.2 To pay the annual subscription to the Society of Local Council Clerks in the sum of £67 8.3 Review of the Clerk’s salary and conditions 8.4 To pay the invoice for £85 + VAT to Ebb n Flo for clearing blocked drain at the Wheddon Cross toilets as agreed at the December 2016 meeting 8.5 To reimburse the Clerk £559.99 for the new PC laptop, scanner/printer and hard drive (£466.66 + VAT) and £59.99 (£49.99 + VAT) for one year’s subscription to Office 365 personal (a grant of £539.16 having been received by Cutcombe PC from SALC) 8.6 To pay Came & Company £25 to insure the trailer during the Snowdrop Valley Scheme 8.7 To pay Harry Broadley & Sons £181.60 for leaflet printing for Snowdrop Valley

  9. Update of Council’s Risk Assessment

  10.  10.1 Clerk’s report on correspondence received and meetings attended
    10.2 Councillors’ reports on meetings and correspondence

  11. Items for the next Agenda 


  1. Minutes of the Parish Council Meeting held at 7.30pm on Tuesday 21st February 2017 at the Moorland Hall


    Present: Councillors Vivian White, Linda Atkins, Eric Clarbull, John Davis, Roger Webber and Eric Noman, Parish Clerk Marlene Allinson, West Somerset Councillor Steven Pugsley (8.25pm-9.10pm), Somerset County Councillor Frances Nicholson (8.25pm-9.10pm), Kevin Ogilvie-White (Frack-Free EQS) and four parishioners.


    Kevin Ogilvie-White from Frack-Free EQS gave a presentation regarding his organization and the perceived dangers of fracking, including areas in Somerset and neighbouring counties where a licence to drill an experimental frack has been granted. The Chairman (Vivian White, in the absence of Cllr John Anson) proposed a vote of thanks to the speaker.

234.1   Public Question Time: Snowdrop Valley: a parishioner reported that the valley is quite overgrown with brambles and bracken and there are some fallen trees making the enjoyment of the snowdrops limited. Cllr Norman (Chairman of the SV Working Party) replied that he would take the comments on board. Cllr White reported that he had walked Route 1 with the local ENPA ranger and a lot of work has been done on this.
234.2   Apologies for Absence: Cllr John Anson: the Chaiman asked that condolences to Cllr Anson be recorded on behalf of all present on the death of his mother.
234.3   Declarations of Interest:


Councillor

Agenda Item

Nature of Interest

Description of Interest

Action Taken

Norman

7

Personal

Owner of the car park

Minuted

Webber

7

Personal

Home overlooks the toilets

Minuted

Clarbull

8.1

Personal

Chairman of the Moorland Hall Committee

Minuted

234.4   Minutes: The Minutes of the meeting of 6th December were approved and signed as a true record. Matters Arising: None.
234.5   234.5.1 Planning Applications: None. 234.5.2 Other Planning Matters: The Clerk reported that the new projector is up and running and is stored in the computer room. Council asked that she write to David Wyborn, ENPA, to thank them for the grant.
234.6   Highways Matters: Luckwell Bridge Drainage Scheme: an email from Scott Davies, Highway Structural Maintenance was read out: the Clerk was asked to write to him to request a site meeting so that the problems could be discussed and to ensure Parish Council involvement from the outset.
Cross-Roads Scheme: an email from Juan Luis Gomez, Traffic & Transport Development Group, Somerset CC was read out regarding unspent monies from the Scheme. There should be
£6-£9,000 left for other works in the Parish. Tarmacing to The Rest & Be Thankful Inn: Cllr White reported that this should be done soon.           
234.7 Wheddon Cross Toilets: Revised Heads of Terms (version 7, February 2017) had been circulated prior to the meeting. It was unanimously agreed that these are not acceptable to the Parish: the Clerk to inform WS Council/Taunton Deane and seek clarification in particular with regard to Clauses 5 and 6. It was agreed that the Clerk write to Jonathan Webber, the toilet cleaning contractor to give him formal notice that his contract with Cutcombe Parish Council will terminate 31/03/2017. It was agreed that an Extraordinary Parish Council meeting be held on Monday 6th March at The Moorland Hall (subject to room availability) with Wheddon Cross toilets as the main agenda item. Notes were circulated to all present of the toilet working group’s meetings on 7th February and with WS Cllr Chilcott (21/02/2017). Carol Carder (ENPA), at the request of the toilet working group, has arranged a meeting on Tuesday 7th March at Exmoor House, Dulverton, the following people to be invited: ENPA: Sarah Bryant, Andrea Davis, Steven Pugsley (also WSC), Matt Horley; Parish Members of ENPA: Vivian White, Mike Ellicott; Representatives of Cutcombe Parish Council: Cllrs Eric Clarbull and Linda Atkins (or any two members as may be convenient for the Council to send).
234.8   Finance: 8.1 Approval for November (£20, retrospective) and January (£26) meeting room hire from the Moorland Hall  8.2 Annual subscription to the Society of Local Council Clerks (£67) approved
8.3 Review of the Clerk’s salary and conditions: a meeting to be arranged with the Chairman, Vice-Chairman and the Clerk asap and a recommendation brought to the March meeting 8.4 Invoice for £102 to Ebb n Flo for clearing blocked drain at the Wheddon Cross toilets approved 8.5 Invoice from AR Computing £559.99 for the new PC laptop, scanner/printer and hard drive approved and £59.99 to Microsoft for one year’s subscription to Office 365 personal approved (the Clerk to be reimbursed as she has paid for these privately, a cheque from the Transparency Fund made out to Cutcombe Parish Council to cover these items has been banked) 8.6 Came & Company £25 for trailer insurance approved (SV account) 8.7 Invoice from Harry Broadley & Sons (£181.60) for leaflet printing approved (SV account)
234.9   Update on Council’s Risk Assessment: deferred until the main March PC meeting.
234.10 Correspondence and Meetings: 10.1 The Clerk had circulated a list of correspondence received prior to the meeting 10.2 The Chairman noted a letter of thanks sent from the PCC to all involved in Snowdrop Valley for the funds the Church had raised this year by their Moorland Hall teas.
234.11 Items for the Next Agenda: Wheddon Cross Toilets, The Annual Parish Meeting of Electors

There being no other business the meeting closed at 10.20 pm.

An extraordinary meeting of Cutcombe Parish Council will be held on Monday 6th March 2017 at 7.00pm in the Moorland Hall: main agenda item Wheddon Cross Toilets
The usual March meeting of the Parish Council will take place, date to be announced.

All are welcome to all meetings

Back to Top

MARCH 2017

Meeting of Cutcombe Parish Council to be held on Tuesday 28th March 2017 at 7.30 pm in the Moorland Hall

AGENDA

  1. Public Question Time
  2. Apologies for Absence 
  3. Declarations of interest
  4. To approve the minutes of the meetings held on 21st February and the 6th March 2017 and any matters arising
  5. 5.1 Planning Applications: 6/8/17/101 3 Gammins Cottages (revised scheme to existing approval 6/8/16/117) showing different external finishes only
    1. Other Planning Matters
  6. To consider highways, transport matters and related items
  7. Update on the Wheddon Cross Toilets
  8. Housing
  9. 9.1 To Pay the Parish Clerk’s salary, holiday pay and expenses £824.53 9.2 To appoint an internal auditor for 2016/17 9.3 To pay the Inland Revenue tax and NI due £442 9.4 To pay the Moorland Hall £10 for December, £20 for January and £10 for February room hire 9.5 Review of the Clerk’s salary and conditions 9.6 To pay the Snowdrop Valley Workers’ wages (total £2,487.60) 9.7 To pay the Inland Revenue Tax due from the SV Scheme (£313.40) 9.8 To consider ex-gratia payments in relation to 2017 SV Park and Ride Scheme 9.9 To pay the SV co-ordinator’s expenses £352.44 9.10 To pay the Parish Clerk’s SV expenses and for the traffic cones (£246) in the sum of £554.76 9.11 To pay Atwest £3,855.00 for buses for SV Park and Ride Scheme 2017
  10. Correspondence and meetings

10.1  Clerk’s report on correspondence received and meetings attended
10.2  Councillors’ reports on meetings and correspondence
11     Items for the next Agenda


Minutes of the Parish Council Meeting held at 7.30pm on Tuesday 28th March 2017 at the Moorland Hall


Present: Councillors John Anson, Vivian White, Linda Atkins, John Davis, Roger Webber and Eric Noman, Parish Clerk Marlene Allinson, West Somerset Councillor Steven Pugsley, Somerset County Councillor Frances Nicholson (8.30pm onwards) and one parishioner.

236.1   Public Question Time: no items raised.
236.2   Apologies for Absence: Cllr Eric Clarbull.
236.3   Declarations of Interest:


Councillor

Agenda Item

Nature of Interest

Description of Interest

Action Taken

Norman

7

Prejudicial

Owner of the car park

Left the room for the discussion and the vote

Webber

7

Personal

Home overlooks the toilets

Minuted

Anson

9.4

Personal

Trustee of the Moorland Hall

Minuted

236.4   Minutes: The Minutes of the meetings held on the 21st February and the 6th March were approved and signed as a true record. Matters Arising: None.
236.5   236.5.1 Planning Applications: 6/8/17/101 3 Gammins Cottages (revised scheme to existing approval 6/8/16/117) showing different external finishes only: fully supported. 236.5.2 Other Planning Matters: None.
236.6   Highways Matters: Luckwell Bridge Drainage Scheme: the Parish Council has requested involvement at all stages including attending meetings. Wessex Water new main: The Parish Council has asked to be kept informed at all stages and to attend meetings. Cross-Roads Scheme: Cllr Anson reported that a meeting will be arranged with Highways to ensure that everything has been completed according to plans before the scheme is signed off. Historic Signposts Scheme: calling for volunteers: all should attend one of the arranged training sessions (19/05/17 or 09/06/17). Vinnicombe Straight Road Closure: now advertised as 32 days (was 12): Cllr Anson has taken up with David Peake: Highways should report back to him tomorrow: would be useful if the road only closed during the days and open evenings and weekends.
236.7 Wheddon Cross Toilets: Cllr Anson updated Council on the present situation: v9 Heads of Terms has been signed and is with Council’s solicitor together with an updated plan and a letter of clarification from WS Council. Cllr Norman now left the room. Cllr Atkins read out her financial update on the refurbishment and updating of the toilets. Council debated a resolution that “having taken note of a report from the toilet working group, Cutcombe Parish Council resolves to take over the refurbishment and running of the Wheddon Cross toilets for the foreseeable future provided that: (a) the majority of the refurbishment costs can be met by grants (b) the running costs for 2017/18 can be met from reserves and (c) the running costs for 2018/19 will not involve a precept increase of more than £20 per Band D household, the remainder being received from donations and/or rent for the “redundant” part of the toilets and/or sponsorship and/or reserves”. Council agreed that they are happy with the wording of this resolution, all being subject to satisfactory conclusion of contract, and a decision on the resolution will not be taken until after the electorate is consulted at the Annual Parish Meeting of Electors on the 6th April 2017. Cllr Norman returned to the room.
236.8   Housing: The Clerk reported that Sue Southwell, Rural Housing Enabler, Tessa Saunders and Joe White (ENPA) will be attending the April Parish Council meeting to discuss the possibility of carrying out a new housing needs survey in Cutcombe and neighbouring parishes. Cllr Webber reported on a recent Young Voices meeting and stressed the difficulty of getting young people to meetings.
236.9   Finance: 9.1 Agreed to pay the Parish Clerk’s salary, holiday pay and expenses £824.53 9.2 It was agreed to appoint Derrick Bott as internal auditor for 2016/17 9.3 Agreed to pay the Inland Revenue tax and NI due £442 9.4 Agreed to pay the Moorland Hall £10 for December, £20 for January and £10 for February room hire 9.5 It was agreed to increase the Clerk’s salary pay scale by one point 9.6 Agreed to pay the Snowdrop Valley Workers’ wages (total £2,487.60) 9.7 Agreed to pay the Inland Revenue Tax due from the SV Scheme (£313.40) 9.8 Agreed to pay ex-gratia payments in relation to 2017 SV Park and Ride Scheme: £250 each to Badgworthy Land Company and Exmoor Farmers 9.9 Agreed to pay the SV co-ordinator’s expenses £352.44 9.10 Agreed to pay the Parish Clerk’s SV expenses and for the traffic cones (£246) in the sum of £554.76 9.11 Agreed to pay Atwest £3,855.00 for buses for SV Park and Ride Scheme 2017
236.10 Correspondence and Meetings: 10.1 The Clerk reported on a Snowdrop Valley meeting and correspondence from the Somerset Coast Advice Partnership (Council agreed to support their grant application) and from the Avon & Somerset Police (newsletter) 10.2 WS Cllr Pugsley reported that the consultation on the amalgamation of West Somerset Council with Taunton Deane has now closed and it is with the Secretary of State: the new joint Council may be called Somerset West.
236.11 Items for the Next Agenda: Wheddon Cross Toilets, Report on The Annual Parish Meeting of Electors; Housing; Snowdrop Valley Park and Ride Scheme: proposed new tender; retrospective approval for payment of £200 for hire of a trailer for use during the Snowdrop Valley scheme.

There being no other business the meeting closed at 10.30 pm.

The next meeting of Cutcombe Parish Council will be held on Tuesday 18th April 2017 at 7.30pm in the Moorland Hall.

All are welcome to all meetings

 

Extraordinary Meeting of Cutcombe Parish Council to be held on Monday 6th March 2017 at 7.00 pm in the Moorland Hall

 

AGENDA

1. Public Question Time

2. Apologies for Absence

3. Declarations of interest

4. Wheddon Cross Toilets:
Refurbishment of the Wheddon Cross toilets: quotations obtained: Cllrs Carbull and Anson
Finance: report from Cllr Atkins re possible running costs of the refurbished toilets
Heads of Terms version 9 24/02/2017: “This Council resolves to (i) accept the Heads of Terms as written or (ii) To request amendments and/or clarification or (iii) to reject outright
v 9 Heads of Terms.
Meeting with Exmoor National Park Authority 07/03/2017: attendees and agenda

5. The Annual Parish Meeting of Electors 2017: set date between 01/03/17 and 30/06/17 and proposed draft agenda


Minutes of the Extraordinary Parish Council Meeting held at 7.30pm on Tuesday 6th March 2017 at the Moorland Hall
Present: Councillors John Anson, Vivian White, Linda Atkins, Eric Clarbull, John Davis, Roger Webber and Eric Noman, Parish Clerk Marlene Allinson and two parishioners.

235.1  Public Question Time: Bonfires: a parishioner reported that apparently “toxic” bonfires are regularly being lit near the business units at the market he will note down times and dates and let Council know so that the matter can be investigated.
235.2  Apologies for Absence: None.
235.3  Declarations of Interest:


Councillor

Agenda Item

Nature of Interest

Description of Interest

Action Taken

Norman

4

Personal

Owner of the car park

Minuted: Cllr Norman said that he would leave the room should important decision resolutions be debated,

Webber

4

Personal

Home overlooks the toilets

Minuted

Davis

4

Personal

Quotation from his housebuilder discussed

Minuted

235.4  Wheddon Cross Toilets: (i) Refurbishment: quotations and ideas from builders have been obtained over the last six years for refurbishing the building and reducing the number of toilets to two. It was agreed that, should the Parish take on the refurbishment, then the matter will go out to formal tender.
(ii) Finance: Cllr Atkins reported on projected running costs after refurbishment and how different cleaning schedules would impact on the precept. It was agreed that the Parish would again be consulted with regard to the toilets at the Annual Parish Meeting of Electors before a final decision is made whether to take them on. Cllr Webber reminded Council that there is some money remaining from the £1,000 grant from WSC some 7 years ago to look into the possibility of their transfer to the Parish. (iii) WS Council’s Heads of Terms version 9 24/02/17: Council resolved unanimously to accept the Heads of Terms as written and clarified by a letter from Jonathan Warner dated 28/02/2017 these to be signed by the Chairman “subject to contract” and sent back to WSC asap. Cllr Atkins suggested a possible solicitor who has dealt with other freehold toilet transfers. (iv) Meeting with ENPA 07/03/2017: it was agreed that Cllrs Anson and Atkins would attend this with the Clerk.

235.5  Annual Parish Meeting of Electors 2017: It was agreed that this take place on Wednesday 26th April at the Moorland Hall, 7pm for 7.30pm the Clerk to advertise in the Parish magazine and on the noticeboards.
There being no other business the meeting closed at 9.30 pm.

The next meeting of Cutcombe Parish Council will be held on Tuesday 28th March 2017 at 7.30pm in the Moorland Hall.
All are welcome to all meetings

 

      Meeting of Cutcombe Parish Council to be held on Tuesday 28th March 2017 at 7.30 pm in the Moorland Hall

AGENDA

  1. Public Question Time
  2. Apologies for Absence 
  3. Declarations of interest
  4. To approve the minutes of the meetings held on 21st February and the 6th March 2017 and any matters arising
  5. 5.1 Planning Applications: 6/8/17/101 3 Gammins Cottages (revised scheme to existing approval 6/8/16/117) showing different external finishes only
    1. Other Planning Matters
  6. To consider highways, transport matters and related items
  7. Update on the Wheddon Cross Toilets
  8. Housing
  9. 9.1 To Pay the Parish Clerk’s salary, holiday pay and expenses £824.53 9.2 To appoint an internal auditor for 2016/17 9.3 To pay the Inland Revenue tax and NI due £442 9.4 To pay the Moorland Hall £10 for December, £20 for January and £10 for February room hire 9.5 Review of the Clerk’s salary and conditions 9.6 To pay the Snowdrop Valley Workers’ wages (total £2,487.60) 9.7 To pay the Inland Revenue Tax due from the SV Scheme (£313.40) 9.8 To consider ex-gratia payments in relation to 2017 SV Park and Ride Scheme 9.9 To pay the SV co-ordinator’s expenses £352.44 9.10 To pay the Parish Clerk’s SV expenses and for the traffic cones (£246) in the sum of £554.76 9.11 To pay Atwest £3,855.00 for buses for SV Park and Ride Scheme 2017
  10. 10     Correspondence and meetings

10.1  Clerk’s report on correspondence received and meetings attended
10.2  Councillors’ reports on meetings and correspondence
11     Items for the next Agenda

 

Back to Top

APRIL 2017

Meeting of Cutcombe Parish Council to be held on Tuesday 18th April 2017 at 7.30 pm in the Moorland Hall

AGENDA

Sue Southwell, Exmoor Rural Housing Network Co-ordinator,
Joe White and Tessa Saunders (Planning, ENPA) to discuss
affordable housing in Cutcombe and neighbouring parishes

  1. Public Question Time
  2. Apologies for Absence 
  3. Declarations of interest
  4. To approve the minutes of the meeting held on 28th March 2017 and any matters arising
  5. 5.1 Planning Applications: 6/8/17/102 Recreation Ground, Wheddon Cross: proposed addition of 2 new items to existing play area (Rotaweb climber & basket swing)

5.2 Other Planning Matters

  1. To consider highways, transport matters and related items
  2. Report on the Annual Parish Meeting of Electors
  3. Wheddon Cross Toilets: 8.1 Resolution: “Cutcombe Parish Council resolves to take over the refurbishment and running of the Wheddon Cross toilets for the foreseeable future.” 8.2 Work involved with refurbishing the toilets including schedule & payments
  4. Snowdrop Valley: proposed land rover tender
  5. Finance: Retrospective agreement for trailer hire for Snowdrop Valley £200
  6. Correspondence and meetings
    11.1 Clerk’s report on correspondence received and meetings attended  11.2 Councillors’ reports on meetings and correspondence

12     Items for the next Agenda


Minutes of the Parish Council Meeting held at 7.30pm on Tuesday 18th April 2017 at the Moorland Hall


Present: Councillors John Anson, Vivian White, Linda Atkins, Roger Webber and Eric Noman, Parish Clerk Marlene Allinson, West Somerset Councillor Steven Pugsley, Somerset County Councillor Frances Nicholson and three parishioners.
The Chairman welcomed Sue Southwell, Exmoor Rural Housing Network Co-ordinator and Tessa Saunders (Planning, ENPA) who outlined the possibility of an affordable housing survey being conducted in Cutcombe and neighbouring parishes. Anne Norman will be the local housing network co-ordinator volunteer for Wheddon Cross. West Somerset Council has indicated that it might cover the costs of the survey which would be carried out by the Community Council for Somerset (contact is Jayne Burke).

237.1   Public Question Time: a parishioner asked for an update on Airband broadband in the Parish.
237.2   Apologies for Absence: Cllrs Eric Clarbull and John Davis.
237.3   Declarations of Interest:


Councillor

Agenda Item

Nature of Interest

Description of Interest

Action Taken

Norman

5.1

8

Personal

Prejudicial

Overlooks the playing field
Owner of the car park

Minuted

Left the room for the discussion and the vote

Webber

5.1 & 8

Personal

Overlooks the playing field and the toilets

Minuted

Anson

5.1

Personal

Trustee of the Moorland Hall

Minuted

237.4   Minutes: The Minutes of the meeting held on the 28th March were approved and signed as a true record. Matters Arising: None.
237.5   237.5.1 Planning Applications: 6/8/17/102 3 Recreation Ground, Wheddon Cross: proposed addition of 2 new items to existing play area (Rotaweb climber and basket swing): fully supported. 237.5.2 Other Planning Matters: None.
237.6   Highways Matters: Blagdon Lane to Round House Road Closure: 12/06/17 for 26 days: Cllr Anson asking if road will be open evenings. Cross-Roads Scheme: Cllr Anson reported that all items now done apart from tarmacking and road paintings which will be done after the water main scheme due to resurfacing. SIDS cancelled week commencing 01/05/17 : Cllr Nicholson has lodged a complaint.
237.7 Annual Parish Meeting of Electors: attended by 13 parishioners as well most parish councillors and WS and County Councillors. Draft minutes available on the website. No one objected to a rise in the precept 2018/19 towards running costs, letter of support received from two parishioners.
237.8   237.8.1 Wheddon Cross Toilets: Cllr Norman left the room. Cutcombe Parish Council resolved “to take on the refurbishment and running of the Wheddon Cross toilets for the foreseeable future, subject to a satisfactory conclusion of the purchase contract”: prop Cllr Webber, seconded Cllr Atkins, all voted in favour. The Clerk to expedite the purchase. It was agreed that the Clerk inform West Somerset Council that the proposed licence is unacceptable, but please could they fence the toilets asap due to problems occurring already, associated with the closure of the toilets, and to ask for access arrangements only so that a tender document can be prepared and builders can prepare quotations. She will also request signage saying that other toilets are available in the village to try to stop to alleviate the problems. 237.8.2 The Clerk had circulated a provisional list of tasks to be done with regard to the purchase, refurbishment and running of the toilets. Due to a greatly increased workload associated with the toilets Council agreed that she should log her hours for this task and will be paid separately at her normal hourly rate including retrospective hours worked over the last few months.
Cllr Norman returned to the room. Cllr Anson stressed to Cllr Norman that Council is aware of increased usage of The Rest & Be Thankful Inn’s toilets due to the closure and is working hard to try to expedite the purchase and refurbishment.
237.9   Snowdrop Valley, proposed land rover tender: The Clerk and Cllr Norman outlined the background to this item and a debate ensued. It was resolved, by a majority vote, not to put such a tender document in place
237.10 Finance: Agreed to pay £200 retrospectively for trailer hire for Snowdrop Valley.
237.11 Correspondence and Meetings: 11.1 The Clerk reported on a Snowdrop Valley meeting and was requested to ask Marcus Capel if a school governor could come onto the SV Steering Group, along with Cllr Anson, due to resignations. She stressed the urgent need for a new co-ordinator. She reported on correspondence re bonfires at the market site: to investigate with the management company.
11.2 No further reports or correspondence.
237.12 Items for the Next Agenda: Wheddon Cross Toilets, Possible Housing Survey, Retrospective agreement for £30 payment to the Moorland Hall for room hire.

There being no other business the meeting closed at 10.00 pm.

The next meeting of Cutcombe Parish Council will be The Annual Parish Council meeting and will be held on Tuesday 16th May 2017 at 7.30pm in the Moorland Hall.

All are welcome to all meetings


Back to Top

MAY 2017

Annual Meeting of Cutcombe Parish Council to be held on Tuesday 16th May 2017 at 7.30 pm in the Moorland Hall

AGENDA

  1. Election of Chairman and Receipt of Chairman’s Declaration
    of Acceptance of Office
  2. Election of Vice-Chairman
  3. Public Question Time
  4. Apologies for Absence
  5. Declarations of interest
  6. To approve the minutes of the meeting held on 18th April 2017 and any matters arising
  7. 7.1 Planning Applications: 6/8/17/103 St John's Church, Cutcombe: Proposed refurbishment and extension of existing church path (Re-submission of approved scheme 6/8/16/111) to extend tarmac surfacing to cover a further 19 metres of the previously approved path. 6/8/17/104: Brake Cottage, Wheddon Cross to Bridgetown Road, Exton: Proposed installation of a telecommunications pole and ancillary equipment (12m high timber telegraph pole above ground, supporting radio equipment and cabinet) 7.2 Other Planning Matters:
  8. To consider highways and transport matters
  9. Update on the Purchase and Refurbishment of Wheddon Cross Toilets
  10. To discuss the possibility of an Affordable Housing Needs Survey for Cutcombe and neighbouring parishes
  11. Update on Snowdrop Valley Co-ordinator Vacancy
  12. Finance: 12.1 To note the Internal auditor’s report 12.2 To pay the internal auditor Derek Bott £70 12.3 To consider, approve and sign the Annual Governance Statement for 2016/17 12.4 To consider, approve and sign the Accounting Statements for 2016/17 12.5 To reimburse Cllr Anson £16.50 for key cutting for the Wheddon Cross toilets 12.6 Retrospective agreement for payment of £30 to the Moorland Hall for hall hire
  13. Correspondence and meetings 13.1 Clerk’s report on correspondence received and meetings attended 13.2 Councillors’ reports on meetings and correspondence
  14. Items for the next Agenda

Minutes of the Parish Council Meeting held at 7.30pm on Tuesday 16th May 2017 at the Moorland Hall
Present: Councillors John Anson, Vivian White, Eric Clarbull, Linda Atkins, and Eric Noman, Parish Clerk Marlene Allinson, Somerset County Councillor Frances Nicholson and two parishioners.
The Chairman welcomed everyone to the meeting and congratulated Cllr Nicholson on her election success.
A parishioner commented that it is very encouraging to see that both County and District Councillors regularly attend Parish Council meetings. Cllr Nicholson reported that she will retain the children’s
work portfolio.

238.1   Election of Chairman and Receipt of Chairman’s Declaration of Office: one nomination received: Cllr John Anson: prop Cllr Atkins, sec Cllr Norman: Cllr Anson was unanimously re-elected as Chairman and signed his Declaration of Office form.
238.2   Election of Vice-Chairman: one nomination received: Cllr White: prop Cllr Anson, sec Cllr Clarbull, Cllr White uninamously re-elected as Vice-Chairman.
238.3   Public Question Time: 1) A request that presentations come before PQT in future PC meetings;
2) complaint re signs being obscured by vegetation; 3) broken fingerpost at the top of Draper’s Way traffic often missing the sign to Dunkery Beacon; 4) flooding outside Steadway Farm.
238.4   Apologies for Absence: Cllrs Roger Webber and John Davis; West Somerset Councillor Steven Pugsley
238.5   Declarations of Interest:


  1. Councillor

    Agenda Item

    Nature of Interest

    Description of Interest

    Action Taken

    Norman

    9

    Prejudicial

    Owner of the car park

    Left the room for the discussion

    Anson

    12.5
    12.6

    Personal
    Personal

    Purchased keys
    Moorland Hall Trustee

    Minuted
    Minuted

    Clarbull

    12.6

    Personal

    Trustee of the Moorland Hall

    Minuted

    238.6   Minutes: The Minutes of the meeting held on the 18th April 2017 were approved and signed as a true record. Matters Arising: 235.1 The Clerk has spoken to Torbay Development Agency to report the toxic bonfires at the market site: they will contact their tenants; details also forwarded to the parishioner. If they continue Environmental Health & ENPA can be approached if a planning restriction applies. 237.1 The Clerk had been in touch with ENPA and forwarded an update re AirBand to the parishioner.
    238.7   238.7.1 Planning Applications: 6/8/17/103 St John's Church, Cutcombe: Proposed refurbishment and extension of existing church path (Re-submission of approved scheme 6/8/16/111) to extend tarmac surfacing to cover a further 19 metres of the previously approved path: fully supported.
    524
    6/8/17/104: Brake Cottage, Wheddon Cross to Bridgetown Road, Exton: Proposed installation of a telecommunications pole and ancillary equipment (12m high timber telegraph pole above ground, supporting radio equipment and cabinet): fully supported. 238.7.2 Other Planning Matters: None.
    238.8   Highways Matters: Blagdon Lane to Round House Road Closure: 12/06/17 for 26 days: Cllr Anson reported that the road will be totally closed inc evenings & weekends for 5 days from 12/06/2016. Flooding outside Steadway Farm: Cllr Nicholson to talk to Highways again. Renewal of Water Main: still scheduled for October 2017: Cllr Anson requested that a Cllr attend all meetings relating to road closures to ensure local input. Vegetation overgrowth: at the request of Cllr Anson Highways have strimmed on the Winsford/Dulverton Road and at the crossroads; Cllrs Clarbull & Webber have strimmed around the village.
    238.9 Wheddon Cross Toilets: Cllr Noman left the room. Cllr Atkins reported that she and Cllr Anson had met with Council’s solicitor: awaiting re-drafting of documents re purchase. The Clerk reported that she had met with David Hancock who has prepared the planning application and tender documents. It was agreed that tenders will not be sought until the legal work has concluded to Council’s satisfaction. Keys to the toilets and the fencing are with Cllr Norman and Cllr Anson. Cllr Anson signed the letter of acceptance to ENPA re funding from the Partnership Fund. Cllr Norman returned to the room.
    238.10 Affordable Needs Housing Survey for Cutcombe: It was agreed that the Clerk contact Sue Southwell with a view to her approaching neighbouring parishes for a joint survey to be carried out by the Community Council for Somerset: Cutcombe PC requests input into the survey questions.
    238.11 Update on Snowdrop Valley Co-ordinator Vacancy: The Steering Group recommended the appointment of Terrie Fowler: unanimously approved by Council.
    238.12 Finance: 12.1 The Internal auditor’s report noted: nothing found which needs to be brought to Council’s attention 12.2 It was agreed to pay the internal auditor Derek Bott £70 12.3 The Annual Governance Statement for 2016/17 was considered and approved 12.4 The Accounting Statements for 2016/17 were considered and approved 12.5 It was agreed to reimburse Cllr Anson £16.50 for key cutting for the Wheddon Cross toilets 12.6 Retrospective agreement for payment of £30 to the Moorland Hall for hall hire approved. 12.7 It was agreed to purchase a projector to replace the one stolen.
    238.13 Correspondence and Meetings: 13.1 The Clerk reported on the Snowdrop Valley meeting: two new steering group members to be actively sought. 13.2 No further reports or correspondence.
    238.14 Items for the Next Agenda: Wheddon Cross Toilets; Retrospective agreement for payments: £27.50 to the Moorland Hall for room hire; £424.26 to Came & Company for annual insurance premium; £220 to David Hancock for toilet planning & tender documents; Who will do the work that the Parish Lengthsman used to do?; Portfolio holders update; section 137 requests.

    There being no other business the meeting closed at 9.00 pm.

    The next meeting of Cutcombe Parish Council will be held on Thursday 22nd June 2017 at 7.30pm in the Moorland Hall.

    All are welcome to all meetings

Back to Top

JUNE 2017

Meeting of Cutcombe Parish Council to be held on Thursday 22nd June 2017 at 7.30 pm in the Moorland Hall

AGENDA

  1. Public Question Time
  2. Apologies for Absence
  3. Declarations of interest
  4. To approve the minutes of the meeting held on 16th May 2016 and any matters arising
  5. 5.1 Planning Applications:  6/8/17/105 Mossy Bank, Bouverie Close: proposed single storey extension to dwelling GDO 17/09 Luckwell Bridge Substation, prior notification for proposed construction of new 33kwv and 11kv switchroom GDO 17/11 Land at Oaktrow Wood: Prior notification for proposed forest track to gain access into Oaktrow Wood to fell and remove trees
    5.2 Other Planning Matters
  6. To consider highways and transport matters including an update on the water main replacement work scheduled for November 2017
  7. Update on the purchase of the Wheddon Cross Toilets
  8. Review of Portfolio Holders
  9. Who is to do the work previously done by the Parish Lengthsman?
  10. Finance: 10.1 To consider Section 137 requests 10.2 To approve retrospectively invoice 980 for payment of £27.50 to the Moorland Hall for room hire 10.3 To approve retrospectively a payment of £220 to David Hancock for toilet drawings & planning application 10.4 To approve retrospectively a payment of £424.26 to Came & Company for 2017/18 insurance 10.5 To approve payment of the Clerk’s salary (£465.26) and expenses (£288.27) and work in relation to the Wheddon Cross toilets September 2016 to June 2017 (£394.61) 10.6 To approve payment of tax due to the Inland Revenue 10.7 To approve payment to the Clerk for Snowdrop Valley expenses (£231.29)
  11. Correspondence and meetings

11.1    Clerk’s report on correspondence received and meetings attended
11.2    Councillors’ reports on meetings and correspondence
12     Items for the next Agenda


Minutes of the Parish Council Meeting held at 7.30pm on Tuesday 22nd June 2017 at the Moorland Hall


Present: Councillors John Anson, Vivian White, Eric Clarbull, Linda Atkins, John Davis and Eric Norman, Parish Clerk Marlene Allinson. County Cllr Frances Nicholson and West Somerset Councillor Steven Pugsley attended the meeting for a short time before the finance section of the Agenda was taken.
239.1   Public Question Time: No items raised.
239.2   Apologies for Absence: Cllr Roger Webber.
239.3   Declarations of Interest:


Councillor

Agenda Item

Nature of Interest

Description of Interest

Action Taken

Norman

7

Prejudicial/Pecuniary

Owner of the car park

Left the room for the discussion

Anson

10.2

Personal

Moorland Hall Trustee

Minuted

Clarbull

10.2

Personal

Chairman of the Moorland Hall Committee

Minuted

239.4   Minutes: The Minutes of the meeting held on the 16th May 2017 were approved and signed as a true record. Matters Arising: 238.8 Cllr Anson reported that the Blagdon Lane road closure will now be controlled with traffic lights rather than the road being completely closed. 238.10 Sue Southwell is awaiting replies from neighbouring parishes before organizing an affordable needs housing survey meeting in July.
239.5   Planning Applications: 6/8/17/105 Mossy Bank, Bouverie Close: proposed single storey extension to dwelling: fully supported. GDO 17/09 Luckwell Bridge Substation, prior notification for proposed construction of new 33kwv and 11kv switchroom and GDO 17/11 Land at Oaktrow Wood: Prior notification for proposed forest track to gain access into Oaktrow Wood to fell and remove trees: no comments. 239.5.2 6/8/17/103 St John's Church, Cutcombe: Proposed refurbishment and extension of existing church path has been approved. Cllr Atkins asked if anyone had any objections (none raised) to her contacting West Somerset Council again with regard to the empty property Alfan. The Clerk was asked to write to Magna with regard to the untidy state of the land opposite the school with the beech trees by The Firs.
239.6   Highways Matters: Flooding outside Steadway Farm: Cllr Nicholson is still working on this. Renewal of Water Main: Cllrs Anson, Norman and Webber had attended a meeting with two staff from Wessex Water and agreed dates for all phases starting in November of the replacement works: Highways report a clash with another road closure but Cllr Anson is working to ensure that the Wessex Water timetable is adhered to. Phase 4 will be Bouverie Close. Cllr Anson thanked the other Cllrs for their input. Cycle Race 16/07/2017 reported and Ironman on 25th June. SIDS statistics reported.

239.7 Wheddon Cross Toilets: Cllr Noman left the room. Great frustration expressed due to the lack of efficiency on behalf of West Somerset Council in preparing the correct transfer documents. The Clerk to send an email to this effect. Cllr Norman returned to the room.
239.8   Review of Portfolio Holders: the list was updated and will be circulate and posted on the website asap. There is now no SALC rep.
239.9   Who is to do the work previously carried out by the Parish Lengthsman?: It was agreed that
Cllr Clarbull co-ordinate the contracting out of this work to local tradespeople: 8 hours (one day) a month for 10 months of the year at the rate of £11 per hour (own equipment and fuel to be used). The Clerk requested that she have copies of the Certificate of Public Liability Insurance and Risk Assessments of any contractors before they start work.
239.10 Finance: 10.1 To consider Section 137 requests: none received. 10.2 Retrospectively approved: £27.50 to the Moorland Hall for room hire 10.3 Retrospectively approved: £220 to David Hancock for toilet drawings & planning application 10.4 Retrospectively approved: £424.26 to Came & Company for 2017/18 insurance 10.5 Approved: payment of the Clerk’s salary (£465.26) and expenses (£288.27) and work in relation to the Wheddon Cross toilets September 2016 to June 2017 (£394.61)
10.6  Approved payment of tax due to the Inland Revenue 10.7 Approved payment to the Clerk for Snowdrop Valley expenses (£231.29)
239.11 Correspondence and Meetings: 13.1 The Clerk reported on the Snowdrop Valley meeting. Council voted not to hire an additional bus for the first and last Saturdays of the 2018 Scheme. 13.2 Cllr Davis reported on a Standards Board meeting (13/06): a letter has been sent to the Secretary of State saying that the Current Code of Conduct sanctions are difficult to enforce.
239.12 Items for the Next Agenda: Hiring Portaloos for the village fete (Cllr Atkins); rertrospective agreement for £11 for room hire to the Moorland Hall.

There being no other business the meeting closed at 9.25 pm.

The next meeting of Cutcombe Parish Council will be held on Tuesday 18th July 2017 at 7.30pm in the Moorland Hall.

Back to Top

JULY 2017

Meeting of Cutcombe Parish Council to be held on Tuesday 18th July 2017 at 7.30 pm in the Moorland Hall

AGENDA

1 Public Question Time

2 Apologies for Absence

3 Declarations of interest

4 To approve the minutes of the meeting held on 22nd June 2017 and any matters arising

5.1 Planning Applications:  
5.2 Other Planning Matters

6 To consider highways and transport matters including an update on the water main replacement work scheduled for November 2017

7 Update on the purchase of the Wheddon Cross Toilets (Cllrs Anson and Atkins)

8 Update on contractors for jobs around the village (Cllr Clarbull)

9 Broadband and router at the Moorland Hall

10 Nominations for Somerset County Council’s Chairman’s Award Scheme

11 Exmoor National Park Draft Landscape Character Assessment Supplementary Planning Document Consultation response

Finance: 12.1 To consider a letter from the Moorland Hall asking for a contribution towards new children’s play equipment 12.2 To consider the hire Portaloos for the village fete in August 12.3 Retrospective agreement for a payment of £11 to the Moorland Hall for room hire and to pay invoice 1000 for £11 room hire in June 12.4 Clerk’s report on contribution to grass cutting from the Moorland Hall/Sports Clubs and to consider a letter from the Moorland Hall regarding grass cutting at the Recreation Ground

13 Correspondence and meetings

13.1    Clerk’s report on correspondence received and meetings attended including
13.2    Councillors’ reports on meetings and correspondence
14     Items for the next Agenda


Minutes of the Parish Council Meeting held at 7.30pm on Tuesday 18th July 2017 at the Moorland Hall

Present: Councillors John Anson, Vivian White, Eric Clarbull, Linda Atkins, John Davis and Roger Webber, Parish Clerk Marlene Allinson and one parishioner (present for Agenda items 1 to 8).
240.1   Public Question Time: Snowdrop Valley; ENPA Draft Landscape Character Assessment document; the millennium tree: documents of interest passed to the Parish Council.
240.2   Apologies for Absence: Cllr Eric Norman, County Cllr Frances Nicholson, West Somerset Cllr Steven Pugsley.
240.3   Declarations of Interest:

 


Councillor

Agenda Item

Nature of Interest

Description of Interest

Action Taken

Webber

7

Personal

Neighbour overlooking

Minuted

Anson

12.1, 12.2, 12.3, 12.4

Personal

Moorland Hall Trustee

Minuted

Clarbull

12.1,12.2, 12.3, 12.4

Personal

Chairman of the Moorland Hall Committee

Minuted

240.4   Minutes: The Minutes of the meeting held on the22nd June 2017 were approved and signed as a true record. Matters Arising: 239.5.2 The Clerk read out a reply from Rupert Harrison of Magna: to tidy up the bank and finish off when the wild flowers have died back.
240.5   240.5.1 Planning Applications: None received. 240.5.2 No other planning matters.
240.6   Highways Matters: Cross roads scheme: Cllr Anson still awaiting a reply re final costings. Renewal of Water Main: Cllrs Anson meeting again this week with Highways. Watercombe Corner: Cllr Anson reported that the proposed works including the Slow and Yellow Bar markings should be completed by 1st September 2017. Bend near Wheddon Farm on the Bridgetown to Wheddon Cross Road: Cllr Webber raised concerns re visibility and also at the number of large lorries turning in the car park. Raised Drain Cover near Little Quarme: repaired in time for the cycle race, which was well organized and well signed.
240.7 Wheddon Cross Toilets: Cllr Atkins reported on progress with regard to agreeing the Draft Transfer document with West Somerset Council: access the remaining concern. Council resolved to go ahead with the purchase once reassurance on this point is given from solicitors. Cllr White thanked
Cllrs Anson and Atkins and the Clerk for their work in arriving at a satisfactory conclusion.

240.8   Update on Contractors for jobs around the village: Roger Foxwell is happy to carry out some works and will invoice Council at an agreed hourly rate. A copy of his public liability insurance was passed to the Clerk for filing. Strimming around the verge at Meadow Close, Popery Lane car park, the war memorial and the phone box has been contracted out to Countrywide Grounds Maintenance on a regular basis at an agreed cost to be financed from the Parish Lengthsman budget.
240.9   Broadband at the Moorland Hall:  Once the Airband mast is finished and in operation the Moorland Hall has been promised free broadband therefore the current contract with Timico will be terminated.
240.10 Nominations for Somerset County Council’s Chairman’s Award Scheme: Cllr Webber to follow up a suggestion and report back to the Clerk.
240.11 Exmoor National Park Draft Landscape Character Assessment Supplementary Planning Document Consultation Response: The Clerk to respond in general terms: Council has every confidence that ENPA will take into consideration the constantly-changing needs of the landscape particularly with regard to farming.
240.12 Finance: 12.1 It was agreed to give a donation of £1,000 towards the new children’s play equipment to the Moorland Hall (youth budget) 12.2 It was agreed by a majority vote to hire two Portaloos for the village fete at a cost of £155 +VAT (one disabled) 12.3 Retrospective agreement for £11 and agreement to pay invoice 1000 for £11 for room hire to the Moorland Hall 12.4 The Clerk reported that she has been in discussion with the Moorland Hall and invoiced them for a contribution for years 2016/17 and 2017/18 grass cutting at the Recreation Ground (£350 per annum)
240.13 Correspondence and Meetings: 240.13.1 The Clerk and Cllrs Anson and Atkins reported on the Snowdrop Valley meeting which had just taken place 240.13.2 Housing Survey Meeting on the 26th July: Cllrs Webber, Anson, White and the Clerk will attend.
240.14 Items for the Next Agenda: retrospective agreement for reimbursement of £259.99 to the Clerk for the purchase of a replacement projector; Clerk’s salary and expenses.

There being no other business the meeting closed at 10.05 pm.

The next meeting of Cutcombe Parish Council will be held on Tuesday 19th September 2017 at 7.30pm in the Moorland Hall. NOTE: no meeting in August unless an extraordinary meeting needs to be called.

All are welcome to all meetings

Back to Top

AUGUST 2017

Meeting of Cutcombe Parish Council to be held on Tuesday 15th August 2017at 8.00 pm in the Moorland Hall

AGENDA

  1. Public Question Time
  2. Apologies for Absence
  3. Declarations of interest
  4. To approve the minutes of the meeting held on the 18th July and any matters arising
  5. 5.1 Planning Applications:  6/8/7/106 Oaktrow Farm: Proposed agricultural building (27.43m x 12.18m) within existing farmyard area for livestock and agricultural storage 6/8/17/107 The Garage, Wheddon Cross: proposed installation of 2 rapid electric vehicle charging bays within the forecourt. Existing spaces to become 2 EV charging bays, with approximately 1.4m to the rear of the spaces being used for associated equipment 5.2 Other Planning Matters: Oaktrow Wood: Public Bridleway WL25/43 and WL6/42 Temporary Traffic Regulation Order from 14/08/17 for 6 months due to forestry operations
  6. Update on the purchase of the Wheddon Cross Toilets
  7. Finance: 7.1 Invoice 1009 from the Moorland Hall £11.00 for July room hire 7.2 Invoice 687712 Countrywide Grounds Maintenance grass cutting for additional areas July £126.00 7.3 To pay Terrie Fowler £225 for Snowdrop Valley work
  8. Correspondence and meetings

8.1      Clerk’s report on correspondence received and meetings attended including
8.2      Councillors’ reports on meetings and correspondence
9         Items for the next Agenda


Minutes of the Parish Council Meeting held at 7.30pm on Tuesday 15th August 2017 at the Moorland Hall


Present: Councillors John Anson, Vivian White, Eric Clarbull, Linda Atkins, Eric Norman, John Davis and Roger Webber, Parish Clerk Marlene Allinson and one parishioner.
241.1   Public Question Time: (a) Concern was expressed at the quality of the Safety Awareness training delivered in relation to the Historic Signposts Project: Cllrs Anson and White to follow this up at the next Exmoor Panel meeting and at the ENPA Consultative Forum; (b) vegetation around signposts: Highways are happy with this at the 30mph signs into the village: Cllr Anson to follow up with Highways.
241.2   Apologies for Absence: County Cllr Frances Nicholson, West Somerset Cllr Steven Pugsley.
241.3   Declarations of Interest:


Councillor

Agenda Item

Nature of Interest

Description of Interest

Action Taken

Norman

6

Personal as update only

Car Park Owner

Minuted

Anson

7.1

Personal

Moorland Hall Trustee

Minuted

Clarbull

7.1

Personal

Chairman of the Moorland Hall Committee

Minuted

241.4   Minutes: The Minutes of the meeting held on the 18th July 2017 were approved and signed as a true record. Matters Arising: 240.12.1 A letter of thanks has been received from the Moorland Hall for the contribution towards the children’s play equipment 240.13.1 The Clerk has completed the Awards for All funding application re the housing survey: awaiting approval from the Community Council for Somerset.
241.5   241.5.1 Planning Applications: 6/8/17/106 Oaktrow Farm: proposed agricultural livestock building (27.43m x 12.18m) within existing farmyard area for livestock and agricultural storage: fully supported. 6/8/17/107 The Garage, Wheddon Cross: proposed installation of 2 rapid electric vehicle charging bays within the forecourt. Existing spaces to become 2 EV charging bays, with approximately 1.4m to the rear of the spaces being used for associated equipment: By a majority decision (2 abstentions) the Parish Council objects to the bank being removed as indicated on the site layout plan. Some aspects of the scheme are somewhat ambiguous: the vehicle charging bays are not on the garage forecourt as stated in the description but in the rear car park; the proposed photo shows the charging units set back with a hedge and planting, but the site layout plan clearly shows removal of all vegetation which it seems would be necessary in order to set the units back from the existing car parking spaces. By a majority decision (2 abstentions) the Parish Council objects to the removal of the bank; however it does not object, in principle, to the installation of two electric vehicle charging units at this site.

241.5.2 Other Planning Matters: the Clerk reported a 6 month closure of a bridleway at Oaktrow Wood due to forestry operations (commencing 14/08/17)
241.6 Wheddon Cross Toilets: Cllr Atkins reported that both sides have agreed on the wording of the transfer document: we are awaiting solicitors, delays mostly due to holidays.
241.7   Finance: 7.1 Invoice 1009 for £11 for room hire from Moorland Hall agreed for payment 7.2 Invoice 687712 Countrywide Grounds Maintenance: there is an error on their invoice, the Clerk to liaise with Countrywide to resolve 7.3 It was agreed that Cllr Anson and the Clerk meet with Terrie Fowler when she returns from holiday in order to resolve issues relating to Snowdrop Valley
241.8 Correspondence and Meetings: The Clerk and Cllr Norman reported on a Snowdrop Valley meeting.
241.9 Items for the Next Agenda: retrospective agreement for (a) Countrywide Grounds maintenance for invoice 687156 for £1,117.94 for grass cutting (b) Eagle Plant invoice MIN2082983 for £180 for toilet hire for the fete

There being no other business the meeting closed at 9.25 pm.

The next meeting of Cutcombe Parish Council will be held on Tuesday 19th September 2017 at 7.30pm in the Moorland Hall.

All are welcome to all meetings

Back to Top

SEPTEMBER 2017

Meeting of Cutcombe Parish Council to be held on Tuesday 19th September 2017at 7.30 pm in the Moorland Hall

AGENDA

  1. Public Question Time
  2. Apologies for Absence
  3. Declarations of interest
  4. To approve the minutes of the meeting held on the 15th August and any matters arising
  5. 5.1 Planning Applications:  6/8/17/108 The Garage, Wheddon Cross: Proposed consent for two triangular signs and one square sign positioned on top of metal poles in association with two electric vehicle parking spaces. 5.2 Other Planning Matters:
  6. Update on the purchase of the Wheddon Cross Toilets
  7. Snowdrop Valley Bus Contract and update on the September meeting
  8. Finance: 8.1 To pay Countrywide Grounds Maintenance invoices 687712, 689116 and 691700 all for £126 for additional grass cutting (July, August & September) 8.2 Retrospective agreement to pay £180 to Eagle Plant Ltd for toilet hire for fete 8.3 To pay the Moorland Hall £11 for August room hire 8.4 To pay the Clerk’s salary and expenses (£465.26 & £208.71)
    8.5 To consider a contribution to The Rest & Be Thankful Inn towards upkeep of the cctv cameras 8.6 To pay the Inland Revenue tax due 8.7 To note the external auditor’s report for 2016/17 8.8 To pay the Clerk’s Snowdrop Valley expenses (£495.26)
  9. Correspondence and meetings

9.1      Clerk’s report on correspondence received and meetings attended including
9.2      Councillors’ reports on meetings and correspondence
10        Items for the next Agenda

All are welcome to all meetings


Minutes of the Parish Council Meeting held at 7.30pm on Tuesday 19th September 2017 at the Moorland Hall
Present: Councillors John Anson, Vivian White, Eric Clarbull, Linda Atkins, Eric Norman, John Davis and Roger Webber, Somerset County Councillor Frances Nicholson (left at 8.45pm), Parish Clerk Marlene Allinson and four parishioners.
242.1   Public Question Time: Proposed Housing Needs Survey: issues raised included data protection issues, assessing need and self-build issues. It was agreed to discuss housing issues in more depth as a future agenda item.
242.2   Apologies for Absence: West Somerset Cllr Steven Pugsley.
242.3   Declarations of Interest:


Councillor

Agenda Item

Nature of Interest

Description of Interest

Action Taken

Norman

6 and 8.5

Pecuniary

Car Park Owner

Minuted

Anson

8.3

Personal

Moorland Hall Trustee

Minuted

Clarbull

8.3

Personal

Chairman of the Moorland Hall Committee

Minuted

242.4   Minutes: The Minutes of the meeting held on the 15th August 2017 were approved and signed as a true record. Matters Arising: None.
242.5   242.5.1 Planning Applications: 6/8/17/108 The Garage, Wheddon Cross: proposed consent for two triangular signs and one square sign positioned on top of metal poles in association with two electric vehicle parking spaces: withdrawn. 242.5.2 Other Planning Matters: none.
242.6 Wheddon Cross Toilets: Cllr Norman left the room for the discussion. Cllr Atkins thanked Cllr Norman for his co-operation in allowing use of his toilets during the closure of the Wheddon Cross toilets.
She reported that the transfer document should be ready for signing within the next couple of days.
Cllr Norman returned to the room.
242.6A Highways: Heathpoult Cross approach from Dulverton: The Clerk was asked to write to Exton for support in requesting a Stop sign at this junction rather than the current Give Way sign and also to write to Highways on this issue. Hawkwell Bridge Parapet is currently being repaired in Drapers Way. Salt Bags will be available to the Parish as last year; salt bins will not be topped up only at the request of the Parish Clerk. Road Closures: Cllr Anson reported that there is now a live nationwide website listing all road closures. B3224: will now be completely closed for health and safety reasons. White lines by the Mooland Hall: to be taken out asap in accordance with the agreed crossroads scheme. Wessex Water are awaiting confirmation from Highways re the crossroads road closure before confirming their start date.

242.7   Snowdrop Valley Bus Contract and update on the September meeting: The Clerk reported on interviews for the post of Snowdrop Valley Manager and on current negotiations re the bus contract.
242.8   Finance: The following payments were agreed: 8.1 Countrywide Grounds Maintenance invoices 687712, 689116 and 691700 all for £126 for additional grass cutting (July, August & September)
8.2 Retrospective agreement to pay £180 to Eagle Plant Ltd for toilet hire for fete 8.3 Moorland Hall £11 for August room hire 8.4 The Clerk’s salary and expenses (£465.26 & £208.71). Cllr Norman left the room. 8.5 A contribution to The Rest & Be Thankful Inn towards upkeep of the cctv cameras: £75.
Cllr Norman returned to the room 8.6 To pay the Inland Revenue tax due 8.7 The external auditor’s report for 2016/17 was noted 8.8 The Clerk’s Snowdrop Valley expenses (£495.26) were agreed.
242.9 Correspondence and Meetings: The Clerk circulated Exmoor National Park Authority’s Draft Partnership Plan 2018-2022 Consultation Document and reported that a nomination for the Chairman’s Award for Services to the Community has been submitted. Cllr Atkins reported on a Dulverton Patient Group meeting; Cllr Davis passed a request for section 137 to the Clerk for consideration at the December meeting. County Cllr Nicholson reported on the closure of Somerset Skills and Learning and a future consultation re the re-organisation of Children’s Centres on Exmoor.
242.10 Items for the Next Agenda: retrospective agreement for invoice from Grant Thornton for £240 for the external audit.

There being no other business the meeting closed at 10.00 pm.

The next meeting of Cutcombe Parish Council will be held on Tuesday 17th October 2017 at 7.30pm in the Moorland Hall.

All are welcome to all meetings

Back to Top

OCTOBER 2017

Meeting of Cutcombe Parish Council to be held on Tuesday 17th October 2017at 7.30 pm in the Moorland Hall

AGENDA

  1. Public Question Time
  2. Apologies for Absence
  3. Declarations of interest
  4. To approve the minutes of the meeting held on the 19th September and any matters arising
  5. 5.1 Planning Applications:  6/8/17/109 The Recreation Ground: Proposed replacement of swings to be replaced in new location and addition of 2 new items (Rotaweb climber and a pendulum basket swing). Re-submission of approved application 6/8/17/102 6/8/17/110 Putham Farm: proposed erection of agricultural building
    5.2 Other Planning Matters:
  6. Highways including the Wessex Water Water Main Replacement/ Improvement Scheme at Wheddon Cross
  7. Report on purchase of the Wheddon Cross Toilets and associated items
  8. Snowdrop Valley Bus Contract and update on the October meeting
  9. Somerset County Council Family Support Services Consultation
  10. Finance: 10.1 Tender process for refurbishment of the Wheddon Cross toilets 10.2 To pay Countrywide Grounds Maintenance lnvoice 696885 for £126 for additional grass cutting (October) 10.3 Retrospective agreement for payment to Grant Thornton for £240 for the external audit 8.3 To consider an invoice from Risdon Hosegood solicitors for £642 fees for the purchase of Wheddon Cross Toilets 10.4 To pay the Moorland Hall invoice 1020 £11 for September room hire 10.5 To pay Came & Company additional insurance premium of £143.49 for Wheddon Cross toilets 10.6 To pass on a contribution of £25 from Exford Parish Council to The Rest & Be Thankful Inn towards cctv running costs 2017/18 10.7 Report of the Finance Working Group re proposed budget for 2018/19
  11. Correspondence and meetings

11.1    Clerk’s report on correspondence received and meetings attended including
11.2    Councillors’ reports on meetings and correspondence
12        Items for the next Agenda


Minutes of the Parish Council Meeting held at 7.30pm on Tuesday 19th October 2017 at the Moorland Hall
Present: Councillors John Anson, Vivian White, Eric Clarbull, Linda Atkins, Eric Norman, Somerset County Councillor Frances Nicholson (from 8pm to 8.25pm), West Somerset Cllr Steven Pugsley (8.30pm onwards), Parish Clerk Marlene Allinson and one parishioner.
243.1   Public Question Time: (i) 106 monies remaining from the crossroads scheme? To be refunded to CPC asap then how to spend it will be discussed (ii) Luckwell Bridge/Long Lane drainage: gratings and gulley are full of debris despite being at an angle, cracked pipe further down yet to be repaired: Cllr Anson to progress.
243.2   Apologies for Absence: Cllr Roger Webber.
243.3   Declarations of Interest:


Councillor

Agenda Item

Nature of Interest

Description of Interest

Action Taken

Clarbull

10.4

Personal

Chairman of Moorland Hall

Minuted

Anson

10.4

Personal

Moorland Hall Trustee

Minuted

Norman

10.6

Personal

Part Owner of cctv system

Minuted

243.4   Minutes: The Minutes of the meeting held on the 17th September 2017 were approved and signed as a true record. Matters Arising: 243.11.1 Somerset County Council, Chairman’s Award for Services to the Community: Marcus Capel had been nominated by CPC and agreed.
243.5   243.5.1 Planning Applications: 6/8/17/109 The Recreation Ground, Wheddon Cross: proposed replacement of swings to be replaced in new location ad addition of 2 new items (Rotaweb climber and a pendulum basket swing). Re-submission of approved application 6/8/17/102: fully supported. 6/8/17/110 Putham Farm: proposed erection of agricultural building: site visit requested, the Clerk to arrange. 243.5.2 Other Planning Matters: none.
243.6   Highways: Heathpoult Cross approach from Dulverton: The Clerk has been in touch with Exton PC and asked for their support in pressurizing highways for a Stop sign at this point; Cllr Anson reported on a reply from Highways. Road Closures: Dragon’s Cross, 25 days from 30/10/17; Exford to Winsford: cancelled. Vegetation around sign in Sundial House garden: Cllr Anson to follow up. Historic Signposts Project: Cllr Anson gave an update. Wessex Water Main Scheme: Cllr Anson outlined the agreed proposals for the scheme: 8th to 16th March 2018 road closure at the pub, then stages 2&3 works continue til Easter for remainder of project but under stop/go boards and/or traffic lights. After Easter they will tackle Bouverie Close hydrant connection. All works will be in daylight hours and include weekends. The Clerk to circulate diagrams of signage to be used. Congestion around the school:
Cllr Anson to take up with the Headmaster.
534
243.7   Wheddon Cross Toilets: The purchase is now completed and the relevant planning application has been registered with ENPA (planning fee was £192.50). The Clerk reported that Cutcombe PC now has an account with Eagle Plant for the Heras Fencing which costs £126.47: Cllrs Anson and Clarbull to see if they can reduce this cost or if it would be cheaper to purchase it.
243.8   Snowdrdop Valley: the Clerk reported that the Steering Group recommend accepting the quote from AtWest to run the SV buses: all in favour; the Chairman signed the contract. The Clerk updated Council on the October meeting including the decision to increase 2018 ticket prices due to increased overheads.
243.9   Somerset County Council Family Support Services Consultation: the Clerk asked to respond on behalf of the whole Council in support of the proposed changes.
243.10 Finance: 10.1 Tender Process for the refurbishment of the Wheddon Cross toilets: The Clerk to handle and send out the specification and plans to builders as agreed (at least 3), deadline for tenders 16/11/2017. Cllr Clarbull agreed to liaise with David Hancock and show any interested builders around the building. 10.2 Countrywide Grounds Maintenance invoice 696885 for £126 for additional grass cutting (October): agreed 10.3 Retrospective agreement to pay £240 to Grant Thornton for the external audit 10.4 Agreed to pay Risdon Hosegood, solicitors, for additional fees in relation to the purchase of the toilets: invoice now reduced to £600 10.5 Agreed to pay Came & Co £143.49 for additional insurance in relation to the toilets 10.6 A contribution: £25 to be paid to The Rest & Be Thankful Inn towards upkeep of the cctv cameras 2017/18 as received from Exford Parish Council 10.7 The Finance Working Group recommended an increase of £20 on a Band D property in 2018/19 in order to cover some of the running costs of the Wheddon Cross toilets: this to be brought back for any public discussion at the November meeting and for ratification in December.
243.11 Correspondence and Meetings: 243.11.1 South West Lakes Trust Highlights 2016/17 reported.
243.11.2 Co Cllr Nicholson reported on the “Opportunity Area” funding which is an attempt to address social mobility issues and that Somerset Skills & Learning has been awarded most of its former funding but only for one year.
243.12 Items for the Next Agenda: none

There being no other business the meeting closed at 10.00 pm.

The next meeting of Cutcombe Parish Council will be held on Tuesday 21st November 2017 at 7.30pm in the Moorland Hall.

All are welcome to all meetings

Back to Top

NOVEMBER 2017

Meeting of Cutcombe Parish Council to be held on Tuesday 21st November 2017at 7.30 pm in the Moorland Hall

AGENDA

  1. Public Question Time
  2. Apologies for Absence
  3. Declarations of interest
  4. To approve the minutes of the meeting held on the 17th October and any matters arising
  5. 5.1 Planning Applications:  6/8/17/11 Wheddon Cross Toilets: proposed part change of use of existing toilets to office (B1a) storage (B8) Gym (D2) together with external alterations 5.2 Other Planning Matters:
  6. Highways Matters
  7. Finance: 7.1 Tender process for refurbishment of the Wheddon Cross toilets 7.2 To pay an invoice for £312 plus VAT for a new millennium tree (£200, balance paid by The Moorland Hall) 7.3 To pass on a contribution of £25 from Timberscombe Parish Council to The Rest & Be Thankful Inn towards cctv running costs 2017/18 7.4 To pay an invoice from Eagle Plant for £37.44 for hire of Heras fencing at the Wheddon Cross Toilets 7.5 To pay the Moorland Hall invoice 1034 £11 for October room hire 7.6 Update on the ENPA Partnership Fund grant re Wheddon Cross toilets and WS Council business rates
  8. Correspondence and meetings

8.1      Clerk’s report on correspondence received and meetings attended including
8.2      Councillors’ reports on meetings and correspondence
9        Items for the next Agenda


Draft Minutes of the Parish Council Meeting held at 7.30pm on Tuesday 21st November 2017 at the Moorland Hall
Present: Councillors John Anson, Vivian White, Roger Webber, Linda Atkins, Eric Norman, John Davis, Parish Clerk Marlene Allinson, one parishioner and Colin Blackburn, a member of the Local Access Forum but not representing them.
244.1   Public Question Time: (i) Popery Lane: concerns expressed at a proposed plan by Highways to
re-surface: details to be forwarded to the Clerk: agenda item for December. (ii) Could the Highways Portfolio Holder attend a meeting? Cllr Anson agreed to ask if he/she could attend an Exmoor Panel meeting.
244.2   Apologies for Absence: Cllr Eric Clarbull, West Somerset Cllr Steven Pugsley, Co Cllr Frances Nicholson.
244.3   Declarations of Interest:


Councillor

Agenda Item

Nature of Interest

Description of Interest

Action Taken

Norman

5.1 and 7.1

Personal

Owner of the car park

Minuted

Anson

7.1

Personal

Moorland Hall Trustee

Minuted

244.4   Minutes: The Minutes of the meetings held on the 19th October 2017 were approved and signed as a true record. Matters Arising: None.
244.5   244.5.1 Planning Applications: 6/8/17/111 Wheddon Cross Toilets: Cllr Atkins reported on progress of the planning application to date: will go to ENPA Planning Committee 05/12/2017. 244.5.2 Other Planning Matters: 6/8/17/110 Putham Farm: proposed erection of agricultural building: amended plans: to be considered at a meeting of Cutcombe Parish Council at 10.00 am in the Moorland Hall on Friday 24/11/2017.
244.6   Highways: X-Roads Scheme: concern expressed re quality of some of the road markings: Cllr Anson to take up with Highways and to ask if a SIDS would be a suitable spend of some of the remaining 106 monies; Saltbags: a parishioner has kindly offered to collect these for the Parish on 25/11/2017; Road Closures: Dragon’s Cross delayed until New Year; Church Road Timberscombe on now, Higher Combe Drive, Dulverton, 11/12/17 for 2 days, Minehead to Williton Road (Old Cleeve) 3 nights from 22/11/17.
244.7   Finance: 7.1 Tender Process for the refurbishment of the Wheddon Cross toilets: it was agreed to defer any decision until the December meeting. 7.2 Agreed to pay £312 + VAT to Pixton Woodlands for a replacement millennium tree (£112 having been contributed by the Moorland Hall) 7.3 Agreed to pass on £25 received from Timberscombe PC towards cctv running costs 2017/18 to The Rest & Be Thankful Inn 7.4 Agreed to pay £37.44 for Heras fencing hire at toilets to Eagle Plant 7.5 Agreed to pay The Moorland Hall £11 for October room hire 7.6 ENPA Partnership Fund grant: deadline for claiming extended to 31/12/2018; business rates for WX toilets: the Clerk has completed the forms to claim 100% business rate relief; the Clerk gave an update on Cutcombe’s revised tax base.

244.8 Correspondence and Meetings: 244.8.1 The Clerk reported on tonight’s Snowdrop Valley Steering Group meeting; the next meeting of the Exmoor Consultative and Parish Forum will be at Winsford Village Hall, 10.30am on Thursday 23rd November 244.8.2 Cllr Anson to attend the Woody Material in Exmoor’s Rivers and Streams conference tomorrow at the Moorland Hall; Cllr White reported on the last Exmoor Panel meeting; Cllr Anson reported on a new application to Awards for All for a grant for the housing survey; Cllr Davis reported that Magna have said that the government will be releasing more funds for social housing in the near future.
244.9 Items for the Next Agenda: Popery Lane: proposal to re-surface; Clerk’s Salary and Expenses; Section 137 grants; ratification of 2018/19 budget

There being no other business the meeting closed at 9.10 pm.

The next meeting of Cutcombe Parish Council will be an extraordinary meeting to be held on Friday 24th November at 10.00 am in the Beckett Room of the Moorland Hall;
the December meeting will be on Tuesday 12th December 2017 at 7.30pm in the Moorland Hall (one week earlier than usual due to Christmas).

All are welcome to all meetings

 

Extraordinary meeting of Cutcombe Parish Council to be held on Friday 24th November 2017 at 10.00 am in the Moorland Hall

AGENDA

  1. Public Question Time
  2. Apologies for Absence
  3. Declarations of interest
  4. 4.1 Planning Applications:  6/8/17/10 Putham Farm House: proposed erection of agricultural building. As per additional plans dated 27.10.17 and additional plans and additional information dated 15.11.17


Draft Minutes of the Parish Council Meeting held at 10.00 am on Friday 24th November 2017 at the Moorland Hall
Present: Councillors John Anson, Vivian White, Roger Webber, Linda Atkins, Eric Norman, John Davis.
245.1 Public Question Time: no items raised.
245.2 Apologies for Absence: Cllr Eric Clarbull.
245.3 Declarations of Interest: Cllr Roger Webber, owns land adjacent.
245.4 Planning Application 6/8/17/110 Putham Farm: proposed erection of agricultural building. As per additional plans dated 27/10/17 and additional information dated 15/11/17 and amended plans dated 20/11/17: a vote was taken: No objection. Additional comments: We note the reduced size of the building. We consider the drawings are poor quality, presented using different scales and lack clarity. Members expressed concern about the applicant’s proposed stocking levels on the acreage in the planning application. This was a majority decision, with 1
abstention.

The meeting ended at 11.15 am.

The next meeting of Cutcombe Parish Council will be on Tuesday 12th December 2017 at 7.30pm in the Moorland Hall (one week earlier than usual due to Christmas).

All are welcome to all meetings

Back to Top

DECEMBER 2017

Meeting of Cutcombe Parish Council to be held on Tuesday 12th December 2017at 7.30 pm in the Moorland Hall

AGENDA

  1. Public Question Time
  2. Apologies for Absence
  3. Declarations of interest
  4. To approve the minutes of the meetings held on the 21st and
    24th November and any matters arising
  5. 5.1 Planning Applications: 6/8/17/112: Raleigh Manor: Proposed partial demolition of existing single storey northern extension, with new single storey extension erected in location. New roof to northern extension with rooflights and new verandah structure to east façade of extension. Formation of Farm Office within existing tack room/stable.
     5.2 Other Planning Matters:
  6. Highways Matters including Popery Lane
  7. Finance: 7.1 Tender process for refurbishment of the Wheddon Cross toilets 7.2 To pay the Clerk’s Salary (£465.26) and Expenses £341.87
    7.3 To pay the Clerk’s Snowdrop Valley Expenses £214.60 7.4 To consider section 137 grants 7.5 To pay an invoice from Eagle Plant for Heras fencing at the WX toilets £26.40 7.6 To pay the Clerk’s work and expenses re Wheddon Cross Toilets £159.74 7.7 To pay the Inland Revenue tax due 7.8 To ratify the 2018/19 Parish Precept
  8. Correspondence and meetings
    8.1      Clerk’s report on correspondence received and meetings attended including
    8.2      Councillors’ reports on meetings and correspondence
  9. Items for the next Agenda

Members are reminded that the Council has a general duty to consider the following matters in the exercise of any of its functions: Equal Opportunities (race, gender, sexual orientation, marital status and any disability), Crime and Disorder, Health and Safety, and Human Rights.
 

All are welcome to all meetings


Draft Minutes of the Parish Council Meeting held at 7.30pm on Tuesday 12th December at the Moorland Hall
Present: Councillors John Anson, Vivian White, Roger Webber, Linda Atkins, Eric Norman, John Davis, Eric Clarbull, Parish Clerk Marlene Allinson, County Cllr Frances Nicholson (left at 8.35pm), one parishioner and Colin Blackburn, a member of the Local Access Forum but not representing them.
At the beginning of the meeting the Chairman reminded all Councillors of their duties under the Code of Conduct in particular the duty of being respectful to each other, and of each other’s views, at all times.
246.1   Public Question Time: Popery Lane: Colin Blackburn outlined various issues to augment his report, previously circulated to all Councillors re Agenda item 6, and answered questions.
246.2   Apologies for Absence: West Somerset Cllr Steven Pugsley.
246.3   Declarations of Interest:


Councillor

Agenda Item

Nature of Interest

Description of Interest

Action Taken

Norman

7.1 & 7.5

Personal

Owner of the car park

Minuted

Anson

Finance (Moorland Hall & Countrywide invoices)

Personal

Moorland Hall Trustee

Minuted

246.4   Minutes: The Minutes of the meetings held on the 21st and 24th November were approved and signed as a true record. Matters Arising: none.
246.5   246.5.1 Planning Applications: 6/8/17/112 Raleigh Manor: Proposed partial demolition of existing single storey northern extension, with new single storey extension erected in location. New roof to northern extension with rooflights and new verandah structure to east façade of extension. Formation of farm office within existing tack room/stable: fully supported. 246.5.2 Other Planning Matters: Planning Applications 6/8/17/111 Wheddon Cross Toilets and 6/8/17/110 Putham Farm Agricultural Building have both been approved.
246.6   Highways: X-Roads Scheme: An email from David Grabham re SIDS/VAS devices was read out.
Cllr Nicholson asked for this to be forwarded to her. SIDS devices from Highways are to be phased out. Cllr Anson has chased up renewal of the road markings, no reply yet. Heathpoult Cross: Jo Sharpe, Highways, has visited the site and agreed that Stop signs can replace the current Give Way signs: will fall into the 2018/19 financial budget, also road markings will be renewed and added as necessary. Road Closure Wheddon Cross to Exford Road: closure from 8th January (18 months) for 25 days of works excluding weekends 7.30am to 5.30pm. Speed Restrictions in Exmoor National Park: this will be an Agenda Item at a future Exmoor Panel Meeting. Popery Lane: an email from ENPA had been circulated before the meeting to all Councillors: the Clerk to follow up. Exmoor Panel Meeting:
Cllr Nicholson felt that it might be preferable to invite an officer rather than Cllr John Woodman who is the Portfoloio Holder: passed to Cllr Anson for action. New signage at the top of Drapers Way: Cllr White reported thanks from a parishioner as this has eased the problem of motorists going down Drapers Way looking for the Dunkery Road.
246.7   Finance: Council now went into closed session, excluding members of the press and public:
7.1
Tender Process for the refurbishment of the Wheddon Cross toilets: A further two tenders had been received. The Clerk to contact all builders concerned. Return to open session: 7.2 Agreed to pay £465.26 Clerk’s salary and Expenses (£341.87) 7.3 Agreed to pay the Clerk’s Snowdrop Valley Expenses (£214.60) 7.4 Agreed to give Exmoor Young Voices a grant of £100 under section 137 of the Local Government Act 7.5 Agreed to pay Eagle Plant £26.40 for hire of Heras fencing at the WX toilets
7.6 Agreed to pay Clerk’s Expenses re the Wheddon Cross Toilets (£159.74) 7.7 Agreed to pay the Inland Revenue tax due 7.8 Agreed to ratify the 2018/19 Parish Precept as discussed at the October meeting and advertised.
246.8 Correspondence and Meetings: 246.8.1 No additional items reported by the Clerk.
246.8.2 Cllr Norman reported on a Snowdrop Valley meeting which had taken place earlier in the evening; Cllr Webber asked that the Parish magazine be an agenda item for the next meeting; Cllr Anson reported on a working seminar he had attended re Woody Materials in Exmoor Rivers; Cllr Norman expressed concern that the upgrade to the play area in February 2018 might clash with the Snowdrop Valley Park and Ride Scheme.
246.9 Items for the Next Agenda: Parish Magazine; retrospective invoices from The Moorland Hall (£22) for room hire and Countrywide Grounds Maintenance (£1,117.94) for grass cutting.

There being no other business the meeting closed at 9.50 pm.

The next meeting of Cutcombe Parish Council will be held on Tuesday 20th February 2018 at at 7.30pm in the Moorland Hall unless a special meeting has to be called before then, there will be no meeting in January.

All are welcome to all meetings