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Notice of the Ordinary Council Meeting – Tuesday
15 December 2020 at 7.30 pm via the platform of Zoom
1. Public Question Time
2. Apologies for Absence
3. Declarations of Interest
4. To approve the minutes of the Ordinary meeting held 17 November 2020,
and any outstanding actions from the meeting
5. To receive reports from District and County Councillors
6. To consider Highways and transport matters, including:
6.1 SIDS equipment
6.2 Other Highway and transport matters
7. Planning Applications:
7.1 6/8/20/115 - Thorne Farm – Proposed conversion of buildings
to 2 no Principal Residence dwellings. Resubmission of refused application
7.2 GDO 20/08 – Existing barn off Thorne Lane, Wheddon Cross, Minehead
- Prior notification for Proposed installation of 12m communications mast
and associated apparatus
7.3 6/34/20/104 - Allercott Farm, Timberscombe, Minehead - Lawful Development
Certificate for existing use of land at Allercott Pitts for motorsports
use for 50 days per calendar year (Saturdays and Sundays only).
7.4 6/8/20/117 - The Croft, Wheddon Cross - Proposed replacement building
(24.38m x 18.28m) for livestock and storage of agricultural machinery
7.5 Other Planning Matters
8.1 To receive report from Finance Committee and consider precept and
8.2 To receive update on Business Unit letting
8.3 To agree to pay:
8.3.1 PKF Littlejohn £240 audit fee
8.3.2 Dan Bowley Plumbing and Heating £936 for works carried out
to business unit
8.3.3 Mrs N Kemp Clerk’s Salary and Expenses
9. To consider census article circulated and any actions required
10. To consider process for recording of meetings
11. To consider work required with website and possible working group
12. To consider recruitment of Clerk
13. Correspondence and meetings
13.1 Clerk’s report on correspondence received and meetings attended
13.2 Councillors’ report on correspondence received and meetings
14. Items for the next Agenda
Date of next meeting: Tuesday 16 February 2021 (Extra-ordinary
meeting in January 2021 to set precept)
Members are reminded that the Council has a general duty to consider the
following matters in the exercise of any of its functions: Equal Opportunities
(race, gender, sexual orientation, marital status and any disability),
Crime and Disorder, Health and Safety, and Human Rights.
Minutes of the Ordinary Parish Council Meeting
held at 7.30pm on Tuesday 15 December 2020 via Zoom
Present: Councillors John Anson (Chairman), John Davis, Roger Foxwell,
Eric Norman, Roger Webber, Vivian White, SCC Cllr Frances Nicholson, SWaT
Cllr Steven Pugsley, Parish Clerk Nic Kemp, and four members of the public
Cllr Anson opened the meeting at 7.30pm.
Due to Cllr Anson’s connectivity issues, Cllr White intermittently
shared Chairing the meeting.
281.1 Public Question Time: The applicant spoke on planning application
6/8/20/115 (item 281.7.1). The applicant (Cllr Webber) spoke on planning
application 6/8/20/117 (item 281.7.4).
281.2 Apologies for Absence: None.
281.3 Declarations of Interest:
Cllr Webber - prejudicial interest – item 7.4, personal interest
– item 8.1
Cllr Norman - item 8.1 - member of finance committee
281.4 Minutes of the Previous Meeting and Outstanding Actions: Cllr Webber
requested amendment to item 280.8.4 – “public perception of
benefit”. The minutes of the Ordinary meeting held 17 November 2020
were approved as a true and accurate record.
281.5 Reports from District and County Councillors: Cllr Nicholson confirmed
invitations were already being sent to people to receive vaccines in area.
Re-Drapers Way/Snowdrop Valley, Cllr Nicholson confirmed it is not possible
to extend the road closure for a year and understands the concern is due
to parking/congestion at Snowdrop Valley. Highways therefore intend to
place signs at either end of Drapers Way stating (final wording to be
confirmed) No parking/No turning/No event. Closure of the walk would require
landowner consent. Cllr Webber will speak to ENPA.
Cllr Nicholson also confirmed was planning a site visit of the Wheddon
Cross Business Units with the County Councillor, which had been postponed
due to lockdown.
Cllr Foxwell is in communication with Cllr for Highways re removing Ashwell
Lane from satnavs, and re blocked drains and culverts in parish. Is also
awaiting response on Long Lane.
Cllr Webber noted telegraph pole snapped off as hit by lorry. Parish Council
to request pole be sited further back from Highway.
Cllr Pugsley reported planning applications 6/8/20/109 and 6/8/20/110LB:
Edbrooke Farm would be discussed at next ENPA planning meeting due to
issues raised at previous Cutcombe Parish Council meeting on 17 November
(item 280.7.1). Cllr Pugsley also confirmed the next set of covid grants
to local businesses have started to be paid, online planning training
was provided by ENPA last week, was successful and likely to be repeated.
Cllr Pugsley also noted ENPA is under pressure to rescind trail hunting
license on National Park owned land. Until or unless licensee is proved
to acted illegally, ENPA takes view there are no grounds to rescind the
Cllrs Anson and White thanked Cllrs Nicholson and Pugsley who left at
281.6 To consider Highways and Transport Matters including:
281.6.1 – Update on SIDS – Cllrs Webber and Foxwell have identified
site for post to be located in Cutcombe and requested pole be produced.
Cllr Anson reminded of need for approval of location with Highways. Cllr
Foxwell to liaise with resident who is requesting 20mph speed limit and
Cllr Davis re location. Clerk queried risk assessment for SIDS use. Cllr
White advised Cllr Foxwell’s training covered need.
281.6.2 – Other Highway and transport matters – Clerk to contact
BT re broken telegraph pole.
281.7.1 – 6/8/20/115: Thorne Farm – Proposed conversion of
2 no Principal Resience dwellings. Resubmission of refused application
6/8/20/105 – Cllr Davis raised concern over public perception and
requested the following statement be minuted. “In regard the application
6/8/20/105 and resubmission 6/8/20/115, I have sought clarity on the issue,
having no direct interest with the appicants or the property in question
it would seem I do not have an interest. But I would still like to make
my position clear. One of the aspects of the application is to allow open
market value housing on rent or sale on the property. And because we own
land that in theory could be used for house building, a member of the
general public may think I have a pecuniary and prejudicial interest.
The open market aspect of this application is against EN Policy and I
do have reservations about that. If allowed I would assume and prices
would rise and it may prevent young people getting onto the housing ladder
within ENP.” Cllr debated whether principal residence was open market.
Cllr Webber queried whether Cllr White should vote as he is ENPA (parish)
member. Cllr White advised he had right to vote as Parish Councillor separately
to the ENPA planning committee. Cllr Foxwell prop, Cllr Webber sec, recommending
the application is called before the ENPA committee. Rejected - 2 for,
Council voted 2 in support of, 4 against application. Response to be Objection,
open market dwelling is contrary to local plan.
A member of the public left at 9.00pm.
281.7.2 – GDO 20/08: Existing barn off Thorne Lane, Wheddon Cross,
Minehead - Prior notification for Proposed installation of 12m communications
mast and associated apparatus – Cllr Foxwell prop, Cllr Davis sec,
support. Unanimously agreed.
281.7.3 – 6/34/20/104 - Allercott Farm, Timberscombe, Minehead -
Lawful Development Certificate for existing use of land at Allercott Pitts
for motorsports use for 50 days per calendar year (Saturdays and Sundays
only) – Cllr Webber advised submitting No comment to the application,
and noting that Council recognise this is a legal matter but are aware
that trials have been held there for over 10 years. Unanimously agreed.
Cllr Webber left the meeting at 9.05pm.
281.7.4 – 6/8/20/117 - The Croft, Wheddon Cross - Proposed replacement
building (24.38m x 18.28m) for livestock and storage of agricultural machinery
and fodder – Cllr White prop support as improvement to local environment.
Cllr Norman raised concerns over height and visual aspect from Dunkery
and believed it should go before Committee – Council need to be
transparent as applicant is Councillor. Also queried what will happen
to redundant buildings. Cllr Foxwell advised of screening and cladding.
Cllr Foxwell prop support as Council consider though larger than existing
building it would be well screened from view, although a minority view
was that it would be very visible. Agreed 4 for, 1 against.
A member of the public left the meeting and Cllr Webber re-joined the
meeting at 9.20pm.
281.7.5 – Other Planning Matters – None
281.8.1 – To receive report from Finance Committee and consider
precept and budget – Cllr Webber reported and suggested leaving
the precept until the end of the meeting. Budget included allowances for
storage unit, and website. Finance Committee had agreed the Chair, Vice-Chair
and Clerk would arrange advert for new Clerk.
A member of the public left the meeting at 9.25pm.
281.8.2 – To receive update on Business Unit letting – Cllr
Anson has taken documents to solicitor who are awaiting update on applicant.
Query on location of electric socket in unit – Cllr Anson advised
one socket was agreed with applicant who will request if additional required.
Cllr Foxwell queried selection of contractor for electrical and plumbing
work. Clerk advised this was done in accordance with item 297.4 from extraordinary
meeting held on 27 October 2020 - Cllr White prop, Cllr Davis sec, authorising
decisions on all matters arising from the contract to be resolved by Cllr
Anson in consultation with all Councillors via email, rather than in full
meeting. Cllr Foxwell requested a Recorded vote. Agreed by majority. For
– Cllrs Anson, Clarbull, Davis, Foxwell, Norman and White. Against
– Cllr Webber. All Councillors were consulted by email, Cllr Anson
proceeded with the selected contractor as per Councillor replies. Cllr
Norman will chase door replacement.
281.8.3 – it was agreed to pay
2220.127.116.11 PKF Littlejohn - £240 for external audit (Unanimously
218.104.22.168 Dan Bowley Plumbing and Heating – £936 for works
carried out to Busines Unit. Agreed 4 For, 2 Abstained. Cllr Webber abstained
due to personal link with contractor
222.214.171.124 Mrs N Kemp - Clerks Salary £971.32 (hours worked 1 October
to 11 December 2021) plus Expenses £44.17 and £134.40 reimbursement
for Clerk advert in WSFP – Total £1,149.89. Plus £24.45
tax due to HMRC. Unanimously agreed.
281.9 To consider Census article and any actions required: Defered to
later meeting due to time.
281.10 To consider process for recording meeting: Clerk recommended Council
consider process of recording meetings (currently via Zoom) to ensure
detail is there should Clerk become indisposed, but resolve that recordings
are deleted once minutes are approved, as concerned over potential issues
with GDPR. Cllr White advised no issue with GDPR. Cllr Webber prop detail
on agenda that meetings are recorded and deleting once minutes are approved.
Cllr Anson advised it should continue with no change.
281.11 To consider work required with website and possible working group:
Clerk recommended Council form working group to address. Clerk has forwarded
quotes and suggested companies (all WCAG compliant) to produce website
to Cllr Webber. Clerk will forward link to neighbouring village site –
set up with one of suggested companies – for information.
Cllr Anson returned to item 281.8.1.
281.8.1 – To consider precept and budget – Cllr Webber advised
he proposed a 8% reduction (Council has significant reserves and Clerk
has advised of need to earmark intent to spend against reserves for AGAR),
and Finance Committee had proposed 4% reduction. Cllr Anson prop, Cllr
Norman sec, 4% reduction in precept to £13,386.24 for 2021-22. Agreed
5 for, 1 against. Cllr Webber voted against as wanted a greater reduction.
To be finally ratified in January 2021
Cllr Anson left item 281.12 to the end of the meeting for closed session.
281.13 Correspondence and meetings:
281.13.1 – Clerk’s report on correspondence received and meetings
attended – Clerk advised of casual vacancy notice deadline of 17
December so Council can consider co-option in January if no election is
called. All other correspondence circulated by email.
281.13.2 – Councillors’ reports on correspondence received
and meetings attended – Cllr Davis advised of update from Exmoor
Young Voices, and will circulate by email.
281.14 Items for Next Agenda: Website, co-option of Councillor, precept,
any planning items, appointment of Clerk, Millennium Tree.
Council resolved moving to closed session.
The member of the public left the meeting at 10.15pm.
281.12 To consider recruitment of Clerk: Cllrs Anson and White will interview
and report back to January meeting.
There being no other business the meeting closed at 10.30pm.
The date of the next Ordinary Meeting of Cutcombe Parish Council will
be Tuesday 16 February 2021 at 7.30pm via Zoom. There will be an extraordinary
meeting on Tuesday 12 January 2021 (to ratify precept, appoint clerk and
consider co-option of Councillor)
All are welcome to all meetings