Notice of the Ordinary Council Meeting –
Tuesday 13 October 2020
All Council Meetings are open to members of the public and the press
Dear Councillors, You are summoned to the Ordinary Meeting of Cutcombe Parish Council to be held on Tuesday 13 October at 7.30 pm via the online platform of Zoom. Please use the following link to access the meeting: https://us02web.zoom.us/j/81677975985
Members of the press and public may also access the meeting through this link.
Date of next meeting: Tuesday 17 November 2020
N J Kemp, Parish Clerk
Minutes of the Ordinary Parish Council Meeting held at 7.30pm on Tuesday 13 October 2020 via Zoom
Present: Councillors John Anson (Chairman), Eric Clarbull, John Davis, Roger Foxwell, Eric Norman, Roger Webber, Vivian White, SCC Cllr Frances Nicholson (part of meeting), SWaT Cllr Steven Pugsley, Parish Clerk, and one member of the public
Cllr Anson opened the meeting at 7.30pm, confirmed that the meeting was being recorded. Cllr Anson recorded a vote of thanks to Cllr Norman for keeping the toilets open throughout the lockdown. Cllr Webber proposed, Cllr Foxwell sec, that the resolution passed on 17 March 2020 granting emergency powers to Clerk in consultation with Chair and Vice-Chair while meetings were not able to take place, be withdrawn as meetings had resumed. Unanimously agreed.
278.1 Public Question Time: None
278.2 Apologies for Absence: Cllr Nicholson (hoped to join meeting later)
278.3 Declarations of Interest:
278.4 Minutes of the Previous Meeting: Cllr Webber requested correction to minutes re Declaration of Interest as living at Dunkery View, rather than neighbour. Cllr Webber requested update to 277.11 to include Affordabe Housing Group had not met due to Covid. The minutes of the ordinary meeting held on 17 September 2020 were approved and signed by Cllr Anson as a true record. Matters Arising – Cllr Webber reported no finance meeting had occurred. Clerk advised due to ill health, she had not been able to provide finance information to enable meeting to occur.
Item 278.5 moved to end of meeting to allow debate following use of Zoom
278.6 Cover for Clerk during unexpected absence: Clerk thanked Cllr Anson for taking over emails during absence. Clerk recommended producing an emergency plan including task list and file locations to allow quick handover if required. Council to consider who would hold information and take role in emergency situation, and consider any amendments required to Standing Orders or Financial Regulations.
278.7 Reports from District and County Councillors: Cllr Pugsley reported
ENPA has filled Parish Member casual vacancy. Consultative Forum will
be 12 November by Microsoft Teams from 10.30 to 12 noon. Glover expected
to be on agenda. Planning White Paper will affect planning consultation
– details to be forwarded to Councillors. SWaT has Community Chest
funding available for community groups not able to access other Covid
278.8 To consider Highways and Transport Matters including:
278.9 Planning Applications
278.10 Parish Council website: Cllr Webber noted that from finance meeting November 2019 Council would investigate with current owner. Clerk to forward new regulations to Councillors. Clerk to obtain quotes and costs for website. Cllr Webber and Clerk to liaise over options.
Cllr Nicholson left the meeting at 8.45pm
Under Standing Order 26a, the Council resolved that in view of the confidential
nature of the business about to be transacted (personnel), the press and
public be excluded and they were instructed to withdraw for items 278.11.2
278.11.2 – to approve NJC Payscales for 2020-21 – Cllr White
prop, Cllr Davis sec, approving the NJC payscale, backdated to 1 April
2020. Unanimously agreed.
The member of the public re-joined the meeting at 9.00pm
278.11.4 – it was agreed to pay
The Clerk left the meeting at 9.05pm
278.12 Millennium Tree for Playing Fields and consider recommendations:
Cllr Foxwell advised original tree has now been sold to third party. Council
is liable for £30 delivery charge. Third party will pay Council
cost price of tree. Cllr Anson to progress oak tree to be planted and
to confirm details to Council and Moorland Hall. Cllr Foxwell to help
with digging hole.
278.14 Items for Next Agenda: Cllr Webber will arrange Finance meeting.
278.5 How Council meetings are held during Covid pandemic: Concerns over some technical issues and lags. It was agreed to use Zoom currently and review the situation at each meeting.
There being no other business the meeting closed at 9.15pm.
All are welcome to all meetings
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