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Notice of the Ordinary Council Meeting – Tuesday
15 September 2020 at 7.30 pm in the Moorland Hall
All Council Meetings are open to members of the public and the press
Dear Councillors, You are summoned to the Ordinary Meeting of Cutcombe
Parish Council to be held on Tuesday 15th September 2020 at 7.30 pm in
the Moorland Hall.
1. Public Question Time
2. Apologies for Absence
3. Declarations of interest
4. To approve the minutes of the Ordinary meeting held on 17th March 2020
and any outstanding actions from the meetings
5. Reports from District and County Councillors
6. To consider Highways and transport matters, including
6.1. New Sid speed camera update
6.2. Salt bins and locations
6.3. Other Highway and transport matters
7. Planning Applications:
7.1. None received
8. AGAR update
9. To receive update on Moorland Hall Roof, slate signing and Boiler.
10. Snowdrop Valley update Eric Norman
11. Update on housing by Vivian
12.1.To receive update on toilets and letting of business unit and consider
12.2.Tree felling behind toilets.Request for funding towards cost.
12.3. To sign off the AGAR documents as true record
12.4.To agree to pay:
12.4.1 Water2Business water costs for toilets 25Feb-26August 2020 total
12.4.2 Moorland Hall and recreation 17March £12.00
12.4.3 SALC, NALC affiliations fee plus Code of conduct Training £115.51
plus £25.00 total £140.51.
12.4.4 Countrywide grounds Maintenance 1Jan- to 31July Total £1409.23
12.4.5 West Somerset Advice donation fee in lieu of Audit fee £50
13 Correspondence and Meetings
13.1 report on correspondence received and meetings attended
13.2 Councillors report on correspondence received and meeting attended
14 for the next Agenda
Date of next meeting: Tuesday 13th October 2020 17 November 2020
Members are reminded that the Council has a general duty to consider
the following matters in the exercise of any of its functions: Equal Opportunities
(race, gender, sexual orientation, marital status and any disability),
Crime and Disorder, Health and Safety, and Human Rights.
Minutes of the Ordinary Parish Council Meeting
held at 7.30pm Tuesday 15 September 2020 at the Moorland Hall
Present: Councillors John Anson (Chairman), Eric Clarbull, John Davis,
Roger Foxwell, Eric Norman, Roger Webber, Vivian White, SCC Cllr Frances
Nicholson, SWaT Cllr Steven Pugsley, and one member of the public
Cllr Anson opened the meeting at 7.30pm, confirmed that the meeting was
being recorded and the meeting was held under the Moorland Hall Covid
277.1 Public Question Time: None
277.2 Apologies for Absence: Parish Clerk Nic Kemp
277.3 Declarations of Interest:
Cllr Norman - item 12.2
Cllr Webber - item 12.2 - neighbour
Cllr Foxwell - item 12.4.2 – Trustee
277.4 Minutes of the Previous Meeting: The minutes of the ordinary meeting
held on 17 March 2020 were approved and signed by Cllr Anson as a true
277.5 Reports from District and County Councillors: Cllr Nicholson reported
on progress of proposed Unitary Authority. Cllr Pugsley gave an update
on District Council, Glover report and Exmoor National Park.
Cllr Anson thanked Cllrs Nicholson and Pugsley
277.6 To consider Highways and Transport Matters including:
277.6.1 – Update on SIDS – Cllr Foxwell confirmed SID is in
277.6.2 – Salt bins and Locations – Cllr Nicholson will forward
map to Cllr Foxwell to confirm all details.
277.6.2 – Other Highway and transport matters – Cllr Nicholson
confirmed that all faults need to be reported online rather than via email
or telephone, and that there were ongoing negotiations to resolve hedge
277.7 Planning Applications
277.7.1 – Other Planning Matters – Cllr White prop support
for 3 Barns Cottage loft conversion (Cllr Davis sec). Unanimously agreed.
Cllr Nicholson left the meeting at 8.25pm
277.8 Annual Governance and Accountability: Cllr Webber noted that full
budget was produced each year (reference comment in Internal Auditor report),
but that internal auditor may not have received a copy. Cllr Webber prop
signing the AGAR (Cllr White sec). Unanimously agreed.
277.9 To receive update on Moorland Hall roof, slate signing and boiler:
Cllrs Anson and Foxwell gave update on works to roof and boiler removal.
277.10 To receive update from Snowdrop Valley Committee: Cllr Norman reported
on option of not operating buses, and having volunteer staff only, with
decision whether to run to be taken in November. Cllr Norman confirmed
road closure is already in place. Cllr Webber raised concerns over costs
and liabilities of operating scheme if covid restrictions are in place,
and requested a finance meeting prior to next (October) Council meeting.
277.11 To receive update on Housing: Cllr White gave update on Affordable
Housing Working Group.
Cllr Norman left the room while items 12.1 and 12.2 were discussed.
277.12.1 – to receive update on toilets and letting of business
unit – Cllr Anson reported no interest in the letting unit, and
£234 donations to toilets from March to September, plus very complimentary
comments on cleanliness.
Cllr Pugsley left the meeting at 8.40pm
277.12.2 – to consider request for funding towards cost of tree
felling behind toilets – Cllr Anson reported on a request for any
financial support from resident towards the felling of the trees. Cllr
White prop offering £500 (Cllr Davis sec). Cllr Clarbull proposed
deferring decision until after Finance meeting.
277.12.3 – to approve the Annual Governance and Accountability Return
2019-20 – already covered - item 8
277.12.4 – it was agreed to pay:
2188.8.131.52 Water2Business £172.62 water supply for toilets 25 February
to 26 August 2020
2184.108.40.206 Moorland Hall and recreation Ground £12.00 – room
hire for March 2020
2220.127.116.11 Somerset Association of Local Councils £140.51 –
NALC affiliations fee £115.51, plus Code of Conduct Training £25.00
218.104.22.168 Countrywide grounds Maintenance £1,409.23 for half year
222.214.171.124 West Somerset Advice £50 donation in lieu of Internal
Audit fee completed by Mr Dave Williams
Cllr Norman re-joined the meeting.
277.13 Correspondence and meetings:
277.13.1 – Clerk’s report on correspondence received and meetings
attended – all distributed by email.
277.13.2 – Councillors’ reports on correspondence received
and meetings attended – Cllrs Davis and Anson reported on communication
from Young Somerset regarding reaching out to children. Cllr White reported
that ENPA finances were under review.
277.14 Items for Next Agenda: Cover for Clerk during absence. Financial
There being no other business the meeting closed at 9.35pm.
The date of the next Ordinary Meeting of Cutcombe Parish Council will
be Tuesday 13 October 2020.
All are welcome to all meetings