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Cutcombe Parish Council


Annual Parish Meeting of Electors

All local government electors in the Parish are invited to the Annual Parish Meeting for Cutcombe which will be held in the Moorland Hall on Thursday 6th April 2017 at 7.30 pm
or as soon thereafter as public questions and statements are concluded

Refreshments and the minutes of last year’s meeting will be available from 7 pm

AGENDA

  1. Apologies for absence
  2. To approve the minutes of last year’s Annual Parish Meeting of Electors held on 27th April 2016 and any matters arising
  3. Chairman’s Annual Report
  4. RFO’s Financial Report
  5. Annual Update on Cutcombe First School
    (Marcus Capel, Headmaster)
  6. Annual Update from the Revd David Weir
  7. Wheddon Cross Toilets
  8. Open Forum
  9. The Joyce Charity
  10. The West Charity

John Anson

Chairman Cutcombe Parish Council

Draft Minutes of the Annual Cutcombe Parish Meeting of Electors held on Thursday 6th April 2017 at 7.30 pm at Moorland Hall

Present: Parish Council Chairman John Anson (Chairman), District Councillor Steven Pugsley, Somerset County Councillor Frances Nicholson, Marcus Capel (Headmaster of Cutcombe and Timberscombe First Schools), Reverend David Weir, Cutcombe Parish Councillors Linda Atkins, John Davis, Eric Norman, Roger Webber and Vivian White, thirteen parishioners and the Parish Clerk Marlene Allinson.
Welcome: The Chairman welcomed everyone to the meeting and thanked them for coming.
1. Apologies of absence: Cllr Eric Clarbull, Jacqui Ablett, Gill Langdon, Frank & Lesley O’Neill, Edwin Beckett, Wendy Schofield and Sue Freestone.
2. The minutes of the meeting held on 27th April 2016 were approved and signed by Cllr Webber as a true record. There were no matters arising.
3. Chairman’s Annual Report: Cllr Anson gave his first Annual Report as Chairman which is filed with these minutes and thanked his fellow Councillors and the Clerk for all their work over the last year. Cllr Anson mentioned the new water main scheme and pointed out a map on display.
4. RFO’s Financial Report: Marlene Allinson gave a summary of last year’s income and expenditure including Snowdrop Valley, a copy of which is filed with these minutes.
5. Annual Update on Cutcombe First School: Marcus Capel gave report on the last year, a copy of which is filed with these minutes.
6. Annual Update from Revd David Weir: Revd Weir gave an update on the Church path: the Diocese has now agreed that it will not object if part of the path is tarmac; Tim Marriot has now left the area but will continue to produce the Parish magazine for the next two issues: any ideas for inclusion/changes/ improvements to make this an even better communication tool to David, please; he stressed that the Church is open to all and mentioned the Palm Sunday parade. Cllr Webber called for volunteers to help with the Church path to keep costs down.
7. Wheddon Cross Toilets: Cllr Anson updated those present on the current situation; Cllr Atkins gave a financial summary re proposed refurbishments and running costs after refurbishment. Jonny Webber has estimated that approximately 98 people per day on average use the toilets and said that himself and Mandy are willing to help in all ways possible. Cllr Norman indicated that his toilets are being used more now that the public ones have closed. Cllr Atkins asked that everyone support the Parish Council in taking on the toilets: there were no objections to this or to  a rise in the precept towards running costs.

8. Open Forum:  Sports Club & Recreation Ground Update: Jonny Webber gave an update: they are still looking to replace the existing building to bring facilities up to scratch re FA requirements; football is struggling for numbers; cricket numbers are healthy; he is working with Jan Ross, Eric Clarbull and Jim Matravers to seek funding for a new building. The Millennium Tree: Cllr Webber said that this will be replaced and indicated that the trees around the playing field need to be surveyed and managed. Jonny Webber said that Philip Webber has laid the hedge behind the MUGA and done quite a lot of work re the hedges. Housing: April 18th Parish Council Meeting: the Clerk asked everyone to let people know that the Rural Housing Enabler and two representatives of Exmoor National Park will be attending with regard to producing a new local affordable housing needs survey for Cutcombe and neighbouring parishes. The Ellsworth Trust: the Clerk gave a brief summary of the work of the Trust.
9. The Joyce Charity: Cllr Webber reported that £1,500 had been given out by the Charity during the last year and stressed that the Trust is approachable to help those in need.
10. The West Charity: Cllr Webber reported that £400 had been given out over the last year.
 There being no other business the meeting closed at 9.00 pm.


Annual Parish Meeting of Electors 2016

All local government electors in the Parish are invited to the Annual Parish Meeting for Cutcombe which will be held in the Moorland Hall on Wednesday 27th April 2016 at 7.30 pm
or as soon thereafter as public questions and statements are concluded

Refreshments and the minutes of last year’s meeting will be available from 7 pm

AGENDA

  1. Apologies for absence
  2. To approve the minutes of last year’s Annual Parish Meeting of Electors held on 25th March 2015 and any matters arising
  3. Chairman’s Annual Report
  4. RFO’s Financial Report
  5. Annual Update on Cutcombe First School
    (Marcus Capel, Headmaster)
  6. Update on the Sports Club and the Recreation Ground
  7. A few words on being a Parish Member on the Exmoor National Park Authority (Vivian White and Mike Ellicott)
  8. Village Defibrillator and Training
  9. Tree Preservation Orders, Meadow Close
  10. Open Forum
  11. The Joyce Charity
  12. The West Charity

Minutes of the Annual Cutcombe Parish Meeting of Electors held on Wednesday 27th April 2016 at 7.30 pm at Moorland Hall

Present: Parish Council Chairman Roger Webber (Chairman), District Councillor Steven Pugsley, Marcus Capel (Headmaster of Cutcombe and Timberscombe First Schools), Cutcombe Parish Councillors Linda Atkins, John Davis, Eric Norman, John Anson and Vivian White, eight parishioners and the Parish Clerk Marlene Allinson.
Welcome: the Chairman welcomed everyone to the meeting and thanked them for coming. There was then a minute’s silence in memory of Enid Mantin.
1. Apologies of absence: Cllr Eric Clarbull, Somerset County Councillor Frances Nicholson, the Reverend David Weir, Sybil Williams, Gay Brooks.
2. The minutes of the meeting held on 25th March 2015 were approved and signed by the Chairman as a true record. There were no matters arising.
3. Chairman’s Annual Report: Cllr Webber gave his 28th Annual Report which is filed with these minutes and thanked his fellow Councillors and the Clerk for all their work over the last year. Cllr Webber said that he would not be standing for re-election as Chairman of the Parish Council at the forthcoming May meeting Cllr Atkins gave a vote of thanks to Cllr Webber for all his hard work for the Parish during his years as a Councillor and as Chairman.
4. RFO’s Financial Report: Marlene Allinson gave a summary of last year’s income and expenditure including Snowdrop Valley, a copy of which is filed with these minutes.
5. Annual Update on Cutcombe First School: Marcus Capel gave a report and thanked everyone, including the school governors, for their support. The school is thriving, as is the pre-school, and numbers are increasing. A copy of his report is filed with these minutes.
6. Sports Club & Recreation Ground Update: no update as unfortunately no representative could be present.
7. Being A Parish Member on ENPA: Cllr Vivian White gave an illuminated account of his experiences to date.
8. Village Defibrillator and Training: Cllr Norman stated that his defibrillator, located at The Rest & Be Thankful Inn, is available to all and he is able to organize training for interested parties. Richard Webber of Shearwell Data also said that he is happy to liaise with the Clerk and let her know when he next has a staff training session set up so that others may also attend.

9. Tree Preservation Orders, Meadow Close: Cllr Webber outlined the position regarding the orders which have been temporary but are now to be made permanent if there are no objections, following Robin Offer’s attendance at the last Parish Council meeting (ENPA tree officer). There were no objections, the Clerk to report same to ENPA.
10. Open Forum: items raised: Drainage at Putham Lane: ENPA are to start work soon; ENPA’s proposed business hub at Wheddon Cross market: Cllr Webber reported on ENPA’s meeting with the Parish Council; Parish tree surveys (Cutcombe PC does not own any land); verge at Quarme Combe: the Clerk to check the current position with Highways; self-build plots at the market site: to be an agenda item for the May Parish Council meeting; proposed closure of the Community College Farm Unit: Richard Webber reported that a working group has got together to try to put forward a business plan; Wheddon Cross Toilets: Cllrs Anson and Pugsley gave an update.
11. The Joyce Charity: Cllr Webber reported that £1,450 had been given out by the Charity to 15 recipients during the last year. There trustees are himself, Angela Edwards and Andrew Schofield. A new farm building has been erected and the farmhouse, buildings and land are rented out.
11. The West Charity: Cllr Webber reported that £450 had been given out over the last year to 3 recipients. The trustees are Angela Edwards, Shirley Parfitt and the Reverend David Weir.


 There being no other business the meeting closed at 9.00 pm.

 

The 2015 Annual Parish Meeting of Electors will be held on Wednesday 25th March, 7 for 7.30 pm

Cutcombe Parish Annual Parish Meeting of Electors

All local government electors in the Parish are invited to the Annual Parish Meeting for Cutcombe which will be held in the Moorland Hall on Wednesday 25th March 2015 at 7.30 pm
or as soon thereafter as public questions and statements are concluded

Refreshments and the minutes of last year’s meeting will be available from 7 pm

AGENDA

  1. Apologies for absence
  2. To approve the minutes of last year’s Annual Parish Meeting of Electors held on 7th May 2014 and any matters arising
  3. Chairman’s Annual Report
  4. RFO’s Financial Report
  5. Annual Update on Cutcombe First School
    (Marcus Capel, Headmaster)
  6. Police Annual Update
  7. Reverend David Weir
  8. Update on the Sports Club and the Recreation Ground
  9. Update on the Wheddon Cross Crossroads
  10. Update on the Wheddon Cross Toilets
  11. A Plan for Cutcombe: the way forward?
  12. Open Forum
  13. The Joyce Charity
  14. The West Charity

    Minutes of the Annual Cutcombe Parish Meeting of Electors held on Wednesday 25th March 2015 at 7.30 pm at Moorland Hall

    Present: Parish Council Chairman Roger Webber (Chairman), Somerset County Councillor Frances Nicholson,District Councillor Steven Pugsley, Marcus Capel (Headmaster of Cutcombe and Timberscombe First Schools), Cutcombe Parish Councillors Linda Atkins, Eric Clarbull, Frank O’Neill and Vivian White, the Reverend David Weir, PC Jeff Trimmings, sixteen parishioners and the Parish Clerk Marlene Allinson.
    Welcome: the Chairman welcomed everyone to the meeting and thanked them for coming.
    1. Apologies of absence: none.
    2. The minutes of the meeting held on 7th May 2014 were approved and signed by the Chairman as a true record. There were no matters arising.
    3. Chairman’s Annual Report: Cllr Webber gave his 27th Annual Report which is filed with these minutes and thanked his fellow Councillors and the Clerk for all their work over the last year.
    4. RFO’s Financial Report: Marlene Allinson gave a summary of last year’s income and expenditure including Snowdrop Valley, a copy of which is filed with these minutes.
    5. Annual Update on Cutcombe First School: Marcus Capel gave a report and thanked everyone, including the school governors, for their support. The school is thriving, as is the pre-school, and numbers are increasing. A copy of his report is filed with these minutes.
    6. Police Annual Update: PC Jeff Trimmings gave details of change of staff for the area: WPCSO Sue Hurley is leaving for a one year’s leave of absence. There have been 16 reported crimes over the year, 9 of which were badger cull related. Other crimes are vehicle theft, theft from vehicles, criminal damage to tractors, chainsaw theft, non-payment at the garage and 2 non-dwelling burglaries. Rural Watch is active. The local police have supported a bid for funding for upgrading the cameras at the crossroads.
    7. The Reverend David Weir gave details of Easter services including the School Easter Service at 9.30 am on 26/03: all are welcome. Easter Sunday will see the procession with the donkey and on the 9th May the bells will be rung for VE Day. Social evenings are being organized by the Church in the Moorland Hall, all are welcome. Revd Weir gave out A Guide Leaflet for All re St John’s Church Graveyard, Cutcombe, a copy of which is filed with these minutes: all comments on this leaflet would be appreciated.

    8. Update on the Sports Club and the Recreation ground: Cllrs Webber and Clarbull spoke regarding the current process of updating the existing lease on the recreation ground between the Parish Council (owners) and the Moorland Hall and Recreation Ground Committee (tenants). Jim Matravers, Chairman of the Sports Club and Secretary of the Football Club displayed plans of the proposed new Sports Club building and explained why this is needed. Planning permission will be sought as soon as possible. It is hoped that the new changing rooms will be available for all users of the field and the MUGA.
    9. Update on the Wheddon Cross Crossroads: Cllr Webber outlined the position regarding the funding available for updates and his frustration at the slow pace of obtaining plans from Somerset County Council: it had been hoped that these would be available for this meeting. When received an open public meeting will be called for consultation purposes.
    10. Update on the Wheddon Cross Toilets: Cllr Atkins reported on negotiations so far with West Somerset Council: plans have been drawn up for two unisex toilets with the idea of renting out the remainder of the existing building, all of which would be upgraded. At the moment the proposal and costings are going through committee and the Cabinet at West Somerset, once approved a public meeting will be called for consultation with the Parish.
    11. A Plan for Cutcombe: the way forward? The Clerk outlined a previous attempt to produce a Parish Plan for Cutcombe when funding was returned due to lack of enthusiasm and commitment. It was agreed that joined-up thinking is needed to try to find solutions to problems in the Parish, for example parking and housing. No firm decisions were reached at this meeting.
    10. Open Forum: items raised included: affordable housing for rent, will these ever be available for purchase? It was reported that the post of Rural Housing Enabler will be abolished at the end of this month. It was agreed that the Choice Based Letting Service currently operated for West Somerset does not work well for ensuring that local affordable needs housing goes to local people. Faster Broadband: Co Cllr Nicholson reported that BT will not give a firm date for this to be available in Cutcombe.
    11. The Joyce Charity: Cllr Webber reported that £1,300 had been given out by the Charity, which covers Cutcombe, Winsford and Wootton Courtenay, during the last year. There are three trustees including himself.
    11. The West Charity: Cllr Webber reported that around £300 had been given out over the last year. Anyone knowing of a possible beneficiary to contact himself or one of the other Trustees.
     There being no other business the meeting closed at 9.10 pm.



    Annual Parish Meeting of Electors 2014

All local government electors in the Parish are invited to the Annual Parish Meeting for Cutcombe which will be held in the Moorland Hall on Wednesday 7th May 2014 at 7.30 pm
or as soon thereafter as public questions and statements are concluded

Refreshments and the minutes of last year’s meeting will be available from 7 pm

AGENDA

1 Apologies for absence

2 To approve the minutes of last year’s Annual Parish Meeting of Electors held on 9th May 2013 and any matters arising

3 Chairman’s Annual Report

4 RFO’s Financial Report

5 Annual Update on Cutcombe First School
(Marcus Capel, Headmaster)

6 Police Annual Update

7 Somerset County Councillor Christine Lawrence on the “Health and Well Being of Your community”

8 Reverend David Weir: First World War Commemorations

9 Consultation on moving the bridleway at the Recreation Ground

10 Open Forum

11 The Joyce Charity

12 The West Charity

Minutes of the Annual Cutcombe Parish Meeting of Electors held on Wednesday 7th May 2014 at 7.30 pm at the Moorland Hall

Present: Parish Council Chairman Roger Webber (Chairman), Somerset County Councillor Christine Lawrence, District Councillor Steven Pugsley, Marcus Capel (Headmaster of Cutcombe and Timberscombe First Schools), Cutcombe Parish Councillors Eric Clarbull, Frank O’Neill and John Davis, the Reverend David Weir, WPCSO Sue Hurley, five parishioners, one other non-elector and the Parish Clerk Marlene Allinson.
Welcome: the Chairman welcomed everyone to the meeting and thanked them for coming.
1. Apologies of absence were accepted from Co Cllr Frances Nicholson,
Cllr Linda Atkins, Mrs Sybil Williams and Mrs Wendy Schofield.
2. The minutes of the meeting held on 9th May 2013 were approved and signed by the Chairman as a true record. There were no matters arising.
3. Chairman’s Annual Report: Cllr Webber gave his 26th Annual Report which is filed with these minutes.
4. RFO’s Financial Report: Marlene Allinson gave a summary of last year’s income and expenditure including Snowdrop Valley, a copy of which is filed with these minutes.
5. Annual Update on Cutcombe First School: Marcus Capel gave a report and thanked everyone, including the school governors, for their support. The school is thriving and numbers are increasing. This year is the 300th anniversary of Richard Ellsworth’s death and there will be celebrations on Friday 27th June including an open morning at the school: all are welcome for tea and cakes.
6. Police Annual Update: WPCSO Sue Hurley said there had been nine actual reported crimes in the Parish over the last year including 3 thefts, one criminal damage, one damage to a building, 1 forgery, 1 assault and one sheep worrying and 1 other damage crime. Police are continuing to monitor beauty spots and mark property with post codes. There have been incidents of rogue traders.
 She stressed the need to report suspicious behaviour as soon as possible.
Mrs Mountstevens, Avon and Somerset Police and Crime Commissioner, had visited the Parish this year.
7. Somerset County Cllr Christine Lawrence (Dunster Division) gave a talk on the “Health and Well Being of Your Community” and outlined her role as the public member for Health and Wellbeing. Her notes and a copy of the Health and Wellbeing Strategy for Somerset 2012-2015 Consultation document are filed with these minutes.

8. The Reverend David Weir gave an insight into his work as Rector of eight parishes. There will be an Evensong on 1st August in memory of the start of the First World War. The Clerk read out details of British Legion events linked to this which will be put on the noticeboard. Anyone wishing to join in please contact Sally Parish at Rowan Cottage, Cutcombe.
9. Consultation on moving the bridleway at the Recreation Ground: Cllr Eric Clarbull outlined the problems at the Ground with horses and others not sticking to the path of the bridleway but churning up the field. No objections were recorded to the Moorland Hall looking into the possibility of moving the bridleway and improving signage.
10. Open Forum: West Somerset Cllr Pugsley reported that West Somerset and Taunton Deane Councils are now working together and now share some staff. This has advantages as well as some down sides.
11. The Joyce Charity: Cllr Webber reported that £1,225 had been given out by the Charity, which covers Cutcombe, Winsford and Wootton Courtenay, during the last year. There are three trustees including himself.
11. The West Charity: Cllr Webber reported that around £400 had been given out over the last year. Anyone knowing of a possible beneficiary to contact himself or one of the other Trustees who are Shirley Parfitt, Enid Mantin and the Reverend David Weir.
 There being no other business the meeting closed at 9.05 pm.


Annual Parish Meeting of Electors 2013

All local government electors in the Parish are invited to the Annual Parish Meeting for Cutcombe which will be held in the Moorland Hall on Tuesday 9th April 2013 at 7.30 pm
or as soon thereafter as public questions and statements are concluded

Refreshments and the minutes of last year’s meeting will be available from 7 pm

AGENDA

1. Apologies for absence

2. To approve the minutes of last year’s Annual Parish Meeting of Electors held on 2nd May 2012 and any matters arising

3. Chairman’s Annual Report

4. RFO’s Financial Report

5. Annual Update on Cutcombe First School (Marcus Capel, Headmaster)

6. Update on the Playing Field (Eric Clarbull)

7. Police Annual Update

8. Exmoor National Park Authority Local Plan Settlements Section Consultation: Presentation by Tessa Saunders of ENPA

9. Open Forum

10. The Joyce Charity

11. The West Charity

Minutes of the Annual Cutcombe Parish Meeting of Electors held on Tuesday 9th May 2013 at 7.30 pm at Moorland Hall

Present: Parish Council Chairman Roger Webber (Chairman), County Councillor Frances Nicholson, District Councillor Steven Pugsley, Marcus Capel (Headmaster of Cutcombe and Timberscombe First Schools), Tess Saunders (Exmoor National Park Authority), Cutcombe Parish Councillors Eric Clarbull, Linda Atkins and John Davis, six parishioners, and the Parish Clerk
Marlene Allinson.
Welcome: the Chairman welcomed everyone to the meeting and thanked them for coming.
Public Question Time: items raised by parishioners: current position re the enforcement at Quarme Combe; rubbish bags are being left in the car park: anyone seeing this happen please report to Cllr Clarbull. Cllr Clarbull spoke as a member of the Parish Council’s Finance Working Party re the increase in precept. There was a request for more information on any community projects being worked on by the Parish Council.
1. An apology of absence was accepted from Mrs Gay Brooks.
2. The minutes of the meeting held on 2nd May 2012 were approved and signed by the Chairman as a true record. There were no matters arising.
3. Chairman’s Annual Report: Cllr Webber gave his 25th Annual Report: a list of topics covered is filed with these minutes.
4. RFO’s Financial Report: Marlene Allinson gave a summary of last year’s income and expenditure including Snowdrop Valley, a copy of which is filed with these minutes.
5. Annual Update on Cutcombe First School: Marcus Capel gave a report, a copy of which is filed with these minutes, and thanked everyone, including the school governors, for their support.
6. Update on the Playing Field: Eric Clarbull as Chairman of the Moorland Hall Committee gave an update on the Playing Field mentioning that it is owned by the Parish Council and leased to the Moorland Hall, who manage it, at a peppercorn rent. The lease expires in 2026. The Parish Council has given its assurance that the field will be kept in perpetuity for the good of the community. Tim Parish has resigned as Treasurer but a new one has been appointed. The Big Lottery Fund has congratulated the Moorland Hall on how it has spent its grant money.
7. Police Annual Update: no officers could attend but the police send in a report which was read out by the Parish Clerk, a copy of which is filed with these minutes.
8. Exmoor National Park Authority Local Plan Settlements Section Consultation: Tessa Saunders explained the Exmoor National Park Settlement Strategy, notes are filed with these minutes.
9. Open Forum: Cllr John Davis said that the MUGA should be incorporated into the Moorland Hall and Playing Field as a village sports facility. Questions raised: empty properties in the Parish: Cllr Pugsley to follow up; faster broadband: Co Cllr Nicholson and Cllr Webber to follow up. Is the new noticeboard now in a good position? Can anything be done about frequent shortage of fuel at the garage?
9. The Joyce Charity: Cllr Webber reported that the charity had paid out £1,250 to 16 people. Income is secure as the farm has been re-let. Anyone knowing of anyone who might benefit please contact him or Enid Mantin.
10. The West Charity: Cllr Webber reported that the charity had paid out £350 to 7 people. Anyone knowing of anyone who might benefit please contact him or Enid Mantin.
8. There being no other business the meeting closed at 8.45 pm.

Annual Parish Meeting of Electors 2012

All local government electors in the parish are invited to the Annual Parish Meeting for Cutcombe which will be held in the Moorland Hall on Wednesday 2nd May 2012 at 7.30 pm
or as soon thereafter as public questions and statements are concluded

Refreshments and the minutes of last year’s meeting will be available from 7 pm

Maps will be on display relating to Item 6 on the Agenda

AGENDA

  1. Apologies for absence
  2. To approve the minutes of last year’s Annual Parish Meeting of Electors held on 4th May 2011 and any matters arising
  3. Chairman’s Annual Report
  4. Update on the Queen’s Jubilee 2012 celebrations
    (Mr Edwin Beckett
    )
  5. Annual Update on Cutcombe First School
    (Marcus Capel, Headmaster)
  6. Dog Fouling Consultation: Cutcombe Parish
  7. Police Annual Update
  8. Open Forum
  9. The Joyce Charity
  10. The West Charity

Minutes of the Annual Cutcombe Parish Meeting of Electors held on Wednesday 2nd May 2012 at 7.30 pm at Moorland Hall

Present: Parish Council Chairman Roger Webber (Chairman), County Councillor Frances Nicholson, Reverend David Weir (8.20pm onwards), District Councillor Steven Pugsley, Marcus Capel (Headmaster of Cutcombe and Timberscombe First Schools), seventeen parishioners, PC Bruce Strachan, WPCSO Sue Hurley and the Parish Clerk Marlene Allinson.


Maps relating to the diversion routes re the May closure of the crossroads for water main repairs/replacement and proposed locations of dog litter bins and dog fouling notices were on display.


Welcome: the Chairman welcomed everyone to the meeting and thanked them for coming.


Public Question Time: items raised by parishioners: removal of the bins from the car park had had a positive effect; what were the cameras in the car park recording? Possible closure of the toilets; financial questions. These were responded to by the Chairman, District Cllr Pugsley and the Clerk.


1. An apology of absence was accepted from Mr George Trinkle.
2. The minutes of the meeting held on 4th May 2011 were approved and signed by the Chairman as a true record. There were no matters arising.
3. Chairman’s Annual Report: a copy is filed with these minutes.
4. Update on the Queen’s Jubilee 2012 Celebrations: Mr Edwin Beckett added to information distributed with the Parish magazine, a copy of which is filed with these minutes: the beacon is to be lit at 10pm; everyone is encouraged to decorate their homes; helpers are needed as car park marshals at Dunkery Beacon; buses will be run by Atwest from the market to Dunkery Beacon.
Mr Beckett thanked all his helpers. Mrs Cynthia Stevens showed everyone a proof copy of the china mug: some are available to purchase.
5. Annual Update on Cutcombe First School: Marcus Capel gave a report, a copy of which is filed with these minutes, and thanked everyone, including the school governors, for their support.
6. Dog Fouling Consultation: regret was expressed from the floor that the Parish felt the need to resort to dog litter bins. Costs and the process leading to the decision to purchase 3 dog litter bins were outlined by Cllr Linda Atkins and the Clerk. Cllr Clarbull reported that the Recreation Ground (excluding the bridleway) is now a designated dog-free area. Fouling statement forms are available from the Clerk. There were no adverse comments re the proposed siting of the bins and notices.
7. Police Annual Update: PC Bruce Strachan gave a report on crime over the last year: 7 local crimes: 3 thefts of salt dumpy bags, 2 criminal damage, 1 damage to a motor vehicle, 1 common assault. Biggest problem in West Somerset is shed thefts: a plea was made to keep sheds and outbuildings locked with sturdy catches and padlocks. No agricultural vehicles taken over the last year. 101 is now the reporting phone number for all non-urgent reports. Questions: Diversionary routes: PC Strachan said that when these are agreed with Highways a consultation presentation will be made to all parishes; Strength of the Area Force: there are 5 shifts a day covering Minehead and Williton, usually a minimum of  2 or 3 officers on duty at a time.
8. Open Forum: additional questions were raised re: empty homes in the parish; road signs at Meadow Close; the quality of road repair works in the Parish; flooding by the market. The Chairman and the Clerk to follow up these matters. A tribute from the floor was paid to Shearwell re their expansion plans and their excellent presentation of these to the Parish: good that 50 jobs should be created over the next ten years, and the new access is to be welcomed. The Clerk reported on the Satellite Broadband Drop in Session and Taster Workshops to be held on 10th May at the Moorland Hall.
9. The Joyce Charity: Cllr Webber reported on the work of the Joyce Charity over the past year which is filed with these minutes.
10. The West Charity: Cllr Webber reported on the work of the West Charity over the past which is filed with these minutes.
8. There being no other business the meeting closed at 9.00 pm.

Annual Parish Meeting 2011

All local government electors in the parish are invited to the Annual Parish Meeting for Cutcombe which will be held in the Moorland Hall on Wednesday 4th May 2011 at 7.30 pm or as soon thereafter as public questions and statements are concluded

Refreshments and the minutes of last year’s meeting will be available from 7 pm

AGENDA


1 Apologies for absence

2 To approve the minutes of last year’s Annual Parish Meeting held on 14th April 2010 and any matters arising

3 Open Forum: Question and Answer Session with a Panel of  District and County Councillors and a representative from the Local School: come and meet Steven Pugsley, your new District Council, Councillor Christine Lawrence and County Councillor Frances Nicholson and ask any questions on youth, the school, the elderly or other topics of concern.

4 Update on the St John’s Tower Appeal (to be confirmed)

5 Parish Council Chairman’s Report
 
6 The Joyce Charity

7 The West Charity

Minutes of the Annual Cutcombe Parish Meeting of Electors held on Wednesday 4th May 2011 at 7.30 pm at Moorland Hall

Present: Parish Councillors Roger Webber, Linda Atkins, Susie Sanders, Eric Clarbull and John Davis, County Councillor Frances Nicholson,
Somerset County Council Cabinet Member Christine Lawrence and District Councillor Steven Pugsley, Marcus Capel (Headmaster of Cutcombe and Timberscombe First Schools), six members of the public (including five parishioners), WPCSOs Sue Hurley and Katherine Williams and the Parish Clerk Marlene Allinson.

1. Apologies of absence were accepted from Mr and Mrs Colin Stevenson, Mrs Enid Mantin, Mr and Mrs Charles Woolmer.
2. The minutes of the meeting held on 14th April 2010 were approved and signed by the Chairman as a true record subject to three amendments in para 4: line 4 delete “answered questions” and replace with “gave an update”; line 5 delete “allocation of the”; line 5 insert “. . . the allocation of the houses . . . “. Matters Arising: para 6: a parishioner praised Somerset Highways for their efficient salting of the roads over the last bad winter; plastics recycling: it is hoped that this will come soon: there is a meeting of the Somerset Waste Partnership at the Moorland Hall this summer which may shed more light on future plans.
3. Open Forum: Cllrs Pugsley, Webber and Nicholson answered questions from the floor. Topics included: roads; impact of cuts including on recycling centres, street cleaning; future of libraries; economic priorities for Somerset; broadband bid (Devon and Somerset): the Parish Lengthsman Scheme and affordable housing for local needs. Cabinet Member Lawrence spoke about her work with vulnerable adults and adult social care budgets across the County as well as Academy status for schools. Cllrs Nicholson and Mrs Lawrence agreed to progress the trial broadband project with Somerset County Council.           
Cllr Pugsley gave a tribute to Cllr Webber as a successful District Councillor for Aville Vale for some years and thanked him for his contribution to the district and rural communities as a whole and said that he is honoured to succeed him in the newly formed Greater Exmoor Ward.
Marcus Capel gave a report on Cutcombe School including reporting pupil numbers, that the buildings are now in good shape; links with Porlock, Tiverton and other Exmoor Schools and looking into possible Academy status. He thanked the Ellsworth Foundation and the community for their support. More sponsors are always needed.
WPCSO Sue Hurley gave a report on crime over the last year: 8 crimes reported: 1 malicious reporting, 2 criminal damage, 1 theft of a trailer, 2 car thefts and 2 burglaries and stressed the need to not leave valuables on display in parked vehicles. She answered questions on communications and other matters.
4. The Clerk read out an e-mail from Mrs Woolmer, PCC, regarding work on the tower which was expanded upon by Mr Edwin Beckett.
5.  Cllr Roger Webber presented his report for 2010/11 as Chairman of Cutcombe Parish Council, which is filed with these minutes. Among topics reported were the Snowdrop Valley Park and Ride Scheme and the new housing project at Cutcombe Market. He thanked all his fellow Councillors, County Councillor Frances Nicholson and the Clerk for their hard work and support during the past year. Cllr Webber and the Clerk answered questions relating to Snowdrop Valley.
6. Cllr Webber reported on the work of the Joyce Charity over the past year which is filed with these minutes.
7. Cllr Webber reported on the work of the West Charity over the past which is filed with these minutes.
8. There being no other business the meeting closed at 9.15 pm.

Annual Parish Meeting 2010

All local government electors in the parish are invited to the Annual Parish Meeting for Cutcombe which will be held in the Moorland Hall on Wednesday 14th April 2010 at 7.30 pmor as soon thereafter as public questions and statements are concluded

Refreshments and the minutes of last year’s meeting will be available from 7 pm

AGENDA

1. Apologies for absence

2. To approve the minutes of last year’s Annual Parish Meeting held on 29th April 2009 and any matters arising

3. Cutcombe Market Development:
(i)  Presentation by Richard Nichol, Summerfield Homes
(ii) Colin Savage, the Rural Housing Enabler, will be present
for questions and answers regarding affordable housing

4. Parish Council Chairman’s Report
 
5. The Joyce Charity

6. The West Charity

 

Minutes of the Annual Cutcombe Parish Meeting of Electors held on Wednesday 14th April 2010 at 7.30 pm at Moorland Hall

1. There were 33 members of the public present as well as WPCSOs Sue Hurley and Anne Stoneham,  the Parish Clerk Marlene Allinson, Richard Nicol from Summerfield Homes and Colin Savage the Rural Housing Enabler.
2. Apologies of absence were accepted from Cllr Susie Sanders, Cllr Eric and Mrs Anne Clarbull and Mr and Mrs Colin Stevenson.
3. The minutes of the meeting held on 29th April 2009 were approved and signed by the Chairman as a true record. There were no matters arising.
4. Cutcombe Market Development: Richard Nichol of Summerfield Homes gave a progress report. The market is progressing well and is being built to a very high eco standard. It is hoped to start the houses in May and complete by July 2011. Colin Savage, the Rural Housing Enabler, gave an update regarding the two self-build plots and the allocation of the houses to rent. Help was given to anyone present who wanted to ensure that they are on the housing register.
5. The local WPCSOs present gave a crime report for 2010/11 and asked for help in setting up a quick response/communication system to report suspicious incidents, perhaps using text messaging.
6.  Cllr Roger Webber presented his report for 2009/10 as Chairman of Cutcombe Parish Council, which is filed with these minutes. Among topics reported were: the number of planning applications received and the Snowdrop Valley Park and Ride Scheme, He thanked all his fellow Councillors, County Councillor Frances Nicholson, the Clerk and all those involved with Snowdrop Valley for all their hard work and support during the past year. Cllr Webber asked for Questions and discussion from the floor followed. Topics discussed included: the recycling/kerbside collection of plastics, possible salt purchase by the community and speeding particularly along the Exford road from Wheddon Cross to Blagdon Cross.
7. Cllr Webber reported on the work of the Joyce Charity over the past year during which £865 had been distributed to fourteen people or families in the Parish. His report is filed with these minutes.
8. Cllr Webber reported on the work of the West Charity over the past year during which £412 had been distributed to nine parishioners. His report is filed with these minutes.
9. There being no other business the meeting closed at 9.00 pm.

Annual Parish Meeting 2009

All local government electors in the parish are invited to the Annual Parish Meeting for Cutcombe which will be held in the Moorland Hall on Wednesday 29th April 2009 at 7.30 pmor as soon thereafter as public questions and statements are concluded

Refreshments and the minutes of last year’s meeting will be available from 7 pm.

AGENDA

1 Apologies for absence

2 To approve the minutes of last year’s Annual Parish Meeting held on 2nd April 2008 and any matters arising therefrom

3 Tim Stokes, Sustainability & Economy Officer, Exmoor National Park Authority to talk on:  Renewable energy and other opportunities
for low carbon living in Cutcombe
  
       
4 Parish Council Chairman’s Report
 
5 The Joyce Charity

6  The West Charity

Minutes of the Annual Cutcombe Parish Meeting of Electors held on Wednesday 29th April 2009 at 7.30 pm at Moorland Hall
1. There were 19 parishioners present as well as County Councillor John Edwards, Mrs Jan Ross, Mr Marcus Capel (Timberscombe School), Tim Stokes (ENPA), two local WPCSOs and the Parish Clerk Marlene Allinson.
2. Apologies were received from Mrs J Ablett, Cllrs L Atkins and S Sanders and Mr and Mrs Colin Stevenson.
3. The minutes of the meeting held on 2nd April 2008 were approved and signed by the Chairman as a true record. There were no matters arising.
4. Tim Stokes, Sustainability and Economy Officer, Exmoor National Park Authority gave an interesting talk and slideshow on Renewable energy and other opportunities for low carbon living in Cutcombe
5. Cllr Roger Webber presented his report for 2008/09 as Chairman of Cutcombe Parish Council. Among topics reported were: the number of planning applications received, including the market site development, the Luckwell Bridge Triangle Improvement Scheme, the Snowdrop Valley Park and Ride Scheme, highways matters including snow clearance and potholes, the Parish Lengthsman project, the Parish Plan, and the continuation of the Post Office and the toilet cleaning contract. He thanked all his fellow Councillors, County Councillor John Edwards and the Clerk for all their hard work and support during the past year. A cheque for £75 was presented to Mrs Cynthia Stevens from the Snowdrop Valley fund for her work on the village website and Cllr Webber thanked those involved in setting up the oil sharing scheme and Robert Simmons for his work as the Parish Paths Liaison Officer and Mrs Sally Webber for her work as Snowdrop Valley
Co-ordinator. Cllr Webber asked for Questions and discussion from the floor followed. Topics discussed included: Mr Liddell-Grainger’s questionnaire to households in the Exmoor National Park and ENPA’s response. ENPA was congratulated by one parishioner on a thorough piece of work in respect of the Cutcombe Market Development Application.
6. WPCSO Sue Hurley gave a report on local crime and the Rural Watch Scheme and parishioners were reminded to lock outbuildings. Parishioners said they would like a more visible police presence in the Parish and questioned the police regarding their recent Exmoor Drink/Drive Campaign.
7. Cllr Webber reported on the work of the Joyce Charity over the past year during which £800 had been distributed to twelve people or families in the Parish.
8. Cllr Webber reported on the work of the West Charity over the past year during which £375 had been distributed to seven people.
9. There being no other business the meeting closed at 9.13 pm.

Cutcombe Parish Annual Parish Meeting 2008

All local government electors in the parish are invited to the Annual Parish Meeting for Cutcombe which will be held in the Moorland Hall on Wednesday 2nd April 2008 at 7.30 pm
or as soon thereafter as public questions and statements are concluded

Refreshments and the minutes of last year’s meeting will be available from 7 pm.

AGENDA

1 Apologies for absence
2
To approve the minutes of last year’s Annual Parish Meeting held on 29th March 2007 and any matters arising therefrom
3 Parish Council Chairman’s Report
4 Dunkery Pre-School
5 Recycling Bins at Wheddon Cross
6 Proposed closure of Wheddon Cross Post Office
7 The Joyce Charity
8 The West Charity


 


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