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Cutcombe Parish Council

Further Information


There are seven Councillors who also take on special responsibilities. Portfolio Holders are as follows:

Cllr Roger Webber:
Law & Order/Police, Appeals Committee (Chairman), Finance Working Group, Highways, Wheddon Cross Toilets

Cllr John Anson:
Highways, Grievance & Disciplinary Procedures Committee, Exmoor Consultative Forum

Cllr Linda Atkins:
Prescription & Health, Snowdrop Valley Steering Group, Appeals Committee,  Wheddon Cross Toilets, Finance Working Group

Cllr Eric Clarbull:
Wheddon Cross toilets, phone box & street lighting, Finance Working Group, Grievance & Disciplinary Procedures Committee (Chairman), co-ordinator for work previously carried out by the Parish Lengthsman

Cllr John Davis:
Housing, Youth & Leisure, Exmoor Area Panel, Appeals Committee, Parish Council representative on the Moorland Hall Committee, Parish Council representative on the Standards Board

Cllr Eric Norman:
Grievance & Disciplinary Committee, Chairman of the Snowdrop Valley Steering Group (Chairman)

Cllr Vivian White:
Appeals Committee, Exmoor Consultative & Parish Forum, Exmoor Panel

Grievance & Displinary Procedures Committee
Chairman: Cllr Clarbull   Members: Cllrs Anson and Norman

Appeals Committee
Chairman: Cllr Webber     Members: Cllrs Davis, White and Atkins

Finance Working Group
Cllrs Atkins, Clarbull, Webber; the Parish Clerk/RFO

Snowdrop Valley Steering Group
Chairman: Cllr Eric Norman   Members: Cllr Atkins and the Parish Clerk/RFO

Gemma Wesley (Snowdrop Valley Manager), Roger Foxwell, Pam Anson (Cutcombe Women's Institute), Vicky Kirby (Cutcombe First School) and Gemma Jackson (Cutcombe First School) are also members of the Snowdrop Valley Steering Group.

Cllr White is also a Parish Representative on the Exmoor National Park Authority

Reporting fallen trees on bridleways, footpaths: Robert Simmonds, Parish Paths Liaison Officer.


What we spend and how we spend it
Council sets a precept each year (ratified at its December meeting) after consultation with the Parish and the Finance Working Party which consists of two councillors (at present Cllrs Roger Webber, Eric Clarbull and Linda Atkins) and the Responsible Finance Office, who is also the Parish Clerk. Council’s financial year runs from 1st April to 31st March each year.
Auditors: the internal auditor for Cutcombe Parish Council is Mr Derek Bott, the external auditors are PKF Littlejohn, 1 Westferry Circus, Canary Wharf, London E14 4HD.
Council members are not paid any allowances, their work is entirely voluntary. Expenses are paid for essential items such as travelling.
The Clerk's contract is reviewed annually in March, together with necessary expenses.
Council awards a maximum of £200 per annum under Section 137 of the Local Government Act 1972. Applications for grants are considered at the December and June meetings each year.
Further detailed financial information is available from the Clerk. Council’s Standing Orders and Code of Conduct may be viewed or downloaded by following the links at the bottom of this page. Cutcombe Parish Council is a member of the National Association of Local Councils (Somerset Branch, SALC) and the Community Council for Somerset. The Clerk is a member of the Society of Local Council Clerks.

What our priorities are and how we are doing
Cutcombe does not have Quality Parish Council status.
The Chairman reports to electors at The Annual Parish Meeting of Electors which is usually held in April or May of each year.
From 2008 Cutcombe Parish Council has been running the Snowdrop Valley Park and Ride Scheme, in conjunction with the Exmoor National Park Authority. The scheme operates in February of each year, up to date details are available on this website www.wheddoncross.org.uk. In September 2017 Cutcombe Parish Council completed the purchase of the Wheddon Cross Toilets in the car park of The Rest & Be Thankful Inn. Having refurbished the building to provide two modern toilets and a lettable storage space/office, the toilets were re-opened in June 2018. The cleaning contract is carried out by The Rest & Be Thankul Inn.

How we make decisions
All decisions are made by full Council in open-session meetings unless sensitive financial information is to be discussed and the Chairman calls for a closed session. Council’s comments on planning applications are minuted and submitted to the Exmoor National Park Authority as part of the consultation process.

Policies and procedures
Council abides by a set of Standing Orders, a copy of which can be downloaded or viewed by clicking on the link below. All Councillors sign up to a Code of Conduct (a new code was adopted in July 2012, as recommended by the National Association of Local Councils). A copy of the Code of Conduct can be downloaded by clicking on the link below. A register of Members’ Interests is kept. In addition Council has a set of Financial Regulations and operates a Disciplinary and Appeals procedure in case of staff disputes. Declarations of interest at Parish Council meetings are minuted.

Lists and registers
A Register of Members’ Interests is held by West Somerset Council.
An Asset Register is held by the Clerk and is regularly updated.
Risk Assessments for Council and for the Snowdrop Valley Park and Ride Scheme and the Wheddon Cross toilets are in place and regularly updated.

The services we offer
Information can be requested under the Freedom of information Act: such requests should be directed to the Clerk. A fee will be levied, at Council’s discretion, for information supplied under the Act which is not readily available on the website. Charges are:

£5 for each application for information under the Act
50p each for the first 5 photocopies supplied
30p each for subsequent photocopies supplied
These charges apply to A4 copies only

Cutcombe Parish Council Code of Conduct (as adopted July 2012 and amended December 2013)

Cutcombe Parish Council Standing Orders (as amended July 2012)

Complaints Procedure: Code of Conduct for Councillors
A copy of West Somerset Council's Arrangements for Dealing with Complaints about the Code of Conduct for Councillors may be viewed or downloaded here: Complaints Procedure. A copy of West Somerset Council's Code of Conduct for Councillors Complaint Form may be viewed or downloaded here: Complaint Form.


2017 to 2018 Accounts

In accordance with Audit Regulations the following documents may be viewed here relating to the Parish Council Accounts 1st April 2017 to 31st March 2018:

Note the accounts are now been audited externally and a copy of the External Auditor's Report and Certificate and Notes can will be available here when the audit is concluded.

Annual Governance Statement 2017/18

Account Statements 2017/18

Notice of commencement of the period for the exercise of public rights and Local Authority Accounts: A Summary of Your Rights

Parish Council Home

All requests for information should be directed to the Clerk: cutcombeclerk@gmail.com


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