There are 7 Councillors who also take on special responsibilities.
Portfolio Holders for 2018/2019 are as follows:
Grievance & Disciplinary Procedures Committee, Exmoor Consultative
Appeals Committee, Exmoor Consultative & Parish Forum,
Exmoor Panel; also a Parish Representative at the Exmoor National Park
Law & Order/Police, Appeals Committee (Chairman), Finance
Working Group, Highways, Wheddon Cross Toilets
Prescription & Health,
Appeals Committee, Wheddon Cross Toilets, Finance Working Group
Wheddon Cross toilets, phone box & street lighting, Finance
Grievance & Disciplinary Procedures Committee (Chairman), Co-ordinator
for work previously carried out by the Parish Lengthsman
Housing, Youth & Leisure, Exmoor Area Panel, Appeals Committee,
Parish Council representative on the Moorland Hall Committee, Parish
Council representative on the Standards Board
Grievance & Disciplinary Committee, Snowdrop Valley Steering
Grievance & Displinary Procedures Committee
Chairman: Cllr Clarbull Members: Cllrs Anson and Norman
Chairman: Cllr Webber Members: Cllrs Davis, White and Atkins
Cllrs Atkins, Clarbull, Webber; the Parish Clerk/RFO
Valley Steering Group
Chairman: Cllr Norman Members: Cllr Anson and the Parish Clerk/RFO
Parry (Snowdrop Valley Co-ordinator), Vicky Kirby and Roger Foxwell
from the Parish are also part of the Snowdrop Valley Steering Group.
we spend and how we spend it
Council sets a precept each year (ratified at its December
meeting) after consultation with the Parish and the Finance Working
Party which consists of three councillors (at present Cllrs Clarbull, Webber and Atkins) and the Responsible Finance Office,
who is also the Parish Clerk. Council’s financial year runs from
1st April to 31st March each year.
Auditors: the internal auditor for Cutcombe Parish Council
is Mr Derek Bott, the external auditors are PKF Littlejohn.
Council members are not paid any allowances, their work is entirely
voluntary. Expenses are paid for essential items such as travelling.
The Clerk is paid for a set number of hours per annum, the contract being reviewed
annually in March, together with necessary expenses.
Council awards a maximum of £200 per annum under Section 137 of
the Local Government Act 1972. Applications for grants are considered
at the December and June meetings each year.
Further detailed financial information (including copies of Annual Returns)
is available from the Clerk. Council’s Standing Orders and Code
of Conduct may be viewed or downloaded by following the links at the
bottom of this page. Cutcombe Parish Council is a member of the National
Association of Local Councils (Somerset Branch, SALC)and the Community
Council for Somerset. The Clerk is a member of the Society of Local
What our priorities are and how we are doing
Cutcombe does not have Quality Parish Council status.
The Chairman reports to electors at The Annual Parish Meeting of Electors
which is usually held in April or May of each year.
From 2008 Cutcombe Parish Council has been running the Snowdrop
Valley Park and Ride Scheme, in conjunction with the Exmoor National
Park Authority. The scheme operates in February of each year, up to
date details are available on this website www.wheddoncross.org.uk
we make decisions
All decisions are made by full Council in open-session meetings unless
sensitive financial information is to be discussed and the Chairman
calls for a closed session. Council’s comments on planning applications
are minuted and submitted to the Exmoor National Park Authority as part
of the consultation process.
Policies and procedures
Council abides by a set of Standing Orders, a copy of which can be downloaded
or viewed by clicking on the link below. All Councillors sign up to
a Code of Conduct (a new code was adopted in July 2012, as recommended
by the National Association of Local Councils). A copy of the Code of
Conduct can be downloaded by clicking on the link below. A register
of Members’ Interests is kept. In addition Council has a set of
Financial Regulations and operates a Disciplinary and Appeals procedure
in case of staff disputes. Declarations of interest at Parish Council
meetings are minuted.
Lists and registers
A Register of Members’ Interests is held by West Somerset Council.
An Asset Register is held by the Clerk and is regularly updated.
Risk Assessments for Council and for the Snowdrop Valley Park and Ride
Scheme are in place and regularly updated.
The services we offer
Information can be requested under the Freedom of information Act: such
requests should be directed to the Clerk. A fee will be levied, at Council’s
discretion, for information supplied under the Act which is not readily
available on the website. Charges are:
£5 for each application for information under the Act
50p each for the first 5 photocopies supplied
30p each for subsequent photocopies supplied
These charges apply to A4 copies only
Parish Council Code of Conduct (as adopted July 2012 and amended
Parish Council Standing Orders (as amended July 2012)
Governance and Accountability Return for the year ending 31st march
Procedure: Code of Conduct for Councillors
A copy of West Somerset Council's Arrangements for Dealing with Complaints
about the Code of Conduct for Councillors may be viewed or downloaded
Procedure. A copy of West Somerset Council's Code of Conduct for
Councillors Complaint Form may be viewed or downloaded here: Complaint
requests for information should be directed to the Clerk: firstname.lastname@example.org