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      Meeting of Cutcombe Parish Council to be held on Tuesday 18th April 2017 at 7.30 pm in the Moorland Hall

AGENDA

Sue Southwell, Exmoor Rural Housing Network Co-ordinator,
Joe White and Tessa Saunders (Planning, ENPA) to discuss
affordable housing in Cutcombe and neighbouring parishes

  1. Public Question Time
  2. Apologies for Absence 
  3. Declarations of interest
  4. To approve the minutes of the meeting held on 28th March 2017 and any matters arising
  5. 5.1 Planning Applications: 6/8/17/102 Recreation Ground, Wheddon Cross: proposed addition of 2 new items to existing play area (Rotaweb climber & basket swing)

5.2 Other Planning Matters

  1. To consider highways, transport matters and related items
  2. Report on the Annual Parish Meeting of Electors
  3. Wheddon Cross Toilets: 8.1 Resolution: “Cutcombe Parish Council resolves to take over the refurbishment and running of the Wheddon Cross toilets for the foreseeable future.” 8.2 Work involved with refurbishing the toilets including schedule & payments
  4. Snowdrop Valley: proposed land rover tender
  5. Finance: Retrospective agreement for trailer hire for Snowdrop Valley £200
  6. Correspondence and meetings
    11.1 Clerk’s report on correspondence received and meetings attended  11.2 Councillors’ reports on meetings and correspondence

12     Items for the next Agenda


Minutes of the Parish Council Meeting held at 7.30pm on Tuesday 18th April 2017 at the Moorland Hall


Present: Councillors John Anson, Vivian White, Linda Atkins, Roger Webber and Eric Noman, Parish Clerk Marlene Allinson, West Somerset Councillor Steven Pugsley, Somerset County Councillor Frances Nicholson and three parishioners.
The Chairman welcomed Sue Southwell, Exmoor Rural Housing Network Co-ordinator and Tessa Saunders (Planning, ENPA) who outlined the possibility of an affordable housing survey being conducted in Cutcombe and neighbouring parishes. Anne Norman will be the local housing network co-ordinator volunteer for Wheddon Cross. West Somerset Council has indicated that it might cover the costs of the survey which would be carried out by the Community Council for Somerset (contact is Jayne Burke).

237.1   Public Question Time: a parishioner asked for an update on Airband broadband in the Parish.
237.2   Apologies for Absence: Cllrs Eric Clarbull and John Davis.
237.3   Declarations of Interest:


Councillor

Agenda Item

Nature of Interest

Description of Interest

Action Taken

Norman

5.1

8

Personal

Prejudicial

Overlooks the playing field
Owner of the car park

Minuted

Left the room for the discussion and the vote

Webber

5.1 & 8

Personal

Overlooks the playing field and the toilets

Minuted

Anson

5.1

Personal

Trustee of the Moorland Hall

Minuted

237.4   Minutes: The Minutes of the meeting held on the 28th March were approved and signed as a true record. Matters Arising: None.
237.5   237.5.1 Planning Applications: 6/8/17/102 3 Recreation Ground, Wheddon Cross: proposed addition of 2 new items to existing play area (Rotaweb climber and basket swing): fully supported. 237.5.2 Other Planning Matters: None.
237.6   Highways Matters: Blagdon Lane to Round House Road Closure: 12/06/17 for 26 days: Cllr Anson asking if road will be open evenings. Cross-Roads Scheme: Cllr Anson reported that all items now done apart from tarmacking and road paintings which will be done after the water main scheme due to resurfacing. SIDS cancelled week commencing 01/05/17 : Cllr Nicholson has lodged a complaint.
237.7 Annual Parish Meeting of Electors: attended by 13 parishioners as well most parish councillors and WS and County Councillors. Draft minutes available on the website. No one objected to a rise in the precept 2018/19 towards running costs, letter of support received from two parishioners.
237.8   237.8.1 Wheddon Cross Toilets: Cllr Norman left the room. Cutcombe Parish Council resolved “to take on the refurbishment and running of the Wheddon Cross toilets for the foreseeable future, subject to a satisfactory conclusion of the purchase contract”: prop Cllr Webber, seconded Cllr Atkins, all voted in favour. The Clerk to expedite the purchase. It was agreed that the Clerk inform West Somerset Council that the proposed licence is unacceptable, but please could they fence the toilets asap due to problems occurring already, associated with the closure of the toilets, and to ask for access arrangements only so that a tender document can be prepared and builders can prepare quotations. She will also request signage saying that other toilets are available in the village to try to stop to alleviate the problems. 237.8.2 The Clerk had circulated a provisional list of tasks to be done with regard to the purchase, refurbishment and running of the toilets. Due to a greatly increased workload associated with the toilets Council agreed that she should log her hours for this task and will be paid separately at her normal hourly rate including retrospective hours worked over the last few months.
Cllr Norman returned to the room. Cllr Anson stressed to Cllr Norman that Council is aware of increased usage of The Rest & Be Thankful Inn’s toilets due to the closure and is working hard to try to expedite the purchase and refurbishment.
237.9   Snowdrop Valley, proposed land rover tender: The Clerk and Cllr Norman outlined the background to this item and a debate ensued. It was resolved, by a majority vote, not to put such a tender document in place
237.10 Finance: Agreed to pay £200 retrospectively for trailer hire for Snowdrop Valley.
237.11 Correspondence and Meetings: 11.1 The Clerk reported on a Snowdrop Valley meeting and was requested to ask Marcus Capel if a school governor could come onto the SV Steering Group, along with Cllr Anson, due to resignations. She stressed the urgent need for a new co-ordinator. She reported on correspondence re bonfires at the market site: to investigate with the management company.
11.2 No further reports or correspondence.
237.12 Items for the Next Agenda: Wheddon Cross Toilets, Possible Housing Survey, Retrospective agreement for £30 payment to the Moorland Hall for room hire.

There being no other business the meeting closed at 10.00 pm.

The next meeting of Cutcombe Parish Council will be The Annual Parish Council meeting and will be held on Tuesday 16th May 2017 at 7.30pm in the Moorland Hall.

All are welcome to all meetings


Members are reminded that the Council has a general duty to consider the following matters in the exercise of any of its functions: Equal Opportunities (race, gender, sexual orientation, marital status and any disability), Crime and Disorder, Health and Safety, and Human Rights.

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