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Meeting of Cutcombe Parish Council to be held on Tuesday 21st February 2017 at 7.30 pm in the Moorland Hall


Presentation by Kevin Ogilvie-White, Frack Free EQS Committee Member

  1. Public Question Time

  2. Apologies for Absence

  3. Declarations of interest

  4. To approve the minutes of the meeting held on 6th December 2016 and any matters arising

  5. Planning Matters: 5.1 Applications: none: 5.2 Other Planning Matters

  6. Highways Matters including the Luckwell Bridge Drainage Scheme

  7. Wheddon Cross Toilets

  8. Finance: 8.1 Retrospective approval for payment of an invoice for November meeting room hire from the Moorland Hall (£26) and to pay an invoice for £20 for January room hire
    8.2 To pay the annual subscription to the Society of Local Council Clerks in the sum of £67 8.3 Review of the Clerk’s salary and conditions 8.4 To pay the invoice for £85 + VAT to Ebb n Flo for clearing blocked drain at the Wheddon Cross toilets as agreed at the December 2016 meeting 8.5 To reimburse the Clerk £559.99 for the new PC laptop, scanner/printer and hard drive (£466.66 + VAT) and £59.99 (£49.99 + VAT) for one year’s subscription to Office 365 personal (a grant of £539.16 having been received by Cutcombe PC from SALC) 8.6 To pay Came & Company £25 to insure the trailer during the Snowdrop Valley Scheme 8.7 To pay Harry Broadley & Sons £181.60 for leaflet printing for Snowdrop Valley

  9. Update of Council’s Risk Assessment

  10.  10.1 Clerk’s report on correspondence received and meetings attended
    10.2 Councillors’ reports on meetings and correspondence

  11. Items for the next Agenda 

    Minutes of the Parish Council Meeting held at 7.30pm on Tuesday 21st February 2017 at the Moorland Hall

    Present: Councillors Vivian White, Linda Atkins, Eric Clarbull, John Davis, Roger Webber and Eric Noman, Parish Clerk Marlene Allinson, West Somerset Councillor Steven Pugsley (8.25pm-9.10pm), Somerset County Councillor Frances Nicholson (8.25pm-9.10pm), Kevin Ogilvie-White (Frack-Free EQS) and four parishioners.
    Kevin Ogilvie-White from Frack-Free EQS gave a presentation regarding his organization and the perceived dangers of fracking, including areas in Somerset and neighbouring counties where a licence to drill an experimental frack has been granted. The Chairman (Vivian White, in the absence of Cllr John Anson)
    proposed a vote of thanks to the speaker.

    234.1   Public Question Time: Snowdrop Valley: a parishioner reported that the valley is quite overgrown with brambles and bracken and there are some fallen trees making the enjoyment of the snowdrops limited. Cllr Norman (Chairman of the SV Working Party) replied that he would take the comments on board. Cllr White reported that he had walked Route 1 with the local ENPA ranger and a lot of work has been done on this.
    234.2   Apologies for Absence: Cllr John Anson: the Chaiman asked that condolences to Cllr Anson be recorded on behalf of all present on the death of his mother.
    234.3   Declarations of Interest:


    Agenda Item

    Nature of Interest

    Description of Interest

    Action Taken




    Owner of the car park





    Home overlooks the toilets





    Chairman of the Moorland Hall Committee


    234.4   Minutes: The Minutes of the meeting of 6th December were approved and signed as a true record. Matters Arising: None.
    234.5   234.5.1 Planning Applications: None. 234.5.2 Other Planning Matters: The Clerk reported that the new projector is up and running and is stored in the computer room. Council asked that she write to David Wyborn, ENPA, to thank them for the grant.
    234.6   Highways Matters: Luckwell Bridge Drainage Scheme: an email from Scott Davies, Highway Structural Maintenance was read out: the Clerk was asked to write to him to request a site meeting so that the problems could be discussed and to ensure Parish Council involvement from the outset.
    Cross-Roads Scheme: an email from Juan Luis Gomez, Traffic & Transport Development Group, Somerset CC was read out regarding unspent monies from the Scheme. There should be
    £6-£9,000 left for other works in the Parish. Tarmacing to The Rest & Be Thankful Inn: Cllr White reported that this should be done soon.           
    234.7 Wheddon Cross Toilets: Revised Heads of Terms (version 7, February 2017) had been circulated prior to the meeting. It was unanimously agreed that these are not acceptable to the Parish: the Clerk to inform WS Council/Taunton Deane and seek clarification in particular with regard to Clauses 5 and 6. It was agreed that the Clerk write to Jonathan Webber, the toilet cleaning contractor to give him formal notice that his contract with Cutcombe Parish Council will terminate 31/03/2017. It was agreed that an Extraordinary Parish Council meeting be held on Monday 6th March at The Moorland Hall (subject to room availability) with Wheddon Cross toilets as the main agenda item. Notes were circulated to all present of the toilet working group’s meetings on 7th February and with WS Cllr Chilcott (21/02/2017). Carol Carder (ENPA), at the request of the toilet working group, has arranged a meeting on Tuesday 7th March at Exmoor House, Dulverton, the following people to be invited: ENPA: Sarah Bryant, Andrea Davis, Steven Pugsley (also WSC), Matt Horley; Parish Members of ENPA: Vivian White, Mike Ellicott; Representatives of Cutcombe Parish Council: Cllrs Eric Clarbull and Linda Atkins (or any two members as may be convenient for the Council to send).
    234.8   Finance: 8.1 Approval for November (£20, retrospective) and January (£26) meeting room hire from the Moorland Hall  8.2 Annual subscription to the Society of Local Council Clerks (£67) approved
    8.3 Review of the Clerk’s salary and conditions: a meeting to be arranged with the Chairman, Vice-Chairman and the Clerk asap and a recommendation brought to the March meeting 8.4 Invoice for £102 to Ebb n Flo for clearing blocked drain at the Wheddon Cross toilets approved 8.5 Invoice from AR Computing £559.99 for the new PC laptop, scanner/printer and hard drive approved and £59.99 to Microsoft for one year’s subscription to Office 365 personal approved (the Clerk to be reimbursed as she has paid for these privately, a cheque from the Transparency Fund made out to Cutcombe Parish Council to cover these items has been banked) 8.6 Came & Company £25 for trailer insurance approved (SV account) 8.7 Invoice from Harry Broadley & Sons (£181.60) for leaflet printing approved (SV account)
    234.9   Update on Council’s Risk Assessment: deferred until the main March PC meeting.
    234.10 Correspondence and Meetings: 10.1 The Clerk had circulated a list of correspondence received prior to the meeting 10.2 The Chairman noted a letter of thanks sent from the PCC to all involved in Snowdrop Valley for the funds the Church had raised this year by their Moorland Hall teas.
    234.11 Items for the Next Agenda: Wheddon Cross Toilets, The Annual Parish Meeting of Electors

    There being no other business the meeting closed at 10.20 pm.

    An extraordinary meeting of Cutcombe Parish Council will be held on Monday 6th March 2017 at 7.00pm in the Moorland Hall: main agenda item Wheddon Cross Toilets
    The usual March meeting of the Parish Council will take place, date to be announced.

    All are welcome to all meetings



Members are reminded that the Council has a general duty to consider the following matters in the exercise of any of its functions: Equal Opportunities (race, gender, sexual orientation, marital status and any disability), Crime and Disorder, Health and Safety, and Human Rights.

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