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Meeting of Cutcombe Parish Council to be held on Tuesday 18th July 2017 at 7.30 pm in the Moorland Hall

AGENDA

1 Public Question Time

2 Apologies for Absence

3 Declarations of interest

4 To approve the minutes of the meeting held on 22nd June 2017 and any matters arising

5.1 Planning Applications:  
5.2 Other Planning Matters

6 To consider highways and transport matters including an update on the water main replacement work scheduled for November 2017

7 Update on the purchase of the Wheddon Cross Toilets (Cllrs Anson and Atkins)

8 Update on contractors for jobs around the village (Cllr Clarbull)

9 Broadband and router at the Moorland Hall

10 Nominations for Somerset County Council’s Chairman’s Award Scheme

11 Exmoor National Park Draft Landscape Character Assessment Supplementary Planning Document Consultation response

Finance: 12.1 To consider a letter from the Moorland Hall asking for a contribution towards new children’s play equipment 12.2 To consider the hire Portaloos for the village fete in August 12.3 Retrospective agreement for a payment of £11 to the Moorland Hall for room hire and to pay invoice 1000 for £11 room hire in June 12.4 Clerk’s report on contribution to grass cutting from the Moorland Hall/Sports Clubs and to consider a letter from the Moorland Hall regarding grass cutting at the Recreation Ground

13 Correspondence and meetings

13.1    Clerk’s report on correspondence received and meetings attended including
13.2    Councillors’ reports on meetings and correspondence
14     Items for the next Agenda


Draft Minutes of the Parish Council Meeting held at 7.30pm on Tuesday 18th July 2017 at the Moorland Hall

Present: Councillors John Anson, Vivian White, Eric Clarbull, Linda Atkins, John Davis and Roger Webber, Parish Clerk Marlene Allinson and one parishioner (present for Agenda items 1 to 8).
240.1   Public Question Time: Snowdrop Valley; ENPA Draft Landscape Character Assessment document; the millennium tree: documents of interest passed to the Parish Council.
240.2   Apologies for Absence: Cllr Eric Norman, County Cllr Frances Nicholson, West Somerset Cllr Steven Pugsley.
240.3   Declarations of Interest:

 


Councillor

Agenda Item

Nature of Interest

Description of Interest

Action Taken

Webber

7

Personal

Neighbour overlooking

Minuted

Anson

12.1, 12.2, 12.3, 12.4

Personal

Moorland Hall Trustee

Minuted

Clarbull

12.1,12.2, 12.3, 12.4

Personal

Chairman of the Moorland Hall Committee

Minuted

240.4   Minutes: The Minutes of the meeting held on the22nd June 2017 were approved and signed as a true record. Matters Arising: 239.5.2 The Clerk read out a reply from Rupert Harrison of Magna: to tidy up the bank and finish off when the wild flowers have died back.
240.5   240.5.1 Planning Applications: None received. 240.5.2 No other planning matters.
240.6   Highways Matters: Cross roads scheme: Cllr Anson still awaiting a reply re final costings. Renewal of Water Main: Cllrs Anson meeting again this week with Highways. Watercombe Corner: Cllr Anson reported that the proposed works including the Slow and Yellow Bar markings should be completed by 1st September 2017. Bend near Wheddon Farm on the Bridgetown to Wheddon Cross Road: Cllr Webber raised concerns re visibility and also at the number of large lorries turning in the car park. Raised Drain Cover near Little Quarme: repaired in time for the cycle race, which was well organized and well signed.
240.7 Wheddon Cross Toilets: Cllr Atkins reported on progress with regard to agreeing the Draft Transfer document with West Somerset Council: access the remaining concern. Council resolved to go ahead with the purchase once reassurance on this point is given from solicitors. Cllr White thanked
Cllrs Anson and Atkins and the Clerk for their work in arriving at a satisfactory conclusion.

240.8   Update on Contractors for jobs around the village: Roger Foxwell is happy to carry out some works and will invoice Council at an agreed hourly rate. A copy of his public liability insurance was passed to the Clerk for filing. Strimming around the verge at Meadow Close, Popery Lane car park, the war memorial and the phone box has been contracted out to Countrywide Grounds Maintenance on a regular basis at an agreed cost to be financed from the Parish Lengthsman budget.
240.9   Broadband at the Moorland Hall:  Once the Airband mast is finished and in operation the Moorland Hall has been promised free broadband therefore the current contract with Timico will be terminated.
240.10 Nominations for Somerset County Council’s Chairman’s Award Scheme: Cllr Webber to follow up a suggestion and report back to the Clerk.
240.11 Exmoor National Park Draft Landscape Character Assessment Supplementary Planning Document Consultation Response: The Clerk to respond in general terms: Council has every confidence that ENPA will take into consideration the constantly-changing needs of the landscape particularly with regard to farming.
240.12 Finance: 12.1 It was agreed to give a donation of £1,000 towards the new children’s play equipment to the Moorland Hall (youth budget) 12.2 It was agreed by a majority vote to hire two Portaloos for the village fete at a cost of £155 +VAT (one disabled) 12.3 Retrospective agreement for £11 and agreement to pay invoice 1000 for £11 for room hire to the Moorland Hall 12.4 The Clerk reported that she has been in discussion with the Moorland Hall and invoiced them for a contribution for years 2016/17 and 2017/18 grass cutting at the Recreation Ground (£350 per annum)
240.13 Correspondence and Meetings: 240.13.1 The Clerk and Cllrs Anson and Atkins reported on the Snowdrop Valley meeting which had just taken place 240.13.2 Housing Survey Meeting on the 26th July: Cllrs Webber, Anson, White and the Clerk will attend.
240.14 Items for the Next Agenda: retrospective agreement for reimbursement of £259.99 to the Clerk for the purchase of a replacement projector; Clerk’s salary and expenses.

There being no other business the meeting closed at 10.05 pm.

The next meeting of Cutcombe Parish Council will be held on Tuesday 19th September 2017 at 7.30pm in the Moorland Hall. NOTE: no meeting in August unless an extraordinary meeting needs to be called.

All are welcome to all meetings

 

Members are reminded that the Council has a general duty to consider the following matters in the exercise of any of its functions: Equal Opportunities (race, gender, sexual orientation, marital status and any disability), Crime and Disorder, Health and Safety, and Human Rights.

 Marlene P Allinson, Parish Clerk

 


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