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You are summoned to a Meeting of Cutcombe Parish Council to be held on Thursday 22nd June 2017 at 7.30 pm in the Moorland Hall

AGENDA

  1. Public Question Time
  2. Apologies for Absence
  3. Declarations of interest
  4. To approve the minutes of the meeting held on 16th May 2016 and any matters arising
  5. 5.1 Planning Applications:  6/8/17/105 Mossy Bank, Bouverie Close: proposed single storey extension to dwelling GDO 17/09 Luckwell Bridge Substation, prior notification for proposed construction of new 33kwv and 11kv switchroom GDO 17/11 Land at Oaktrow Wood: Prior notification for proposed forest track to gain access into Oaktrow Wood to fell and remove trees
    5.2 Other Planning Matters
  6. To consider highways and transport matters including an update on the water main replacement work scheduled for November 2017
  7. Update on the purchase of the Wheddon Cross Toilets
  8. Review of Portfolio Holders
  9. Who is to do the work previously done by the Parish Lengthsman?
  10. Finance: 10.1 To consider Section 137 requests 10.2 To approve retrospectively invoice 980 for payment of £27.50 to the Moorland Hall for room hire 10.3 To approve retrospectively a payment of £220 to David Hancock for toilet drawings & planning application 10.4 To approve retrospectively a payment of £424.26 to Came & Company for 2017/18 insurance 10.5 To approve payment of the Clerk’s salary (£465.26) and expenses (£288.27) and work in relation to the Wheddon Cross toilets September 2016 to June 2017 (£394.61) 10.6 To approve payment of tax due to the Inland Revenue 10.7 To approve payment to the Clerk for Snowdrop Valley expenses (£231.29)
  11. Correspondence and meetings

11.1    Clerk’s report on correspondence received and meetings attended
11.2    Councillors’ reports on meetings and correspondence
12     Items for the next Agenda


Minutes of the Parish Council Meeting held at 7.30pm on Tuesday 22nd June 2017 at the Moorland Hall


Present: Councillors John Anson, Vivian White, Eric Clarbull, Linda Atkins, John Davis and Eric Norman, Parish Clerk Marlene Allinson. County Cllr Frances Nicholson and West Somerset Councillor Steven Pugsley attended the meeting for a short time before the finance section of the Agenda was taken.
239.1   Public Question Time: No items raised.
239.2   Apologies for Absence: Cllr Roger Webber.
239.3   Declarations of Interest:


Councillor

Agenda Item

Nature of Interest

Description of Interest

Action Taken

Norman

7

Prejudicial/Pecuniary

Owner of the car park

Left the room for the discussion

Anson

10.2

Personal

Moorland Hall Trustee

Minuted

Clarbull

10.2

Personal

Chairman of the Moorland Hall Committee

Minuted

239.4   Minutes: The Minutes of the meeting held on the 16th May 2017 were approved and signed as a true record. Matters Arising: 238.8 Cllr Anson reported that the Blagdon Lane road closure will now be controlled with traffic lights rather than the road being completely closed. 238.10 Sue Southwell is awaiting replies from neighbouring parishes before organizing an affordable needs housing survey meeting in July.
239.5   Planning Applications: 6/8/17/105 Mossy Bank, Bouverie Close: proposed single storey extension to dwelling: fully supported. GDO 17/09 Luckwell Bridge Substation, prior notification for proposed construction of new 33kwv and 11kv switchroom and GDO 17/11 Land at Oaktrow Wood: Prior notification for proposed forest track to gain access into Oaktrow Wood to fell and remove trees: no comments. 239.5.2 6/8/17/103 St John's Church, Cutcombe: Proposed refurbishment and extension of existing church path has been approved. Cllr Atkins asked if anyone had any objections (none raised) to her contacting West Somerset Council again with regard to the empty property Alfan. The Clerk was asked to write to Magna with regard to the untidy state of the land opposite the school with the beech trees by The Firs.
239.6   Highways Matters: Flooding outside Steadway Farm: Cllr Nicholson is still working on this. Renewal of Water Main: Cllrs Anson, Norman and Webber had attended a meeting with two staff from Wessex Water and agreed dates for all phases starting in November of the replacement works: Highways report a clash with another road closure but Cllr Anson is working to ensure that the Wessex Water timetable is adhered to. Phase 4 will be Bouverie Close. Cllr Anson thanked the other Cllrs for their input. Cycle Race 16/07/2017 reported and Ironman on 25th June. SIDS statistics reported.

239.7 Wheddon Cross Toilets: Cllr Noman left the room. Great frustration expressed due to the lack of efficiency on behalf of West Somerset Council in preparing the correct transfer documents. The Clerk to send an email to this effect. Cllr Norman returned to the room.
239.8   Review of Portfolio Holders: the list was updated and will be circulate and posted on the website asap. There is now no SALC rep.
239.9   Who is to do the work previously carried out by the Parish Lengthsman?: It was agreed that
Cllr Clarbull co-ordinate the contracting out of this work to local tradespeople: 8 hours (one day) a month for 10 months of the year at the rate of £11 per hour (own equipment and fuel to be used). The Clerk requested that she have copies of the Certificate of Public Liability Insurance and Risk Assessments of any contractors before they start work.
239.10 Finance: 10.1 To consider Section 137 requests: none received. 10.2 Retrospectively approved: £27.50 to the Moorland Hall for room hire 10.3 Retrospectively approved: £220 to David Hancock for toilet drawings & planning application 10.4 Retrospectively approved: £424.26 to Came & Company for 2017/18 insurance 10.5 Approved: payment of the Clerk’s salary (£465.26) and expenses (£288.27) and work in relation to the Wheddon Cross toilets September 2016 to June 2017 (£394.61)
10.6  Approved payment of tax due to the Inland Revenue 10.7 Approved payment to the Clerk for Snowdrop Valley expenses (£231.29)
239.11 Correspondence and Meetings: 13.1 The Clerk reported on the Snowdrop Valley meeting. Council voted not to hire an additional bus for the first and last Saturdays of the 2018 Scheme. 13.2 Cllr Davis reported on a Standards Board meeting (13/06): a letter has been sent to the Secretary of State saying that the Current Code of Conduct sanctions are difficult to enforce.
239.12 Items for the Next Agenda: Hiring Portaloos for the village fete (Cllr Atkins); rertrospective agreement for £11 for room hire to the Moorland Hall.

There being no other business the meeting closed at 9.25 pm.

The next meeting of Cutcombe Parish Council will be held on Tuesday 18th July 2017 at 7.30pm in the Moorland Hall.

 

Members are reminded that the Council has a general duty to consider the following matters in the exercise of any of its functions: Equal Opportunities (race, gender, sexual orientation, marital status and any disability), Crime and Disorder, Health and Safety, and Human Rights.

 Marlene P Allinson, Parish Clerk


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