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Meeting of Cutcombe Parish Council to be held on Tuesday 28th March 2017 at 7.30 pm in the Moorland Hall

AGENDA

  1. Public Question Time
  2. Apologies for Absence 
  3. Declarations of interest
  4. To approve the minutes of the meetings held on 21st February and the 6th March 2017 and any matters arising
  5. 5.1 Planning Applications: 6/8/17/101 3 Gammins Cottages (revised scheme to existing approval 6/8/16/117) showing different external finishes only
    1. Other Planning Matters
  6. To consider highways, transport matters and related items
  7. Update on the Wheddon Cross Toilets
  8. Housing
  9. 9.1 To Pay the Parish Clerk’s salary, holiday pay and expenses £824.53 9.2 To appoint an internal auditor for 2016/17 9.3 To pay the Inland Revenue tax and NI due £442 9.4 To pay the Moorland Hall £10 for December, £20 for January and £10 for February room hire 9.5 Review of the Clerk’s salary and conditions 9.6 To pay the Snowdrop Valley Workers’ wages (total £2,487.60) 9.7 To pay the Inland Revenue Tax due from the SV Scheme (£313.40) 9.8 To consider ex-gratia payments in relation to 2017 SV Park and Ride Scheme 9.9 To pay the SV co-ordinator’s expenses £352.44 9.10 To pay the Parish Clerk’s SV expenses and for the traffic cones (£246) in the sum of £554.76 9.11 To pay Atwest £3,855.00 for buses for SV Park and Ride Scheme 2017
  10. Correspondence and meetings

10.1  Clerk’s report on correspondence received and meetings attended
10.2  Councillors’ reports on meetings and correspondence
11     Items for the next Agenda


Draft Minutes of the Parish Council Meeting held at 7.30pm on Tuesday 28th March 2017 at the Moorland Hall


Present: Councillors John Anson, Vivian White, Linda Atkins, John Davis, Roger Webber and Eric Noman, Parish Clerk Marlene Allinson, West Somerset Councillor Steven Pugsley, Somerset County Councillor Frances Nicholson (8.30pm onwards) and one parishioner.

236.1   Public Question Time: no items raised.
236.2   Apologies for Absence: Cllr Eric Clarbull.
236.3   Declarations of Interest:


Councillor

Agenda Item

Nature of Interest

Description of Interest

Action Taken

Norman

7

Prejudicial

Owner of the car park

Left the room for the discussion and the vote

Webber

7

Personal

Home overlooks the toilets

Minuted

Anson

9.4

Personal

Trustee of the Moorland Hall

Minuted

236.4   Minutes: The Minutes of the meetings held on the 21st February and the 6th March were approved and signed as a true record. Matters Arising: None.
236.5   236.5.1 Planning Applications: 6/8/17/101 3 Gammins Cottages (revised scheme to existing approval 6/8/16/117) showing different external finishes only: fully supported. 236.5.2 Other Planning Matters: None.
236.6   Highways Matters: Luckwell Bridge Drainage Scheme: the Parish Council has requested involvement at all stages including attending meetings. Wessex Water new main: The Parish Council has asked to be kept informed at all stages and to attend meetings. Cross-Roads Scheme: Cllr Anson reported that a meeting will be arranged with Highways to ensure that everything has been completed according to plans before the scheme is signed off. Historic Signposts Scheme: calling for volunteers: all should attend one of the arranged training sessions (19/05/17 or 09/06/17). Vinnicombe Straight Road Closure: now advertised as 32 days (was 12): Cllr Anson has taken up with David Peake: Highways should report back to him tomorrow: would be useful if the road only closed during the days and open evenings and weekends.
236.7 Wheddon Cross Toilets: Cllr Anson updated Council on the present situation: v9 Heads of Terms has been signed and is with Council’s solicitor together with an updated plan and a letter of clarification from WS Council. Cllr Norman now left the room. Cllr Atkins read out her financial update on the refurbishment and updating of the toilets. Council debated a resolution that “having taken note of a report from the toilet working group, Cutcombe Parish Council resolves to take over the refurbishment and running of the Wheddon Cross toilets for the foreseeable future provided that: (a) the majority of the refurbishment costs can be met by grants (b) the running costs for 2017/18 can be met from reserves and (c) the running costs for 2018/19 will not involve a precept increase of more than £20 per Band D household, the remainder being received from donations and/or rent for the “redundant” part of the toilets and/or sponsorship and/or reserves”. Council agreed that they are happy with the wording of this resolution, all being subject to satisfactory conclusion of contract, and a decision on the resolution will not be taken until after the electorate is consulted at the Annual Parish Meeting of Electors on the 6th April 2017. Cllr Norman returned to the room.
236.8   Housing: The Clerk reported that Sue Southwell, Rural Housing Enabler, Tessa Saunders and Joe White (ENPA) will be attending the April Parish Council meeting to discuss the possibility of carrying out a new housing needs survey in Cutcombe and neighbouring parishes. Cllr Webber reported on a recent Young Voices meeting and stressed the difficulty of getting young people to meetings.
236.9   Finance: 9.1 Agreed to pay the Parish Clerk’s salary, holiday pay and expenses £824.53 9.2 It was agreed to appoint Derrick Bott as internal auditor for 2016/17 9.3 Agreed to pay the Inland Revenue tax and NI due £442 9.4 Agreed to pay the Moorland Hall £10 for December, £20 for January and £10 for February room hire 9.5 It was agreed to increase the Clerk’s salary pay scale by one point 9.6 Agreed to pay the Snowdrop Valley Workers’ wages (total £2,487.60) 9.7 Agreed to pay the Inland Revenue Tax due from the SV Scheme (£313.40) 9.8 Agreed to pay ex-gratia payments in relation to 2017 SV Park and Ride Scheme: £250 each to Badgworthy Land Company and Exmoor Farmers 9.9 Agreed to pay the SV co-ordinator’s expenses £352.44 9.10 Agreed to pay the Parish Clerk’s SV expenses and for the traffic cones (£246) in the sum of £554.76 9.11 Agreed to pay Atwest £3,855.00 for buses for SV Park and Ride Scheme 2017
236.10 Correspondence and Meetings: 10.1 The Clerk reported on a Snowdrop Valley meeting and correspondence from the Somerset Coast Advice Partnership (Council agreed to support their grant application) and from the Avon & Somerset Police (newsletter) 10.2 WS Cllr Pugsley reported that the consultation on the amalgamation of West Somerset Council with Taunton Deane has now closed and it is with the Secretary of State: the new joint Council may be called Somerset West.
236.11 Items for the Next Agenda: Wheddon Cross Toilets, Report on The Annual Parish Meeting of Electors; Housing; Snowdrop Valley Park and Ride Scheme: proposed new tender; retrospective approval for payment of £200 for hire of a trailer for use during the Snowdrop Valley scheme.

There being no other business the meeting closed at 10.30 pm.

The next meeting of Cutcombe Parish Council will be held on Tuesday 18th April 2017 at 7.30pm in the Moorland Hall.

All are welcome to all meetings

 

Extraordinary Meeting of Cutcombe Parish Council to be held on Monday 6th March 2017 at 7.00 pm in the Moorland Hall

 

AGENDA

1. Public Question Time

2. Apologies for Absence

3. Declarations of interest

4. Wheddon Cross Toilets:
Refurbishment of the Wheddon Cross toilets: quotations obtained: Cllrs Carbull and Anson
Finance: report from Cllr Atkins re possible running costs of the refurbished toilets
Heads of Terms version 9 24/02/2017: “This Council resolves to (i) accept the Heads of Terms as written or (ii) To request amendments and/or clarification or (iii) to reject outright
v 9 Heads of Terms.
Meeting with Exmoor National Park Authority 07/03/2017: attendees and agenda

5. The Annual Parish Meeting of Electors 2017: set date between 01/03/17 and 30/06/17 and proposed draft agenda


Draft Minutes of the Extraordinary Parish Council Meeting held at 7.30pm on Tuesday 6th March 2017 at the Moorland Hall
Present: Councillors John Anson, Vivian White, Linda Atkins, Eric Clarbull, John Davis, Roger Webber and Eric Noman, Parish Clerk Marlene Allinson and two parishioners.

235.1  Public Question Time: Bonfires: a parishioner reported that apparently “toxic” bonfires are regularly being lit near the business units at the market he will note down times and dates and let Council know so that the matter can be investigated.
235.2  Apologies for Absence: None.
235.3  Declarations of Interest:


Councillor

Agenda Item

Nature of Interest

Description of Interest

Action Taken

Norman

4

Personal

Owner of the car park

Minuted: Cllr Norman said that he would leave the room should important decision resolutions be debated,

Webber

4

Personal

Home overlooks the toilets

Minuted

Davis

4

Personal

Quotation from his housebuilder discussed

Minuted

235.4  Wheddon Cross Toilets: (i) Refurbishment: quotations and ideas from builders have been obtained over the last six years for refurbishing the building and reducing the number of toilets to two. It was agreed that, should the Parish take on the refurbishment, then the matter will go out to formal tender.
(ii) Finance: Cllr Atkins reported on projected running costs after refurbishment and how different cleaning schedules would impact on the precept. It was agreed that the Parish would again be consulted with regard to the toilets at the Annual Parish Meeting of Electors before a final decision is made whether to take them on. Cllr Webber reminded Council that there is some money remaining from the £1,000 grant from WSC some 7 years ago to look into the possibility of their transfer to the Parish. (iii) WS Council’s Heads of Terms version 9 24/02/17: Council resolved unanimously to accept the Heads of Terms as written and clarified by a letter from Jonathan Warner dated 28/02/2017 these to be signed by the Chairman “subject to contract” and sent back to WSC asap. Cllr Atkins suggested a possible solicitor who has dealt with other freehold toilet transfers. (iv) Meeting with ENPA 07/03/2017: it was agreed that Cllrs Anson and Atkins would attend this with the Clerk.

235.5  Annual Parish Meeting of Electors 2017: It was agreed that this take place on Wednesday 26th April at the Moorland Hall, 7pm for 7.30pm the Clerk to advertise in the Parish magazine and on the noticeboards.
There being no other business the meeting closed at 9.30 pm.

The next meeting of Cutcombe Parish Council will be held on Tuesday 28th March 2017 at 7.30pm in the Moorland Hall.
All are welcome to all meetings

 

      Meeting of Cutcombe Parish Council to be held on Tuesday 28th March 2017 at 7.30 pm in the Moorland Hall

AGENDA

  1. Public Question Time
  2. Apologies for Absence 
  3. Declarations of interest
  4. To approve the minutes of the meetings held on 21st February and the 6th March 2017 and any matters arising
  5. 5.1 Planning Applications: 6/8/17/101 3 Gammins Cottages (revised scheme to existing approval 6/8/16/117) showing different external finishes only
    1. Other Planning Matters
  6. To consider highways, transport matters and related items
  7. Update on the Wheddon Cross Toilets
  8. Housing
  9. 9.1 To Pay the Parish Clerk’s salary, holiday pay and expenses £824.53 9.2 To appoint an internal auditor for 2016/17 9.3 To pay the Inland Revenue tax and NI due £442 9.4 To pay the Moorland Hall £10 for December, £20 for January and £10 for February room hire 9.5 Review of the Clerk’s salary and conditions 9.6 To pay the Snowdrop Valley Workers’ wages (total £2,487.60) 9.7 To pay the Inland Revenue Tax due from the SV Scheme (£313.40) 9.8 To consider ex-gratia payments in relation to 2017 SV Park and Ride Scheme 9.9 To pay the SV co-ordinator’s expenses £352.44 9.10 To pay the Parish Clerk’s SV expenses and for the traffic cones (£246) in the sum of £554.76 9.11 To pay Atwest £3,855.00 for buses for SV Park and Ride Scheme 2017
  10. 10     Correspondence and meetings

10.1  Clerk’s report on correspondence received and meetings attended
10.2  Councillors’ reports on meetings and correspondence
11     Items for the next Agenda


Members are reminded that the Council has a general duty to consider the following matters in the exercise of any of its functions: Equal Opportunities (race, gender, sexual orientation, marital status and any disability), Crime and Disorder, Health and Safety, and Human Rights.

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