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Extraordinary Meeting of Cutcombe Parish Council to be held on Tuesday 5th March 2019 at 5.30pm in the Moorland Hall

AGENDA
1 Public Question Time
2 Apologies for Absence 
3 Declarations of interest

“Under Standing Order 1c, the Council resolves that in view of the confidential nature of the business about to be transacted (legal, personnel or commercial), the press and public be excluded and they are instructed to withdraw.”

4 To discuss further actions required for letting the business unit

Members are reminded that the Council has a general duty to consider the following matters in the exercise of any of its functions: Equal Opportunities (race, gender, sexual orientation, marital status and any disability), Crime and Disorder, Health and Safety, and Human Rights. 


Minutes of the Extraordinary Parish Council Meeting held at 5.30pm on Tuesday 5th March 2019 at the Moorland Hall

Present: Councillors John Anson (Chairman), Eric Clarbull, Linda Atkins, Vivian White and Parish Clerk Nicola Kemp.

261.1 Public Question Time: None

261.2 Apologies for Absence: None

261.3 Declarations of Interest: None

261.4 Further Actions required for letting the business unit: It was resolved that as publicity would be prejudicial to the public interest by reason of the confidential and commercial nature of the business to be transacted, the Press and Public be excluded from the Meeting.

Cllr Atkins proposed that maintenance work in the unit be carried out by Cllrs Clarbull and Anson. Agreed with 3 votes for, 1 against
Cllr White proposed that Cllr Atkins submit an application for variation of planning category. Unanimously agreed.
Cllr Anson proposed that a float of £200 be agreed to allow works to be carried out on the unit to provide fixtures and fittings. Unanimously agreed.
A cheque for the planning fee of £117 was raised – to be retrospectively approved at the next meeting, and the amount to be re-claimed from Exmoor National Park.

There being no other business the meeting closed at 6.15 pm. The next Ordinary Meeting of Cutcombe Parish Council will be held on Tuesday 19th March 2019 at 7.30pm in the Moorland Hall.

All are welcome to all meetings

Notice of the Ordinary Council Meeting – Tuesday 19 March 2019at 7.30 pm in the Moorland Hall

All Council Meetings are open to members of the public and the press

Dear Councillors, You are summoned to the Ordinary Meeting of Cutcombe Parish Council to be held on Tuesday 19 March 2019 at 7.30 pm in the Moorland Hall.

AGENDA

  1. Public Question Time
  2. Apologies for Absence
  3. Declarations of interest
  4. To approve the minutes of the ordinary meeting held on 19 February 2019, and to approve the minutes of the extraordinary meeting held on 5 March 2019, and any matters arising from the meetings
  5. Reports from District and County Councillors
  6. To receive a report on Snowdrop Valley 2019 from the Coordinator
  7. To consider Highways and transport matters including:
    1. Parishioner’s letter about Popery Lane
    2. Update on Long Lane
    3. Update from SIDS working party
  8. Planning Applications: - none received
    1. Other Planning Matters
  9. To discuss damage to War Memorial wall
  10. To discuss agenda and format for the Annual Parish Meeting
  11. To receive an update on actions required to the Bus Shelter
  12. To discuss the Council’s position on additional local housing requirements within the parish
  13. To discuss upcoming Parish, District and County elections and Parish representatives of ENPA, and to set the date of Annual Parish Council meeting
  14. To receive an update from the toilet working group on the letting of the business unit
  15. Finance - to agree:
    1. To pay the staff salaries (from Snowdrop Valley account) totalling £3,758.85 and to transfer £390.40 to main account to cover Income Tax amount
    1. To pay Taunton Minibuses £6,495 for hire of minibuses for Snowdrop Valley scheme (from Snowdrop Valley account)
    2. To pay £378 (from Snowdrop Valley account) to Cutcombe School – money taken at Snowdrop Valley for sale of their snowdrop plants
    3. To consider ex-gratia payments in respect of 2019 Snowdrop Valley scheme (from Snowdrop Valley account)
    4. To pay Clerk, Mrs N Kemp, salary £1,328.69 and expenses £23.45 plus expenses of £169.01 from Snowdrop Valley account, and to transfer £467.05 from Snowdrop Valley account to main account as proportion of salary
    5. To pay the Moorland Hall £11.25 for February room hire
    6. To reimburse Cllr Clarbull £113.93 for materials for business unit
    7. To pay TQExel £238.80 for Lantra Awards (Moving Works Operative) Course
    8. To pay Westcotec £3,690 for SID, data collector and brackets
    9. To retrospectively approve the following payments: Active Signs £14.28 for sign for business unit; Water2Business £196.88 for water supply to toilets; Exmoor National Park £117 for planning application fee
    10. To receive recommendations from the Finance Committee regarding the grass cutting contract for the playing fields and additional areas
  1. Correspondence and meetings
    1. Clerk’s report on correspondence received and meetings attended
    2. Councillors report on correspondence received and meetings attended
  2. Items for the next Agenda

Date of next meeting: Tuesday 16 April 2019

 

Members are reminded that the Council has a general duty to consider the following matters in the exercise of any of its functions: Equal Opportunities (race, gender, sexual orientation, marital status and any disability), Crime and Disorder, Health and Safety, and Human Rights.    

 

N J Kemp, Parish Clerk
13 March 2019


 

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