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Notice of the Ordinary Council Meeting – Tuesday
19 November 2019
at 7.30 pm in the Moorland Hall
All Council Meetings are open to members of the public and the press
Dear Councillors, You are summoned to the Ordinary Meeting of Cutcombe
Parish Council to be held on Tuesday 19 November 2019 at 7.30 pm in the
1. Public Question Time
2. Apologies for Absence
3. Declarations of interest
4. To approve the minutes of the ordinary meeting held on 16 October 2019
and any outstanding actions from the meeting
5. Reports from District and County Councillors
6. To consider Highways and transport matters, including
6.1 Long Lane
6.2 Popery Lane
6.3 Road closure – Exford to Simonsbath
6.4 Accident at Roundwater
6.5 Other Highway and transport matters
7. Planning Applications: -
7.1 6/8/19/105: 3 Barnes Cottage, Lower Park Lane, Cutcombe - Proposed
single storey rear extension and first floor side extension
7.2 HRN 19/03: Old Stowey Farm, Wheddon Cross - Hedgerow removal notice
for the removal of one section of 5m hedgerow to allow access into field
7.3 6/34/19/113: West Harwood Farm, Timberscombe, Minehead - Proposed
15m monopole mast and associated equipment together with the creation
of new access track
7.4 Other Planning Matters
8. To receive update from Snowdrop Valley Committee:
9.1 To receive update from Finance Committee, and consider recommendations
9.1.1 Consider whether to pledge financial support to DSFRS
9.1.2 Consider ownership/management of village website
9.1.3 Consider funding and supporting Moorland Hall for roof replacement
9.1.4 Other recommendations
9.2 To consider proposed budget
9.3 To receive update on toilets and letting of business unit
9.4 To agree to pay Countrywide Grounds Maintenance £1,531.50 for
grass cutting for second half year
9.5 To agree to pay Moorland Hall £22.50 for October room hire
10. To consider a response to the Rural Worker and Succession Farm Dwelling
Consultation final draft
11. To consider content to be published in Across Exmoor regarding Land
12. To consider a response to the Policing Survey
13. To receive a summary of the Glover Report
14. Correspondence and meetings
14.1 Clerk’s report on correspondence received and meetings attended
14.2 Councillors’ report on correspondence received and meetings
15. Items for the next Agenda – VE Day 2020 arrangements
Date of next meeting: Tuesday 10 December 2019
Members are reminded that the Council has a general duty to consider the
following matters in the exercise of any of its functions: Equal Opportunities
(race, gender, sexual orientation, marital status and any disability),
Crime and Disorder, Health and Safety, and Human Rights.
N J Kemp, Parish Clerk
13 November 2019
DRAFT Minutes of the Ordinary Parish Council Meeting held at
7.30pm on Tuesday 19 November 2019 at the Moorland Hall
Present: Councillors John Anson (Chairman), Roger Foxwell, Eric Norman,
Roger Webber, Vivian White, SWaT Cllr Steven Pugsley (part of meeting),
PCSO Bryan Stevens, and Parish Clerk Nic Kemp
Cllr Anson opened the meeting at 7.30pm
272.1 Public Question Time: PC Stevens spoke on the proposed mast addressing
non-spots in the emergency services coverage, and noted that it is not
for public use.
272.2 Apologies for Absence: Cllrs Eric Clarbull, John Davis, and Co
Cllr Frances Nicholson. Cllr Anson noted that Cllr Pugsley was absent.
272.3 Declarations of Interest:
Cllr Foxwell - item 9.1.3 and 9.5 – Trustee of Moorland Hall
Cllr Anson - item 9.1.3 and 9.5 – Trustee of Moorland Hall
272.4 Minutes of the Previous Meeting: The minutes of the ordinary meeting
held on 15 October 2019 were approved and signed by Cllr Anson as a true
record. Outstanding actions not covered by the agenda – 271.10 Clerk
reported that SWaT had no format of registering Parish Councils to impose
fines, but had sent through details of the Dog Warden.
272.5 Reports from District and County Councillors: PCSO Stevens reported
on the latest crime figures and advised that he will attend Council meetings
when possible. Cllrs Norman and Webber raised concerns over social media
reporting and lack of communication with residents.
Cllr Pugsley joined the meeting at 7.40pm
Cllr Anson thanked PC Stevens who left the meeting at 7.45pm
Cllr Pugsley gave short summary of the Glover Report. Due to be discussed
at Forum meeting rescheduled to 17 December. Cllr Pugsley will report
back to ENPA concerns of Councillors that not everyone who may have an
interest will be at the Forum meeting. Cllr Pugsley also reported on a
fly tipping concern where rubbish was found to contain personal details,
and is raising within the Council to address lack of action in following
272.6 To consider Highways and Transport Matters including:
271.6.1 – Long Lane – Cllr Anson read report from Cllr Nicholson,
who is continuing to liaise with officers. Clerk reported lack of any
responses from Highways on any matters. Cllr Webber prop (Cllr Norman
sec) writing to ENPA requesting the four SCC Councillor members to apply
pressure and follow up with Highways. Unanimously agreed. Clerk to action.
271.6.2 – Popery Lane – Cllr Nicholson’s report detailed
this has been designated as a link section of road, so is unadopted but
will be inspected and maintained as required. Clerk to inform resident
and detail in Parish Magazine.
271.6.3 – Road Closure – Exford to Simonsbath - Cllr Nicholson’s
report detailed the closure would definitely be lifted by 22/11, and possibly
by 21/11. Councillors concerned over diversion routes, placement of inappropriate
signs, lack of consultation over major road closures. Cllr Foxwell stated
would like to see County Councillor for Highways visit area.
271.6.4 – Accident at Roundwater – Cllrs Anson and Foxwell
met Higway Warden – Cllr Hickman from Exford Parish Council. Cllr
Foxwell to provide photos to Cllr Hickman and liaise on recommendations.
271.6.5 – Other Highway and transport matters – Cllr Foxwell
queried access to the data collected by the box on the B3224 – Council
does not have access. Road Survey was carried out in Cutcombe, with no
communication with Council. SIDS – Clerk has raised queries on the
contract, and has not yet received a response. Clerk recommended delaying
signing the contract until these have been addressed – noted as
another delay with response from Highways. Cllr Foxwell has copy of hedge
cutting requirements. Cllr Foxwell to contact Cllr Nicholson prior to
contacting Leader of the Council regarding all concerns.
272.7 Planning Applications:
271.7.1 – 6/8/19/105 – 3 Barnes Cottage, Lower Park Lane,
Cutcombe – Proposed single storey rear extension and first floor
side extension. Cllr Webber prop (Cllr White sec) support. Unanimously
271.7.2 – HRN 19/03 – Old Stowey Farm, Wheddon Cross –
Hedgerow removal notice for the removal of one section of 5m hedgerow
to allow access into field. Cllr Webber prop support. Unanimously agreed.
271.7.3 – 6/34/19/113 – West Harwood Farm, Timberscombe, Minehead
– Proposed 15m monopole mast and associated equipment together with
the creation of new access track. Cllr Webber prop (Cllr White sec) support,
wanting the mast to serve the not spots of the parish for commercial users
as well as the emergency services. Unanimously agreed.
271.7.4 – Other Planning Matters – None
272.8 Update from Snowdrop Valley Committee: Cllr Norman reported progress
from the meeting of 12 November, and proposed (Cllr White sec) that the
Committee allow a taxi service to operate during the weeks when buses
are not running as a trial for one year, with the operator charging £6
per person, with £1 per person being paid to the Snowdrop Valley
scheme. Agreed 4 in favour, 1 against.
272.9.1 – to receive update from the Finance Committee and consider
2188.8.131.52 Consider whether to pledge financial support to DSFRS –
review due mid-January, so decision deferred to February meeting.
2184.108.40.206 Consider ownership/management of village website – Clerk
to continue to liaise with current manager.
2220.127.116.11 Consider funding and supporting Moorland Hall for roof replacement
– Cllr Webber prop (Cllr Norman sec) awarding a grant of £3,000
to the Moorland Hall roof (total cost anticipated circa £25,000).
Unanimously agreed. Cllr Webber prop (Cllr Norman sec) the Council being
prepared to underwrite up to £5,000 if required, for a period to
be negotiated, in circumstances where any payments needed to be made before
other secured grant funding was made available. Unanimously agreed. Clerk
218.104.22.168 Other recommendations – Storage unit at back of toilets
– quote received for building, but additional cost for flooring.
It was agreed to wait until any work to cut back overgrowth had taken
272.9.3 – To receive update on toilets and letting of business unit
– taken ahead of budget for information. Cllr Anson reported two
interested parties. Both advised to contact agent – awaiting response
from agent. Cllrs Anson and Foxwell to obtain quotes for work required
to unit – plumbing, electrician and door replacement.
272.9.2 – to consider proposed budget. Cllr Webber prop leaving
precept unchanged for 2020/21. Unanimously agreed. Clerk to post notification
on noticeboard. Council to ratify at December meeting.
272.9.4 – It was agreed to pay Countrywide Grounds Maintenance £1,531.50
for grass cutting for second half of year. Clerk to confirm with Moorland
Hall if they are happy with the cutting programme.
272.9.5 – It was agreed to pay Moorland Hall £22.50 for October
272.10 To consider response to Rural Worker and Sucession Farm Dwelling
Consultation final draft: Clerk to respond – Council are disappointed
that some of their, and other responders, key points were not included
in the report. They feel the document needs to be friendly and rural worker
accommodation needs to be fit for purpose, ie able to attract families
to the area.
Cllr Anson thanked Cllr Pugsley who left the meeting at 9.40pm
272.11 To consider content to be published in Across Exmoor regarding
Land Registry: Clerk to submit paragraph recommending all landowners check
their land is registered.
272.12 To consider response to Policing Survey: Report from presented
under 272.5. It was agreed no further action required.
272.13 To receive summary of the Glover report: Cllr White had previously
circulated a summary.
272.14 Correspondence and meetings:
272.14.1 – Clerk’s report on correspondence received and meetings
attended – all distributed by email. Clerk has received two contacts
by post – will place in noticeboard.
272.14.2 – Councillors’ reports on correspondence received
and meetings attended – Forum meeting re-scheduled to 17 December.
Cllr White reported ENPA field services are behind on general work due
to staff shortages. Cllr Foxwell reported Moorland Hall are planning to
hold a Community lunch on 27 December.
272.15 Items for Next Agenda: VE Day 2020 arrangements
Date of the Next Meeting was confirmed as Tuesday 10 December at 7.30pm.
There being no other business the meeting closed at 9.52pm.
The next Ordinary Meeting of Cutcombe Parish Council will be held on Tuesday
10 December 2019 at 7.30pm in the Moorland Hall.
All are welcome to all meetings