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Meeting of Cutcombe Parish Council to be held on Tuesday 19th September 2017at 7.30 pm in the Moorland Hall

AGENDA

  1. Public Question Time
  2. Apologies for Absence
  3. Declarations of interest
  4. To approve the minutes of the meeting held on the 15th August and any matters arising
  5. 5.1 Planning Applications:  6/8/17/108 The Garage, Wheddon Cross: Proposed consent for two triangular signs and one square sign positioned on top of metal poles in association with two electric vehicle parking spaces. 5.2 Other Planning Matters:
  6. Update on the purchase of the Wheddon Cross Toilets
  7. Snowdrop Valley Bus Contract and update on the September meeting
  8. Finance: 8.1 To pay Countrywide Grounds Maintenance invoices 687712, 689116 and 691700 all for £126 for additional grass cutting (July, August & September) 8.2 Retrospective agreement to pay £180 to Eagle Plant Ltd for toilet hire for fete 8.3 To pay the Moorland Hall £11 for August room hire 8.4 To pay the Clerk’s salary and expenses (£465.26 & £208.71)
    8.5 To consider a contribution to The Rest & Be Thankful Inn towards upkeep of the cctv cameras 8.6 To pay the Inland Revenue tax due 8.7 To note the external auditor’s report for 2016/17 8.8 To pay the Clerk’s Snowdrop Valley expenses (£495.26)
  9. Correspondence and meetings

9.1      Clerk’s report on correspondence received and meetings attended including
9.2      Councillors’ reports on meetings and correspondence
10        Items for the next Agenda

All are welcome to all meetings


Minutes of the Parish Council Meeting held at 7.30pm on Tuesday 19th September 2017 at the Moorland Hall
Present: Councillors John Anson, Vivian White, Eric Clarbull, Linda Atkins, Eric Norman, John Davis and Roger Webber, Somerset County Councillor Frances Nicholson (left at 8.45pm), Parish Clerk Marlene Allinson and four parishioners.
242.1   Public Question Time: Proposed Housing Needs Survey: issues raised included data protection issues, assessing need and self-build issues. It was agreed to discuss housing issues in more depth as a future agenda item.
242.2   Apologies for Absence: West Somerset Cllr Steven Pugsley.
242.3   Declarations of Interest:


Councillor

Agenda Item

Nature of Interest

Description of Interest

Action Taken

Norman

6 and 8.5

Pecuniary

Car Park Owner

Minuted

Anson

8.3

Personal

Moorland Hall Trustee

Minuted

Clarbull

8.3

Personal

Chairman of the Moorland Hall Committee

Minuted

242.4   Minutes: The Minutes of the meeting held on the 15th August 2017 were approved and signed as a true record. Matters Arising: None.
242.5   242.5.1 Planning Applications: 6/8/17/108 The Garage, Wheddon Cross: proposed consent for two triangular signs and one square sign positioned on top of metal poles in association with two electric vehicle parking spaces: withdrawn. 242.5.2 Other Planning Matters: none.
242.6 Wheddon Cross Toilets: Cllr Norman left the room for the discussion. Cllr Atkins thanked Cllr Norman for his co-operation in allowing use of his toilets during the closure of the Wheddon Cross toilets.
She reported that the transfer document should be ready for signing within the next couple of days.
Cllr Norman returned to the room.
242.6A Highways: Heathpoult Cross approach from Dulverton: The Clerk was asked to write to Exton for support in requesting a Stop sign at this junction rather than the current Give Way sign and also to write to Highways on this issue. Hawkwell Bridge Parapet is currently being repaired in Drapers Way. Salt Bags will be available to the Parish as last year; salt bins will not be topped up only at the request of the Parish Clerk. Road Closures: Cllr Anson reported that there is now a live nationwide website listing all road closures. B3224: will now be completely closed for health and safety reasons. White lines by the Mooland Hall: to be taken out asap in accordance with the agreed crossroads scheme. Wessex Water are awaiting confirmation from Highways re the crossroads road closure before confirming their start date.

242.7   Snowdrop Valley Bus Contract and update on the September meeting: The Clerk reported on interviews for the post of Snowdrop Valley Manager and on current negotiations re the bus contract.
242.8   Finance: The following payments were agreed: 8.1 Countrywide Grounds Maintenance invoices 687712, 689116 and 691700 all for £126 for additional grass cutting (July, August & September)
8.2 Retrospective agreement to pay £180 to Eagle Plant Ltd for toilet hire for fete 8.3 Moorland Hall £11 for August room hire 8.4 The Clerk’s salary and expenses (£465.26 & £208.71). Cllr Norman left the room. 8.5 A contribution to The Rest & Be Thankful Inn towards upkeep of the cctv cameras: £75.
Cllr Norman returned to the room 8.6 To pay the Inland Revenue tax due 8.7 The external auditor’s report for 2016/17 was noted 8.8 The Clerk’s Snowdrop Valley expenses (£495.26) were agreed.
242.9 Correspondence and Meetings: The Clerk circulated Exmoor National Park Authority’s Draft Partnership Plan 2018-2022 Consultation Document and reported that a nomination for the Chairman’s Award for Services to the Community has been submitted. Cllr Atkins reported on a Dulverton Patient Group meeting; Cllr Davis passed a request for section 137 to the Clerk for consideration at the December meeting. County Cllr Nicholson reported on the closure of Somerset Skills and Learning and a future consultation re the re-organisation of Children’s Centres on Exmoor.
242.10 Items for the Next Agenda: retrospective agreement for invoice from Grant Thornton for £240 for the external audit.

There being no other business the meeting closed at 10.00 pm.

The next meeting of Cutcombe Parish Council will be held on Tuesday 17th October 2017 at 7.30pm in the Moorland Hall.

All are welcome to all meetings

 

Members are reminded that the Council has a general duty to consider the following matters in the exercise of any of its functions: Equal Opportunities (race, gender, sexual orientation, marital status and any disability), Crime and Disorder, Health and Safety, and Human Rights.

 Marlene P Allinson, Parish Clerk

 


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